Final report on regulatory technical standards for credit rating agency registration and certification

22 December 2011 | ESMA/2011/463 Final report Regulatory technical standards on the information for registration and certification of credit rating agencies

ESMA • 103 rue de Grenelle • 75007 Paris • France • Tel. +33 (0) 1 58 36 43 21 • www.esma.europa.eu Table of Contents Acronyms used I. Executive Summary ____________________________________________________ 4 II. Background _________________________________________________________ 5 III. Feedback from market participants _________________________________________ 5 IV. Changes to the final draft RTS _____________________________________________ 6 V. Changes to the costs-benefit analysis ____________________________________________ 9 VI. Conclusion __________________________________________________________ 9 Annex I: Legislative mandate ______________________________________________ 10 Annex II: Cost-benefit analysis ___________11 Annex III: Questions to market participants _____________________________________ 16 Annex IV: Draft regulatory technical standards 17 Date: 22 December 2011 ESMA/2011/463

3 Acronyms used CRA credit rating agency RTS Regulatory Technical Standards ESMA European Securities and Markets Authority CESR Committee of European Securities Regulators

4 I. Executive summary Reasons for publication The Regulation (EU) No 1095/2010 establishing the European Securities and Markets Authority (ESMA Regulation) empowers the European Securities and Markets Authority (ESMA) to develop draft regulatory technical standards (RTS) where the European Parliament and the Council delegate power to the Euro￾pean Commission (Commission) to adopt regulatory standards by means of delegated acts under Article 290 TFEU. Article 21(4) of the Regulation (EU) No 1060/2009 on credit rating agencies (CRA Regulation) as amended by Regulation (EU) No 513/2011 mandates ESMA to “submit draft regulatory technical stan￾dards for endorsement by the Commission in accordance with Article 10 of Regulation (EU) No 1095/2010 on: (a) the information to be provided by a credit rating agency in its application for regis￾tration as set out in Annex II; and (b) information that the credit rating agency must provide for the application for certification and for the assessment of its systemic importance to the financial stability or integrity of financial markets referred to in Article 5”. For the purpose of discharging its mandate, ESMA decided to enhance the existing CESR Guidance on the Registration Process and related issues (CESR/Ref. 10-347). ESMA consulted market participants on the proposed draft RTS and cost-benefit analysis carried out on 19 September 2011. The Securities and Mar￾kets Stakeholder Group (SMSG) established under the ESMA Regulation, the European Banking Authority (EBA) and the European Insurance and European Insurance and Occupational Pensions Authority (EIOPA) have also been consulted. Contents ESMA has considered the feedback it received to the consultation in drafting this RTS in accordance with Article 10 of the ESMA Regulation. This document sets out a summary of the responses received by ESMA (Sections III and IV), describes any material changes to the proposed draft RTS and the cost-benefit analy￾sis on which ESMA consulted in September 2011 (Section IV), and includes the final draft RTS which will be submitted to the Commission (Annex IV). Next steps The draft RTS will be submitted for adoption by the Commission according to Article 21(4) of the CRA Regulation.

5 II. Background

1. The ESMA Regulation empowers ESMA to develop draft RTS where the European Parliament and the Council delegate power to the Commission to adopt regulatory standards by means of delegated acts under Article 290 TFEU.
2. Article 21(4) of the CRA Regulation, as amended, mandates ESMA to submit to the Commission draft RTS on the information to be provided by a credit rating agency (CRA) in its application for registration as set out in Annex II of the CRA Regulation, in its application for certification, and for the assessment of the CRA’s systemic importance to the financial stability or integrity of financial markets referred to in Article 5 of the CRA Regulation.
3. When preparing the draft RTS, ESMA considered CESR’s Guidance on the Registration Process and related issues (CESR/Ref. 10-347) (Guidance). The Guidance dealt with, among other things, the in￾formation to be provided by CRAs in their applications for registration or certification, as well as the information to be provided for the assessment of the CRA’s systemic importance to the financial stability or integrity of financial markets referred to in Article 5 of the CRA Regulation.
4. After giving due consideration to the costs and benefits (refer to Annex II of this final report), ESMA decided to use the existing Guidance as the basis for drafting the RTS, whilst enhancing its content by correcting weaknesses identified during the registration and certification processes.
5. On 19 September 2011, ESMA gave market participants the opportunity to comment on the draft RTS and the cost-benefit analysis. The consultation period was closed on 21 October 2011. ESMA also consulted the SMSG, EBA and EIOPA on the draft RTS.
6. The following sections describe the changes made to the final draft RTS after considering comments received from the different interested parties. The final version of the draft RTS are set out in Annex IV. III. Feedback from market participants
7. Having considered the responses to the public consultation, ESMA clarifies below certain common issues raised by market participants.
8. The provisions of the draft RTS will only apply to new applicants applying for registra￾tion. Therefore, the RTS will not apply retrospectively to CRAs registered prior to its entry into force; that is, registered CRAs will not be requested to complete the information that they submitted for their registration.
9. ESMA notes the suggestion that the Guidance should be updated and/or converted into Questions and Answers. On the one hand, these RTS will supersede sections VIII and IX of the Guidance. Furthermore, ESMA’s Guidelines on the application of the endorsement regime1 pub￾lished in May 2011 replaced section III of the Guidance on the endorsement procedure. On the other hand, the Guidance should be adapted to the changes introduced by Regulation 513/2011/EC amending the CRA Regulation. For instance, as ESMA was empowered with exclusive registration

1 Guidelines on the application of the endorsement regime under Article 4 (3) of the Credit Rating Agencies Regulation No 1060/2009 (ESMA/2011/139). 18 May 2011.

6 and supervisory powers for CRAs in the EU, references to the colleges are no longer valid. Accord￾ingly, sections VI and VII on the operational functioning of colleges and the mediation protocol are no longer valid in the new regulatory framework. 10. Regarding the sections of the Guidance which have not been replaced, and in response to certain market participants’ concerns, ESMA would like to clarify that: registered CRAs should use paragraphs 71 and 72 of the Guidance (providing insight on circum￾stances which ESMA considers a material change to the conditions for initial registration) as a reference for complying with the notification obligation set out in Article 14(3) of the CRA Regu￾lation; and ESMA continues to believe that the criteria determining where a CRA has issued a given rating should be the location of the lead rating analyst, as stated in paragraph 158 of the Guidance. 11. CRAs may submit their applications for registration in any of the official languages of the institutions of the Union according to Article 15(3) of the CRA Regulation. This is the rea￾son why the RTS do not regulate the language for the applications. 12. The next section of this report describes how the feedback from market participants has been taken into consideration when finalising the final draft RTS (in comparison with the proposed draft RTS on which ESMA consulted in September 2011). For the list of questions posed to market participants in the consultation, please refer to Annex III of this final report. IV. Changes to the final draft RTS 13. Having considered the responses to the consultation, ESMA has amended the draft RTS. In this section ESMA provides reasons for the changes made to the proposed draft RTS and explains why certain market participants’ suggestions were not followed. 14. When preparing the final draft for the RTS, ESMA has taken into account the principle of propor￾tionality, raised in the consultation by a smaller CRA, so as to avoid any barriers to entry that the RTS could create. Programme of operations 15. Most respondents agreed with the proposed content for the Programme of operations under Annex IX of the draft RTS. An association of CRAs pointed out that the information on the expectations of business growth could not be modelled into financial projections because their materiality will de￾pend on several factors. In this association’s view, the projections could penalise the CRAs for failing to meet its expectations. 16. Financial projections were requested under the Guidance, if available. The draft RTS request a de￾scription of the macroeconomic environment in which the CRA is expecting to be operating and the projections on its financial statements for the purpose of better understanding the type of business envisaged by the CRA. This information would help ESMA to understand the organisational struc￾ture and operational procedures proposed by the CRA at the point of registration or certification.

