INSTRUCTIONS FOR FILLING OUT WEB FORMS FOR LEASING COMPANIES

1. Introduction

These Instructions primarily contain a description of the content required to fill out the web forms for leasing companies listed below. The web forms are publicly available on the website reports.hanfa.hr. The Instructions also describe the method of submitting documentation that is not submitted via standardized web forms, as well as the method of signing such submissions.

Technical details regarding the preparation and processing of web forms and their submission to the computer system of the Croatian Financial Services Supervisory Agency (hereinafter: Hanfa) are prescribed in the Technical Instruction for Registration and Use of the Data Submission System Interface in Electronic Form.

2. Forms for Leasing Companies

Leasing companies submit documentation to Hanfa in the manner prescribed by these Instructions, in accordance with the obligations of leasing companies arising from the Leasing Law and subordinate regulations (e.g., regular reports and reports requested by Hanfa, etc.).

The web forms for leasing companies are:

1. Notices of Registration and Change of General Data of Supervised Entities By selecting this type of form, the leasing company submits information regarding:

   • Change of company name
   • Registration/Change of registered office/business address
   • Change of contact details
   • Change of legal form
   • Change of business activity
   • Registration/Change of share capital
   • Company liquidation

2. Notices of Registration and Change of Relevant Business Entities (Legal Persons) By selecting this type of form, the leasing company submits information regarding:

   • Registration of founders and registration/Change of company members
   • Registration and Change of shares in other legal persons
   • Registration/Change of internal auditor
   • Registration/Change of external auditor

3. Notices of Registration and Change of Relevant Business Entities (Natural Persons) By selecting this type of form, the leasing company submits information regarding:

   • Registration/Change of Management Board members
   • Registration/Change of Supervisory Board members
   • Registration of founders and registration/Change of company members
   • Registration/Change of authorized signatories (prokurists)
   • Registration/Change of internal auditor
   • Registration and Change of liquidators

For each type of web form, the following fields must be filled out as shown in the table and image.

Field	Description
Date of Entry	Entry of this field is mandatory and the date is entered.
OIB (Personal Identification Number)	Entry of this field is mandatory and the OIB is entered.

Figure 1. Display of entry fields for Date and OIB

2.1. Notices of Registration and Change of General Data of Supervised Entities

2.1.1. Change of Company Name

This form applies to cases where the company changes its name, including cases where it adds the designation "in liquidation," and in addition to the new name, the date of the decision on the relevant change must be entered.

Field	Description
Company Name	Entry of this field is mandatory and the new name is entered, including cases where the designation "in liquidation" is added.
Date of Change	Entry of this field is mandatory and refers to the entry of the date of the decision.

The appropriate prescribed documentation in PDF format must be attached to this form.

2.1.2. Registration/Change of Registered Office/Business Address

This form applies to the change of the company's registered office and business address, and new data must be entered according to the form.

Field	Description
Type	Entry of this field is mandatory and must be selected from the dropdown menu: 1. Business Address, 2. Registered Office.
Street	Entry of this field is mandatory.
House Number	Entry of this field is mandatory.
Postal Code	Entry of this field is mandatory.
Country	Entry of this field is mandatory and the country name is selected from the dropdown menu.
City	Entry of this field is mandatory.

The appropriate prescribed documentation in PDF format must be attached to this form.

2.1.3. Change of Contact Details

The company may submit information regarding the change of general contact details of the company via this form, although this submission is not prescribed by subordinate acts.

Field	Description
Telephone	Entry of this field is mandatory.
Fax	Entry of this field is mandatory.
Website	Entry of this field is mandatory.
E-mail	Entry of this field is mandatory.
Mobile Number	Entry of this field is optional.

2.1.4. Change of Legal Form

This field refers to the status change of the company's legal form, and in the second field, the date of entry in the court register of the competent court must be entered.

Field	Description
Change of Legal Form	Entry of this field is mandatory and must be selected from the dropdown menu: Limited Liability Company, Joint Stock Company.
Date of Change	Entry of this field is mandatory and the date of the decision on the change of legal form is entered.

The appropriate prescribed documentation in PDF format must be attached to this form.

2.1.5. Change of Business Activity

This form applies to the change of the company's business activity, for which prior approval from Hanfa must be obtained; therefore, the date of entry in the court register is entered as the date of change.

