2022-11-24
The Canadian Securities Administrators and provincial regulators approved the amalgamation of the Former CIPF and MFDA IPC into the single Canadian Investor Protection Fund effective January 1, 2023. This decision formalizes the new compensation fund's acceptance under securities legislation and establishes a Memorandum of Understanding for regulatory oversight. The approval includes transitional provisions for existing regulations and specific coverage exclusions for mutual fund dealer accounts located in Quebec.
CSA Staff Notice of Approval 25-308 Approval and Acceptance of Canadian Investor Protection Fund November 24, 2022 Effective January 1, 2023, the Canadian Investor Protection Fund (CIPF) is approved or accepted as a compensation / contingency fund by the by the Alberta Securities Commission; the Autorité des marchés financiers; the British Columbia Securities Commission; the Manitoba Securities Commission; the Financial and Consumer Services Commission of New Brunswick; the Office of the Superintendent of Securities, Digital Government and Service Newfoundland and Labrador; the Office of the Superintendent of Securities, Northwest Territories; the Nova Scotia Securities Commission; the Office of the Superintendent of Securities, Nunavut; the Ontario Securities Commission; the Prince Edward Island Office of the Superintendent of Securities; the Financial and Consumer Affairs Authority of Saskatchewan; and the Office of the Yukon Superintendent of Securities (Regulators). Background Following public consultations, the Canadian Securities Administrators (CSA) published the CSA Position Paper 25-404 – New Self-Regulatory Organization Framework (Position Paper), describing the plan to establish a new single enhanced self-regulatory organization (SRO) that will consolidate the functions of the Investment Industry Regulatory Organization of Canada (IIROC) and the Mutual Fund Dealers Association of Canada (MFDA). The CSA also indicated that it would combine the two current compensation / contingency fund organizations, the Canadian Investor Protection Fund (Former CIPF) and the MFDA Investor Protection Corporation (MFDA IPC), into a single compensation / contingency fund organization which will be independent from the New Self-Regulatory Organization of Canada. Former CIPF and the MFDA IPC have been fully supportive of the CSA position and have been working collaboratively under the CSA oversight. On May 12, 2022, the CSA published for comment the CSA Staff Notice and Request for Comment 25-305 - Application for Approval of the New Investor Protection Fund. In response to the publication, comments from 12 stakeholders were received demonstrating the continued overall support, from both industry stakeholders and investor advocates, for the enhanced regulatory framework outlined in the Position Paper. The summary and response to public comments are provided in Appendix D of this notice. The statutory amalgamation of Former CIPF and the MFDA IPC in accordance with the Canada Not-for-Profit Corporations Act allows Former CIPF and the MFDA IPC to be combined and continue as one corporation by operation of law. The amalgamated corporation will be named “Canadian Investor Protection Fund”. The new single enhanced SRO has been recognized, effective January 1, 2023, by the Regulators and will adopt a temporary legal name “New Self-Regulatory Organization of Canada”, which will be replaced by a new permanent name, to be determined at a later date. The Autorité des marchés financiers will publish prior to the close of the amalgamation final amendments to put into effect its transition plan for mutual fund dealers registered in Québec (Québec MFDs) and their registered individuals.
Mutual fund dealers, including Québec MFDs, will not be required to contribute to the Canadian Investor Protection Fund’s Mutual Fund Dealer Fund in respect of customer accounts located in Québec and those accounts will not be eligible for coverage by the Canadian Investor Protection Fund. However, Québec MFDs will continue to contribute to the Fonds d’indemnisation des services financiers (Québec financial services contingency fund), as required by law, and their clients will continue to be eligible for the payment of indemnities by this fund. Transitional Provisions Certain existing regulations, rules, orders, policies, notices or other instruments in the CSA jurisdictions refer to Former CIPF or the MFDA IPC or both. Following the amalgamation, such references will be treated and interpreted as references to CIPF until the appropriate consequential amendments are implemented, as considered necessary. Contents of the Notice of Approval The Notice of Approval has the following components: • Appendix A – Approval or Acceptance Order for CIPF • Appendix B – Memorandum of Understanding among the Regulators regarding oversight of CIPF • Appendix C – Approval and Acceptance Application o Schedule 1 – By-Law Number 1 of CIPF a. Clean b. Blacklined to May 12, 2022 publication o Schedule 2 – Coverage Policy a. Clean b. Blacklined to May 12, 2022 publication o Schedule 3 - Claims Procedures a. Clean b. Blacklined to May 12, 2022 publication o Schedule 4 - Appeal Committee Guidelines a. Clean b. Blacklined to May 12, 2022 publication o Schedule 5 - Disclosure Policy • Appendix D – Summary of and response to public comments.
DÉCISION N° 2022-PDG-0053 Fonds canadien de protection des investisseurs (Acceptation à titre de fonds de garantie) Vu l'article 168.1 de la Loi sur les valeurs mobilières, RLRQ, c. V-1.1 (la « LVM ») en vertu duquel le courtier doit participer à un fonds de garantie dans les cas et selon les conditions déterminées par règlement; Vu l'article 196 du Règlement sur les valeurs mobilières, RLRQ, c. V-1.1, r. 50 (le « RVM ») en vertu duquel le courtier en placement et, le cas échéant, le courtier sur le marché dispensé et le courtier d'exercice restreint, doivent participer à un fonds de garantie qui, de l'avis de l'Autorité des marchés financiers (l'« Autorité ») est acceptable; Vu l'article 11.3 du Règlement sur les instruments dérivés, RLRQ, c. I-14.01, r. 1 (le « RID ») en vertu duquel le courtier en dérivés doit participer à un fonds de garantie qui, de l'avis de l'Autorité, est acceptable; Vu la décision n° 2020-PDG-0055 prononcée par l’Autorité le 30 septembre 2020 jugeant le Fonds canadien de protection des épargnants (le « FCPE ») en tant que fonds de garantie acceptable en vertu de l’article 196 du RVM et de l’article 11.3 du RID (la « décision d’acceptation du FCPE »); Vu l’approbation de la Corporation de protection des investisseurs de l’Association canadienne des courtiers de fonds mutuels (la « CPI de l’ACFM ») par l’Alberta Securities Commission, la British Columbia Securities Commission, le Bureau des valeurs mobilières du Nunavut, le Bureau du surintendant des valeurs mobilières (Territoires du Nord-Ouest), le Bureau du Surintendant des valeurs mobilières (Yukon), la Commission des services financiers et des services aux consommateurs (Nouveau-Brunswick), la Commission des valeurs mobilières de l’Ontario, la Commission des valeurs mobilières du Manitoba, la Financial and Consumer Affairs Authority of Saskatchewan, la Nova Scotia Securities Commission et le Superintendent of Securities, Department of Justice and Public Safety (Île-du-Prince-Édouard); Vu les consultations publiques qui ont mené à la publication de l’Énoncé de position 25-404 des ACVM, Nouveau cadre réglementaire des organismes d’autoréglementation décrivant le plan de regrouper l’Organisme canadien de réglementation du commerce des valeurs mobilières (l’« OCRCVM ») et l’Association canadienne des courtiers de fonds mutuels (l’« ACFM ») en un seul organisme d'autoréglementation (le « nouvel OAR ») et, d’autre part, le FCPE et la CPI de l’ACFM en un seul fonds de protection, le Fonds canadien de protection des investisseurs (le « FCPI »), qui sera indépendant de nouvel OAR; Vu la demande finale du FCPE et de la CPI de l’ACFM déposée auprès de l’Autorité le 30 septembre 2022 afin qu’à la suite de leur fusion, le FCPI soit jugé acceptable en tant que
fonds de garantie en vertu de l’article 196 du RVM et de l’article 11.3 du RID et que la décision d’acceptation du FCPE soit révoquée (la « demande »); Vu le dépôt d’une demande similaire auprès de l’Alberta Securities Commission, de la British Columbia Securities Commission, du Bureau des valeurs mobilières du Nunavut, du Bureau du surintendant des valeurs mobilières (Territoires du Nord-Ouest), du Bureau du Surintendant des valeurs mobilières (Yukon), de la Commission des services financiers et des services aux consommateurs (Nouveau-Brunswick), de la Commission des valeurs mobilières de l’Ontario, de la Commission des valeurs mobilières du Manitoba, de la Financial and Consumer Affairs Authority of Saskatchewan, de la Nova Scotia Securities Commission, de l’Office of the Superintendent of Securities, Digital Government and Services (Terre-Neuve-et-Labrador) et du Superintendent of Securities, Department of Justice and Public Safety (Île-du-Prince-Édouard) (ensemble, avec l’Autorité, les « autorités »); Vu le FCPI qui succédera au FCPE et à la CPI de l'ACFM après leur fusion en vertu de la Loi canadienne sur les organisations à but non lucratif, L.C. 2009, ch. 23, laquelle prendra effet le 1er janvier 2023; Vu la responsabilité qu’aura le FCPI de fournir une protection aux clients admissibles des membres du FCPI, dans les limites prescrites à l'Annexe A de la présente décision d’acceptation (la « présente décision »), lorsque ces clients ont subi des pertes financières en raison de l'insolvabilité d'un membre de l’OAR et, en relation avec cette couverture, le FCPI s'engagera dans des activités de gestion des risques pour atténuer les risques de telles pertes; Vu la conclusion d’un protocole d’entente sur la surveillance du FCPI (le « protocole d’entente ») entre les autorités, lequel prendra effet le 1er janvier 2023; Vu le regroupement du FCPE et de la CPI de l’ACFM par le biais d’une fusion afin de poursuivre leurs activités en tant que FCPI, les références à FCPE et à la CPI de l’ACFM dans les règlements, règles, décisions, politiques, avis ou autres instruments existants dans les territoires des autorités (les « instruments existants ») seront traitées et interprétées comme des mentions du FCPI jusqu'à ce que les modifications corrélatives appropriées soient mises en œuvre, si cela est jugé nécessaire. Lorsqu'une des dispositions des instruments existants prévoit des obligations ou attribue des privilèges exclusivement aux sociétés inscrites à titre de courtiers en placement ou à titre de courtiers en épargne collective qui, avant la fusion, étaient membres de l'OCRCVM et de l'ACFM respectivement, il est entendu que ces obligations et privilèges s'appliquent exclusivement aux sociétés inscrites à titre de courtiers en placement ou à titre de courtiers en épargne collective membres du nouvel OAR, selon le cas; Vu le maintien de deux fonds distincts par le FCPI immédiatement à la suite de la fusion, l’un étant mis à la disposition exclusive des clients admissibles des sociétés inscrites à titre de courtiers en placement et l’autre à la disposition des sociétés inscrites à titre de courtiers en épargne collective, jusqu'à ce qu'une analyse détaillée soit effectuée et qu'il soit déterminé que la séparation des fonds n'est plus nécessaire;
Vu les principes de la garantie du FCPI relatifs à la protection offerte aux clients admissibles qui prévoient notamment que :
Annexe A – Conditions
le FCPI, à son gré, et relativement à cette garantie, à exercer des activités de gestion des risques afin d’atténuer ces risques de pertes; « membre de l’OAR » : un courtier en placement inscrit ou un courtier en épargne collective inscrit qui est un membre, un participant autorisé ou toute organisation participante analogue de l’OAR, à condition que le conseil puisse exclure toute personne ou catégorie de personnes de cette définition; « organisme d’autoréglementation (OAR) » : le nouvel OAR; « principes de la garantie » : notamment la politique relative à la garantie, les procédures d’administration des réclamations, les directives pour les comités d’appel ainsi que la politique de communication de l’adhésion du FCPI; « protocole d’entente » : le protocole d’entente intervenu entre les autorités concernant la surveillance du FCPI. 2. Pouvoirs et objet Le FCPI dispose des pouvoirs et attributions nécessaires à l’exécution de son mandat. 3. Approbation des modifications a) L’approbation préalable de l’Autorité est requise pour toute modification de ce qui suit : i) les principes de la garantie du FCPI; ii) les règlements administratifs du FCPI. b) L’approbation préalable de l’Autorité est requise pour toute modification importante de l’accord de secteur. Est considérée comme importante la modification qui a une incidence directe sur le mandat du FCPI. c) Lorsqu’il demande l’approbation de l’Autorité pour toute modification ou tout changement important visé au paragraphe a ou b ci-dessus, le FCPI respecte les processus exposés à l’Annexe B du protocole d’entente et ses modifications. 4. Gouvernance a) La composition du conseil est déterminée d’une manière juste et raisonnable, représente équitablement les intérêts de tous les membres de l’OAR et de leurs clients, et réalise un juste équilibre entre ces intérêts. b) Le conseil se compose d’administrateurs du secteur, d’administrateurs indépendants et du chef de la direction. Le nombre d’administrateurs indépendants
doit excéder d’au moins un celui des administrateurs du secteur. Le conseil est composé d’au plus 15 administrateurs. c) La structure de gouvernance du FCPI prévoit ce qui suit : i) les personnes siégeant au conseil et à ses comités représentent de façon équitable, effective et diversifiée les intérêts des membres de l’OAR et de leurs clients; ii) les comités du conseil ainsi que tout comité de direction ou organe similaire comportent un nombre adéquat d’administrateurs indépendants; iii) les administrateurs, dirigeants et salariés du FCPI font l’objet de dispositions appropriées en matière de qualification, de rémunération et de conflits d’intérêts, et jouissent d’une protection en matière de responsabilité et d’indemnisation; iv) le comité de gouvernance, de mise en candidature et des ressources humaines ainsi que le comité d’audit, des finances et des placements sont composés en majorité d’administrateurs indépendants, y compris le président. 5. Conflits d’intérêts Sous réserve de la législation applicable, le FCPI relève et évite les conflits réels, potentiels ou perçus entre ses propres intérêts, ou ceux de ses administrateurs, dirigeants ou salariés, et son mandat. 6. Financement du FCPI a) Le FCPI adopte et publie une ou plusieurs méthodes équitables, transparentes et raisonnables d’établissement des cotisations de chaque catégorie de membres de l’OAR, qui sont des courtiers en placement et des courtiers en épargne collective (les « politiques concernant la cotisation »). b) Le FCPI procède à une analyse des risques associés à chaque catégorie de membres de l’OAR, et détermine ensuite si une seule méthode d’évaluation convient à l’ensemble de ces catégories. Jusqu’à ce que cette analyse soit réalisée, les mesures suivantes sont prises : i) les fonds affectés aux réclamations éventuelles soumises au titre de la garantie par les clients de chaque catégorie de membres de l’OAR sont séparés des autres fonds; ii) les cotisations sont calculées et prélevées séparément selon des méthodes d’évaluation indépendantes pour chaque catégorie de membres de l’OAR et sont versées aux fonds séparés (chacun, un « fonds »);
iii) le FCPI applique un moratoire sur tout changement aux méthodes d’évaluation appliquées aux droits ou aux cotisations qui aurait pour effet d’augmenter substantiellement les cotisations qu’il prélève auprès de chaque catégorie de membres de l’OAR, à moins que l’Autorité ne l’y autorise. c) Les cotisations respectent les conditions suivantes : i) elles découlent d’une répartition équitable entre les membres de l’OAR, qui peut reposer sur le niveau de risque que chacun d’entre eux fait peser sur le FCPI; ii) elles établissent un juste équilibre entre le besoin du FCPI de disposer de revenus suffisants pour acquitter les réclamations en cas d’insolvabilité d’un membre de la catégorie visée de membres de l’OAR et de ressources financières suffisantes pour financer son fonctionnement, d’une part, et l’objectif d’éviter tout obstacle financier déraisonnable à l’adhésion à l’OAR, d’autre part. d) Le FCPI fait le nécessaire pour notifier les cotisations à chaque catégorie de membres de l’OAR et les percevoir soit directement, soit indirectement par l’intermédiaire de l’OAR. e) Le conseil détermine le niveau approprié des actifs de garantie de chaque fonds, examine annuellement l’adéquation des actifs de garantie, du montant des cotisations et des méthodes d’établissement de celles-ci, et veille à ce que les actifs de garantie de chaque fonds demeurent suffisants pour acquitter les réclamations éventuelles de clients de la catégorie visée de membres de l’OAR. f) Les sommes déposées dans chaque fonds sont placées conformément aux politiques, lignes directrices ou autres textes pertinents (les « politiques de placement ») qui s’appliquent au fonds concerné et qui sont entérinés par le conseil, lequel est tenu de surveiller régulièrement les placements. Les politiques de placement exigent la préservation du capital et prévoient un revenu raisonnable tout en assurant que les liquidités sont suffisantes pour acquitter les réclamations éventuelles conformément aux principes de la garantie. Les sommes et les titres sont détenus par un dépositaire compétent, c’est-à-dire une entité jugée apte à détenir des titres au nom d’un membre de l’OAR, tant pour ce qui est des positions de titres en inventaire que des positions de clients, sans pénalité à l’égard du capital, conformément aux règlements, aux règles ou à la règlementation de l’OAR. g) Le FCPI met en œuvre un système comptable approprié, y compris des contrôles internes visant à préserver ses actifs de garantie.