7 17. ESMA has reassessed the need to ask for the projections for the cash flow statement and the state￾ment of changes in equity. Since ESMA does not need to carry out a financial analysis for the regis￾tration of the CRA, ESMA has concluded that the projections of these two statements are not needed and therefore has deleted letters (c) and (d) from Annex IX(3) of the draft RTS (although the projec￾tions on the balance sheet and the income statement will be requested for the reasons explained above). Suitability of the members of the senior management 18. Most respondents highlighted that it was important for ESMA to assess the fitness and appropriate￾ness of senior management given that its members are required to ensure that the credit rating ac￾tivities are independent, conflicts of interest are properly identified, managed and disclosed and that the CRA complies with the requirements of the CRA Regulation. In general, respondents agreed that CRAs should provide ESMA with a recent criminal record file and a self-declaration on good repute of senior management members as set out in Article 15(2) of the draft RTS. 19. One CRA suggested that the criminal records should be dated at the time the member of the senior management joined the CRA instead of a date close to the application date. Another CRA suggested replacing the criminal file by a self-declaration, dated within the last 12 months of the date of the application for registration, of any criminal convictions within the last 10 years. This same CRA also proposed that ESMA request the criminal record only if it deemed it was necessary after the consid￾eration of the content of the self-declaration. Additionally, this CRA suggested that the criminal files should be requested as far as the CRA can reasonably and lawfully obtain and disclose this informa￾tion. 20. ESMA is of the view that criminal record files add legal certainty to the assessment of the good re￾pute of the members of the senior management. Although the provision of criminal records has not proved to be an impediment during the registration process, ESMA understands that this file might not be issued in certain jurisdictions. Therefore, criminal records will be required under Article 15(2)(a) of the draft RTS “where applicable”; and the file should be referred to a date close to the application for registration date so that ESMA has up-dated information in order to assess the suit￾ability of the members of the senior management. 21. Generally, market participants were supportive of the content of the self-declaration requested un￾der Article 15(2)(b) of the draft RTS. An association of CRAs considered that the content of the self￾declaration as listed in Annex VI of the draft RTS was too exhaustive and, in particular, that points (e) and (f) of Annex VI of the draft RTS, regarding the involvement with an undertaking whose reg￾istration or authorisation was withdrawn and the refusal of the right to carry on activities which re￾quire registration or authorisation, were misleading as they may not be connected to CRA activities. 22. The content of the self-declaration would help ESMA prepare the interviews with the relevant senior management member, if deemed appropriate. Under the draft RTS, CRAs are requested to provide other documents, such as the curriculum vitae, which, in conjunction with the self-declaration and the interviews (if any), will help ESMA assess the suitability of the senior management. The items listed in Annex VI of the draft RTS have been maintained in the final draft RTS with minor drafting suggestions as proposed by one CRA.

8 23. ESMA would like to clarify that the content of the self-declaration described in Annex VI of the draft RTS should not be regarded as developing the fitness and appropriateness requirements set out in Section A(1) of Annex I of the CRA Regulation. Provision of copies of outsourcing agreements 24. Most respondent did not object to the request for copies of the outsourcing agreements. An associa￾tion of CRAs was of the opinion that a description would be more appropriate, as outsourcing agreements are very extensive, but supported the provision of the full contract if it contributes to more effective supervision. 25. ESMA considers it crucial that the outsourcing of important operational functions does not materi￾ally impair the quality of the CRA’s internal controls and the ability of ESMA to supervise CRA com￾pliance with the CRA Regulation. Therefore, ESMA considers it appropriate to keep the request for copies of outsourcing agreements under Article 25(c) of the draft RTS as part of the material for the application for registration. Activities of the CRA’s owners 26. Most respondents fully supported that CRAs inform ESMA about the activities of its shareholders under Article 8 of the draft RTS in order to enable ESMA to assess whether credit ratings may be in￾fluenced by the owner’s interests in other businesses or sectors before the CRA is registered. 27. An association of CRAs considered that ESMA’s analysis on the material interests of owners should focus only on CRAs’ material shareholders. In this regard, one CRA expressed its concern that the threshold to identify and provide information on shareholders has been reduced from 10% in the previous Guidance to 5% in the draft RTS. This same CRA warned that CRAs may not be in a posi￾tion to meet the requirement because the requested information may not be public, especially where the owners are not listed companies. 28. It became evident in the course of the registration process that a stake of 5% may be significant for CRAs with a diversified base of owners, and this is the reason why the draft RTS have not been changed. In order to harmonise the threshold, the percentage referred to in Article 8(2)(a) has also been set at 5%. 29. In response to the concerns of certain respondents, ESMA would like to clarify that these draft RTS do not set out new disclosure requirements for CRAs, but regulate the content of the information to be provided for registration regarding the ownership structure. Any information acquired by ESMA in the course of the registration process will be treated as confidential in accordance with Article 32(2) of the CRA Regulation. Information on record-keeping, business continuity planning and information sys￾tems 30. One CRA claimed that ESMA had no legal basis to request the information described in Annex X of the draft RTS regarding the record-keeping policies and procedures, the continuity and regularity in the performance of a CRA activities and its information processing systems. ESMA disagrees that it has no legal basis, but agrees that the Programme of operations set out in Annex II(15) of the CRA Regulation is not the correct legal basis for requesting such information. Therefore, under the final

9 draft RTS, this information is requested with reference to the information on the organisation struc￾ture and corporate governance as set out in Annex II(6) of the CRA Regulation. Other considerations 31. An association of CRAs proposed that ESMA impose common unique references for the identifica￾tion of the documents to be provided in the course of the registration process. This proposal goes beyond the powers conferred to ESMA with respect to these draft RTS. However, ESMA will take it into consideration for any future policy developments. 32. The requirement to provide the curriculum vitae of the heads of the quantitative teams under Article 15(1)(d) of the draft RTS has been deleted following the suggestion from a CRA that generally the ar￾rangements for the approval of methodologies in a CRA have a committee structure. V. Changes to the costs-benefit analysis 33. One CRA response to the consultation paper indicated that the analysis of the benefits of the pro￾posed “fine tuning” option in the cost-benefit analysis suggested that the standards of quality for credit ratings under the CRA Regulation and the Guidance were not appropriate. The wording of the analysis has been adjusted in this regard but otherwise remains unchanged. The final analysis is set out in Annex II. VI. Conclusion 34. Having given due consideration to all the responses to the public consultation and the feedback from EBA and EIOPA2, ESMA publishes in Annex IV of this final report the final draft RTS concern￾ing the information to be provided by a credit rating agency in its application for registration as set out in Annex II of the Regulation or in its application for certification and the information regarding the assessment of the systemic importance of a credit rating agency to the financial stability or in￾tegrity of financial markets referred to in Article 5 of the Regulation.

2 The SMSG decided not to provide advice on this occasion.

10 Annex I Legislative mandate to develop technical standards The Regulation 1095/2010/EC establishing the European Securities and Markets Authority, empowered ESMA to develop draft regulatory technical standards where the European Parliament and the Council delegate power to the Commission to adopt regulatory standards by means of delegated acts under Article 290 TFEU. Article 21(4) of the Regulation 1060/2009/EC provided that: “ESMA shall submit draft regulatory techni￾cal standards for endorsement by the Commission in accordance with Article 10 of Regulation (EU) No 1095/2010 on: (a) the information to be provided by a credit rating agency in its application for registration as set out in Annex II; (b) information that the credit rating agency must provide for the application for certification and for the assessment of its systemic importance to the financial stability or integrity of financial markets re￾ferred to in Article 5”.

11 Annex II Cost-benefit analysis Description of the problem After the entry into force of the Regulation, any CRA established in the Union wishing to issue credit ratings which are disclosed publicly or distributed by subscription and not exempted by Article 2(2) of the Regulation, must apply for registration (Article 14(1) of the Regulation). The CRA shall submit its applica￾tion for registration containing the information set out in Annex II of the Regulation to ESMA. Furthermore, in accordance with Article 5 of the Regulation, credit rating agencies established in non EU countries may apply for certification so that their credit ratings which are related to entities established or financial instruments issued in third countries may be used in the EU for regulatory purposes without being endorsed. For a CRA to be certified, Article 5(1)(d) of the Regulation provides that the credit ratings issued by the CRA and its credit rating activities shall not be of systemic importance to the financial stability or integrity of the financial markets of one or more EU Member States. The EC adopted an equivalence decision on the Japanese regulatory regime in September 2010. Since then, 1 Japanese CRA has been certified (JCRA). In sections VIII and IX of its Guidance, ESMA developed a detailed list of the information elements the CRAs should provide in their applications for registration under Annex II of the Regulation or in their applications for certification as well as the information required for the assessment of their systemic importance. The applicants have been using Sections VIII and IX of the Guidance as the framework for their applications. Similarly, the relevant colleges and the competent authorities of the home Member States have discharged their responsibility of assessing the completeness of the applications according to Article 15 of the Regulation against the Guidance. On average, the colleges and competent authorities of the home Member States have requested additional information twice after receiving the application for registration. The fact that additional information was requested suggests that there are weaknesses in the information requirements contained in Sections VIII and IX of the Guidance, which have contributed to the extension of the completeness assessment period and thus, of the whole registration process. Weaknesses in the information requirements contained in Sections VIII and IX of the Guidance The following conclusions can be drawn from the experience of the colleges and national authorities on the assessment of the completeness of the applications: a) Clarifications on the scope of the information requested In the case of a CRA belonging to a group of CRAs, certain organisational arrangements might have been implemented at the group level. The tasks related to these arrangements are hence not fully carried out by the applying CRA but are shared with other EU or non-EU entities within the group. For such a CRA belonging to a group, information has been requested on the concrete tasks performed by each entity of