Field	Description
Change of Business Activity	Entry of this field is mandatory and one or more values must be selected from the dropdown menu, depending on the change of business activity: LD-1 operational, LD-2 financial.
Date of Change	Entry of this field is mandatory and the date of entry in the court register is entered.

The appropriate prescribed documentation in PDF format must be attached to this form.

2.1.6. Registration/Change of Share Capital

This form applies to changes in the amount of share capital, whether an increase or decrease, and therefore the new amount of share capital is entered, and the date of entry of the increase or decrease of this capital in the court register is entered.

Field	Description
Share Capital	Entry of this field is mandatory and the amount of share capital is entered numerically.
Date of Change	Entry of this field is mandatory and the date of entry in the court register is entered.

The appropriate prescribed documentation in PDF format must be attached to this form.

2.1.7. Company Liquidation

Through this form, the registration of the opening of the liquidation procedure is performed, and only the date is entered.

Field	Description
Date of Opening of Liquidation Procedure	Entry of this field is mandatory and the date of the decision on liquidation is entered.

The appropriate prescribed documentation in PDF format must be attached to this form.

NOTE: In addition to the aforementioned web forms, if applicable, only one PDF file containing all necessary documentation serving as proof of the data entered in the web forms is submitted.

2.2. Notices of Registration and Change of Relevant Business Entities (Legal Persons)

2.2.1. Registration of Founders and Registration/Change of Company Members

This form applies to membership in the company, specifically to members who are legal persons, and founders are entered upon the establishment of the company, and members are entered when all other persons are registered as either shareholders or holders of business shares. Data about the member is entered, and it is selected whether the level of participation is to be considered a qualified share or not, as well as the date of the legal transaction of acquisition or disposal of the share/shares.

Field	Description
Name of Legal Person	Entry of this field is mandatory.
Type	Entry of this field is mandatory and the corresponding type must be selected from the dropdown menu.
Type of Legal Person	Entry of this field is mandatory and the corresponding type must be selected from the dropdown menu.
OIB	Entry of this field is mandatory.
Street	Entry of this field is mandatory.
House Number	Entry of this field is mandatory.
Postal Code	Entry of this field is mandatory.
Country	Entry of this field is mandatory and the country name is selected from the dropdown menu.
City	Entry of this field is mandatory.
Telephone	Entry of this field is mandatory.
E-mail	Entry of this field is mandatory.
Website	Entry of this field is optional.
Share	Entry of this field is mandatory and the level of participation is entered in percentage form.
Qualified Share	Entry of this field is mandatory and must be selected from the dropdown menu: YES, NO, depending on whether the level of participation is to be considered a qualified share or not.
Start Date	Entry of this field is mandatory and the date of entry in the relevant register is entered.

The appropriate prescribed documentation in PDF format must be attached to this form.

2.2.2. Registration and Change of Shares in Other Legal Persons

This form applies to changes in the leasing company's shares in other legal persons.

Field	Description
Company Name	Entry of this field is mandatory.
Type	Entry of this field is mandatory and the corresponding type must be selected from the dropdown menu.
Type of Legal Person	Entry of this field is mandatory and the corresponding type must be selected from the dropdown menu.
OIB	Entry of this field is optional. OIB is entered only when the legal person has its seat in the Republic of Croatia.
Street	Entry of this field is mandatory.
House Number	Entry of this field is mandatory.
Postal Code	Entry of this field is mandatory.
Country	Entry of this field is mandatory and the country name is selected from the dropdown menu.
City	Entry of this field is mandatory.
Telephone	Entry of this field is mandatory.
E-mail	Entry of this field is mandatory.
Website	Entry of this field is optional.
Share	Entry of this field is mandatory and the level of participation is entered in percentage form.
Qualified Share	Entry of this field is mandatory and must be selected from the dropdown menu: YES, NO, depending on whether the level of participation is to be considered a qualified share or not.
End Date	Entry of this field is optional and is entered in case of change in membership. The date of disposal is entered.
ADD	Allows the entry and change of multiple company members through one notice.
Start Date	Entry of this field is mandatory and the date of conclusion of the legal transaction, acquisition, or investment is entered.
End Date	Entry of this field is optional and is entered in case of change or termination of the share.
ADD	Allows the entry and change of multiple shares through one notice.

The appropriate prescribed documentation in PDF format must be attached to this form.

2.2.3. Registration/Change of Internal Auditor

In this form, data about the internal auditor who is a legal person is entered, and under the start date, the date of appointment is entered, and under the end date, the date of expiration or other manner of termination of the function.