Protection des clients a) Le FCPI établit et maintient des principes de la garantie qui prévoient ce qui suit : i) une garantie équitable, adéquate et de nature discrétionnaire pour tous les clients de membres de l’OAR qui subissent des pertes de biens, y compris de titres et de sommes monétaires (dans la mesure où ils ne sont pas expressément exclus ou détenus dans des comptes situés au Québec comme il est indiqué dans les principes de la garantie du FCPI), en raison de l’insolvabilité d’un membre de l’OAR, ainsi que des critères déterminant l’admissibilité des clients; ii) des procédures justes et raisonnables d’évaluation des réclamations présentées au FCPI; conformément à ces procédures, le FCPI évalue et acquitte ces réclamations dans les meilleurs délais; iii) des politiques et procédures permettant au FCPI de communiquer adéquatement aux clients de membres de l’OAR, soit directement, soit indirectement par l’intermédiaire de l’OAR, les modalités de la garantie, notamment la procédure de réclamation et le plafond par compte client. b) Toute réclamation rejetée par le personnel du FCPI ou un comité désigné est réexaminée par un comité d’appel interne si un client d’un membre de l’OAR ou le personnel du FCPI en fait la demande. Les principes de la garantie prévoient des procédures justes et raisonnables de révision interne des réclamations à cette fin. Le comité d’appel comprend au moins un arbitre qui peut ou non être administrateur. Les principes de la garantie ou tout autre document énoncent les critères établis par le conseil pour sélectionner les membres du comité d’appel. Ces critères précisent notamment qu’aucun administrateur ayant participé à la décision initiale ne peut prendre part à son réexamen. c) Les principes de la garantie n’empêchent aucun client d’un membre de l’OAR d’intenter une poursuite contre le FCPI devant un tribunal compétent au Canada. Le FCPI ne conteste pas la compétence du tribunal saisi par un demandeur qui a épuisé la procédure de révision interne des réclamations du FCPI.
Viabilité financière et opérationnelle Le FCPI maintient des ressources financières et opérationnelles adéquates, notamment des ressources humaines ou des conseillers externes, pour pouvoir faire ce qui suit : a) exercer ses droits et s’acquitter de ses obligations en vertu de la présente décision; b) examiner, conformément à l’accord de secteur, l’activité et l’exploitation de tout membre de l’OAR ou de tout groupe désigné de membres de l’OAR lorsque survient une situation qui, selon lui, constitue une situation à communiquer, au sens de cet accord.
Gestion des risques a) Le FCPI se dote de politiques et de procédures, notamment une procédure de demande d’information à l’OAR, afin de faire ce qui suit : i) exécuter son mandat et gérer les risques pour ses actifs et le public; ii) déterminer si ses normes prudentielles et son fonctionnement conviennent à la garantie offerte, compte tenu des risques auxquels il s’expose; iii) reconnaître les membres de l’OAR qui éprouvent des difficultés financières et prendre des mesures à leur égard. b) Le FCPI peut se fier à l’OAR pour examiner les membres de l’OAR pour ses propres fins, mais il se réserve le droit de s’en charger s’il a des préoccupations au sujet de l’intégrité des actifs de garantie ou de possibles réclamations.
Accord entre le FCPI et l’OAR Le FCPI se conforme à l’accord de secteur conclu avec l’OAR.
Soutien de l’OAR Le FCPI soutient l’OAR de la manière qu’il juge appropriée lorsqu’un membre de l’OAR éprouve ou est en voie d’éprouver des difficultés financières.
Collecte des renseignements Sous réserve de la législation applicable, le FCPI prend les mesures suivantes : a) il ne recueille, n’utilise et ne communique des renseignements personnels que dans la mesure raisonnablement nécessaire pour exercer ses fonctions réglementaires et s’acquitter de son mandat; b) il protège les renseignements personnels et l’information commerciale confidentielle dont il a la garde ou le contrôle.
Échange d’information et coopération a) Le FCPI remet à l’Autorité tout rapport, document ou renseignement qu’elle ou son personnel peut demander. b) Le FCPI a en place des mécanismes lui permettant d’échanger de l’information et de coopérer par ailleurs avec l’Autorité.
Obligations d’information continue Le FCPI se conforme aux obligations d’information prévues à l’Annexe B de la présente décision, , dans sa version modifiée, s’il y a lieu, par l’Autorité.
Exigences pour le Québec a) Le FCPI publie simultanément en français et en anglais tout rapport, document ou renseignement destiné au public. b) Dans le cadre de la communication d’information à l’Autorité prévue à l’Annexe B de la présente décision, le FCPI communique cette information simultanément en français et en anglais s’il s’agit d’un rapport, document ou renseignement visé au paragraphe a. c) Au Québec, le FCPI offre tous les services nécessaires en français aux membres du nouvel OAR et aux investisseurs dans le cadre d’une prestation de qualité équivalente à ceux qui sont offerts en anglais ailleurs au Canada. d) À la demande de l’Autorité, le FCPI lui communique tout autre rapport, document ou renseignement en français.
Annexe B – Obligations d’information
Préavis a) Le FCPI donne à l’Autorité un préavis écrit d’au moins 12 mois avant de réaliser une opération qui aurait pour lui l’une des conséquences suivantes : i) la cessation de l’exercice de ses fonctions; ii) l’abandon, la suspension ou la liquidation de la totalité ou d’une partie importante de ses activités; iii) la cession de la totalité ou de la quasi-totalité de ses actifs. b) Dans les situations où il ne juge pas que le préavis visé au paragraphe a soit raisonnable, le FCPI en avise l’Autorité le plus tôt possible selon les circonstances en expliquant ses motifs. c) Le FCPI donne à l’Autorité un préavis écrit d’au moins 60 jours de toute modification de ce qui suit : i) ses politiques de placement; ii) ses politiques concernant la cotisation. d) Le FCPI donne à l’Autorité un préavis écrit d’au moins 60 jours de toute décision d’exclure une personne ou catégorie de personnes de la définition de l’expression « membre d’un OAR » de son Règlement administratif n° 1. e) Le FCPI donne à l’Autorité un préavis écrit d’au moins 60 jours de toute modification importante au mandat de son conseil et des comités de celui-ci.
Notification immédiate a) Le FCPI notifie immédiatement à l’Autorité toute situation à communiquer, au sens de l’accord de secteur, dont il a été avisé au sujet d'un membre de l’OAR. b) Le FCPI notifie immédiatement à l’Autorité tout retrait ou toute expulsion de l’OAR du FCPI en en indiquant les motifs. c) Le FCPI notifie immédiatement à l’Autorité tout changement important défavorable réel ou potentiel de ses actifs de même que les mesures qu’il entend prendre pour corriger la situation.
Notification rapide a) Le FCPI notifie rapidement à l’Autorité les situations suivantes en décrivant, dans chaque cas, les circonstances les ayant entraînées ainsi que les mesures qu’il propose pour en assurer la résolution et, s’il y a lieu, fait le point en temps opportun sur leur évolution : i) les situations qui devraient raisonnablement susciter des préoccupations quant à sa viabilité financière, notamment l’incapacité à faire face aux dépenses prévues pour le prochain trimestre ou exercice; ii) la notification par une autorité ou la constatation par le FCPI qu’il contrevient ou contreviendra à une ou à plusieurs conditions de son approbation ou de son acceptation dans un territoire; iii) toute atteinte aux mesures de sécurité qui a trait à des renseignements dont il a la gestion, s’il est raisonnable de croire, dans les circonstances, que l’atteinte présente un risque réel de préjudice grave à son endroit ou à celui d’investisseurs, d’émetteurs, de personnes inscrites, d’autres participants au marché, de l’OAR ou des marchés des capitaux. b) Le FCPI établit et présente à l’Autorité un rapport exposant toute mesure qu’il a prise à l’égard d’un membre de l’OAR. Il y décrit les circonstances de l’insolvabilité de ce membre, notamment les mesures prises par celui-ci, l’OAR, le FCPI et tout comité ou toute personne agissant en leur nom.
Rapports semestriels Le FCPI dépose chaque semestre auprès de l’Autorité un rapport écrit sur ses activités rapidement après examen ou approbation par le conseil, les comités du conseil ou la haute direction, selon le cas, et contenant au moins l’information et les documents suivants : a) un résumé des projets en cours, des changements de politiques ainsi que des enjeux principaux ou nouveaux survenus durant le semestre précédent; b) une description de tout changement dans la composition du conseil, qui indique notamment le nom des nouveaux administrateurs, la durée de leur mandat et le nom des administrateurs sortants, et précise si les nouveaux administrateurs sont des administrateurs indépendants au sens de son Règlement administratif n° 1; c) les suggestions ou commentaires qu’il a faits à l’OAR à propos de la mise en œuvre de nouvelles règles ou de la modification de règles en vigueur par l’OAR, ainsi que la réponse de celui-ci à ces suggestions; d) une description des directives qu’il a données à l’OAR en vue de prendre des mesures à l’égard de membres de l’OAR qui éprouvent des difficultés financières
selon l’accord de secteur, en indiquant s’il est satisfait de la réponse obtenue de lui; e) des statistiques sommaires sur i) les actifs de garantie, ii) les cotisations et iii) les tendances notées; f) l’adéquation i) du niveau des actifs de garantie, ii) du montant des cotisations et iii) de la méthode d'établissement de celles-ci; g) les circonstances de toute insolvabilité de membres de l’OAR et les réclamations des clients qui en découlent, y compris les mesures prises par le membre de l’OAR, l’OAR et le FCPI; h) les questions de gestion des risques qui ont été relevées, notamment la façon dont il a évalué les risques et les solutions qu’il y a apportées; i) la portée et les conclusions de tout examen de membres de l’OAR effectué conformément à l’accord de secteur; j) son effectif, par fonction, et des précisions sur toute réduction ou tout changement importants de celui-ci, par fonction, durant le semestre précédent; k) toute modification importante prévue des ententes avec les tiers fournisseurs de services relativement aux principaux services ou systèmes. 5. Rapports annuels Le FCPI dépose chaque année auprès de l’Autorité un rapport écrit sur ses activités rapidement après examen ou approbation par le conseil, les comités du conseil ou la haute direction, selon le cas, et contenant au moins l’information et les documents suivants : a) l’examen annuel par le conseil de l’adéquation i) du niveau des actifs de garantie, ii) du montant des cotisations et iii) de la méthode d'établissement de celles-ci; b) l’évaluation par le conseil des besoins en outils additionnels de gestion des risques; c) l’évaluation qualitative ou l’appréciation, par le conseil, du rendement et des réalisations du FCPI en regard de son mandat et de son plan stratégique; d) l’attestation, par son chef de la direction ou tout autre dirigeant, qu’il respecte les conditions de la présente décision qui lui sont applicables.
1 MEMORANDUM OF UNDERSTANDING REGARDING OVERSIGHT OF THE CANADIAN INVESTOR PROTECTION FUND (CIPF) AMONG: ALBERTA SECURITIES COMMISSION AUTORITÉ DES MARCHÉS FINANCIERS BRITISH COLUMBIA SECURITIES COMMISSION MANITOBA SECURITIES COMMISSION FINANCIAL AND CONSUMER SERVICES COMMISSION OF NEW BRUNSWICK OFFICE OF THE SUPERINTENDENT OF SECURITIES, DIGITAL GOVERNMENT AND SERVICE NEWFOUNDLAND AND LABRADOR OFFICE OF THE SUPERINTENDENT OF SECURITIES, NORTHWEST TERRITORIES NOVA SCOTIA SECURITIES COMMISSION OFFICE OF THE SUPERINTENDENT OF SECURITIES, NUNAVUT ONTARIO SECURITIES COMMISSION PRINCE EDWARD ISLAND OFFICE OF THE SUPERINTENDENT OF SECURITIES FINANCIAL AND CONSUMER AFFAIRS AUTHORITY OF SASKATCHEWAN OFFICE OF THE YUKON SUPERINTENDENT OF SECURITIES (each a Regulator, collectively the Regulators or the Parties) The Parties agree as follows:
2 (iii) review and applicable approval of Amendments, as set out in section 6. The purpose of the Oversight Program is to ensure that CIPF is acting in accordance with the CIPF Mandate, and complying with the terms and conditions of the Regulators’ approval or acceptance. c. Oversight Guiding Principles The guiding principles for the Regulators’ joint oversight of CIPF are: (i) Harmonious direction – the Regulators will strive to speak as one when giving direction to CIPF; (ii) Transparency – each Regulator shares with other Regulators important communications with CIPF in a timely manner; and (iii) Efficiency – each Regulator will strive to conduct oversight in an effective manner while attempting to minimize the resources required from other Regulators and CIPF. d. Previous Memoranda of Understanding This MOU replaces the memoranda of understanding that took effect on January 1, 2021 between the applicable Regulators in respect of the oversight of the Canadian Investor Protection Fund and the MFDA Investor Protection Corporation. 2. Definitions “Acceptance Decision” means the decision regarding CIPF by a Regulator pursuant to the Securities Legislation in a Canadian province or territory which may stipulate that a dealer must participate in a contingency fund deemed acceptable by the Regulator. “Amendment” means (i) any amendment to, or revocation or replacement of, CIPF’s Coverage Policies or by-laws; or (ii) any material change to CIPF’s Industry Agreement with the New SelfRegulatory Organization of Canada for which the Regulators’ prior approval is required pursuant to an Approval Order or Acceptance Decision. “Approval Order” means the approval of CIPF by a Regulator pursuant to the Securities Legislation in a Canadian province or territory which stipulates that
3 registered dealers must participate in a compensation fund or contingency trust fund approved by the Regulator and established by, among others, a selfregulatory organization. “Board” has the meaning ascribed to that term in CIPF Approval Order or Acceptance Decision. "Coordinators" mean the two Regulators that are designated as such from time to time by consensus of all the Regulators. “Coverage Policies” have the meaning ascribed to that term in CIPF Approval Order or Acceptance Decision. “Industry Agreement” has the meaning ascribed to that term in CIPF Approval Order or Acceptance Decision. “CIPF Mandate” has the meaning ascribed to that term in CIPF Approval Order or Acceptance Decision. “Reviewing Regulator” means a Regulator that is participating in an oversight review of CIPF. “Securities Legislation” has the same meaning as in National Instrument 14-101 Definitions and includes, where applicable, commodity futures legislation. “Self-regulatory organization (SRO)” has the meaning ascribed to that term in CIPF Approval Order or Acceptance Decision. “SRO Member” has the meaning ascribed to that term in CIPF Approval Order or Acceptance Decision. 3. General Provisions a. Oversight Committee The Regulators will establish an oversight committee (Oversight Committee) which will act as a forum to discuss issues, concerns and proposals related to the oversight of CIPF. Each of the Regulators shall designate from time to time representatives on the Oversight Committee. The Oversight Committee will provide to the Chairs of the Regulators an annual written report that will include a summary of all oversight activities conducted during the previous period (Annual Report on Oversight Activities). The Annual Report on Oversight Activities will also be published.
