Production and Transmission of Documents to the National Bank of Djibouti - Circular No. 01/BCD/99

Banque Centrale de Djibouti CIRCULAR NO. 01/BCD/2012 SETTING THE MODALITIES AND DEADLINES FOR TRANSMISSION OF PERIODIC STATEMENTS TO THE CENTRAL BANK

In accordance with Article 44 of Law No. 119/AN/05 (Second Reading) relative to the establishment and supervision of credit institutions and financial auxiliaries, the Central Bank of Djibouti (BCD) hereby sets by this Circular the modalities and deadlines for transmitting prudential and accounting statements of credit institutions.

In this context, we wish to remind you that the Central Bank of Djibouti must not only analyze the statements, reports, and any other documents received from credit institutions but also respect its commitments to international institutions through periodic statistical data transmitted to the IMF.

The documents will be transmitted to the Central Bank of Djibouti both on paper and electronic media in accordance with Article 44 of the aforementioned Law.

Credit institutions must implement all means to guarantee the confidentiality of the data they transmit to the Central Bank of Djibouti.

Credit institutions that do not respect the deadlines for communicating documents, information, and explanations required by the Central Bank of Djibouti pursuant to Articles 44 and 45 of the aforementioned Law, are subject to a fine of 25,000 Djiboutian Francs per day of delay or infraction, starting from the expiration of the prescribed deadlines.

Likewise, documents transmitted by credit institutions to the Central Bank of Djibouti must meet reliability requirements, failing which sanctions provided for in Article 62 of the aforementioned Law will apply.

The schedule for transmitting documents to the Central Bank of Djibouti is as follows:

1. Documents to be transmitted on a weekly basis Model | Label | Deadline for Submission | Transmission Format Instruction No. 14/BCD/2011 (Prudential ratios for various institutions) | Sunday, before closing | Paper / Electronic

2. Documents to be transmitted on a monthly basis Model | Label | Deadline for Submission | Transmission Format Model 1000 (Balance sheet and off-balance sheet) | 1st of the following month | Paper / Electronic Model 1100 (Credit institutions, off-balance sheet) | 1st of the following month | Paper / Electronic Model 1200 (Distributed credits, off-balance sheet) | 1st of the following month | Paper / Electronic Model 1300 (Non-performing loans, off-balance sheet) | 1st of the following month | Paper / Electronic Model 1400 (Number of customer accounts) | 1st of the following month | Paper / Electronic Model 1500 (Customer credit accounts) | 1st of the following month | Paper / Electronic Model 1600 (Distribution of employment and funds) | 1st of the following month | Paper / Electronic Model 1700 (Duration of deposits and current accounts) | 1st of the following month | Paper / Electronic Model 1800 (Interbank rates) | 1st of the following month | Paper / Electronic

3. Documents to be transmitted on a bimonthly basis Label | Deadline for Submission | Transmission Format Consolidation of risks, following the cutoff date | 1st of the following month | Paper / Electronic

4. Documents to be transmitted on a quarterly basis Model | Label | Deadline for Submission | Transmission Format Model 2200 (Instruction No. 2011-02) Minimum capital requirement for credit institutions, cutoff date | 20th of the following month | Paper / Electronic Model 2300 (Instruction No. 2011-03) Solvency ratio, cutoff date | 20th of the following month | Paper / Electronic Model 2400 (Instruction No. 2011-04) Liquidity ratio, cutoff date | 20th of the following month | Paper / Electronic Model 2500 (Instruction No. 2011-05) Provisioning for own funds, cutoff date | 20th of the following month | Paper / Electronic Model 2600 (Instruction No. 2011-06) Credit institutions' participations, cutoff date | 20th of the following month | Paper / Electronic Model 2700 (Instruction No. 2011-07) Provisioning for non-performing loans, cutoff date | 20th of the following month | Paper / Electronic Model 2800 (Instruction No. 11/RXP/10[%] non-deployed) Coverage coefficient for immovable property, cutoff date | 20th of the following month | Paper / Electronic Model 2900 (Instruction No. 11/RXP/11[%] non-deployed) Employment coefficient by term and cutoff date | 20th of the following month | Paper / Electronic Model 3010 (Instruction No. 11/RXP/12[%] non-deployed) Deposit coverage coefficient, cutoff date | 20th of the following month | Paper / Electronic Model 3011 (Instruction No. 11/RXP/13[%] non-deployed) Deposit maturity, Djibouti currency | 20th of the following month | Paper / Electronic Model 3020 (Balance sheet accounts) Profit and loss statement, cutoff date | 20th of the following month | Paper / Electronic Article 3 (Statistics of the balance of payments, Law No. 119/AN/05) Cutoff date | 25th of the following month | Paper / Electronic Model 3100 (Table of changes in assets and liabilities, cutoff date) | 25th of the following month | Paper / Electronic Model 3110 (Table of the 10 largest deposits, cutoff date) | 25th of the following month | Paper / Electronic Model 3200 (Table of intra-group operations, cutoff date) | 25th of the following month | Paper / Electronic

5. Documents to be transmitted on an annual basis Label | Deadline for Submission | Transmission Format Certified Balance Sheet | 30 July | Paper / Electronic Profit and Loss Account | 31 July | Paper / Electronic Model 1700 (Result allocation) | 30 July | Paper / Electronic Report of the Statutory Auditors on the accounts | 30 July | Paper / Electronic Report of the Board of Directors on the accounts | 30 June | Paper / Electronic Resolutions of the Shareholders' General Meeting | 30 July | Paper / Electronic Annual Report on internal control | 30 April | Paper / Electronic Supervision sheet (for credit institutions) | 30 June | Paper / Electronic

This Circular enters into force as of the date of signature and repeals Circular No. 01/BCD/99. Done in Djibouti, on October 29, 2012. The Governor