Field	Description
Name of Legal Person	Entry of this field is mandatory.
Type	Entry of this field is mandatory and the corresponding type must be selected from the dropdown menu.
Type of Legal Person	Entry of this field is mandatory and the corresponding type must be selected from the dropdown menu.
OIB	Entry of this field is mandatory.
Street	Entry of this field is mandatory.
House Number	Entry of this field is mandatory.
Postal Code	Entry of this field is mandatory.
Country	Entry of this field is mandatory and the country name is selected from the dropdown menu.
City	Entry of this field is mandatory.
Telephone	Entry of this field is mandatory.
E-mail	Entry of this field is mandatory.
Website	Entry of this field is optional.
Start Date	Entry of this field is optional and the date is entered in the notice of selection of the company's internal auditor.
End Date	Entry of this field is optional and the date is entered in case of changes to the existing internal auditor of the company.

The appropriate prescribed documentation in PDF format must be attached to this form.

2.2.4. Registration/Change of External Auditor

In this form, data about the external auditor who is a legal person is entered according to the offered options, and under the start date, the date of appointment of the external auditor is entered.

Field	Description
Name of Legal Person	Entry of this field is mandatory.
Type	Entry of this field is mandatory and the corresponding type must be selected from the dropdown menu.
Type of Legal Person	Entry of this field is mandatory and the corresponding type must be selected from the dropdown menu.
OIB	Entry of this field is mandatory.
Street	Entry of this field is mandatory.
House Number	Entry of this field is mandatory.
Postal Code	Entry of this field is mandatory.
Country	Entry of this field is mandatory and the country name is selected from the dropdown menu.
City	Entry of this field is mandatory.
Telephone	Entry of this field is mandatory.
E-mail	Entry of this field is mandatory.
Website	Entry of this field is optional.
Year for Which the Auditor Was Selected	Entry of this field is mandatory.
Start Date	Entry of this field is mandatory and the date of the decision on the appointment of the company's external auditor is entered.

The appropriate prescribed documentation in PDF format must be attached to this form.

ADD Allows the entry of a new and change of an existing internal auditor through one notice.

2.3. Notices of Registration and Change of Relevant Business Entities (Natural Persons)

2.3.1. Registration/Change of Management Board Members

In this form, the person of the Management Board member and their personal data are entered according to the offered fields and dropdown menus. Under the date of appointment, the date of the start of the mandate is entered upon new registration, together with the anticipated date of expiration of the mandate. When registering the early termination of the mandate of an existing Management Board member, only the date of termination of the mandate is entered.

Field	Description
First Name	Entry of this field is mandatory.
Last Name	Entry of this field is mandatory.
OIB	Entry of this field is mandatory.
Date of Birth	Entry of this field is mandatory.
Street	Entry of this field is mandatory. Croatian citizens enter their residence, foreign citizens enter the address depending on the type of permitted stay.
House Number	Entry of this field is mandatory.
Postal Code	Entry of this field is mandatory.
Country	Entry of this field is mandatory and the country name is selected from the dropdown menu.
City	Entry of this field is mandatory.
Telephone	Entry of this field is mandatory.
E-mail	Entry of this field is mandatory.
Mobile	Entry of this field is optional.
Function	Entry of this field is mandatory and the corresponding function must be selected from the dropdown menu: Chairman of the Management Board, Deputy Chairman of the Management Board, Member of the Management Board.
Start Date of Mandate	Entry of this field is optional and the date of the start of the mandate is entered in the case of appointment of a new Management Board member.
End Date of Mandate	Entry of this field is mandatory and the date of termination of the mandate is entered.
ADD	Allows the entry of a new and change of an existing Management Board member through one notice.

The appropriate prescribed documentation in PDF format must be attached to this form.

2.3.2. Registration/Change of Supervisory Board Members

In this form, the person of the Supervisory Board member and their personal data are entered according to the offered fields and dropdown menus. Under the date of appointment, the date of the start of the mandate is entered upon new registration, together with the anticipated date of expiration of the mandate. When registering the early termination of the mandate of an existing Supervisory Board member, only the date of termination of the mandate is entered.