4 b. Coordinators The two Regulators that are designated as Coordinators are tasked with the role of coordinating, communicating and scheduling activities of the Oversight Program between the Regulators, and between the Regulators and CIPF. The Coordinators must not make any unilateral decision, or give unilateral direction, with respect to CIPF. The Coordinators will serve for four years on a staggered rotation basis among the two designated Regulators. Initially, one of the two Coordinators will be replaced after two years, and thereafter each Coordinator will have a four-year term, such that a new Coordinator will be designated to replace a current Coordinator every two years. Designation of a new Coordinator will be made one year in advance of the end of an exiting Coordinator’s term. c. Staff Contact The Coordinators will provide CIPF with key staff contacts in each jurisdiction for the purposes of matters arising under this MOU or relating to oversight in general. d. Status Meetings The Coordinators will organize semi-annual conference calls and annual in-person meetings between the Oversight Committee and staff of CIPF. The purpose is to discuss matters relating to the Oversight Program of CIPF and other matters that are of interest to the Regulators and CIPF. The Coordinators will record minutes of these meetings and calls. 4. Review of Information Filed Any comments of the staff of the Regulators on information filed by CIPF will be sent to the Coordinators, with a copy to staff of the other Regulators. The Coordinators will request that CIPF respond to comments raised by the Regulators and copy staff of the other Regulators on its response. 5. Oversight Reviews The Regulators have developed procedures for performing periodic reviews of CIPF’s functions, as set out in Schedule A. 6. Review and Applicable Approval of Amendments The Regulators have entered into a protocol, set out in Schedule B of this MOU, to establish uniform procedures relating to the review and applicable approval of or non-objection to proposed Amendments.
5 7. Confidentiality All notices, reports, documents and any other information or data shared amongst any of the Regulators pursuant to this MOU are shared exclusively for the regulatory purposes of the Regulators, and with the expectation that they be shared and maintained in confidence, except as may otherwise be required by applicable law. 8. Authority Nothing in this MOU is intended to limit the powers of any of the Regulators under applicable Securities Legislation to take any measures authorized or required under such legislation. 9. Schedules The MOU represents the Regulators’ commitment to a coordinated and cooperative approach to conducting the Oversight Program, and the schedules are integral to the execution of this commitment. 10. Amending, terminating and withdrawing from the MOU This MOU may be amended from time to time as mutually agreed upon by the Regulators. Any amendments must be in writing and approved by the duly authorized representatives of each Regulator in accordance with the applicable legislation of each province or territory. This MOU may be terminated if mutually agreed upon by the Regulators. Each Regulator can, at any time, withdraw from this MOU on at least 90 days’ written notice to the Coordinators and to each Regulator. 11. Effective Date This MOU comes into effect on January 1, 2023. IN WITNESS WHEREOF the duly authorized signatories of the parties below have signed this MOU as of the Effective Date of the MOU stated above.
6 ALBERTA SECURITIES COMMISSION Per: Title: AUTORITÉ DES MARCHÉS FINANCIERS Per: Title: BRITISH COLUMBIA SECURITIES COMMISSION Per: Title: MANITOBA SECURITIES COMMISSION Per: Title: FINANCIAL AND CONSUMER SERVICES COMMISSION OF NEW BRUNSWICK Per: Title: OFFICE OF THE SUPERINTENDENT OF SECURITIES, DIGITAL GOVERNMENT AND SERVICE NEWFOUNDLAND AND LABRADOR Per: Title: MINISTER FOR INTERGOVERNMENTAL AFFAIRS NEWFOUNDLAND AND LABRADOR, OR DESIGNATE Per: Title: OFFICE OF THE SUPERINTENDENT OF SECURITIES, NORTHWEST TERRITORIES Per: Title: NOVA SCOTIA SECURITIES COMMISSION Per: Title: OFFICE OF THE SUPERINTENDENT OF SECURITIES, NUNAVUT Per: Title:
7 ONTARIO SECURITIES COMMISSION Per: Title: PRINCE EDWARD ISLAND OFFICE OF THE SUPERINTENDENT OF SECURITIES Per: Title: FINANCIAL AND CONSUMER AFFAIRS AUTHORITY OF SASKATCHEWAN Per: Title: OFFICE OF THE YUKON SUPERINTENDENT OF SECURITIES Per: Title:
8 Schedule A Oversight Reviews On behalf of all Regulators, the Reviewing Regulators will carry out periodic coordinated oversight reviews of CIPF for the purposes of: (i) evaluating whether selected regulatory processes are effective, efficient, and are applied consistently and fairly; and (ii) assessing compliance with the terms and conditions of the Approval Orders and any Acceptance Decision. A Regulator may choose to participate in a coordinated review of CIPF, or may choose to rely on another Regulator for the review of CIPF. In cases where a Regulator chooses not to review CIPF office in its jurisdiction, the other Regulators may conduct a review of that CIPF office. Each Regulator may also perform an independent review of CIPF to deal with significant and/or local issues. Any Regulator who intends to perform such a review will notify staff of the other Regulators prior to conducting such a review. The scope of the review will be determined by utilizing a risk-based methodology established and agreed upon by staff of the Regulators. When the Reviewing Regulators carry out a coordinated review, they will use best efforts to adhere to the following within any timelines established among themselves:
9 6) Unless otherwise agreed upon, the Coordinators will draft a review report and share it among the Reviewing Regulators to ensure it meets all of their expectations and requirements, as applicable. The review report will: a) take into account the draft findings and comments of the Reviewing Regulators, and b) use a common set of criteria to rate the significance and urgency of findings. 7) If the Reviewing Regulators disagree on the content of the draft review report, the Reviewing Regulators will follow the process provided in section 12, as applicable, of Schedule B of this MOU for resolution. 8) After the Reviewing Regulators are mutually satisfied with the draft review report, the Coordinators will forward the draft review report to CIPF to confirm factual accuracy. 9) CIPF will review the draft review report for factual accuracy and respond to the Reviewing Regulators with comments. 10)The Reviewing Regulators will consider CIPF’s comments and revise their report as necessary. 11)The Coordinators will send the revised report to CIPF for its formal response. 12)On receipt of CIPF’s formal response, the Reviewing Regulators will incorporate such formal response and any follow-up plans into the review report as applicable. 13)Each Reviewing Regulator will seek the necessary internal approval to publish the final review report, taking into account language translation needs where applicable. 14)When each Reviewing Regulator has obtained the necessary internal approvals, the Coordinators will, and the other Reviewing Regulators may, publish the final review report.
10 Schedule B Review and Applicable Approval of Amendments
11 (ii) Within 3 business days after receiving or sending notice of disagreement, staff of the Coordinators will discuss the classification, and may arrange a conference call, with staff of the other Regulators and, as applicable, CIPF. (iii) If disagreement with the classification still exists after any such discussion, staff of the Coordinators will notify CIPF of the disagreement, in writing, with a copy to staff of the other Regulators within 10 business days of the date of CIPF’s filing.
(iv) If staff of the Coordinators send a notice of disagreement to CIPF under paragraph 2(d)(iii), CIPF will reclassify the proposed Amendment as a public comment Amendment or withdraw the proposed Amendment by filing a written notice with staff of the Regulators indicating that it will be withdrawing the Amendment. (v) If CIPF does not receive any such notice of disagreement within 10 business days of the date of CIPF’s filing, CIPF will assume that staff of the Regulators agree with the classification. 3. Required Filings (a) Language requirements. CIPF will file the information required under this section concurrently in both English and French, accompanied with an attestation from a certified translator. (b) Filings for housekeeping Amendments. CIPF will file the following information with staff of the Regulators for each proposed housekeeping Amendment: (i) a cover letter that indicates the classification of the proposed Amendment by citing the applicable provisions in subsection 2(b), (ii) the Board resolution, or the resolution of the applicable Board committee, including the date that the proposed Amendment was approved, (iii) the text of the proposed Amendment and, where applicable, a blacklined version showing the changes, (iv) a statement as to whether the proposed Amendment complies with the terms and conditions of CIPF’s approval or acceptance, (v) confirmation that CIPF followed its established internal governance practices in approving the proposed Amendment and considered the need for consequential amendments, and
12 (vi) a notice for publication including: (A) a brief description of the proposed Amendment, (B) the reasons for the housekeeping classification, and (C) the anticipated effective date of the proposed Amendment. (c) Filings for public comment Amendments. CIPF will file the following information with staff of the Regulators for each proposed public comment Amendment: (i) a cover letter that indicates the classification of the proposed Amendment, how CIPF has taken the public interest into account when developing the proposed Amendment and why the proposed Amendment is in the public interest, (ii) the Board resolution, or the resolution of the applicable Board committee, including the date that the proposed Amendment was approved, (iii) the text of the proposed Amendment, and, where applicable, a blacklined version showing the changes, (iv) the items in subparagraphs 3(b)(iv) and (v), and (v) a notice for publication including: (A) written analysis detailing the nature, purpose and effect of the proposed Amendment, (B) the possible effects of the proposed Amendment (including any regional specific effect) on investors, issuers, registrants, other market participants, the SRO, CIPF and the capital markets generally, (C) a description of the context in which CIPF developed the proposed Amendment, any relevant issues considered, and any alternative approaches considered, (D) the anticipated effective date of the proposed Amendment, and (E) a request for public comment together with details on how to submit comments within the comment period deadline, and a
13 statement that CIPF will publish all comments received during the comment period on its public website. 4. Review criteria Without limiting the discretion of the Regulators, the Regulators agree that the following are factors that staff of the Regulators may consider when reviewing proposed Amendments: (a) whether a proposed Amendment is in the public interest, and (b) whether CIPF has provided sufficient analysis of the nature, purpose and effect of a proposed Amendment. 5. Review and approval process for housekeeping Amendments (a) Confirming receipt. Upon receipt of the materials detailed in subsection 3(b), staff of the Coordinators will, as soon as practicable, send written confirmation of receipt of the proposed housekeeping Amendment to CIPF, with a copy to staff of the other Regulators. (b) Approval. Except where notice of disagreement has been sent to CIPF in accordance with paragraph 2(d)(iii), the proposed Amendment will be deemed approved or non-objected to on the eleventh business day following the date of CIPF’s filing under section 3. 6. Review process for public comment Amendments (a) Confirming receipt. Upon receipt of the materials detailed in subsection 3(c), staff of the Coordinators will, as soon as practicable, send confirmation of receipt of the proposed public comment Amendment to CIPF, with a copy to staff of the other Regulators. (b) Publication and public comment period. As soon as practicable, staff of the Coordinators and CIPF will, and staff of the other Regulators may: (i) coordinate a publication date amongst themselves, and (ii) publish the materials referred to in paragraphs 3(c)(iii) and (iv) for a 30-day comment period (or other period agreed upon by staff of the Regulators and CIPF) on their respective public websites. (c) Publishing and responding to public comments. CIPF will, as and when they are received, promptly publish any public comments on its public website. CIPF will also prepare a summary of and responses to those public comments and send them to staff of the Regulators within any timelines established by staff of the Regulators.
14 (d) Regulator review. After the subsection 6(b) comment period has ended, staff of the Regulators will, in writing, provide any significant comments to the Coordinators, copying staff of the other Regulators, within any timelines established among themselves. (e) Regulators have no comments. If staff of the Coordinators do not receive or have any significant comments within the period provided for under subsection 6(d), staff of the Regulators will be deemed to not have any comments and the following applies: (i) If CIPF has received public comments, the Regulators will, upon receipt of CIPF’s summary and responses described in subsection 6(c), follow the processes applicable to the review of CIPF responses set out in paragraphs 6(f)(v) through (ix). (ii) If CIPF has not received any public comments, or the public comments received do not raise any material issues (as determined by staff of the Regulators), staff of the Regulators will proceed immediately to the approval or non-objection process in section 8. (f) Regulators have comments. If staff of the Coordinators receive or have significant comments within the period provided for under subsection 6(d), staff of the Regulators and CIPF will use best efforts to adhere to the following process using timelines established amongst themselves: (i) At the end of the period provided for under subsection 6(d), staff of the Coordinators will prepare and deliver to staff of the other Regulators a draft comment letter that incorporates their own significant comments and the significant comments raised by staff of the other Regulators and may, if deemed necessary, identify different views among staff of the Regulators. (ii) Staff of the Regulators will provide any significant written comments on the draft comment letter to the Coordinators, copying staff of the other Regulators; if staff of the Coordinators do not receive any such comments within the timelines agreed upon, staff of the other Regulators will be deemed not to have any comments. (iii) Following the other Regulators’ response (or deemed response), staff of the Coordinators will consolidate all comments received and, when finalized to the satisfaction of staff of the Regulators, send the comment letter to CIPF, with a copy to staff of the other Regulators. (iv) CIPF will respond, in writing, to the comment letter sent by staff of the Coordinators, with a copy to staff of the other Regulators.
