Regulatory Alerts2011-01-01 | FIN-FSA Regulations and guidelines 1/2011Submission of Machine-Readable Supervisory Data by Insurance Market Entities to the Financial Supervision Authority
The Financial Supervision Authority (FIN-FSA) issued Regulations and Guidelines 1/2011, amended as of May 2025, requiring insurance market entities to submit machine-readable supervisory data in a verified and accurate manner. The regulations mandate that supervised entities prepare dated, dual-signed declarations confirming data accuracy, maintain clear reporting processes, and update these declarations whenever procedural changes occur. Continued submission of erroneous data triggers written clarification requests and potential administrative sanctions, supported by standardized reporting templates and consultation feedback.
These regulations and guidelines are unfortunately mainly available in Finnish and Swedish, but reporting template models for VN01, VN02, VN03 Open link (excel) and VM01 Open link (excel) are available also in English.
Please find a link to the Swedish version here.
Regulations and Guidelines 1/2011 (pdf)
Submission of Machine-Readable Supervisory Data by Insurance Market Entities to the Financial Supervision Authority
effective from 1 April 2011
amended on 14 May 2025
Insurance Sector Data Collection Map (pdf) Reporting Entity Levels
Additional Information on Reporting
Tables for reportable data collections and their filling instructions:
KA-table (excel) (latest amendment 23 April 2024) KB-table (excel) (latest amendment 11 March 2026) VA-table (excel) (latest amendment 30 June 2025), VA-guideline (pdf) (latest amendment 30 June 2025) VB-table (excel) (latest amendment 30 June 2025), VB-guideline (pdf) (latest amendment 30 June 2025) VC-table (excel) (latest amendment 23 April 2024), VC-guideline (pdf) (latest amendment 31 December 2014) VD-table (excel) (latest amendment 23 April 2024), VD-guideline (pdf) (latest amendment 1 January 2017) VE-table (excel), VE-guideline (pdf) (latest amendment 23 April 2024) VF-table (excel), VF-guideline (pdf) (latest amendment 23 April 2024) VG-table (excel) (latest amendment 30 June 2025), VG-guideline (pdf) (latest amendment 30 June 2025) VJ-table (excel), VJ-guideline (pdf) (latest amendment 23 April 2024) VK-table (excel) (latest amendment 23 April 2024), VK-guideline (pdf) (latest amendment 31 December 2017) VL-table (excel) (latest amendment 23 April 2024), VL-guideline (pdf) (latest amendment 31 December 2021) VM-table (excel) (latest amendment 23 April 2024), VM-guideline (pdf) (latest amendment 31 December 2017) VN-table (excel), VN-guideline (pdf) (latest amendment 23 April 2024) VO-table (excel) (latest amendment 30 June 2025), VO-guideline (pdf) (latest amendment 30 June 2025) VP-table (excel) (latest amendment 23 April 2024), VP-guideline (pdf) (latest amendment 31 December 2021) VQ-table (excel) (latest amendment 23 April 2024), VQ-guideline (pdf) (latest amendment 31 December 2014) VS-table (excel) (latest amendment 23 April 2024), VS-guideline (pdf) (latest amendment 31 December 2017) VT-table (excel) (latest amendment 23 April 2024), VT-guideline (pdf) (latest amendment 31 December 2020)
Regulations and Guidelines 1/2011 Submission of Machine-Readable Supervisory Data by Insurance Market Entities to the Financial Supervision Authority (version 11) (pdf)
More information
Supervised entities are required to prepare a declaration on the accuracy of reported data. The purpose of the procedure is to ensure that the data submitted by the supervised entity to the Financial Supervision Authority (FIN-FSA) is checked and accurate. The declaration must be dated and signed by both the person preparing the report and the person verifying the data. The signed declaration form must be kept by the supervised entity and presented to the FIN-FSA on request. An electronic declaration form will be introduced later.
The person preparing the report and the person verifying the data must not be one and the same person. If several persons participate in the reporting, the responsible coordinator of the reporting may be appointed to verify the data, even if responsibility for verifying individual data has been allocated to another person. The declaration must be updated each time changes occur in the process it describes.
Verification of reported data (word)
The supervised entity may also prepare a free-form declaration which must contain the following elements:
reference to the report and FIN-FSA reporting standard that the declaration concerns
description of the supervised entity's reporting process, indicating the sources from which the reported data is collected
how reported data is verified
who provides additional information on the reported data
who verifies the data
contact details for the person providing additional information and the person verifying data (email addresses and telephone numbers)
where and how the data that has been used as a basis for the report is stored.
Reporting of incorrect data
Continued reporting of incorrect data to the FIN-FSA will lead to a written request for clarification to the supervised entity. In its reply the supervised entity must present an action plan on how it will remedy the erroneous reporting. Failure to comply with reporting standards may lead to administrative or other sanctions.
More information on administrative sanctions
Consultation Request 6/2015 Regulations and guidelines on the submission of machine-readable supervisory data by insurance market entities to the Financial Supervision Authority
Consultation Request 10/2015 Regulations and guidelines issued by the Financial Supervision Authority on the calculation of the solvency margin and diversification of investments by statutory pension institutions, as well as other amendments to the Regulations and Guidelines
Consultation Request 4/2017 Amendments to the regulations and guidelines of the insurance sector, as well as data collection forms and their guidelines
Consultation Request of 9 October 2018 Amendment to the Regulations and Guidelines: Submission of Machine-Readable Supervisory Data by Insurance Market Entities to the Financial Supervision Authority
Consultation Request of 15 June 2020 Amendment to the Regulations and Guidelines: Submission of Supervisory Data for Patient Insurance Statistical Research
Consultations received on the draft regulations and guidelines
Consultations received with Consultation Request 6/2015, 12 December 2015 (ref. no. FIVA 8/01.00/2015)
Federation of Finnish Financial Services
Ministry of Social Affairs and Health
Bank of Finland
Feedback on received consultations
Consultations received with Consultation Request 10/2015, 10 December 2015 (ref. no. FIVA 12/01.00/2015)
Feedback on received consultations
Consultations received with Consultation Request 4/2017, 2 October 2017 (ref. no. FIVA 11/01.00/2017)
Finanssiala ry
Keskinäinen työeläkevakuutusyhtiö Ilmarinen
Ministry of Social Affairs and Health
Vakuutuskassat ry
Ministry of Finance
Feedback on received consultations
Consultations received with Consultation Request of 9 October 2018
Consultations received with Consultation Request of 9 October 2018 (ref. no. FIVA/13/01.00/2018)
Consultation Summary
Consultations received with Consultation Request of 15 June 2020
Finanssiala ry (pdf)
If Vahinkovakuutus Oyj, Finnish branch (pdf)
Insurance Centre - Patient Insurance Centre (pdf)
Consultation Summary (pdf)
Summary and feedback on consultations
Consultations received with Consultation Request of 22 November 2022 (case ID FIVA/2022/1654)
Consultation Summary
Consultation Request FIVA/2024/1584 Regulations and guidelines on the administration and reporting of KEVA to the Financial Supervision Authority
Consultation Summary