Field	Description
First Name	Entry of this field is mandatory.
Last Name	Entry of this field is mandatory.
OIB	Entry of this field is mandatory.
Date of Birth	Entry of this field is mandatory.
Street	Entry of this field is mandatory. Croatian citizens enter their residence, foreign citizens enter the address depending on the type of permitted stay.
House Number	Entry of this field is mandatory.
Postal Code	Entry of this field is mandatory.
Country	Entry of this field is mandatory and the country name is selected from the dropdown menu.
City	Entry of this field is mandatory.
Telephone	Entry of this field is mandatory.
E-mail	Entry of this field is mandatory.
Mobile	Entry of this field is optional.
Function	Entry of this field is mandatory and the corresponding function must be selected from the dropdown menu: Member of the SB, Chairman of the SB, Deputy Chairman of the SB.
Start Date of Mandate	Entry of this field is optional and the date of the start of the mandate is entered in the case of appointment of a new Supervisory Board member.
End Date of Mandate	Entry of this field is mandatory and the date of termination of the mandate is entered.
ADD	Allows the entry of a new and change of an existing Supervisory Board member through one notice.

The appropriate prescribed documentation in PDF format must be attached to this form.

2.3.3. Registration of Founders and Registration/Change of Company Members

This form applies to membership in the company, specifically to members who are natural persons, and founders are entered upon the establishment of the company, and members are entered when all other persons are registered as either shareholders or holders of business shares. Data about the member is entered, and it is selected whether the level of participation is to be considered a qualified share or not, as well as the date of the legal transaction of acquisition or disposal of the share/shares.

Field	Description
First Name	Entry of this field is mandatory.
Last Name	Entry of this field is mandatory.
OIB	Entry of this field is mandatory.
Date of Birth	Entry of this field is mandatory.
Street	Entry of this field is mandatory.
House Number	Entry of this field is mandatory.
Postal Code	Entry of this field is mandatory.
Country	Entry of this field is mandatory and the country name is selected from the dropdown menu.
City	Entry of this field is mandatory.
Telephone	Entry of this field is mandatory.
E-mail	Entry of this field is mandatory.
Mobile	Entry of this field is optional.
Share	Entry of this field is mandatory and the level of participation is entered in percentage form.
Qualified Share	Entry of this field is mandatory and must be selected from the dropdown menu: YES, NO, depending on whether the level of participation is to be considered a qualified share or not.
Start Date	Entry of this field is mandatory and the date of entry in the relevant register is entered.
End Date	Entry of this field is optional and is entered in case of change in membership. The date of disposal is entered.
ADD	Allows the entry and change of multiple company members through one notice.

The appropriate prescribed documentation in PDF format must be attached to this form.

2.3.4. Registration/Change of Authorized Signatories (Prokurists)

In this form, the person of the company's authorized signatory and their personal data are entered according to the offered fields. Under the date of appointment, the date of the decision is entered, and the date of termination is entered when registering the deletion of the person of the authorized signatory of the company with the date of termination of the function.

Field	Description
First Name	Entry of this field is mandatory.
Last Name	Entry of this field is mandatory.
OIB	Entry of this field is mandatory.
Date of Birth	Entry of this field is mandatory.
Street	Entry of this field is mandatory. Croatian citizens enter their residence, foreign citizens enter the address depending on the type of permitted stay.
House Number	Entry of this field is mandatory.
Postal Code	Entry of this field is mandatory.
Country	Entry of this field is mandatory and the country name is selected from the dropdown menu.
City	Entry of this field is mandatory.
Telephone	Entry of this field is mandatory.
E-mail	Entry of this field is mandatory.
Mobile	Entry of this field is optional.
Date of Appointment	Entry of this field is optional, the date of the decision on the appointment of a new authorized signatory of the company is entered.
End Date	Entry of this field is optional and is entered in case of change of an existing authorized signatory of the company. The date of termination of the function is entered.
ADD	Allows the entry of a new and change of an existing authorized signatory through one notice.

The appropriate prescribed documentation in PDF format must be attached to this form.

2.3.5. Registration/Change of Internal Auditor

In this form, data about the internal auditor who is a natural person is entered, and under the start date, the date of appointment is entered, and under the end date, the date of expiration or other termination of the function.