15 (v) After receiving CIPF’s response, staff of the Regulators will provide any significant comments, in writing, to staff of the other Regulators; if staff of the Coordinators do not receive and do not have any such comments within the timelines agreed upon, staff of the Regulators will: (A) be deemed not to have any comments, and (B) proceed immediately to the approval or non-objection process in section 8. (vi) Staff of the Regulators and, as applicable, CIPF will follow the process laid out in paragraphs 6(f)(i) to (v) when staff of the Regulators have significant comments on CIPF’s response to the comment letter. (vii) Staff of the Coordinators will attempt to resolve any issues that staff of the Regulators have raised on a timely basis and will consult with staff of the other Regulators or CIPF, as needed. (viii) If staff of the Regulators disagree about the substantive content of the comment letter in paragraph 6(f)(i) or whether to recommend approval of or non-objection to the Amendment, staff of the Coordinators will invoke section 12. (ix) If CIPF fails to respond to comments of staff of the Regulators within 120 days of receipt of the most recent comment letter from staff of the Regulators (or such other time as agreed to by staff of the Regulators), CIPF may withdraw the Amendment in accordance with section 13 or staff of the Regulators will, if they agree among themselves to do so in writing, recommend their respective decision makers to object to or not approve the Amendment. 7. Revising and republishing public comment Amendments (a) Language requirements. If, subsequent to its publication for comment, CIPF revises a public comment Amendment, CIPF will file any such revision, which will include, as applicable, a blacklined version to the original published version, a cumulative blacklined version of the Amendment, and a clean copy of the revised Amendment, concurrently in both English and French, accompanied with an attestation from a certified translator. (b) Revising Amendments. If such a revision changes the Amendment’s substance or effect in a material way, staff of the Coordinators may, in consultation with CIPF and staff of the other Regulators, require the revised Amendment to be republished for an additional comment period. Upon
16 republication, the initial or previous Amendment will be considered closed, and not approved or in effect. (c) Published documents. If a public comment Amendment is republished, the revised request for comments will include, as applicable, the information filed under subsection 7(a), the date of Board approval or approval of the applicable Board committee (if different from the original published version), CIPF’s summary of comments received and responses for the previous request for comments, together with an explanation of the revisions to the Amendment and the supporting rationale for the revisions. (d) Applicable provisions. Any republished public comment Amendment will be subject to all provisions in this Schedule B applicable to public comment Amendments, except where otherwise provided for in this Schedule B. 8. Approval process for public comment Amendments (a) Coordinators seek approval. Staff of the Coordinators will use their best efforts to seek approval of or non-objection to the Amendment within 20 business days of the end of the review process set out in section 6. (b) Coordinators circulate documents. After the Coordinators make a decision about an Amendment, staff of the Coordinators will promptly circulate to staff of the other Regulators applicable documentation relating to the Coordinators’ decision. (c) Other Regulators seek approval. Staff of the other Regulators will use their best efforts to seek approval or non-objection within 20 business days of receipt of applicable documentation from staff of the Coordinators. (d) Other Regulators communicate decision to Coordinators. Staff of each Regulator will promptly inform staff of the Coordinators in writing after a decision about the Amendment has been made. (e) Coordinators communicate decision to CIPF. Staff of the Coordinators will promptly communicate to CIPF, in writing, the decision about the Amendment, including any conditions, upon receipt of notification of the other Regulators’ decisions. 9. Effective date of Amendments (a) Public comment Amendments. Public comment Amendments (other than Amendments implemented under section 11) will be effective on the later of: (i) the date the Coordinators publish the notice of approval or nonobjection in accordance with subsection 10(a), and
17 (ii) the date designated by CIPF under subparagraph 3(c)(iv)(D) or the date as determined by CIPF. (b) Housekeeping Amendments. Housekeeping Amendments will be effective on the later of: (i) the date of deemed approval or non-objection in accordance with subsection 5(b), and (ii) the date designated by CIPF under subparagraph 3(b)(iv)(C). (c) Failing to make an Amendment effective within one year. CIPF will advise staff of the Regulators in writing if it has not made an Amendment effective within one year of receiving approval or non-objection from the Regulators, and will include the following information: (i) the reasons it has not yet made the Amendment effective, (ii) CIPF’s projected timeline for making the Amendment effective, and (iii) the impact on the public interest of delaying making the Amendment effective within one year. 10. Publishing notice of approval (a) Public comment Amendments. For any public comment Amendment, staff of the Coordinators and CIPF will both publish a notice of approval of or non-objection on their respective websites, together with: (i) if applicable, CIPF’s summary of comments received and responses, and (ii) if changes were made to the version published for public comment, a blacklined version of the revised Amendment. (b) Housekeeping Amendments. For any housekeeping Amendments, staff of the Coordinators will prepare a notice of deemed approval or nonobjection and both the Coordinators and CIPF will publish such notice, together with the materials referred to in paragraphs 3(b)(iii) and (iv), on their respective public websites. (c) Publication by other Regulators. Any other Regulators may publish notices of approval at their own discretion. 11. Immediate implementation
18 (a) Criteria for immediate implementation. If CIPF identifies an urgent need to implement a proposed public comment Amendment because of a substantial risk of material harm to investors, issuers, registrants, other market participants, the SRO, CIPF or the capital markets generally, CIPF may make the proposed public comment Amendment effective immediately upon approval by the Board, subject to subsection 11(d), and provided that: (i) CIPF provides staff of each Regulator with written notice of its intention to rely upon this procedure at least 10 business days before the Board considers the proposed public comment Amendment for approval, and (ii) CIPF’s written notice in paragraph 11(a)(i) includes: (A) the date on which CIPF intends the proposed public comment Amendment to be effective, and (B) an analysis in support of the need for immediate implementation of the proposed public comment Amendment. (b) Notice of disagreement. If staff of a Regulator does not agree that immediate implementation is necessary, staff of the Regulators and, as applicable, CIPF will use best efforts to adhere to the following: (i) Staff of the Regulator which disagrees with the need for immediate implementation will, within 5 business days after CIPF provides notice under subsection 11(a), advise staff of the other Regulators in writing that they disagree and provide the reasons for their disagreement. (ii) Staff of the Coordinators will promptly notify CIPF of the disagreement in writing. (iii) Staff of CIPF and staff of the Regulators will discuss and attempt to resolve any concerns raised on a timely basis but, if the concerns are not resolved to the satisfaction of staff of all Regulators, CIPF cannot immediately implement the proposed public comment Amendment. (c) Notice of no disagreement. Where there is no notice of disagreement under and within the timelines set out in paragraph 11(b)(i), or where concerns have been resolved under paragraph 11(b)(iii), staff of the Coordinators will immediately provide written notice to CIPF, with a copy to staff of the other Regulators, that it may immediately implement the proposed public comment Amendment subject to Board approval.
19 (d) Effective date. Proposed public comment Amendments that CIPF immediately implements in accordance with section 11 will be effective on the later of the following: (i) the date of the notice provided to CIPF under subsection 11(c), (ii) the date the Board approves the Amendment, and (iii) the date designated by CIPF in its written notice to staff of the Regulators. (e) Subsequent review of Amendment. A public comment Amendment that is implemented immediately will subsequently be published, reviewed, and approved or non-objected to in accordance with the applicable provisions of this Schedule B. (f) Subsequent disapproval of Amendment. If the Regulators subsequently object to or do not approve a public comment Amendment that CIPF immediately implemented, CIPF will promptly repeal the public comment Amendment and inform SRO Members of the Regulators’ decision. 12. Disagreements If any disagreement, either among the Regulators or between the Regulators and CIPF, about a matter arising out of or relating to this Schedule B cannot be resolved through discussions, the Regulators will use best efforts to adhere to the following using timelines established amongst themselves: (a) If staff of one of the Regulators notifies the other Regulators that in their view there is a disagreement that cannot be resolved through staff discussions, then staff of the Coordinators will arrange for senior staff of the Regulators to discuss the issues and attempt to reach a consensus. (b) If, following such discussions, a consensus is not reached, staff of the Coordinators will escalate the disagreement as applicable and, ultimately, to the Regulators’ Chairs or other senior executives of the Regulators or such other process as agreed to by staff of the Regulators. (c) If, following such escalation, a consensus is not reached, CIPF may withdraw the Amendment in accordance with section 13 or staff of the Regulators will recommend that their respective decision makers object to or not approve the Amendment. 13. Withdrawing proposed Amendments (a) Filing notice of withdrawal. If CIPF withdraws a proposed public comment Amendment that the Regulators have not yet approved or non-objected to,
20 CIPF will file with staff of the Regulators a written notice indicating that it will be withdrawing the Amendment. (b) Contents of notice of withdrawal. The written notice in subsection 13(a) must contain: (i) the reason CIPF submitted the proposed Amendment, (ii) any dates on which the Board or the applicable Board committee approved the proposed Amendment, (iii) any prior publication dates, (iv) the Board resolution, or the resolution of the applicable Board committee, supporting the withdrawal of the proposed Amendment, (v) the reasons CIPF is withdrawing the proposed Amendment, and (vi) the impact of withdrawing the proposed Amendment on the public interest. (c) Publishing notice of withdrawal. Where the proposed Amendment being withdrawn had previously been published for comment under subsection 6(b), staff of the Coordinators and CIPF will both publish a notice on their public websites stating that CIPF will be withdrawing the proposed Amendment together with the reasons CIPF is withdrawing the proposed Amendment. 14. Reviewing and amending Schedule B Staff of the Regulators will, when they agree it is necessary to do so, conduct a joint review of the operation of this Schedule B in order to identify issues relating to: (a) the effectiveness of this Schedule B, (b) the continuing appropriateness of the timelines and other requirements set out in this Schedule B, and (c) any necessary or desirable amendments to this Schedule B.
21 15. Waiving or varying Schedule B (a) CIPF request. CIPF may file a written request with the Regulators to waive or vary any part of this Schedule B and, in such a case, the Regulators will use best efforts to adhere to the following using timelines established amongst themselves: (i) A Regulator who objects to the granting of the waiver or variation will notify the other Regulators of their objection, together with their reasons for the objection. If the Coordinators do not receive or send any notice of objection, the Regulators are deemed to not object to the waiver or variation. (ii) In accordance with the timelines established by the Regulators, the Coordinators will provide written notice to CIPF as to whether the waiver or variation has been granted or objected to. (b) Regulator request. The Regulators may waive or vary any part of this Schedule B if all of the Regulators agree in writing to such waiver or variation. (c) General. A waiver or variation may be specific or general and may be made for a time or for all time as mutually agreed by the Regulators. 16. Publishing materials If staff of the Coordinators publish any materials under this Schedule B, staff of the other Regulators may also publish the same materials and, in such a case, staff of the Coordinators will coordinate the publication date with staff of the other Regulators.
September 30, 2022 TO: Alberta Securities Commission Autorité des marchés financiers British Columbia Securities Commission Manitoba Securities Commission Financial and Consumer Services Commission of New Brunswick Office of the Superintendent of Securities, Digital Government and Services, Newfoundland and Labrador Office of the Superintendent of Securities, Northwest Territories Nova Scotia Securities Commission Office of the Superintendent of Securities, Nunavut Ontario Securities Commission Prince Edward Island Office of the Superintendent of Securities Financial and Consumer Affairs Authority of Saskatchewan Office of the Yukon Superintendent of Securities (collectively, the “Regulators”) Dear Sirs/Mesdames: Re: Canadian Investor Protection Fund / Fonds canadien de protection des investisseurs (“CIPF” or the “Corporation”)) This letter sets out the application of the Canadian Investor Protection Fund (“Former CIPF”) and the MFDA Investor Protection Corporation (“MFDA IPC”) (the “Applicants”) for approval, designation or consideration, as the case may be, pursuant to the applicable securities legislation
2 - (the “Legislation”), of CIPF, a corporation to be formed by the amalgamation of Former CIPF and MFDA IPC, as a compensation fund for customers of investment dealers and mutual fund dealers which are members of the new single self-regulatory organization, New Self-Regulatory Organization of Canada/Nouvel organisme d’autoréglementation du Canada (“New SRO”), to be formed from the amalgamation of Investment Industry Regulatory Organization of Canada (“IIROC”), the Mutual Fund Dealers Association of Canada (the “MFDA”). Differences in coverage for mutual fund dealer activities in Québec are noted in this application. Approval Criteria The Regulators have identified certain criteria (the “Criteria”) which are to be satisfied in regard to any order approving CIPF. The Criteria are discussed in relevant sections of this application and were provided to the Applicants as Terms and Conditions proposed for the approval orders of the Regulators. References herein to the “Approval Order” are references to the approval order for CIPF attached as Appendix A to the CSA Notice of Approval for this application (the “CSA Notice”). The proposed Memorandum of Understanding among the Regulators regarding oversight of CIPF, (the “MOU”) is attached as Appendix B to the CSA Notice. Capitalized terms that are not defined herein have the meaning given to them in the Approval Order. Dual Registration The Criteria contemplate a regulatory environment with two registration categories under the New SRO: investment dealers and mutual fund dealers. The documents contemplated in this application have been prepared on that basis. Where a single legal entity operates as both a registered investment dealer and a registered mutual fund dealer, the Investment Dealer Fund would be available to fund coverage for both of those categories. It is intended that the transitional agreement to be entered into between the SROs and the Applicants (as discussed below under Section 9) will, among other things, contemplate that, pending the execution of an updated industry agreement, the existing agreements between them will be interpreted and applied to give effect to, and otherwise be deemed to reflect, that a dealer that is registered under Canadian securities laws
3 - as an investment dealer and as a mutual fund dealer will be considered to be an investment dealer for all purposes of those agreements. For convenience this application is divided into the following sections:
5 - other legal requirements of the CNCA. The Applicants are of the view that the functions and role of CIPF can be best accommodated with the proposed corporate form. Both Former CIPF and MFDA IPC are not-for-profit corporations with no share capital existing under the CNCA. Former CIPF and MFDA IPC have determined that the English name of CIPF will be “Canadian Investor Protection Fund” which is the same as Former CIPF’s name. They have also determined that the French name of CIPF will be “Fonds canadien de protection des investisseurs” which is different from Former CIPF’s French name, Fonds canadien de protection des épargnants. The Boards of Former CIPF and MFDA IPC decided to maintain the CIPF name (with the slight correction in its French version) in light of the recognition of the name and in an effort to minimize the costs associated with changes to an entirely new name. 2.2 Articles of Amalgamation The document that will create CIPF is the Articles of Amalgamation. Among other things, the Articles of Amalgamation sets out the purposes of CIPF, giving it the legal authority to carry them out. The proposed form of Articles of Amalgamation will be attached to the Amalgamation Agreement. A diagram illustrating the corporate structure before (pre) and after (post) the proposed amalgamation is set out below: Pre-amalgamation:
6 - Post-amalgamation: 2.3 Purposes of the Corporation The purposes of CIPF are set out in the Articles of Amalgamation as follows: a) To provide protection to clients of eligible registered investment dealers and registered mutual fund dealers which are members, approved participants or other similar participating organizations (“SRO Members”) of New Self-Regulatory Organization of Canada/Nouvel organisme d’autoréglementation du Canada, as it is currently named or as it may be renamed from time to time, who have suffered or may suffer financial loss as a result of the insolvency of the SRO Member, all on such terms and conditions as may be determined by the Corporation in its sole discretion. b) For the purposes of the Corporation, to receive, acquire, hold, purchase, convert, lease, mortgage, sell or dispose of any asset or property of the Corporation of any kind and from any source whatsoever; and to invest and reinvest any of the assets or property of the Corporation in investments which the directors in their discretion consider appropriate. c) To do all such other things as may be necessary or incidental to the furtherance of the foregoing purposes.