12 the group and on the relevant reporting lines in order to fully assess the completeness of the information regarding the organisational arrangements. It has been clarified to the CRAs that the information regarding outsourcing refers as well to any rating activity outsourced to other entities belonging to the CRA group, since CRAs only provided information on the services carried out by external service providers not belonging to the CRA group. Where the non-rating (ancillary) services are provided by an entity of the CRA group, the applicant was requested to provide information on these services. b) Additional information Certain information which was not initially requested by the Guidance for the completeness assessment has been requested subsequently for the assessment of compliance. For instance, further indicators are needed to support the following: the assessment of the systemic importance of the certified CRA, the assessment of the fitness and appropriateness of the senior management, of the chairs of credit rating committees and of the officers responsible for internal audit, internal con￾trol, compliance function, risk assessment and the periodic review function. The Guidance contains dispersed information on the types of activities the CRA intends to carry out and the types of credit ratings it intends to issue, its intention to establish branches and subsidiaries, etc. However, the Guidance does not elaborate on the content of the programme of operations provided in point 15 of Annex II of the Regulation. Finally, certain information was requested for branches and subsidiaries, for instance, the organisational charts, the information on the experience and knowledge of the senior management of the branches, etc. c) Reference numbers From a practical point of view, in order to facilitate the assessment of the application by the regulator, documents provided by CRAs should be clearly identified. The CRAs should clearly highlight to the regula￾tor any amendments to the previously provided documents. d) Standardisation Certain general information requested for registration in different sections of the Guidance could be put together into a form identifying the applicant. e) Simplification Certain requested information was too detailed and could be simplified, for instance, the statistics on the remuneration of employees. f) Nature of the applicants Since 7 September 2010, unless a CRA applied for registration before that date, any non-registered CRA established in the Union issuing public credit ratings is not in compliance with the Regulation. Therefore, the RTS should consider that, in the future, only newly established CRAs, newly established affiliates of non-European CRAs or entities which provided private ratings or credit scores prior to their application in accordance with Article 2(2)(a) and Article 2(2)(b) of the Regulation will apply for registration.

13 The programme of operations set out in point 15 of Annex II of the Regulation turns out to be especially relevant for the applicants who do not have any previous credit rating experience. ESMA understands that newly created CRAs might not be in a position to provide all the information contained in the draft RTS. For instance, regarding credit rating methodologies, ESMA is aware that information on the analysis of the results of the back-testing might not be robust enough due to the lack of historical data. Nevertheless, the CRAs should provide information on the policies and procedures put in place to comply with Article 22a of the Regulation. Finally, ESMA is aware that the information requirements should not be disproportionate so as to avoid creating a barrier to the entry into the market for small-sized companies. Policy options Any envisaged policy option has to take into account the fact that the Guidance is in place and is currently used by CRAs as well as competent authorities. ESMA has identified two different policy options. The baseline policy option would be to transform the information listed in Sections VIII and IX of the Guidance into a RTS without any change in the content. The alternative policy option, the “fine tuning” option would be to address the weaknesses identi￾fied above in the RTS by including clarifications, adding relevant information to it and simplifying certain requirements. Objectives of the draft RTS The objectives of the draft RTS should be in accordance with the general objectives of the Regulation, i.e. contribution to the quality of credit ratings issued in the EU, financial stability and consumer and investor protection3. In order to address the problems listed above, ESMA identified the following operational objectives: Harmonisation of certain information avoiding inconsistent interpretations; Elaboration of a form for the most important basic information; Elaboration on the content of the programme of operation; Clarification on the scope of certain information (group level vs. individual level); Elaboration of the definition of systemic importance. By meeting these objectives, ESMA expects to attain the following specific objectives in line with the Regulation: The consistency of the applications could be enhanced, therefore the treatment of the CRAs in the registration and certification will be harmonised, which will enhance the level playing field.

3Article 1 of the CRA Regulation

14 The CRAs could use the draft RTS as a reference to implement the necessary arrangements and systems to be compliant with the Regulation before its application for registration. The registration timeline could be reduced; therefore, the cost of registration would decrease for all market participants. Analysing the costs and benefits The incremental costs and benefits of the “fine tuning option” compared to the baseline option have been considered throughout this cost and benefit analysis. The following stakeholders have been taken into consideration in the assessment: CRAs, issuers, the regulator (ESMA) and investors. Costs Any additional information that would be requested under the “fine tuning” option compared to the base￾line option, would translate into higher direct costs for the CRAs who would be conveyed to amend or create procedures, reshape internal infrastructures (IT, accounting, controlling etc), employ additional staff or pay for additional advisory fees in order to generate the information requested. The assessment of completeness of the incremental information would increase as well the costs for the regulator (ESMA). However, the regulator would pass this incremental cost to the CRAs in terms of higher registration fees, which are intended to fully cover the regulator’s necessary expenditure relating to the registration of the CRA, pursuant to the provisions of Article 19 of the Regulation. Although the direct costs of any additional information requested under the “fine tuning” option would be borne by the CRAs, there is a probability that a part of the incremental costs would be passed on to issuers and other clients of the CRAs (subscribers), who would in turn pass them on to investors. As a conse￾quence, investors would end up indirectly bearing a part of the incremental costs. Newly established CRAs do not have past experience in the rating business, and probably neither in the field of compliance. Entities which provided private ratings or credit scores prior to their application as defined under Article 2 (2)(a) and Article 2 (2)(b) of the Regulation, might have experience in the organi￾sation of activities similar to issuing credit ratings, but the lack of compliance experience shall expose them to incremental costs. Affiliates of non-European CRAs would probably have an easy access to the parent company`s know-how and can deploy its experience in their rating business. However they would not have compliance experience with the Regulation that applies in the Union. Therefore, the incremental costs would have an effect on all kinds of expected applicants for registration. Benefits The benefits of the “fine tuning” option are linked to the operational and specific objectives presented above. The operational objectives would be met by the “fine tuning” option, as the draft RTS would provide clarifications on the content of the application, elaborate forms for the most important basic information, develop the content of the programme of operations, include further criteria for the purpose of assessing the systemic importance of certified CRAs and request more appropriate information. Furthermore, through these operational objectives, the specific objectives are met. The registration and certification timeline would be reduced, which enables CRAs to access the market more easily and de￾creases the costs. Besides, as a consequence of the enhanced clarity and the standardisation of informa￾tion, the possibility of asking different information from different applicants would be decreased, and therefore, the objective of harmonisation would be fulfilled.

15 Most importantly, other benefits arise after the registration and certification process. The faster the regis￾tration and certification decision is made, the lower the cost for CRAs. In order to provide the information which would be additionally requested under the “fine tuning” option, the CRAs would have to adopt better practices which would lead to an increase of the quality of their ratings. Finally, the CRAs would be scrutinised under a robust filter to be authorised to issue ratings in the EU, contributing to the overall stability of the financial markets and investor protection. The table below summarises the costs and benefits identified: Costs Benefits Increased advisory fees and/or staffing costs Prepare/adjust procedures Reshape organisation structure (compliance, review functions, etc.) Reshape of infrastructure (IT, accounting…) Facilitating the entry into the market Reducing the time of the registra￾tion/certification process Contribution to enhance quality of ratings Increased level of compliance Contribution to investor protection Conclusion Although the “fine tuning” policy option represents an increase of costs at the time of the application procedure, in ESMA’s view the benefits after the registration/certification decision outweigh these costs. The incremental benefits which would not come up under the baseline option, would transform into op￾portunity costs in the long run. For these reasons, ESMA proposed to follow the “fine tuning policy” op￾tion.

16 Annex III Questions to market participants Q1: Would you agree that the content of the Programme of operations set out in Annex X of the draft RTS is appropriate? If not, please, indicate the reasons or provide ESMA with further elements which could be included in the Annex. Q2: Would you agree that the CRAs provide the criminal records of its senior management as set out in Article 15 (2) of the draft RTS? Q3: Would you agree with the content of the self-declaration that the senior management has to sign as set out in Annex VI of the draft RTS? Q4: Would you agree that the CRAs provide a copy of the outsourcing agreements instead of a description of its content? Q5: Would you agree with the level of detail regarding the information on the activities of the owners of the CRA described in Annex III of the draft RTS? Q6: Would you agree with the proposed content of the inventory of conflicts of interest? Q7: Invalid question Q8: Would you agree that the statistics concerning the remuneration of employees are simplified? Q9: Please, provide any other comments on the proposed draft RTS.