Field	Description
First Name	Entry of this field is mandatory.
Last Name	Entry of this field is mandatory.
OIB	Entry of this field is mandatory.
Date of Birth	Entry of this field is mandatory.
Street	Entry of this field is mandatory. Croatian citizens enter their residence, foreign citizens enter the address depending on the type of permitted stay.
House Number	Entry of this field is mandatory.
Postal Code	Entry of this field is mandatory.
Country	Entry of this field is mandatory and the country name is selected from the dropdown menu.
City	Entry of this field is mandatory.
Telephone	Entry of this field is mandatory.
E-mail	Entry of this field is mandatory.
Mobile	Entry of this field is optional.
Date of Appointment	Entry of this field is optional, entered in the notice of selection of a new internal auditor of the company, and the date of appointment is entered.
End Date	Entry of this field is optional and is entered in case of change of an existing internal auditor of the company. The date of termination of the function is entered.

The appropriate prescribed documentation in PDF format must be attached to this form.

2.3.6. Registration/Change of Liquidators

In this form, data about the appointed liquidator of the company is entered, and under the date of appointment, the date of the decision on appointment is entered, and under the date of termination, the date of the decision on termination of the function.

Field	Description
First Name	Entry of this field is mandatory.
Last Name	Entry of this field is mandatory.
OIB	Entry of this field is mandatory.
Date of Birth	Entry of this field is mandatory.
Street	Entry of this field is mandatory. Croatian citizens enter their residence, foreign citizens enter the address depending on the type of permitted stay.
House Number	Entry of this field is mandatory.
Postal Code	Entry of this field is mandatory.
Country	Entry of this field is mandatory and the country name is selected from the dropdown menu.
City	Entry of this field is mandatory.
Telephone	Entry of this field is mandatory.
E-mail	Entry of this field is mandatory.
Mobile	Entry of this field is optional.
Date of Appointment	Entry of this field is mandatory, entered in the notice of appointment of the liquidator. The date of appointment is entered.
End Date	Entry of this field is optional and is entered in case of change or termination of the liquidator.
ADD	Allows the entry of a new and change of an existing liquidator through one notice.
ADD	Allows the entry of a new and change of an existing internal auditor through one notice.

The appropriate prescribed documentation in PDF format must be attached to this form.

NOTE: In addition to the aforementioned web forms, if applicable, only one PDF file containing all necessary documentation serving as proof of the data entered in the web forms is submitted.

3. Submission of Documentation Not Covered by Standardized WEB Form Format – Other Electronic Documents

In addition to documentation standardized through the web form format, leasing companies may submit documentation to Hanfa in the form of a PDF file.

It is submitted through the form type "Leasing companies - submission of electronic documents." In that case, a minimum of one and a maximum of twenty files can be sent.

For each file, the field "Document Name" must be filled out, into which the name is entered from which it is visible what the leasing company is submitting to Hanfa, or what procedure is involved.

The submission of documentation via PDF file applies to documentation submitted by leasing companies to Hanfa exclusively and in cases where the method of submission in written form is not explicitly prescribed.

The submission of documentation in the form of a PDF file applies to the following documentation/reports/notices:

• For which an electronic method of submission is prescribed,
• For which no method of submission is prescribed,
• Which leasing companies submit to Hanfa in individual administrative proceedings initiated upon request,
• Which is submitted in individual supervision proceedings, requested opinions, etc.,
• Other documentation/notices/reports submitted to Hanfa.

Examples of documentation submitted in the form of a PDF file:

• Annual report on the work of the risk management function based on the Rulebook on Organizational Requirements for Leasing Companies,
• Annual report on the work of the internal audit function based on the Rulebook on Organizational Requirements for Leasing Companies,
• Audited annual financial statements based on the Rulebook on Audit of Reports of Leasing Companies,
• Audited reports for the needs of the Agency based on the Rulebook on Audit of Reports of Leasing Companies,
• Notice on the selected audit firm and the total income of the audit firm in the previous year based on the Rulebook on Audit of Reports of Leasing Companies,
• Request for issuance of an opinion on the implementation of laws within the competence of Hanfa,
• Report on the elimination of illegality and irregularities of the leasing company,
• Requests initiating administrative proceedings within the competence of Hanfa - administrative proceedings for issuing approvals/consents (e.g., for acquisition of a qualified share),
• Objection against the minutes of the conducted supervision,
• Documentation submitted by leasing companies during the supervision of business operations,
• ...other documentation sent regularly or upon request of Hanfa.

4. Signing

The signing of files is performed in accordance with the valid Technical Instruction for the Application of Electronic Signature in the Reporting Procedure of the Croatian Financial Services Supervisory Agency, published on Hanfa's website. The documentation is signed by at least one member of the Management Board of the leasing company, i.e., in the manner and in accordance with the powers of representation established by the founding act.