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8 - The Articles of Amalgamation provides for one class of members, all of whom will be voting members. The primary role of members is to elect directors, appoint the auditor of the corporation, receive the financial statements of the corporation and confirm by-laws. The members are required to meet at least annually. The corporate membership structure of CIPF will help ensure its independence from New SRO and is consistent with the membership structure of each of Former CIPF and MFDA IPC. 3.3 Composition and Size of Board of Directors The Board will consist of not fewer than 8 or more than 12 directors, provided that the Board may initially consist of 15 directors with such number of directors reduced (to the maximum number of 12 directors) upon the expiry of terms of office held at the time of the Amalgamation (and all renewals thereof contemplated for the transition period). [By-Law, Section 4.1] The Board shall be composed of Industry Directors, Public Directors and CIPF’s Chief Executive Officer (“CEO”), subject to their election by the members or appointment by the Board in accordance with the By-law. The number of directors, including the number of Industry Directors and Public Directors, shall be determined from time to time by a resolution passed at a meeting of the members of the Corporation, provided that the number of Public Directors shall exceed the number of Industry Directors by at least one. [By-Law, Section 4.1] 3.4 Governance, Nominating & Human Resources Committee The Board will appoint a Governance, Nominating & Human Resources Committee which shall be composed of 3 or more directors (including one or both of the Chair and Vice-Chair of the Board), a majority of whom shall be Public Directors, and carry out such duties and tasks as set out in the By-law or as determined by the Board from time to time. The chair of the Governance, Nominating & Human Resources Committee shall be a Public Director. The Governance, Nominating & Human Resources Committee shall recommend nominations to the Board for Industry Directors, Public Directors, Chair, Vice-Chair, CEO, and any other nomination as requested by the Board from time to time. [By-Law, Section 5.1]
9 - 3.5 Audit, Finance & Investment Committee The Board will appoint an Audit, Finance & Investment Committee composed of 3 or more directors, a majority of whom shall be Public Directors. The chair of the Audit, Finance & Investment Committee shall be a Public Director. The Audit, Finance & Investment Committee shall be responsible for the review of the Corporation’s financial statements and such other functions as the Board may determine. [By-Law, Section 5.2] 3.6 Other Committees The By-Law allows the Board to appoint other committees. Among those that will be established are the Risk Committee and the Coverage Committee, both of which are discussed further below. [By-Law, Section 5.3] 3.7 Mandate of the Governance, Nominating & Human Resources Committee The duties delegated by the Board to the Governance, Nominating & Human Resources Committee will include: a) Manage the process for identifying and recruiting candidates to be nominated for election or appointment to the Board, taking into consideration cultural, disability, gender, racial, regional and sexual orientation diversity, among other factors. b) Oversee the evaluation of the Board and of its committees and directors. c) Oversee the ability of CIPF to attract and maintain the appropriate complement of personnel to fulfill its mandate and provide for succession of the Board and its committees and directors. d) Recommend to the Board for approval a process for the selection of new directors and biennially review such process and recommend any changes thereto to the Board for approval. The process must be done in a fair and reasonable manner. e) Develop and maintain a pool of potential candidates for directors who meet the established criteria. f) Review, and recommend to the Board for approval: (i) The selection of the CEO through, if considered appropriate, a recruitment process or such other method determined by the Board.
10 - (ii) The annual performance goals for the CEO. (iii) The annual performance and compensation for the CEO g) Review at least once annually, and approve: (i) Succession plans for officers. (ii) The annual performance goals for officers (excluding the CEO). (iii) The annual performance and compensation for officers (excluding the CEO). 3.8 Limitation of Liability and Indemnification Protections for Directors, Officers and Employees The By-Law provides that no past or present member of the Board or any committee or subcommittee thereof or of the Corporation, nor any past or present officer, employee or agent of any of them shall be liable for any loss, damage or misfortune that happen in the execution of the duties of their office or in relation thereto, provided that the standard of care required of the director or officer under the CNCA and the By-Law has been satisfied, and provided that nothing therein shall relieve any such person from the duty to act in accordance with the CNCA and the regulations thereunder or from liability for any breach thereof. [By-Law, s. 7.2] A standard corporate indemnity is also provided to those persons, provided that: a) the person acted honestly and in good faith with a view to the best interests of the Corporation or, as the case may be, to the best interests of the other entity for which the individual acted as director or officer or in a similar capacity at the Corporation’s request; and b) in the case of a criminal or administrative action or proceeding that is enforced by a monetary penalty, the person had reasonable grounds for believing that the conduct was lawful. [By-Law, s. 7.3] The Corporation is authorized to purchase and maintain insurance for the benefit of any person referred to above against such liabilities and in such amounts as the Board may from time to time determine and are permitted by the CNCA. [By-Law, s. 8.1]
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12 - b) CIPF will conduct the analysis of risks associated with each category of SRO Members and, following which, determine whether a single assessment methodology is appropriate for all categories of SRO Members. Until such time as the analysis is completed, (i) the funds available to satisfy potential claims for coverage by customers of each category of SRO Members must be segregated; (ii) the assessments must be calculated and levied discretely on the basis of independent assessment methodologies for each category of SRO Members and contributed to the segregated funds (each, a Fund); and (iii) CIPF must ensure a moratorium on any changes to the current assessment methodologies applied to fees or assessments that would result in a material increase to the assessments levied by CIPF on each category of SRO Members, unless authorized by the Commission. c) The assessments must: (i) reflect an equitable allocation among SRO Members, which may be based on the level of risk to which each SRO Member exposes CIPF; and (ii) balance the need for CIPF to have sufficient revenues to satisfy claims in the event of an insolvency of any member of the relevant category of SRO Members and to have sufficient financial resources to satisfy its operational costs against the goal that there be no unreasonable financial barriers to becoming a member of the SRO. d) CIPF must make all necessary arrangements for the notification to each category of SRO Members of CIPF’s assessments and the collection of such assessments, either directly or indirectly through the SRO. e) The Board must determine the appropriate level of Coverage Assets for each of the Funds. The Board will conduct an annual review of the adequacy of the Coverage Assets, assessment amounts and assessment methodologies; and will ensure that the level of Coverage Assets of each Fund remains adequate to cover potential claims of customers of the relevant category of SRO Members. f) Moneys in each Fund must be invested in accordance with the relevant policies, guidelines or other instruments (Investment Policies) applicable to that Fund and approved by the Board, who will be responsible for regular monitoring of the investments. The Investment Policies must require safety of principal and a reasonable income while at the same time ensuring that sufficient liquidity is available to pay potential claims in accordance with the Coverage Policies. All moneys and securities must be held by a qualified custodian, which are those entities considered suitable to hold securities on behalf of an SRO Member, for both inventory and client positions, without capital penalty, pursuant to the bylaws, rules or regulations of the SRO.
13 - g) CIPF must implement an appropriate accounting system, including a system of internal controls for maintaining CIPF Coverage Assets. 5.1 Two Fund Structure In this application, “Coverage Policy” means the Coverage Policy attached to this application, as Schedule 2. The Amalgamation Agreement describes the two fund structure of CIPF. Those provisions are set out below with non-substantive conforming changes: “Former CIPF Liabilities” means liabilities, whether accrued, contingent or otherwise, that may be legally enforced against Former CIPF as at the time immediately prior to the Amalgamation. “MFDA IPC Liabilities” means liabilities, whether accrued, contingent or otherwise, that may be legally enforced against the MFDA IPC as at the time immediately prior to the Amalgamation. “Investment Dealer Fund” means the segregated fund available to satisfy potential claims for coverage by customers of registered investment dealers in accordance with the Coverage Policy which shall be comprised of, without duplication: (i) the Former CIPF Fund net of the Former CIPF Liabilities; (ii) all investment dealer assessments and other amounts received or receivable by the Amalgamated Corporation specifically for the benefit of the Investment Dealer Fund from and after the effective time of the Amalgamation net of liabilities incurred by the Amalgamated Corporation from and after the effective time of the Amalgamation specifically for the benefit of the Investment Dealer Fund together with such proportion of the remaining liabilities incurred by the Amalgamated Corporation from and after the effective time of the Amalgamation (and not otherwise incurred specifically for the benefit of the Mutual Fund Dealer Fund) as may have been determined by the Board to be referable to the Investment Dealer Fund from time to time; and (iii) all net income, proceeds and (re)investments of the assets identified in (i) and (ii) above. “Mutual Fund Dealer Fund” means the segregated fund available to satisfy potential claims for coverage by customers of registered mutual fund dealers in accordance with the Coverage Policy which shall be comprised of, without duplication: (i) the MFDA IPC Fund net of the MFDA IPC Liabilities; (ii) all mutual fund dealer assessments and other amounts received or receivable by the Amalgamated Corporation specifically for the benefit of the Mutual Fund Dealer Fund from and after the effective time of the Amalgamation net of liabilities incurred by the Amalgamated Corporation from and after the effective time of the Amalgamation specifically for the benefit of
14 - the Mutual Fund Dealer Fund together with such proportion of the remaining liabilities incurred by the Amalgamated Corporation from and after the effective time of the Amalgamation (and not otherwise incurred specifically for the benefit of the Investment Dealer Fund) as may have been determined by the Board to be referable to the Mutual Fund Dealer Fund from time to time; and (iii) all net income, proceeds and (re)investments of the assets identified in (i) and (ii) above. On the effective date of the Amalgamation, a) the property of Former CIPF includes cash, securities and receivables held or maintained by Former CIPF as at the time immediately prior to the Amalgamation for purposes of satisfying claims or potential claims made in accordance with the Former CIPF Coverage Policy (the “Former CIPF Fund”) and, from and after the effective time of the Amalgamation, the Former CIPF Fund will be designated as (and form part of) the Investment Dealer Fund of CIPF, and b) the property of MFDA IPC includes cash, securities and receivables held or maintained by the MFDA IPC as at the time immediately prior to the Amalgamation for purposes of satisfying claims or potential claims made in accordance with the MFDA IPC Coverage Policy (the “MFDA IPC Fund”) and, from and after the effective time of the Amalgamation, the MFDA IPC Fund will be designated as (and form part of) the Mutual Fund Dealer Fund of CIPF. CIPF will maintain the Investment Dealer Fund and the Mutual Fund Dealer Fund as segregated funds such that: a) the Investment Dealer Fund will be available to satisfy: (i) claims that may be made by clients of a registered investment dealer for compensation from the Investment Dealer Fund in accordance with the Coverage Policy, (ii) Former CIPF Liabilities, and (iii) those liabilities incurred by the Amalgamated Corporation from and after the effective time of the Amalgamation specifically for the benefit of the Investment Dealer Fund together with such proportion of the remaining
15 - liabilities incurred by the Amalgamated Corporation from and after the effective time of the Amalgamation (and not otherwise incurred specifically for the benefit of the Mutual Fund Dealer Fund) as may have been determined by the Board to be referable to the Investment Dealer Fund from time to time; b) the Mutual Fund Dealer Fund will be available to satisfy: (i) claims that may be made by clients of a registered mutual fund dealer for compensation from the Mutual Fund Dealer Fund in accordance with the Coverage Policy, (ii) MFDA IPC Liabilities, and (iii) those liabilities incurred by the Amalgamated Corporation from and after the effective time of the Amalgamation specifically for the benefit of the Mutual Fund Dealer Fund together with such proportion of the remaining liabilities incurred by the Amalgamated Corporation from and after the effective time of the Amalgamation (and not otherwise incurred specifically for the benefit of the Investment Dealer Fund) as may have been determined by the Board to be referable to the Mutual Fund Dealer Fund from time to time; c) in no event will claims made by customers of an investment dealer or any Former CIPF Liabilities be satisfied from the Mutual Fund Dealer Fund or from any source of additional liquidity maintained for the benefit of the Mutual Fund Dealer Fund; and d) in no event will claims made by customers of a mutual fund dealer or any MFDA IPC Liabilities be satisfied from the Investment Dealer Fund or from any source of additional liquidity maintained for the benefit of the Investment Dealer Fund. CIPF may only vary these provisions if required by amendments to the Coverage Policy approved by the Board and by each Regulator. [Amalgamation Agreement, s. 9]
16 - 5.2 Assessment Policy and Appeals Subject to a transitional moratorium on changes to assessment methodology(ies), CIPF will, in its discretion, adopt (and may approve amendments to) one or more policies establishing the formula(e) or methodology(ies) for, or principles governing, assessments of each category of SRO Members (the “Assessment Policies”). In accordance with the Assessment Policies, CIPF will determine and calculate, from time to time, the basis and rate of assessments levied on each category of SRO Members. The Assessment Policies may also establish the dates by which assessments are due and payable by New SRO to CIPF and such other terms and conditions relating to the payment of assessments as may be desirable. The Assessment Policies (and any amendment and proposed amendment thereto) will be in writing and promptly be provided to New SRO. CIPF will consult with, and afford New SRO a reasonable opportunity to comment on, and otherwise provide input to, each amendment proposed to the Assessment Policies. Following such consultation, CIPF will provide written notice of the amendment to be made to the Assessment Policies to the CSA no less than 60 days, and to New SRO no less than 90 days (or such shorter period as may be agreed by New SRO), prior to the effective date of such amendment. A Risk Committee will be established by the Board of CIPF and its mandate will provide that the Board will delegate to it the duty to oversee and monitor the methodologies used to determine CIPF’s requirements for Coverage Assets and the adequacy of CIPF’s available Coverage Assets given the risk exposure associated with the failure of an SRO Member, as well as to oversee and monitor CIPF’s management of enterprise risk. Among its other duties, the Risk Committee will provide recommendations to the Board in respect the annual assessment targets to be paid by the SRO Members as described in the Assessment Policies (Target Assessments). Responsibility for approving procedures for the appeal of assessments (the “Assessment Appeal Procedures”) will reside with the Board. However, the Risk Committee’s mandate will include the duty for monitoring and overseeing compliance with the Assessment Appeal Procedures, and for deciding appeals, on behalf of the Board. Every fifth year, or as required, the Risk Committee
17 - will review, and provide recommendations to the Board in respect of, the Assessment Policies and the Assessment Appeals Procedures. 5.3 Moratorium on Changes to Assessment Methodology Initially maintaining separate Funds will allow time for an assessment of risks associated with each category of SRO Members. The approval of the Regulators will be required for any change in the formula(e) or methodology(ies) for, or principles governing, the assessments to be levied on each category of SRO Members, or on any SRO Member or SRO Members individually, where such change could result in a material increase in the assessment(s) levied on the category of SRO Members (or SRO Member or SRO Members individually) in accordance with the Industry Agreement and the Assessment Policy, but only for as long as the approval of the Regulators is required for such changes under the terms of the Approval Order. 5.4 Mutual Fund Dealers with Customer Accounts in Québec There is currently no coverage by MFDA IPC for mutual fund dealer activities in Québec. Consequently, mutual fund dealers are not subject to assessment to fund MFDA IPC in relation to accounts located in Québec. Mutual fund dealers operating exclusively in Québec are not required to be members of the MFDA, while mutual fund dealers with activities in one or more remaining jurisdictions must be members of the MFDA. It is the Applicants’ understanding that all mutual fund dealers in Canada will be members of New SRO. However, until it is required to do so, CIPF will not provide coverage for mutual fund dealer customer accounts located in Québec and SRO Members will not be subject to assessments to contribute to the Mutual Fund Dealer Fund of CIPF in relation to mutual fund dealer customer accounts located in Québec. 5.5 Liquidity Resource (Coverage Asset) Requirements Upon recommendation of the Risk Committee, the Board will: (i) set the methodologies used to determine the levels of Coverage Assets required for CIPF; (ii) establish CIPF’s target Coverage Assets; and, (iii) set the level and mix of available Coverage Assets, taking into account the different purposes of CIPF’s two Funds and associated Coverage Assets. The Risk Committee will be responsible for monitoring and overseeing the parameters, inputs, and methodologies used to determine CIPF’s Coverage Assets requirements and reviewing the adequacy of CIPF’s
18 - available Coverage Assets in relation to CIPF’s targets, taking into account the different purposes of CIPF’s two separate Funds and associated Coverage Assets. 5.6 Investment Policies The Board will establish appropriate policies and procedures for investment. The mandate of the Audit, Finance & Investment Committee will include monitoring the performance of the investments and compliance with the investment policies. At least once every three years, the Audit, Finance & Investment Committee will review the investment policies and recommend amendments to the Board as necessary. 5.7 Accounting System The Audit, Finance & Investment Committee will assist the Board in fulfilling its oversight responsibilities regarding the integrity of financial reporting and disclosure, the associated accounting policies, internal controls, and compliance and legal regulatory requirements, and to assess the financial and investment risks to which CIPF’s Coverage Assets are exposed and to ensure that adequate management controls are in place to minimize such risk.