17 Annex IV Draft regulatory technical standards COMMISSION DELEGATED REGULATION (EU) No xxxx/2012 supplementing Regulation (EC) No 1060/2009 of the European Parliament and of the Council with regard to regulatory technical standards on information for registration and certification of credit rating agencies of XXX THE EUROPEAN COMMISSION, Having regard to the Treaty on the Functioning of the European Union, Having regard to Regulation (EC) No 1060/2009 of the European Parliament and of the Council of 16 September 2009 on credit rating agencies4, and in particular points (a) and (b) of Article 21(4) thereof, Whereas: (1) In June 2010, the Committee of European Securities Regulators (CESR) issued its Guidance on the Registration Process and related issues5 in order to promote the harmonisation of the information submitted by credit rating agencies in their applications for registration and certification. This infor￾mation is examined by the colleges and competent authorities of the home Member States when as￾sessing the completeness of the credit rating agencies’ applications and the credit rating agencies’ compliance with Regulation (EC) No 1060/2009. (2) In accordance with the general objectives of Regulation (EC) No 1060/2009, in particular the contri￾bution to the quality of credit ratings issued in the Union, financial stability, consumer and investor protection, this Regulation should ensure that the information to be submitted to the European Secu￾rities and Markets Authority (ESMA) during the registration and certification processes, is provided following uniform rules, so that ESMA is able to make an informed decision on the registration or cer￾tification of a credit rating agency. (3) This Regulation should take into consideration that future applicants might not have previous experi￾ence in the credit rating business. The longer-term benefits of the additional information are expected to outweigh any additional short-term costs of registration, in terms of investor protection and finan￾cial stability. (4) This Regulation should set out the information that ESMA is to receive as part of an application for registration by a credit rating agency. Certain information requested in this Regulation might not be applicable to a newly established credit rating agency because it might have applied for an exemption, lack previous experience in the credit rating business, or other reasons. This Regulation should not create a barrier of entry to newly established credit rating agencies willing to enter the market. An ap￾plicant should provide a clear explanation for not submitting any specific information contained in that application.

4 OJ L 302, 17.11.2009, p. 1. 5 CESR/Ref. 10-347

18 (5) Any information submitted to ESMA should be provided in a durable medium which enables its stor￾age for future use. In order to facilitate the identification of the information submitted by a credit rat￾ing agency, all documents should be identified by a reference number. (6) In order for ESMA to assess if any conflicts of interest arising from the activities and business interests of the owners of a credit rating agency might affect the independence of a credit rating agency, a credit rating agency should be required to inform on its owners activities and the ownership of its parent un￾dertaking. (7) A credit rating agency should provide information on the composition, functioning and independence of its governing bodies in order to assess whether the corporate governance structure ensures the in￾dependence of the credit rating agency and the avoidance of conflicts of interest. (8) In order to assess the good repute as well as the experience and skills of the senior management, a credit rating agency should provide the curriculum vitae, recent criminal record and self-declarations on the good repute of its senior management. (9) For the purposes of assessing how conflicts of interest are eliminated or managed and disclosed, a credit rating agency should provide ESMA with an up-to-date inventory of existing and potential con￾flicts of interest covering at least the conflicts arising from the carrying out of ancillary services, the outsourcing of rating activities and the interaction with related third parties. When identifying the conflicts of interest for the inventory, a credit rating agency should consider conflicts of interest which might arise from entities which belong to the global group of undertakings to which it belongs. There￾fore, intra-group arrangements concerning allocation of tasks and the provision of ancillary services by different entities within the group of undertakings should be taken into consideration. (10)Although the branches of a credit rating agency established in the Union are not legal persons, those agencies should provide separate information as regards their branches so as to enable ESMA to clearly identify the position of the branches in the organisational structure, assess the fitness and ap￾propriateness of the senior management of the branches and evaluate whether the control mecha￾nisms, compliance and other functions in place, are considered to be robust enough to identify, evalu￾ate and manage the branches’ risks in an appropriate manner. (11) The information requested regarding possible conflicts of interests with ancillary services should refer to all businesses of the credit rating agency which are not part of the rating activities. (12)This Regulation should set out the information that a credit rating agency must provide in its applica￾tion for certification and for the assessment of its systemic importance to the financial stability or in￾tegrity of financial markets referred to in Article 5 of the Regulation (EC) No 1060/2009. The systemic importance of the credit rating agency and its rating activities to the stability of one or more Member States is measured in this Regulation in terms of the size of its rating activities and interconnectedness of the users of its credit ratings in the Union. (13)This Regulation is based on the draft regulatory technical standards submitted by ESMA to the Com￾mission. (14)ESMA has conducted open public consultations on the draft regulatory technical standards on which this Regulation is based, analysed the potential related costs and benefits and requested the opinion of the Securities and Markets Stakeholder Group established under Article 37 of Regulation (EU) No 1095/2010. HAS ADOPTED THIS REGULATION: CHAPTER I SUBJECT MATTER

19 Article 1 Subject matter This Regulation lays down the rules which determine the information to be provided to ESMA by a credit rating agency in an application for: (a) registration, as set out in Annex II of Regulation (EC) No 1060/2009; or (b) certification or the assessment of its systemic importance to the financial stability or integrity of finan￾cial markets referred to in Article 5 of Regulation (EC) No 1060/2009. CHAPTER 2 REGISTRATION SECTION 1 GENERAL Article 2 Format of the application

1. An application for registration shall be provided in an instrument which stores information in a way accessible for future reference and which allows the unchanged reproduction of the information stored.
2. A credit rating agency shall give a unique reference number to each document it submits. It shall ensure that the information it submits clearly identifies to which specific requirement of this Regulation it refers and in which document that information is provided. The credit rating agency shall ensure that information submitted clearly identifies the specific requirements of this Regulation to which it corre￾sponds. The credit rating agency shall submit the table set out in Annex I as part of its application to clearly identify the document in which information required under this Regulation is provided.
3. If a requirement of this Regulation does not apply to a credit rating agency’s application, it shall state this in the table set out in Annex I and provide an explanation.
4. Where a group of credit rating agencies applies for registration, the application shall clearly iden￾tify each credit rating agency to which the information applies. When the same information applies to more than one credit rating agency within the group of credit rating agencies, for the purpose of filling in the table of Annex I, the same reference number shall be given for the common information.

20 Article 3 Attestation of the accuracy and completeness of the application Any information submitted to ESMA during the registration or certification process shall be accompanied by a letter signed by a member of the credit rating agency’s senior management or a representative author￾ised by the senior management, attesting that the submitted information is accurate and complete to the best of their knowledge, as of the date of that submission. Article 4 Number of employees Any information regarding the number of employees shall be provided on a full time equivalent basis calculated as the total hours worked divided by the maximum number of hours subject to compensation within a working year as defined by the relevant national law. Article 5 Class of credit ratings Any information regarding the class of credit ratings shall use the following asset classes: (a) sovereign and public finance ratings; (b) structured finance ratings; (c) corporate ratings: (i) financial institution including credit institutions and investment firms; (ii) insurance undertaking; (iii) corporate issuer that is not considered a financial institution or an insurance undertaking. Article 6 Policies and procedures

1. Policies and procedures provided in an application shall contain or be accompanied by: (a) an indication of who is responsible for the approval and maintenance of the policies and proce￾dures; (b) a description of how compliance with the policies and procedures will be enforced and monitored and who is responsible for this; (c) a description of the measures undertaken in the event of a breach of the policies; (d) an indication of the procedure for reporting to ESMA a material breach of the policy or procedure which may result in a breach of the conditions for initial registration or certification.
2. A credit rating agency may fulfil the obligation to provide information regarding its policies and procedures under this Regulation by submitting a copy of the relevant policies and procedures.

21 Article 7 (Annex II Point 1, 2, 3 and 4 of Regulation (EC) No 1060/2009) Identification, legal status and class of credit ratings A credit rating agency shall provide ESMA with: (a) the information listed in Annex II of this Regulation; and (b) an excerpt from the relevant commercial or court register, or other form of evidence of the place of incorporation and scope of business activity of the credit rating agency, as of the application date. SECTION 2 OWNERSHIP STRUCTURE Article 8 (Annex II Point 5 of Regulation (EC) No 1060/2009) Owners and parent undertaking of a credit rating agency

1. A credit rating agency shall provide ESMA with: (a) a list of each person who directly or indirectly holds 5% or more of credit rating agency’s capital or of voting rights or whose holding makes it possible to exercise a significant influence over the management of the credit rating agency. (b) the information set out in points 1 and 2 of Annex III in relation to each such person.
2. A credit rating agency shall provide the following: (a) a list of any undertakings in which a person referred to in paragraph 1 holds 5% or more of the capital or voting rights or over whose management that person exercises a significant influence; and (b) an identification of their business activity of each person referred to in point 3 of Annex III.
3. Where a credit rating agency has a parent undertaking, it shall: (a) identify the country where the parent undertaking is established; and (b) indicate whether the parent undertaking is authorised or registered and subject to supervision. Article 9 (Annex II Point 5 of Regulation (EC) No 1060/2009) Ownership chart A credit rating agency shall provide to ESMA a chart showing the ownership links between any parent undertaking, subsidiaries and any other associated entities established in the Union and their branches.

22 The undertakings shown in the chart shall be identified by their full name, legal status and address of the registered office and head office. SECTION 3 ORGANISATIONAL STRUCTURE AND CORPORATE GOVERNANCE Article 10 (Annex II Point 6 of Regulation (EC) No 1060/2009) Organisational chart A credit rating agency shall provide ESMA with an organisational chart detailing its organisational structure, including a clear identification of significant roles and the identity of the person responsible for each significant role. Significant roles shall include at least senior management, persons who direct the activities of the branches and senior rating analysts. Where the credit rating agency conducts ancillary services, the organisational chart shall also detail its organisational structure in respect of those services. Article 11 (Annex II Point 6 of Regulation (EC) No 1060/2009) Organisational structure

1. A credit rating agency shall provide to ESMA information regarding its policies and procedures in relation to its compliance function, review function and the arrangements implemented to meet the re￾quirements set out in points 4 and 10 of Section A of Annex I to Regulation (EC) No 1060/2009.
2. The information provided under paragraph 1 shall include the information set out in Annex IV.
3. A credit rating agency shall provide ESMA with the information set out in Annex X.

23 Article 12 (Annex II Point 6 of Regulation (EC) No 1060/2009) Corporate governance

1. A credit rating agency shall provide ESMA with information regarding its internal corporate govern￾ance policies and the procedures and terms of reference which govern its senior management, including the administrative or supervisory board, its independent members and, where established, committees.
2. Where a credit rating agency adheres to a recognised corporate governance code of conduct, it shall identify the code and provide an explanation for any situations where it deviates from the code.
3. A credit rating agency shall provide the information set out in points 1 and 2 of Annex V on the members of its administrative or supervisory board.
4. A credit rating agency shall provide to ESMA a copy of the documents referred to in point 3 of Annex V. SECTION 4 FINANCIAL RESOURCES FOR THE PERFORMANCE OF CREDIT RATING AC￾TIVITIES Article 13 (Annex II Point 7 of Regulation (EC) No 1060/2009) Financial reports
5. A credit rating agency shall provide ESMA with a copy of its annual financial reports, including individual and consolidated financial statements where applicable, for the three financial years preceding the date of the submission of its application to the extent available. Where the financial statements of the credit rating agency are subject to statutory audit within the meaning given in Article 2.1 of the Directive 2006/43/EC of the European Parliament and of the Council of 17 May 2006 on statutory audits of annual accounts and consolidated accounts, the financial reports shall include the audit report on the annual and consolidated financial statements.
6. Where the financial reports referred to in paragraph 1 are not available for the requested period of time, a credit rating agency shall provide ESMA with an interim financial report.
7. If the credit rating agency is a subsidiary of a group of undertakings, it shall provide the annual financial reports of the parent undertaking for the three financial years preceding the date of the submission of its application.

24 4. A credit rating agency shall provide ESMA with a description of the measures it has adopted to ensure sound accounting procedures. SECTION 5 STAFFING AND COMPENSATION Article 14 (Annex II Points 8 and 13 of Regulation (EC) No 1060/2009) Staffing policies and procedures

1. A credit rating agency shall provide ESMA with information regarding its policies and procedures on the following: (a) reporting to the compliance officer of any situations where one of the persons referred to in point 1 of Section C of Annex I to Regulation (EC) No 1060/2009 considers that any other such person has engaged in conduct that he or she considers illegal, pursuant to the provisions of point 5 of Section C of Annex I to Regulation (EC) No 1060/2009; (b) the rotation of lead rating analysts, rating analysts and persons approving credit ratings; (c) the compensation and performance evaluation practices for rating analysts, persons approving credit ratings, senior management and the compliance officer; and (d) the training and development relevant to the rating process, including any examination or other type of formal assessment required for the conduct of rating activities.
2. A credit rating agency shall provide ESMA with: (a) a description of the measures in place to mitigate the risk of over-reliance on individual em￾ployees; (b) for each class of credit ratings, information on the size and experience of the quantitative teams responsible for developing and reviewing methodologies and models; (c) the name and function of any employee of the credit rating agency who has obligations, either individually or on behalf of the credit rating agency, to any other entity within the group of credit rating agencies; and (d) the average annual fixed and variable remuneration of the rating analysts, lead analysts and the compliance officer for each of the preceding three financial years.
3. A credit rating agency shall describe the arrangements in place to ensure that it is informed when a rating analyst terminates his or her employment and joins a rated entity as set out in point 6 of Section C of Annex I to Regulation (EC) No 1060/2009.A credit rating agency shall describe the arrangements in place to ensure that the persons referred in paragraph 1 of Section C of Annex I to Regulation (EC) No 1060/2009 are aware of the prohibition established in point 7 of Annex I to Regulation (EC) No 1060/2009. . Article 15 (Annex II Point 8 of Regulation (EC) No 1060/2009)

25 Fitness and appropriateness

1. A credit rating agency shall provide ESMA with the curriculum vitae, including employment history with relevant dates, identification of positions held and a description of the functions occupied, for each of the following: (a) members of senior management; (b) persons appointed to direct the business of the branches; and (c) officers responsible for internal audit, internal control, compliance function, risk assessment and review function;
2. A credit rating agency shall provide to ESMA in respect of each member of its senior management: (a) a recent criminal record file from the country of origin of the relevant person, where issued by the relevant national authorities; and (b) a self-declaration of their good repute including at least the statements set out in Annex VI and signed by the individual. SECTION 6 ISSUANCE AND REVIEW OF CREDIT RATINGS Article 16 (Annex II Point 10 of Regulation (EC) No 1060/2009) Development, validation, review and disclosure of rating methodologies
3. A credit rating agency shall provide ESMA, for each class of credit rating, with a high level descrip￾tion of the range of core models and methodologies used to determine credit ratings.
4. A credit rating agency shall provide ESMA with information regarding its policies and procedures on: (a) the development, validation and review of its rating methodologies, including at least the in￾formation set out in Point 1 of Annex VII; and (b) the disclosure of the credit methodologies and descriptions of models and key rating assump￾tions used in its credit rating activities as set out in point 5 of part I of Section E of Annex I to Regulation (EC) No 1060/2009. Article 17 (Annex II Point 10 of Regulation (EC) No 1060/2009)

26 Issuance of credit ratings

1. A credit rating agency shall provide ESMA with the following information: (a) the rating nomenclatures used for each class of credit rating; (b) the definition of any rating action and statuses used by the credit rating agency; (c) its policies and procedures regarding the issuance of credit ratings, including at least the in￾formation set out in Point 2 of Annex VII; (d) the terms of reference of any rating committees; (e) a description of the arrangements in place for disclosing a rating decision, including at least the information set out in Point 3 of Annex VII; and (f) a description of the procedures in place to ensure that a methodology is applied and imple￾mented consistently across classes of credit rating, offices and, , regions.
2. A credit rating agency shall identify any differences in the policies and procedures provided under paragraphs 1(c) and (e) between the treatment of unsolicited and solicited ratings.
3. If the rating process is regularly audited by an independent third party, a credit rating agency shall provide ESMA with the last audit report.
4. A credit rating agency shall provide ESMA with the following information: (a) details and criteria for the selection of data providers; (b) details on the reliability of internal and external data input into rating models; and (c) details of the data sources used. Article 18 (Annex II Point 10 of Regulation (EC) No 1060/2009) Monitoring of credit ratings A credit rating agency shall provide ESMA with information regarding its policies and procedures concern￾ing: (a) the monitoring of ratings, identifying any differences between solicited and unsolicited ratings, and including at least the information set out in Point 4 of Annex VII; . (b) the disclosure of the decision to review or change a rating; and

27 (c) the monitoring of the impact of changes in macroeconomic or financial market conditions on credit ratings as described in Article 8 of Regulation (EC) No 1060/2009. SECTION 7 DESCRIPTION OF ISSUE AND REVIEW PROCEDURES AND METHODOLO￾GIES Article 19 (Annex II Point 10 of Regulation (EC) No 1060/2009) Credit rating presentation requirements A credit rating agency shall provide ESMA with information regarding the following items: (a) policies and procedures with respect to the credit rating disclosure requirements laid down in the following provisions of Regulation (EC) No 1060/2009: (i) paragraphs 1, 2 and 5 of Article 10; and (ii) part I of Section D of Annex 1; (b) where the credit rating agency rates structured instruments, policies and procedures with respect to the following provisions of Regulation (EC) No 1060: (i) Article 10(3), (ii) paragraph 4 of Section B of Annex I ;and (iii) part II of section D of Annex I; (c) a sample of typical credit rating reports or other documents demonstrating how the credit rating agency meets or intends to meet these disclosure requirements; and (d) samples of typical rating letters for each class of credit rating produced by the credit rating agency.