19 - b) In a case where a claim is not accepted for payment by CIPF staff or by an appointed committee, the claim must be reconsidered by an internal appeal committee if such a review is requested by a customer of an SRO Member or by CIPF staff. CIPF must establish within its Coverage Policies fair and reasonable internal claim review procedures for this purpose. An appeal committee will be comprised of one or more adjudicators who may or may not be directors. The Coverage Policies or other documentation must include criteria established by the Board for the selection of appeal committee members, including criteria that no director involved in the initial decision will be involved in reconsidering that decision. c) The Coverage Policies must not prevent a customer of an SRO Member from taking legal action against CIPF in a court of competent jurisdiction in Canada. CIPF must not contest the jurisdiction of such a court to consider a claim where the claimant has exhausted CIPF’s internal appeals or review process. 6.1 Coverage Policies The Board will establish a Coverage Committee with responsibilities for coverage policies and procedures. The following proposed Coverage Policies are included with this application: • Coverage Policy, as Schedule 2 • Claims Procedures, as Schedule 3 • Appeal Committee Guidelines, as Schedule 4 • Disclosure Policy, as Schedule 5 The Coverage Policy offers fair and adequate coverage, on a discretionary basis, for losses arising from the insolvency of SRO Members, for all customers of SRO Members (except in relation to mutual fund dealer customer accounts located in Québec). Initially, discrete coverage will be afforded (i) to customers of SRO Members who are in the category consisting of investment dealers, whose coverage will be funded only through the Investment Dealer Fund, and (ii) to customers of SRO Members who are in the category consisting of mutual fund dealers, whose coverage is funded only through the Mutual Fund Dealer Fund. Coverage will not be available to customers in relation to their mutual fund dealer accounts in Québec. The Disclosure Policy will describe the requirements, prescribed formats, and acceptable practices for disclosure of CIPF membership by an SRO Member (other than with respect to a mutual fund
20 - dealer’s customer accounts in Québec). The Disclosure Policy will be part of CIPF Coverage Policies and will be published in the final publication of this Application. The Claims Procedures develop fair and reasonable procedures for assessing claims and to pay eligible claims pursuant to these procedures, and allow for an internal appeal process if requested by the customer or by CIPF staff. A customer will not be precluded from taking legal action against CIPF where the customer has exhausted CIPF’s internal appeal process. The Appeal Committee Guidelines detail the appeal procedures and the establishment of appeal committees.
22 - New SRO will enforce the Rules against its SRO Members. The Rules will contain provisions requiring SRO Members (other than with respect to a mutual fund dealer’s customer accounts located in Québec) to adhere to the Rules and to permit the exercise of New SRO’s and CIPF’s respective rights and performance of their respective obligations under the Industry Agreement. 8.2 Action Where Member in Financial Difficulty When an SRO Member (other than mutual fund dealers that exclusively maintain customer accounts located in Québec) is considered to be in financial difficulty by CIPF, CIPF may recommend to New SRO to take such action with respect to such SRO Member which is reasonable in the circumstances (and which is not contrary to law or to the requirements or order of any securities regulatory authority having jurisdiction in the matter) or take its own appropriate action as agreed to in the Industry Agreement. 8.3 Remedial Action For Compliance With Rules CIPF determines may recommend to New SRO to take certain measures (other than such action that may be contrary to law to or to the requirements or order of any securities regulatory authority having jurisdiction in the matter) to ensure that SRO Members (other than mutual fund dealers that exclusively maintain customer accounts located in Québec) are complying with its Rules, or take its own appropriate action as agreed to in the Industry Agreement. 8.4 New SRO Reviews CIPF will be entitled, with respect to each review of an SRO Member by New SRO: (i) to rely upon New SRO’s findings; (ii) to review the working papers of the auditors of the SRO Member; (iii) to require the Audited Form 1s and any comparable reporting form approved by New SRO to be addressed to CIPF and available for review by CIPF; and (iv) to require auditor’s reports and any special reports prepared by the auditors of the SRO Member or any other professionals in relation to the SRO Member, its financial position, its operations or its business to be addressed to CIPF.
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Schedule 1 By-Law No. 1 of CIPF
Schedule 2 Coverage Policy
Schedule 3 Claims Procedures
Schedule 4 Appeal Committee Guidelines
Schedule 5 Disclosure Policy
Effective as of January 1, 2023 CANADIAN INVESTOR PROTECTION FUND/FONDS CANADIEN DE PROTECTION DES INVESTISSEURS BY-LAW NUMBER 1 BE IT ENACTED as a by-law of the Canadian Investor Protection Fund/Fonds canadien de protection des investisseurs, which was amalgamated under the Canada Not-for-profit Corporations Act (the “Act”) or a predecessor thereof, as follows:
2 - “Corporation” means the Canadian Investor Protection Fund/Fonds canadien de protection des investisseurs, a corporation amalgamated under the Act; “Directors” means the persons comprising the Board; “Governance, Nominating & Human Resources Committee” means the committee established pursuant to Section 5 of this By-law; “Industry Director” means a Director elected (or appointed to fill a vacancy) and holding office pursuant to Section 4.2.1 of this By-law and who: (a) is not, and has not been within the 12 month period prior to their election or appointment, an officer (other than the Chair or the Vice-Chair) or employee of the Corporation, and (b) is actively engaged in the securities industry as a partner, director, officer or employee or person acting in a similar capacity of an SRO Member or of an Affiliate or Associate of an SRO Member. For all purposes of this By-law, an Industry Director of a Predecessor Corporation who is appointed as an Industry Director of the Corporation as at the date of the Amalgamation but does not qualify as an Industry Director under such definition shall be deemed to qualify as an Industry Director and to continue so qualified as long as and until the end of their current 2 year term, calculated to include time served as an Industry Director of a Predecessor Corporation in accordance with Section 4.2.3; “Members” means the members of the Corporation; “Predecessor Corporation” means the Canadian Investor Protection Fund/Fonds canadien de protection des épargnants and the MFDA Investor Protection Corporation/Corporation de protection des investisseurs de l’ACFM; “Public Director” means a Director elected (or appointed to fill a vacancy) and holding office pursuant to Section 4.2.2 of this By-law and who is not, and has not been within the 12 month period prior to their election or appointment: (a) an officer (other than the Chair or the Vice-Chair) or employee of the Corporation; (b) a director, officer, employee or person acting in a similar capacity of an SRO; (c) a person who is a partner, director, officer, employee or a person acting in a similar capacity of, or the holder of a significant interest in, an SRO Member or of an Affiliate or Associate of an SRO Member; or (d) an Associate of a person described in subparagraph (a), (b) or (c) or of an SRO Member.
3 - For all purposes of this By-law, a Public Director of a Predecessor Corporation who is appointed as a Public Director of the Corporation as at the date of the Amalgamation and who subsequently ceases to qualify as a Public Director under such definition shall be deemed to qualify as a Public Director and to continue so qualified as long as and until the end of their current 2 year term, calculated to include time served as a Public Director of a Predecessor Corporation in accordance with Section 4.2.3. For the purposes of this definition of a Public Director, a “significant interest” means in respect of any person the holding, directly or indirectly, of the securities of such person carrying in aggregate ten percent (10%) or more of the voting rights attached to all of the person’s outstanding voting securities; “SRO” means New Self-Regulatory Organization of Canada/Nouvel organisme d’autoréglementation du Canada, as it is currently named or as it may be renamed from time to time; “SRO Member” means a registered investment dealer or registered mutual fund dealer, which is a member, approved participant or similar participating organization of the SRO, provided that the Board may exclude any person or class of persons from this definition of SRO Member.
4 - of Public Directors shall exceed the number of Industry Directors by at least one. Directors must be individuals who are at least 18 years of age who are not incapable, within the meaning of the Act, and who do not have the status of a bankrupt. The nomination and election of Directors shall be made bearing in mind the desirability of appropriate and timely regional representation and, in the case of Industry Directors, experience with the various aspects of the nature of the business carried on by SRO Members. 4.2 Election and Term 4.2.1 Industry Directors. Industry Directors shall be nominated by the Board for election by the Members at an annual meeting of Members, provided that each Industry Director shall satisfy the criteria in the definition of “Industry Director”. An Industry Director shall hold office for a term of 2 years and shall be eligible for re-appointment or re-election for three additional 2-year terms. Notwithstanding the foregoing, Industry Directors may be appointed or elected for a term of less than 2 years in order to accommodate staggered terms of office among all Industry Directors. An Industry Director holding office who ceases to qualify as an Industry Director after the date of their election or appointment shall be deemed to continue to qualify as an Industry Director until the expiry of the current term of office held by them on the date they cease to qualify as an Industry Director. 4.2.2 Public Directors. Public Directors shall be nominated by the Board for election by the Members at an annual meeting of Members, provided that each Public Director shall satisfy the criteria in the definition of “Public Director”. A Public Director shall hold office for a term of 2 years and be eligible for re-appointment or re-election for three additional 2-year terms. Notwithstanding the foregoing, Public Directors may be elected for a term of less than 2 years in order to accommodate staggered terms of office among all Public Directors. A Public Director holding office who ceases to qualify as a Public Director after the date of their election or appointment shall no longer be eligible to serve as a Public Director effective on the date they ceased to qualify as a Public Director. 4.2.3 Transition. The terms of office of Directors who were directors of a Predecessor Corporation at the time of the Amalgamation shall continue according to the length of such terms in accordance with their election or appointment and, on the expiration of the term of office of any such Director, they shall be eligible for re-election or re-appointment for a further 2 year term or terms to a maximum of 4 terms; provided that in no event shall any such Director (other than the Chair or Vice-Chair in accordance with Section 4.3) be eligible to serve in aggregate for more than 8 years (including for greater certainty, any years served prior to the Amalgamation (other than any partial years served) by Directors who were directors of a Predecessor Corporation at the time of the Amalgamation). 4.3 Chair, Vice-Chair and Lead Public Director 4.3.1 Chair. The Chair shall be appointed by the Board from time to time (with the initial Chair being that individual identified in the agreement setting out the terms of the Amalgamation). The person appointed as Chair shall be a person who qualifies as either an Industry Director or a Public Director. The term of office of the Chair shall be as determined by the Board provided that the Chair shall not serve for longer than 2
5 - consecutive 2-year terms (calculated without reference to any terms served as a Director or Vice-Chair); provided that in no event shall the Chair be eligible to serve in aggregate as a Director, the Chair or Vice-Chair for more than 10 years (including, for greater certainty, any years served prior to the Amalgamation (other than any partial years served) by Directors who were directors of a Predecessor Corporation at the time of the Amalgamation). Where the Chair ceases to be a Director for any reason, the Chair’s term of office as Chair shall terminate concurrently with the end of their term as Director. 4.3.2 Vice-Chair . The Board may also appoint from time to time a Vice-Chair (with the initial Vice-Chair being that individual identified in the agreement setting out the terms of the Amalgamation). The person appointed as Vice-Chair shall be a person who qualifies as either an Industry Director or Public Director. The term of office of the Vice-Chair shall be as determined by the Board provided that the Vice-Chair shall not serve for longer than 2 consecutive 2-year terms (calculated without reference to any terms served as a Director or Chair); provided that in no event shall the Vice-Chair be eligible to serve in aggregate as a Director or the Vice-Chair for more than 10 years (including, for greater certainty, any years served prior to the Amalgamation (other than any partial years served) by Directors who were directors of a Predecessor Corporation at the time of the Amalgamation). Where the Vice-Chair ceases to be a Director for any reason, the Vice-Chair’s term of office as Vice-Chair shall terminate concurrently with the end of their term as Director. 4.3.3 Lead Public Director. The Public Directors shall appoint from time to time a Lead Public Director. The person appointed as Lead Public Director shall be a person who qualifies as a Public Director, and may be the Chair or Vice-Chair. The term of office of the Lead Public Director shall be the term of the Public Director pursuant to Section 4.2. The Lead Public Director’s responsibilities shall be determined from time to time by the Board. 4.4 Chief Executive Officer. The Board shall appoint a Chief Executive Officer of the Corporation who, unless determined otherwise by the Board, shall also be the President of the Corporation. The Chief Executive Officer shall not, directly or indirectly, while so serving the Corporation, be engaged by, be in the employ of, or be an officer, director, direct or indirect shareholder or partner, as the case may be, of an SRO or of an SRO Member (other than, in the case of indirect shareholdings, an SRO Member forming part of a diversified financial services group). The Chief Executive Officer appointed by the Board shall be nominated by the Board for election as a Director at each annual meeting of Members for a term ending at the conclusion of the next following annual meeting of Members. 4.5 Vacancies. The office of Director shall be automatically vacated: (a) if the Director shall resign such office by delivering a written resignation to the Secretary of the Corporation; (b) if the Director is found by a court to be incapable within the meaning of the Act; (c) if the Director becomes bankrupt;
6 - (d) if, at a meeting of the Board, the Directors are of the opinion that due cause exists, including the fact that the Director, without reasonable grounds, has not attended a sufficient number of Board meetings; (e) if the Director becomes ineligible to be a Director subsequent to their appointment; (f) on death; provided that if any vacancy shall occur for any reason contained in this Section, and if a quorum of Directors remains in office, the Board, by majority vote, may, by appointment, fill the vacancy with a qualified person who will serve until the next annual meeting of Members. 4.6 Retiring Director. Unless the office of a Director has been automatically vacated pursuant to Section 4.5, a Director shall remain in office until the dissolution or adjournment of the meeting at which a successor is elected or appointed. 4.7 Removal. Subject to Section 131 of the Act, the Members may, by ordinary resolution passed at a special meeting of Members, remove any Director from office before the expiration of the Director’s term and may elect a qualified individual to fill the resulting vacancy for the remainder of the term of the Director so removed, failing which such vacancy may be filled by the Board. 4.8 Place of Meeting, Notice, Voting and Quorum. Meetings of the Board will be held in Toronto unless otherwise determined by the Board. Meetings of the Board may be called by the Chair, the Vice-Chair, the Chief Executive Officer or any two (2) Directors at any time, provided that 24 hours’ written notice of such meeting shall be given, other than by mail, to each Director. Notice by mail shall be sent at least 14 days prior to the meeting. There shall be at least 4 meetings of the Board per calendar year. No error or omission in giving notice of any meeting of the Board or any adjourned meeting of the Board shall invalidate such meeting or make void any proceedings taken thereat and any Director may at any time waive notice of such meeting and may ratify, approve and confirm any or all proceedings taken or had thereat. Each Director is authorized to exercise one vote provided that in the event of an equality of votes on any question at a meeting of the Board, the Lead Public Director shall have a second or casting vote. A quorum for the transaction of all business of the Board shall be a majority of the Directors, provided that at least two Industry Directors are present and the number of Public Directors present shall exceed the number of Industry Directors present by at least one. A quorum may be comprised in whole or in part of Directors attending a meeting of the Directors by means of teleconference or by other electronic means in accordance with Section 4.9. Notwithstanding anything contained herein, any Director may, if in the opinion of the Chair, Vice-Chair or Chief Executive Officer, the financial condition of an SRO Member is such that immediate action by the Directors may be required, call a meeting of Directors to consider the action to be taken by giving three hours’ prior notice of such meeting by teleconference or other electronic means to each Director, but no such notice shall be required where all of the Directors are in attendance personally or by teleconference or other electronic means, as the case may be, in the manner referred to in Section 4.9 at a meeting so called.