28 SECTION 8 CONFLICTS OF INTEREST Article 20 (Annex II Point 11 of Regulation (EC) No 1060/2009) Independence and avoidance of conflicts of interest

1. A credit rating agency shall provide ESMA with information regarding its policies and procedures with respect to the identification, management and disclosure of conflicts of interest and the rules on rating analysts and other persons directly involved in credit rating activities covering at least the require￾ments set out in Annex VIII.
2. A credit rating agency shall describe the process used to ensure that the relevant persons are aware of the policies and procedures detailed in paragraph 1. A credit rating agency shall describe the arrange￾ments in place to ensure that the review function responsible for reviewing the methodologies set out in point 9 of Section A of Annex I of Regulation (EC) No 1060/2009 is independent of the business lines which are responsible for credit rating activities.
3. A credit rating agency shall describe the controls put in place, including the controls implemented through information systems, in order to comply with the requirements of Articles 7(2) and 7(3) of Regula￾tion (EC) No 1060/2009 on the negotiation of fees and the rules on persons involved in rating activities.
4. A credit rating agency shall describe any other measures and controls put in place to ensure the independence of its rating analysts. Article 21 (Annex II Point 11 of Regulation (EC) No 1060/2009) Inventory of conflicts of interest
5. A credit rating agency shall provide ESMA with an up-to-date inventory of existing and potential conflicts of interest relevant to it. Where a credit rating agency is part of a group of undertakings, it shall include in the inventory any conflicts of interest arising from other entities which belong to its group of undertakings.
6. The inventory of existing and potential conflicts of interest shall: (a) identify any potential conflicts of interest with related third parties; (b) identify any potential conflicts of interest arising from the carrying out of ancillary services and the outsourced rating activities; and (c) explain how the potential conflicts of interest are eliminated or managed and disclosed.

29 Article 22 (Annex II Point 14 of Regulation (EC) No 1060/2009) Conflicts of interest with respect to ancillary services

1. A credit rating agency shall provide ESMA with a description of the resources, both human and technical, shared by the rating and ancillary services of the credit rating agency or shared with the group of undertakings to which it belongs.
2. A credit rating agency shall describe the arrangements in place to prevent, disclose and mitigate any existing or potential conflicts of interest between the rating business and ancillary services.
3. A credit rating agency shall provide ESMA with a copy of the results of any internal assessment performed to identify any existing or potential conflict of interest between the rating business and ancil￾lary services. SECTION 9 PROGRAMME OF OPERATIONS Article 23 (Annex II Point 15 of Regulation (EC) No 1060/2009) Information regarding the programme of operations A credit rating agency shall provide to ESMA the annual information described in Annex IX covering a period of 3 years following the date of registration. SECTION 10 USE OF ENDORSEMENT Article 24 (Annex II Point 16 of Regulation (EC) No 1060/2009) Expected use of endorsement Where a credit rating agency intends to endorse credit ratings issued in third countries as set out in Article 4(3) of Regulation (EC) No 1060/2009, it shall provide ESMA with the information set out in Annex X.

30 SECTION 11 OUTSOURCING Article 25 (Annex II Point 17 of Regulation (EC) No 1060/2009) Outsourcing requirements

1. Where a credit rating agency outsources any important operational functions, it shall provide ESMA with the following information: (a) its policies with respect to outsourcing; (b) an explanation on how it intends to identify, manage and monitor the risks posed by the outsourcing of important operational functions; (c) a copy of the outsourcing agreements between the credit rating agency and the entity to which the activities are outsourced; (d) a copy of any internal or external report on the outsourced activities issued in the past 5 years.
2. The following comprise important operational functions for the purpose of paragraph 1: rating review, lead analyst, rating methodology development and review, rating approval, , internal quality con￾trol, data storage, IT systems, IT support and accounting CHAPTER 3 CERTIFICATION SECTION 1 APPLICATION FOR CERTIFICATION Article 26 (Article 5(2) of Regulation 1060/2009/EC) Documents to provide for application for certification
3. A credit rating agency shall provide ESMA with the following information: (a) the general information requested in points 1 to 10 of Annex II; (b) the information regarding its owners referred to in Article 8; (c) the organisational chart referred to in Article 10; (d) details on the arrangements in place to prevent, disclose and mitigate any existing or po￾tential conflicts of interest between the rating business and ancillary services; and

31 (e) the information referred to in Article 13 regarding the credit rating agency’s financial re￾sources. 2. A credit rating agency shall provide ESMA with the following information regarding its business activities: (a) for the preceding three years, the number of employees contracted and involved in the rating and ancillary services both permanent and temporary; (b) if the applicant has a branch, the number of employees involved in the rating and ancillary business in each branch; (c) the number of rating analysts contracted to the applicant including, if the credit rating agency has a branch, the number of rating analysts contracted in each branch; (d) if a credit rating agency is planning to establish a new branch, a description of the type of business activities the new branch is expected to conduct, its full name and address and the timeframe for its establishment; (e) if a credit rating agency is planning to conduct any new ancillary services, a description of the new services and the timeframe for their commencement; (f) the revenue generated over the past three years by the credit rating agency from rating and ancillary services as a proportion of total revenue, presented on a financial year basis; and (g)if the credit rating agency has one or more branches, the revenue generated over the past three years by each branch as a proportion of total revenue, presented on a financial year ba￾sis. 3. A credit rating agency shall also provide ESMA with the following information regarding the credit ratings it issues or proposes to issue: (a) the class of credit ratings; (b) the rating nomenclatures used for each class of credit rating; (c) the definition of any rating action and statuses used by the credit rating agency; (d) details of whether the credit rating agency produces solicited or unsolicited ratings or both; (e) for each class of credit rating, the number of years of experience it has in producing these rat￾ings; (f) for each class of credit rating, the current or expected proportion of public ratings and private ratings. 4. The credit rating agency shall indicate whether it currently holds, or expects to apply for, External Credit Assessment Institution (ECAI) status in one or more Member States and, if so, it shall identify the relevant Member State. Article 27 (Article 5(2) of Regulation 1060/2009/EC) General requirements for the application for certification

32 A credit rating agency shall ensure that its application complies with Articles 2 to 6 regarding the format of its application, the attestation of its accuracy, the class of credit ratings, number of employees and the policies and procedures provided to ESMA. SECTION 2 SYSTEMIC IMPORTANCE Article 28 (Article 5(1) (d) of Regulation 1060/2009/EC) Systemic importance A credit rating agency shall provide ESMA with the information set out in Annex XI regarding the systemic importance of its credit ratings and credit rating activities to the financial stability or integrity of the financial markets of one or more Member States. CHAPTER 4 FINAL PROVISIONS Article 29 Entry into force This Regulation shall enter into force on the twentieth day following that of its publication in the Official Journal of the European Union. This Regulation shall be binding in its entirety and directly applicable in all Member States. Done at Brussels, [For the Commission The President] [For the Commission On behalf of the President] [Position]

33 ANNEX I DOCUMENT REFERENCES (Article 2) Article or Annex of this Regulation Credit rating agency reference number Title of the docu￾ment Chapter or section or page of the document where the information is provided or reason why the infor￾mation is not provided … … … …

34 ANNEX II GENERAL INFORMATION (Article 7)

1. Full name
2. Country of establishment
3. Address of registered office
4. Legal status
5. With respect to the contact person(s) for the purpose of the application: (a) name; (b) title; (c) address; (d) email address; (e) telephone number.
6. With respect to the Compliance Officer: (a) name; (b) title; (c) address; (d) email address; (e) telephone number.
7. Description of the business activities the credit rating agency conducts, including ancillary services, and if it has one or several branches or subsidiaries, the business conducted by each branch or subsidi￾ary.
8. Identification of the class of credit ratings according to the categories specified in Article 5 for which the credit rating agency applies to be registered
9. Identification of the regulated markets where the credit rating agency is listed, if applicable.
10. Financial reports: (a) indication on whether the credit rating agency is an audited entity; (b) if the credit rating agency is audited, name of the external auditor and national registration number of the external auditor; (c) date of the financial year end.
11. Number of employees (excluding employees located in branches) as at the date of application and as at the close of each of the three most recent financial years, reported in the following categories: a. temporary employees; b. permanent employees with under five years’ service; c. permanent employees with five years’ or more service.
12. If a credit rating agency has branches, with respect to each branch: (a) full name; (b) legal status; (c) address; and (d) number of temporary employees and of permanent employees.
13. List of countries from which the credit rating agency intends to endorse credit ratings.

35 ANNEX III INFORMATION TO BE PRESENTED WITH REGARD TO THE OWNERSHIP STRUCTURE (Article 8)

1. Identification of the credit rating agency owners referred to in Article 8(1) with the following level of detail: Owners Percentage of capital Nature of the holding: Direct or indirect Percentage of voting rights Nature of the holding: Direct or indirect … … … … … …
2. Description of the business activities of the credit rating agency owners referred to in Article 8(1): Owner Business activities … … … … … …
3. Identification of the business activities of the companies in which the owners referred to in Article 8(1) have an interest according to Article 8(3): Owner Companies in which the owner has an interest according to Article 11(3) Business activities … … … … … …

36 4. Identification of the owners of the parent undertaking referred to in Article 8(3): Owner Percentage of capital Nature of the holding: Direct or indirect Percentage of voting rights Nature of the holding: Direct or indirect … … … … … …

37 ANNEX IV ORGANISATIONAL STRUCTURE (Article 11)

1. A credit rating agency shall provide the following information regarding policies and procedures referred to in Article 11 (1): (a) a description of the roles and responsibilities of the employees; (b) a description of the mechanisms to monitor the effectiveness of the policy or procedure; (c) the number of employees, the ratio of temporary to permanent employees; (d) information on the reporting lines and the frequency of reporting; and (e) a description of the interaction between the relevant function and employees directly involved in the rating process and between that function and any other functions.
2. Where the arrangements referred to in point 1 of this Annex are carried out at group of undertak￾ings level, a credit rating agency shall provide ESMA with a copy of relevant service level agreements that it has entered into, or proposes to enter into, with other group members, and the following information: (a) a description of the relevant tasks carried out by each group undertaking, including undertak￾ings located in third countries; (b) a clear identification of the undertaking involved in performing the task, specifying its loca￾tion; (c) information on the reporting lines and frequency of reporting of each entity involved and on the way information is collected from each entity; and (d) information on any dedicated resources located in the Union. In the case of human resources, a credit rating agency shall specify the time devoted to the function on the basis of full time equivalence.
3. With respect to the compliance function department, a credit rating agency shall provide the following information: (a) the policies and procedures on the reporting of information as described in Section C (5), An￾nex I of Regulation (EC) No 1060/2009; (b) a description on how it ensures the independence of the compliance function; (c) the most recent report of the compliance officer; and

38 (d) a work plan for the next three years. 4. With respect to the internal audit function carrying out the tasks described in point 10 of Section A of Annex I to Regulation (EC) No 1060/2009, a credit rating agency shall provide the following informa￾tion: (a) an explanation of how its internal audit methodology is developed and applied in accordance with the special features of its activities and their extent, complexity and risks; and (b) a work plan for the next three years.

39 ANNEX V INFORMATION TO BE PRESENTED WITH REGARD TO CORPORATE GOVERN￾ANCE (Article 12)

1. Identification of the members of the administrative or supervisory board and other committees as established in Article 12(3): Identification of the member Body (administrative board, supervisory board, audit committee, remunerations committee, etc.) and position (Chair, vice-chair, member) Body of other undertakings where the person is a member and position … … … … … …
2. Identification of the independent members of the administrative or supervisory board as established in Article 12 (3) and justification of their independence if they are independent members and of their in￾depth knowledge and experience at a senior level of the market in structured finance instruments, where the credit agency applies to issue credit ratings of structured finance products, according to Section A(2) of Annex I of Regulation (EC) No 1060/2009: Identification of the member Body (administrative or supervisory board) Independent member (YES/NO) and if YES, provide justification Experience in structured finance instruments (YES/NO) if YES provide justifica￾tion … … … … … …
3. A credit rating agency shall provide to ESMA a copy of the following documents as established in Article 12(4): (a) the last three sets of minutes of the administrative and supervisory board; (b) the most recent minutes of the meetings of any other committees, such as the remunera￾tion or strategy committees; and (c) the last three opinions or reports presented to the administrative or supervisory board by the independent members.

40 ANNEX VI SELF DECLARATION (Article 15(2)) In the self-declaration to be provided under Article 15(2)(b), each member of the senior management shall state whether the relevant person falls under any of the following categories: (a) has been convicted of any criminal offence; (b) has been subject to or has been notified of any proceedings of a disciplinary nature brought by a regulatory body or of a criminal nature; (c) has been subject to any adverse finding in civil proceedings in connection with the provision of financial services, misconduct, fraud or the management of a legal entity; (d) has to his or her knowledge been subject to any existing or previous investigation by any regu￾latory authority or government bodies or agencies; (e) has been involved with an undertaking whose registration or authorisation was withdrawn by a regulatory body; (f) has been refused the right to carry on activities which require registration or authorisation by a regulatory body; (g) has been involved in the management of an undertaking which has gone into insolvency, liq￾uidation or administration while this person was connected to the undertaking or within a year of the person ceasing to be connected to the undertaking; (h) has been involved with an undertaking which was investigated or suspended by a regulatory body and which resulted in an enforcement action; (i) has been investigated, suspended or sanctioned by a regulatory body; (j) has been disqualified from acting as a director, disqualified from acting in any managerial ca￾pacity, dismissed from employment or other appointment in an undertaking as a consequence of allegations of misconduct or malpractice.

41 ANNEX VII ISSUANCE AND REVIEW OF CREDIT RATINGS (Articles 16, 17 and 18)

1. The information regarding the policies and procedures referred to in Article 16(2)(a) regarding the development, validation and review of its rating methodologies shall include: (a) the responsibilities and process for rating methodology development and sign off, including details on the composition of the rating methodology committees and the procedures for members’ selection; (b) the responsibilities and process for rating methodology, including: (i) the verification and validation of a rating methodology; (ii) the validation of the rating methodology based on historical data, including how the results of the back-testing are taken into account. In addition, the credit rating agency shall also include the results of such validation/back-testing for the past three years, where quantitative data is available; (iii) the reporting of the outcome of the rating methodology review; and (iv) the implementation of a change in methodology, model or key rating assumptions.
2. The information regarding the policies and procedures referred to in Article 17(1)(c) regarding the issuance of credit ratings shall include: (a) the sequence of steps followed for the production of ratings; the process for reviewing the documentation of issuers or securities to be rated. This shall include any benchmark used to facilitate the review; (b) an assessment of the minimum information requirements to initiate and maintain a rating, including both, public and non-public information; (c) the controls mechanisms for the issuance of credit ratings, including the involvement of the issuer/arranger/investor/servicer within this process; (d) the process for collation, analysis and assessment of the information used to determine a rating, including, where applicable, reliance on analysis by another credit rating agency or other third parties; (e) the role and responsibilities of rating analysts, as well as the process and procedures for their selection on specific securities; (f) the rating approval process, including the identification of the role and responsibilities of the persons approving the ratings as well as the process and procedures for their selection;

42 (g) where a credit rating agency has established rating committees, the role and responsibilities of rating committee chairs, as well as the skills required and the process and procedures for their nomination; and (h) the minimum qualifications of the persons involved in the rating decision. 3. The information regarding the policies and procedures referred to in Article 17(1)(e) regarding the disclosure of a rating decision shall include the following: (a) the process for notifying the rated entity of the principal grounds on which the rating is based at least 12 hours before publication of the credit rating; (b) a rating appeal process, if a credit rating agency has implemented it; and (c) the processes for determining which key elements underlying the credit rating shall be included in the press release or reports. 4. The information regarding the policies and procedures referred to in Article 18(1)(a) regarding the monitoring of ratings shall include: (a)the monitoring process, including the role and responsibilities of rating committees, where applicable, and a description of the rating approval processes; (b)the role and responsibilities of rating analysts; (c) the process for collation, analysis and assessment of the information used to monitor a rating, including, where applicable, reliance on analysis by another credit rating agency or other third parties; (d)the process, including the overview of the factors considered, and the responsibilities for de￾ciding when a rating should be formally reviewed, including rating actions; (e)the process and the responsibilities for deciding when a rating should be formally suspended or withdrawn; (f) the processes and controls with respect to credit rating reviews required by paragraphs (a) to (c) of Article 8(6) of Regulation (EC) No 1060/2009; and (g)the policies, procedures and controls for the involvement of the issuer or arranger within the process.