7 - 4.9 Meetings by Teleconference. Directors may hold meetings by teleconference or by other electronic means that permit all persons participating in the meeting to hear each other. 4.9.1 If all of the Directors of the Corporation consent thereto generally or in respect of a particular meeting, a Director may participate in a meeting of the Board or of a committee of the Board by means of such conference telephone or other electronic communications facilities to which all Directors have equal access and which permit all persons participating in the meeting to hear and communicate with each other. A Director participating in a meeting by such means is deemed to be present at the meeting. 4.9.2 At the commencement of each such meeting, the secretary of the meeting will record the names of those persons in attendance in person or by electronic communications facilities and the chair of the meeting will determine whether a quorum is present. The chair of each such meeting shall determine the method of recording votes thereat, provided that any Director present may require all persons present to declare their votes individually. The Directors shall take such reasonable precautions as may be necessary to ensure that any electronic communications facilities used are secure from unauthorized interception or monitoring. 4.10 Resolutions and Conduct of Meetings. Resolutions will be passed by a majority of the Directors present and voting on the resolution by a verbal vote recorded by the secretary of the meeting, unless the Act or this By-law otherwise provides. If permitted by law, a resolution in writing signed by all of the Directors entitled to vote on that resolution at a meeting of Directors or committee of Directors is as valid as if it had been passed at a meeting of Directors or committee of Directors. In the absence of the Chair or the ViceChair at any meeting of Directors, the chair of the meeting shall be selected by the Directors present. The Directors may make such other regulations governing their meetings, proceedings and any other administrative matters as they consider necessary or desirable. 4.11 Remuneration of Directors. The Public Directors and Industry Directors shall be entitled to receive such remuneration as the Board may determine from time to time; and a Director may be paid reasonable expenses incurred by the Director in the performance of their duties. 4.12 Agents, Employees and Advisors. The Board may appoint such agents, employees and advisors as it shall deem necessary from time to time and such persons shall have such authority and shall perform such duties as shall be prescribed by the Board at the time of such appointment. 4.13 Remuneration of Officers, Agents, Employees and Committee Members. A reasonable remuneration of all officers, agents and employees and committee members may be fixed by the Board or committee authorized by the Board.
9 - (i) at the Directors’ meeting at which a proposed contract or proposed transaction is first considered; (ii) if the Director was not then interested in a proposed contract or proposed transaction, at the first Directors’ meeting after such Director becomes so interested; or (iii) if the Director becomes interested after a contract or transaction is made, at the first Directors’ meeting held after the Director becomes so interested; or (iv) if an individual who is interested in a contract or transaction later becomes a Director, at the first Directors’ meeting held after the individual becomes a Director. (c) The disclosure required by sub-section (a) above, shall be made, in the case of an officer who is not a Director: (i) immediately after the officer becomes aware that the contract, transaction, proposed contract, or proposed transaction is to be considered or has been considered at a Directors’ meeting; (ii) if the officer becomes interested after a contract or transaction is made, immediately after the officer becomes so interested; or (iii) if an individual who is interested in a contract or transaction later becomes an officer, immediately after the individual becomes an officer. (d) If a material contract or material transaction, whether entered into or proposed, is one that, in the ordinary course of carrying on the Corporation’s purposes, would not require approval by the Directors or Members, a Director or an officer shall, immediately after becoming aware of the contract or transaction, disclose in writing to the Corporation or request to be entered into the minutes of a meeting of the Directors, the nature and extent of the interest. (e) A Director required to make a disclosure in sub-section (a) above shall not vote on any resolution to approve the contract or transaction unless the contract or transaction (i) relates primarily to the Director’s remuneration as a Director, an officer, an employee, or an agent of the Corporation or an Affiliate; (ii) is for indemnity or insurance under Section 151 of the Act; or (iii) is with an Affiliate. (f) For the purposes of this Section 6.1, a general written notice to the Directors declaring that a Director or officer is to be regarded as interested, for any of the
10 - following reasons, in a contract or transaction made with a party, is a sufficient declaration of interest in relation to the contract or transaction, if: (i) the Director or officer is a director or officer, or acting in a similar capacity, of a party referred to in sub-section 6.1(a)(ii); (ii) the Director or officer has a material interest in the party; or (iii) there has been a material change in the nature of the Director’s or the officer’s interest in the party. (g) A contract or transaction for which disclosure is required is not invalid, and the Director or officer is not accountable to the Corporation or its Members for any profit realized from the contract or transaction, because of the Director’s or officer’s interest in the contract or transaction or because the Director was present or was counted to determine whether a quorum existed at the meeting of Directors that considered the contract or transaction if (i) disclosure of the interest was made in accordance with this Section; (ii) the Directors approved the contract or transaction; and (iii) the contract or transaction was reasonable and fair to the Corporation when it was approved. (h) Even if the conditions under Section 6.1(g) above are not met, a Director or an officer, acting honestly and in good faith, is not accountable to the Corporation or to its Members for any profit realized from a contract or transaction for which disclosure is required, and the contract or transaction is not invalid by reason only of the interest of the Director or officer in the contract or transaction, if: (i) the contract or transaction is approved or confirmed by special resolution at a meeting of Members; (ii) disclosure of the interest was made to the Members in a manner sufficient to indicate its nature and extent before the contract or transaction was approved or confirmed by the Members; and (iii) the contract or transaction was reasonable and fair to the Corporation when it was approved or confirmed by the Members. (i) A contract is not void by reason only of the failure of a Director or officer to comply with the provisions of this Section 6.1 but a court may, upon the application of the Corporation or a Member, set aside or annul the contract or transaction on any terms that it thinks fit, require the Director or officer to account to the Corporation for any profit or gain realized on the contract or transaction, or make any other order that the court thinks fit.
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15 - 13.2 Annual Meetings. At every annual meeting, in addition to any other business that may be transacted, the report of the Directors, the financial statement and the report of the auditors shall be presented and auditors appointed for the ensuing year. The Members may consider and transact any business either special or general at any meeting of the Members. The Board, the Chair or the Chief Executive Officer shall have power to call, at any time, a general meeting of the Members. The Board shall call a special general meeting of Members on written requisition of at least 2 Members. A majority of the Members entitled to vote will constitute a quorum at any meeting of Members, provided that at least two Members present are also Industry Directors and a majority of the Members present are also Public Directors. 13.3 Written Resolutions. A resolution in writing, signed by all the Members entitled to vote on that resolution at a meeting of Members, is as valid as if it had been passed at a meeting of Members, provided that the matter dealt with by the resolution in writing is one which is not required by the Act to be dealt with at a meeting of Members. 13.4 Means of Meetings. Members may hold meetings by teleconference or by other electronic means that permit all persons participating in the meeting to hear each other and communicate adequately. If all the Members of the Corporation consent thereto generally or in respect of a particular meeting, a Member may participate in a meeting of the Members by means of such conference telephone or other electronic communications to which all Members have equal access and such as permit all persons participating in the meeting to hear and communicate with each other, and a Member participating in such a meeting by such means is deemed to be present at the meeting. At the commencement of each such meeting the secretary of the meeting will record the names of those persons in attendance in person or by electronic communications facilities and the chair of the meeting will determine whether a quorum is present. The chair of each such meeting shall determine the method of recording votes thereat, provided that any Member present may require all persons present to declare their votes individually. The chair of such meetings shall be satisfied that Members have taken such reasonable precautions as may be necessary to ensure that any electronic communications facilities used are secure from unauthorized interception or monitoring. 13.5 Resolutions. Resolutions will be passed by a majority of the Members entitled to vote by a verbal vote recorded by the secretary of the meeting, unless the Act or this By-law otherwise provides. 13.6 Notice. Notice of every meeting of Members must be given to each Member, Director, and the Corporation’s public accountant or auditor. Any notice required pursuant to this Bylaw or the Act shall be sufficiently given: (a) if delivered by mail, courier, or personal delivery during a period of 21 to 60 days before the day on which the meeting is to be held; or (b) by electronic, telephonic, or other communication facility during a period of 21 to 35 days before the day on which the meeting is to be held.
16 - Notice of any meeting where special business will be transacted should contain sufficient information to permit the Member to form a reasoned judgment on the decision to be taken. A notice shall be deemed to have been given when it is delivered personally or to the recorded address; a notice mailed shall be deemed to have been given when deposited in a post office or public letter box; and a notice sent by any means of electronic or similar communication shall be deemed to have been given when delivered to the appropriate electronic server or equivalent facility. The declaration by the Secretary that notice has been given pursuant to this By-law shall be sufficient and conclusive evidence of the giving of such notice. 13.7 Voting of Members. Each Member entitled to vote and who is present at a meeting shall have the right to exercise one vote. 13.8 Errors or Omissions in Giving Notice. No error or omission in giving notice of any meeting or any adjourned meeting, whether annual or general, of the Members shall invalidate such meeting or make void any proceedings taken thereat and any person entitled to receive notice may at any time waive notice of any such meeting and may ratify, approve and confirm any or all proceedings taken or had thereat. For purpose of sending notice to any Member, Director, or officer for any meeting or otherwise, the address of the Member, Director, or officer shall be that person’s last address recorded on the books of the Corporation.
Effective as of January 1, 2023 [English Name for “New IPF”/ French Name for “New IPF”]CANADIAN INVESTOR PROTECTION FUND/FONDS CANADIEN DE PROTECTION DES INVESTISSEURS BY-LAW NUMBER 1 BE IT ENACTED as a by-law of the [English Name for “New IPF”/French Name for “New IPF”]Canadian Investor Protection Fund/Fonds canadien de protection des investisseurs, which was amalgamated under the Canada Not-for-profit Corporations Act (the “Act”) or a predecessor thereof, as follows:
2 - “Chief Executive Officer” means the person appointed by the Board, from time to time, as Chief Executive Officer of the Corporation; “Corporation” means the [English Name for “New IPF”/French Name for “New IPF”]Canadian Investor Protection Fund/Fonds canadien de protection des investisseurs, a corporation amalgamated under the Act; “Directors” means the persons comprising the Board; “Governance, Nominating & Human Resources Committee” means the committee established pursuant to Section 5 of this By-law; “Industry Director” means a Director elected (or appointed to fill a vacancy) and holding office pursuant to Section 4.2.1 of this By-law and who: (a) is not, and has not been within the 12 month period prior to their election or appointment, an officer (other than the Chair or the Vice-Chair) or employee of the Corporation, and (b) is actively engaged in the securities industry as a partner, director, officer or employee or person acting in a similar capacity of an SRO Member or of an Affiliate or Associate of an SRO Member. For all purposes of this By-law, an Industry Director of a Predecessor Corporation who is appointed as an Industry Director of the Corporation as at the date of the Amalgamation but does not qualify as an Industry Director under such definition shall be deemed to qualify as an Industry Director and to continue so qualified as long as and until the end of their current 2 year term, calculated to include time served as an Industry Director of a Predecessor Corporation in accordance with Section 4.2.3; “Members” means the members of the Corporation; “Predecessor Corporation” means the Canadian Investor Protection Fund/Fonds canadien de protection des épargnants and the MFDA Investor Protection Corporation/Corporation de protection des investisseurs de l’ACFM; “Public Director” means a Director elected (or appointed to fill a vacancy) and holding office pursuant to Section 4.2.2 of this By-law and who is not, and has not been within the 12 month period prior to their election or appointment: (a) an officer (other than the Chair or the Vice-Chair) or employee of the Corporation; (b) a director, officer, employee or person acting in a similar capacity of an SRO; (c) a person who is a partner, director, officer, employee or a person acting in a similar capacity of, or the holder of a significant interest in, an SRO Member or of an Affiliate or Associate of an SRO Member; or
3 - (d) an Associate of a person described in subparagraph (a), (b) or (c) or of an SRO Member. For all purposes of this By-law, a Public Director of a Predecessor Corporation who is appointed as a Public Director of the Corporation as at the date of the Amalgamation and who subsequently ceases to qualify as a Public Director under such definition shall be deemed to qualify as a Public Director and to continue so qualified as long as and until the end of their current 2 year term, calculated to include time served as a Public Director of a Predecessor Corporation in accordance with Section 4.2.3. For the purposes of this definition of a Public Director, a “significant interest” means in respect of any person the holding, directly or indirectly, of the securities of such person carrying in aggregate ten percent (10%) or more of the voting rights attached to all of the person’s outstanding voting securities; “SRO” means the [English Name for “New SRO”/French Name for “New SRO”]New Self-Regulatory Organization of Canada/Nouvel organisme d’autoréglementation du Canada, as it is currently named or as it may be renamed from time to time; “SRO Member” means a registered investment dealer or registered mutual fund dealer, which is a member, approved participant or similar participating organization of the SRO, provided that the Board may exclude any person or class of persons from this definition of SRO Member.