43 ANNEX VIII INDEPENDENCE AND AVOIDANCE OF CONFLICTS OF INTEREST (Article 20) The information on the policies and procedures established in Article 20(1) regarding the identification, management and disclosure of conflicts of interest and the rules on rating analysts and other persons directly involved in credit rating activities shall cover: (a) the identification, prevention, disclosure and mitigation of conflicts of interests arising from the issu￾ing of credit ratings or the provision of ancillary services as set out in point 1 of Section B of Annex I to Regulation (EC) No 1060/2009; (b) the segregation from the rating process of discussions related to fees received from rated entities and related third parties as set out in Article 7(2) of Regulation (EC) No 1060/2009; (c) the determination of fees charged by credit rating agencies to rated entities and related third parties; the control of the confidential information obtained from, or shared with, all rated entities, related third parties and other relevant individuals, as required by point 3 of Section C of Annex I to Regula￾tion (EC) No 1060/2009; (d) the requirements set out in point 2 of Section C of Annex I to Regulation (EC) No 1060/2009 regard￾ing the trading in securities rated by the credit rating agency or which are securities representing obli￾gations of an entity rated by the credit rating agency, containing information on how the credit rating agency identifies, for each credit rating outstanding, the employees involved in the rating process at any level or function; (e) the requirement set out in point 4 of Section C of Annex I to Regulation (EC) No 1060/2009 regarding the acceptance of money, gifts or favours; and (f) the rules on the termination of a rating analyst’s employment set out in points 6 and 7 of Section C of Annex I to Regulation (EC) No 1060/2009.

44 ANNEX IX PROGRAMME OF OPERATIONS (Article 23)

Business concept/ Business development

1. The following information regarding its business activities: (a) a description of the macroeconomic environment in which the credit rating agency is expected to operate; (b) an indication of future plans for the establishment of subsidiaries or branches and their loca￾tion; and (c) a description of the business activities which the credit rating agency plans to carry out, speci￾fying the activities of subsidiaries and branches. The information shall include classes of credit ratings, potential clients and non-rating activities. Class of credit ratings
2. The following information regarding the class of credit ratings: (a) details of whether the credit rating agency plans to produce solicited or unsolicited ratings or both; (b)for each class of credit ratings planned to issue by the credit rating agency, an estimation on the proportion of public ratings and private ratings: (i) the number of public/sovereign ratings; (ii) the number and volume (in billions of euros) of structured finance ratings; (iii) the number and volume (in billions of euros) of corporate ratings, with the following de￾tail: financial institutions, insurance, corporate issuers; and (c) the average number of credit ratings produced or monitored per employee presented by class of credit rating. Financial plan
3. Projections for: (a) balance sheet; and (b)income statement.
4. The credit rating agency shall separate the revenues of the rating activities from the ancillary services in the projections for the revenues. If the credit rating agency has, or plans to establish, branches, the revenue from each branch shall be indicated. Corporate governance
5. Number of members of the following bodies:

45 (a) administrative and supervisory board; and (b) independent members of the administrative and supervisory board. Outsourcing 6. A description of the activities planned to be outsourced, and identification of the entities to which the activities are planned to be outsourced and an explanation of the reasons for outsourcing. If any activ￾ity is outsourced from a branch, this should be indicated. Human Resources/Staffing 7. Number of permanent and temporary employees working for the following functions and their seniority: (a) senior management other than members of the board and persons appointed to direct the branches; (b) audit function; (c) internal control mechanism; (d) compliance function department; and (e) review function. 8. The following information: (a) the number of employees per functions/departments; (b) the number of temporary employees and the number of permanent employees contracted to the credit rating agency and involved in the rating business; (c) the number of temporary employees and the number of permanent employees contracted to the credit rating agency involved in the ancillary services; (d) the number of employees approving ratings, such as committee chairs, rating analysts and lead rating analysts, together with information on: (i) their seniority or rank; (ii) the type of rating analyst including, where relevant, whether the employee is a primary or surveillance analyst and a qualitative or quantitative analyst; and (iii) the number of years of experience in the credit rating agency, or rating industry where available.

46 ANNEX X RECORD KEEPING, BUSINESS CONTINUITY PLANNING AND INFORMATION SYSTEMS (Article 23) Record keeping

1. Information regarding the policies and procedures regarding the record keeping obligations set out in Article 8(4) and point 7 of Section A and points 7, 8 and 9 of Section B of Annex I to Regulation No (EC) 1060/2009: (a) an indication on which records are kept and for how long; and (b) an identification of the recipients of confidential information for each rating issued. Continuity and regularity of the activities
2. Information regarding the continuity and regularity in the performance of the credit rating activi￾ties as set out in point 8 of Section A of Annex I of Regulation No (EC) 1060/2009, including: (a) description of the procedures to ensure continuity and regularity in the performance of the credit rating activities, including, information on their applicability to outsourced service providers; (b) the types of business continuity planning tests expected to be conducted; and (c) the frequency of testing. Information processing systems
3. Information regarding the information processing systems as set out in point 8 of Section A of Annex I to Regulation No (EC) 1060/2009, including: (a) the identity of the senior manager responsible for the information processing systems; and (b) a description of the information processing systems including any back-up systems; (c) a description of effective control and safeguard arrangements for the information processing systems in place as well as the mechanisms to monitor their effectiveness, including details of the procedures in place to ensure effective separation between the information processing systems used to report fees from those accessible to rating analysts and used to enter ratings and information about the rated entities or rated transactions.

47 ANNEX XI USE OF ENDORSEMENT (Article 24) Third country credit rating agency

1. The following information for each relevant third country credit rating agency: (a) its full name; (b) its legal status, including an excerpt from the relevant commercial or court register, or other form of evidence of the place of incorporation and scope of business activity or other details of company registration; (c) its country of establishment; (d) the address of its registered office; (e) evidence that the third country credit rating agency is authorised or registered and is subject to supervision in the relevant jurisdiction; (f) the class of credit rating which the credit rating agency expects to endorse; and (g) the number of analysts it employs.
2. An organisational ownership chart of each credit rating agency, its subsidiaries, branches, parent undertaking and subsidiaries controlled by the parent undertaking involved in the process of issuing ratings for which endorsement is envisaged. Assessment of the third country regulatory regime
3. In relation to each relevant third country jurisdiction, unless ESMA has published on its website that the requirements of the third country regime are as stringent as requirements set out in Articles 6 to 12 of Regulation (EC) No 1060/2009: (a) detailed information, structured analysis and reasoning for each requirement set out in Articles 6 to 12 of Regulation (EC) No 1060/2009, including any reference to the relevant sections of the third country law/regulation. For this purpose, the credit rating agency shall use the table published on ESMA´s website; and (b) a description of the measures put in place by the endorsing credit rating agency to monitor that the third country credit rating agency is fulfilling such requirements and to monitor any potential concerns identified by the endorsing credit rating agency with respect to the fulfilment of such requirements. Objective reasons
4. An indication of objective reasons for credit ratings to be issued in a third country.

48 Legislation in the third country 5. Evidence that public authorities are not entitled to interfere with the content of credit ratings and methodologies used by credit rating agencies incorporated in each relevant third country jurisdiction.

49 ANNEX XII SYSTEMIC IMPORTANCE INDICATORS (Article 28)

1. A credit rating agency shall provide ESMA with the volume of outstanding credit ratings it has issued with the details set out in the following table. The information regarding the corporate rating and sovereign and public finance ratings shall be provided on the basis of number of credit ratings and the information regarding structured finance ratings shall be provided on the basis of the amount (in millions of euros) of issuing of the structured finance instruments. Total Corporate ratings (number of credit ratings) Financial institution including credit institutions and investment firms Insurance undertaking Corporate issuer that is not considered a financial institution or an insurance undertaking Sovereign and public finance ratings (number of credit ratings) Structured Finance ratings (amount of the issuing in million euros)
2. A credit rating agency shall provide information on the annual revenues generated in any Euro￾pean Union Member State and in other countries outside the European Union for the past 3 years with the following level of detail: EU Mem￾ber State 1 EU Mem￾ber State 2 EU Member State 3 (…) Other non-EU countries Total Rating activities From rated entities or related third parties From subscribers Other sources Non-rating activities Member States shall be individually identified.