4 - the Board in accordance with this By-law. The number of Directors, including the number of Industry Directors and Public Directors, shall be determined from time to time by a resolution passed at a meeting of the Members of the Corporation, provided that the number of Public Directors shall exceed the number of Industry Directors by at least one. Directors must be individuals who are at least 18 years of age who are not incapable, within the meaning of the Act, and who do not have the status of a bankrupt. The nomination and election of Directors shall be made bearing in mind the desirability of appropriate and timely regional representation and, in the case of Industry Directors, experience with the various aspects of the nature of the business carried on by SRO Members. 4.2 Election and Term 4.2.1 Industry Directors. Industry Directors shall be nominated by the Board for election by the Members at an annual meeting of Members, provided that each Industry Director shall satisfy the criteria in the definition of “Industry Director”. An Industry Director shall hold office for a term of 2 years and shall be eligible for re-appointment or re-election for three additional 2-year terms. Notwithstanding the foregoing, Industry Directors may be appointed or elected for a term of less than 2 years in order to accommodate staggered terms of office among all Industry Directors. An Industry Director holding office who ceases to qualify as an Industry Director after the date of their election or appointment shall be deemed to continue to qualify as an Industry Director until the expiry of the current term of office held by them on the date they cease to qualify as an Industry Director. 4.2.2 Public Directors. Public Directors shall be nominated by the Board for election by the Members at an annual meeting of Members, provided that each Public Director shall satisfy the criteria in the definition of “Public Director”. A Public Director shall hold office for a term of 2 years and be eligible for re-appointment or re-election for three additional 2-year terms. Notwithstanding the foregoing, Public Directors may be elected for a term of less than 2 years in order to accommodate staggered terms of office among all Public Directors. A Public Director holding office who ceases to qualify as a Public Director after the date of their election or appointment shall no longer be eligible to serve as a Public Director effective on the date they ceased to qualify as a Public Director. 4.2.3 Transition. The terms of office of Directors who were directors of a Predecessor Corporation at the time of the Amalgamation shall continue according to the length of such terms in accordance with their election or appointment and, on the expiration of the term of office of any such Director, they shall be eligible for re-election or re-appointment for a further 2 year term or terms to a maximum of 4 terms; provided that in no event shall any such Director (other than the Chair or Vice-Chair in accordance with Section 4.3) be eligible to serve in aggregate for more than 8 years (including for greater certainty, any years served prior to the Amalgamation (other than any partial years served) by Directors who were directors of a Predecessor Corporation at the time of the Amalgamation). 4.3 Chair, Vice-Chair and Lead Public Director 4.3.1 Chair. The Chair shall be appointed by the Board from time to time (with the initial Chair being that individual identified in the agreement setting out the terms of the
5 - Amalgamation). The person appointed as Chair shall be a person who qualifies as either an Industry Director or a Public Director. The term of office of the Chair shall be as determined by the Board provided that the Chair shall not serve for longer than 2 consecutive 2-year terms (calculated without reference to any terms served as a Director or Vice-Chair); provided that in no event shall the Chair be eligible to serve in aggregate as a Director, the Chair or Vice-Chair for more than 10 years (including, for greater certainty, any years served prior to the Amalgamation (other than any partial years served) by Directors who were directors of a Predecessor Corporation at the time of the Amalgamation). Where the Chair ceases to be a Director for any reason, the Chair’s term of office as Chair shall terminate concurrently with the end of their term as Director. 4.3.2 Vice-Chair . The Board may also appoint from time to time a Vice-Chair (with the initial Vice-Chair being that individual identified in the agreement setting out the terms of the Amalgamation). The person appointed as Vice-Chair shall be a person who qualifies as either an Industry Director or Public Director. The term of office of the Vice-Chair shall be as determined by the Board provided that the Vice-Chair shall not serve for longer than 2 consecutive 2-year terms (calculated without reference to any terms served as a Director or Chair); provided that in no event shall the Vice-Chair be eligible to serve in aggregate as a Director or the Vice-Chair for more than 10 years (including, for greater certainty, any years served prior to the Amalgamation (other than any partial years served) by Directors who were directors of a Predecessor Corporation at the time of the Amalgamation). Where the Vice-Chair ceases to be a Director for any reason, the Vice-Chair’s term of office as Vice-Chair shall terminate concurrently with the end of their term as Director. 4.3.3 Lead Public Director. The Public Directors shall appoint from time to time a Lead Public Director. The person appointed as Lead Public Director shall be a person who qualifies as a Public Director, and may be the Chair or Vice-Chair. The term of office of the Lead Public Director shall be the term of the Public Director pursuant to Section 4.2. The Lead Public Director’s responsibilities shall be determined from time to time by the Board. 4.4 Chief Executive Officer. The Board shall appoint a Chief Executive Officer of the Corporation who, unless determined otherwise by the Board, shall also be the President of the Corporation. The Chief Executive Officer shall not, directly or indirectly, while so serving the Corporation, be engaged by, be in the employ of, or be an officer, director, direct or indirect shareholder or partner, as the case may be, of an SRO or of an SRO Member (other than, in the case of indirect shareholdings, an SRO Member forming part of a diversified financial services group). The Chief Executive Officer appointed by the Board shall be nominated by the Board for election as a Director at each annual meeting of Members for a term ending at the conclusion of the next following annual meeting of Members. 4.5 Vacancies. The office of Director shall be automatically vacated: (a) if the Director shall resign such office by delivering a written resignation to the Secretary of the Corporation; (b) if the Director is found by a court to be incapable within the meaning of the Act;
6 - (c) if the Director becomes bankrupt; (d) if, at a meeting of the Board, the Directors are of the opinion that due cause exists, including the fact that the Director, without reasonable grounds, has not attended a sufficient number of Board meetings; (e) if the Director becomes ineligible to be a Director subsequent to their appointment; (f) on death; provided that if any vacancy shall occur for any reason contained in this Section, and if a quorum of Directors remains in office, the Board, by majority vote, may, by appointment, fill the vacancy with a qualified person who will serve until the next annual meeting of Members. 4.6 Retiring Director. Unless the office of a Director has been automatically vacated pursuant to Section 4.5, a Director shall remain in office until the dissolution or adjournment of the meeting at which a successor is elected or appointed. 4.7 Removal. Subject to Section 131 of the Act, the Members may, by ordinary resolution passed at a special meeting of Members, remove any Director from office before the expiration of the Director’s term and may elect a qualified individual to fill the resulting vacancy for the remainder of the term of the Director so removed, failing which such vacancy may be filled by the Board. 4.8 Place of Meeting, Notice, Voting and Quorum. Meetings of the Board will be held in Toronto unless otherwise determined by the Board. Meetings of the Board may be called by the Chair, the Vice-Chair, the Chief Executive Officer or any two (2) Directors at any time, provided that 24 hours’ written notice of such meeting shall be given, other than by mail, to each Director. Notice by mail shall be sent at least 14 days prior to the meeting. There shall be at least 4 meetings of the Board per calendar year. No error or omission in giving notice of any meeting of the Board or any adjourned meeting of the Board shall invalidate such meeting or make void any proceedings taken thereat and any Director may at any time waive notice of such meeting and may ratify, approve and confirm any or all proceedings taken or had thereat. Each Director is authorized to exercise one vote provided that in the event of an equality of votes on any question at a meeting of the Board, the Lead Public Director shall have a second or casting vote. A quorum for the transaction of all business of the Board shall be a majority of the Directors, provided that at least two Industry Directors are present and the number of Public Directors present shall exceed the number of Industry Directors present by at least one. A quorum may be comprised in whole or in part of Directors attending a meeting of the Directors by means of teleconference or by other electronic means in accordance with Section 4.9. Notwithstanding anything contained herein, any Director may, if in the opinion of the Chair, Vice-Chair or Chief Executive Officer, the financial condition of an SRO Member is such that immediate action by the Directors may be required, call a meeting of Directors to consider the action to be taken by giving three hours’ prior notice of such meeting by teleconference or other electronic means to each Director, but no such notice shall be required where all of the
7 - Directors are in attendance personally or by teleconference or other electronic means, as the case may be, in the manner referred to in Section 4.9 at a meeting so called. 4.9 Meetings by Teleconference. Directors may hold meetings by teleconference or by other electronic means that permit all persons participating in the meeting to hear each other. 4.9.1 If all of the Directors of the Corporation consent thereto generally or in respect of a particular meeting, a Director may participate in a meeting of the Board or of a committee of the Board by means of such conference telephone or other electronic communications facilities to which all Directors have equal access and which permit all persons participating in the meeting to hear and communicate with each other. A Director participating in a meeting by such means is deemed to be present at the meeting. 4.9.2 At the commencement of each such meeting, the secretary of the meeting will record the names of those persons in attendance in person or by electronic communications facilities and the chair of the meeting will determine whether a quorum is present. The chair of each such meeting shall determine the method of recording votes thereat, provided that any Director present may require all persons present to declare their votes individually. The Directors shall take such reasonable precautions as may be necessary to ensure that any electronic communications facilities used are secure from unauthorized interception or monitoring. 4.10 Resolutions and Conduct of Meetings. Resolutions will be passed by a majority of the Directors present and voting on the resolution by a verbal vote recorded by the secretary of the meeting, unless the Act or this By-law otherwise provides. If permitted by law, a resolution in writing signed by all of the Directors entitled to vote on that resolution at a meeting of Directors or committee of Directors is as valid as if it had been passed at a meeting of Directors or committee of Directors. In the absence of the Chair or the ViceChair at any meeting of Directors, the chair of the meeting shall be selected by the Directors present. The Directors may make such other regulations governing their meetings, proceedings and any other administrative matters as they consider necessary or desirable. 4.11 Remuneration of Directors. The Public Directors and Industry Directors shall be entitled to receive such remuneration as the Board may determine from time to time; and a Director may be paid reasonable expenses incurred by the Director in the performance of their duties. 4.12 Agents, Employees and Advisors. The Board may appoint such agents, employees and advisors as it shall deem necessary from time to time and such persons shall have such authority and shall perform such duties as shall be prescribed by the Board at the time of such appointment. 4.13 Remuneration of Officers, Agents, Employees and Committee Members. A reasonable remuneration of all officers, agents and employees and committee members may be fixed by the Board or committee authorized by the Board.
8 -
9 - virtue only of being an officer or director of, or having a material interest in, an SRO Member or an Affiliate of an SRO Member. (b) The disclosure required by sub-section (a) above, shall be made, in the case of a Director: (i) at the Directors’ meeting at which a proposed contract or proposed transaction is first considered; (ii) if the Director was not then interested in a proposed contract or proposed transaction, at the first Directors’ meeting after such Director becomes so interested; or (iii) if the Director becomes interested after a contract or transaction is made, at the first Directors’ meeting held after the Director becomes so interested; or (iv) if an individual who is interested in a contract or transaction later becomes a Director, at the first Directors’ meeting held after the individual becomes a Director. (c) The disclosure required by sub-section (a) above, shall be made, in the case of an officer who is not a Director: (i) immediately after the officer becomes aware that the contract, transaction, proposed contract, or proposed transaction is to be considered or has been considered at a Directors’ meeting; (ii) if the officer becomes interested after a contract or transaction is made, immediately after the officer becomes so interested; or (iii) if an individual who is interested in a contract or transaction later becomes an officer, immediately after the individual becomes an officer. (d) If a material contract or material transaction, whether entered into or proposed, is one that, in the ordinary course of carrying on the Corporation’s purposes, would not require approval by the Directors or Members, a Director or an officer shall, immediately after becoming aware of the contract or transaction, disclose in writing to the Corporation or request to be entered into the minutes of a meeting of the Directors, the nature and extent of the interest. (e) A Director required to make a disclosure in sub-section (a) above shall not vote on any resolution to approve the contract or transaction unless the contract or transaction (i) relates primarily to the Director’s remuneration as a Director, an officer, an employee, or an agent of the Corporation or an Affiliate; (ii) is for indemnity or insurance under Section 151 of the Act; or
10 - (iii) is with an Affiliate. (f) For the purposes of this Section Error! Reference source not found., a general written notice to the Directors declaring that a Director or officer is to be regarded as interested, for any of the following reasons, in a contract or transaction made with a party, is a sufficient declaration of interest in relation to the contract or transaction, if: (i) the Director or officer is a director or officer, or acting in a similar capacity, of a party referred to in sub-section 6.1(a)(ii); (ii) the Director or officer has a material interest in the party; or (iii) there has been a material change in the nature of the Director’s or the officer’s interest in the party. (g) A contract or transaction for which disclosure is required is not invalid, and the Director or officer is not accountable to the Corporation or its Members for any profit realized from the contract or transaction, because of the Director’s or officer’s interest in the contract or transaction or because the Director was present or was counted to determine whether a quorum existed at the meeting of Directors that considered the contract or transaction if (i) disclosure of the interest was made in accordance with this Section; (ii) the Directors approved the contract or transaction; and (iii) the contract or transaction was reasonable and fair to the Corporation when it was approved. (h) Even if the conditions under Section 6.1(g) above are not met, a Director or an officer, acting honestly and in good faith, is not accountable to the Corporation or to its Members for any profit realized from a contract or transaction for which disclosure is required, and the contract or transaction is not invalid by reason only of the interest of the Director or officer in the contract or transaction, if: (i) the contract or transaction is approved or confirmed by special resolution at a meeting of Members; (ii) disclosure of the interest was made to the Members in a manner sufficient to indicate its nature and extent before the contract or transaction was approved or confirmed by the Members; and (iii) the contract or transaction was reasonable and fair to the Corporation when it was approved or confirmed by the Members. (i) A contract is not void by reason only of the failure of a Director or officer to comply with the provisions of this Section Error! Reference source not found. but a court
11 - may, upon the application of the Corporation or a Member, set aside or annul the contract or transaction on any terms that it thinks fit, require the Director or officer to account to the Corporation for any profit or gain realized on the contract or transaction, or make any other order that the court thinks fit.
CANADIAN INVESTOR PROTECTION FUND (CIPF) 100 King Street West, Suite 2610, Toronto, Ontario M5X 1E5 Telephone: 416-866-8366 Fax: 416-360- 8441 COVERAGE POLICY A. OVERVIEW
[New IPF] CANADIAN INVESTOR PROTECTION FUND (CIPF) 100 King Street West, Suite 2610, Toronto, Ontario M5X 1E5 Telephone: 416-866-8366 Fax: 416-360- 8441 COVERAGE POLICY A. OVERVIEW
CANADIAN INVESTOR PROTECTION FUND (CIPF) Claims Procedures Dated January 1, 2023
2 claim is not dealt with immediately are dealt with on a priority basis. 3.1.4. When the trustee determines the estate does not have sufficient resources to satisfy customer claims, CIPF may settle the losses of eligible New SRO customers by providing the trustee with additional resources, up to the limit of CIPF’s coverage, and subject to availability of sufficient CIPF resources. The time of payment may be affected by a number of factors, including the amount of assets immediately available in the Fund (as defined in the Coverage Policy) maintained and designated by CIPF for the benefit of customers of the insolvent New SRO Member (the “Designated Fund”), such that payment may be delayed until such time as the assets of such Designated Fund are sufficient to make the necessary payment. Certain operational considerations may also delay the time of payment in the case of “customer name” property in the custody or control of the insolvent New SRO Member.2 3.1.5. Payments made to customers may be made by CIPF or by the trustee depending on the individual circumstances of the insolvency. 3.1.6. Where any amount of a customer’s claim has been disallowed by the trustee, an eligible New SRO customer can make a request within 60 days of the date of the disallowance to the Appeal Committee (see Appeal Procedures) to review the disallowance. Customers should also be aware of the availability of any court review under applicable legislation or court procedures, which must be filed within prescribed time limits including, in some cases, within 30 days of the notice of disallowance. 3.2.Trustee Not Appointed 3.2.1. Where a trustee has not been appointed, claims can be made directly to CIPF. 3.2.1.1. Identification of Claims Against the Estate ▪ CIPF will take appropriate steps so that all customers that have a cash balance and/or security position on or around the date of insolvency are advised on how to submit a claim to CIPF. This may be by a notice on the final customer account statement, a letter from CIPF, notices in the media, or any other means deemed appropriate by CIPF given the circumstances of the insolvency. CIPF may also rely on the New SRO Member’s primary regulator to notify customers on CIPF’s behalf. ▪ Customers requesting compensation from CIPF must submit a proof of claim to CIPF along with all documents and information to support the claim within 180 days of the date of insolvency. 3.2.1.2. Claim Information 2 Property that is not held by the New SRO Member, or not recorded in a customer's account as being held by a New SRO Member, such as securities that are registered directly in the name of the customer with the issuer or deposits with financial institutions (commonly referred to as “client name” property) is not eligible for CIPF coverage unless it is in the custody or control of the New SRO Member. Where client name property is in the custody or control of the New SRO Member, payment to customers may, by reason of administrative processes, take longer than payments made in respect of property held, or recorded as being held, by a New SRO Member.
3 ▪ The information required to make a claim, including a proof of claim form, will be available from the CIPF website or upon request. Customers should refer to the Coverage Policy to determine if their claim is eligible for payment by CIPF before submitting a claim. ▪ CIPF will endeavour to post other relevant information to its website on the New SRO Member's insolvency and the claims process, as it becomes available. ▪ Documents and information to support a customer’s claim should include, but not be limited to, account statements, correspondence and other documentation provided by the New SRO Member to the customer. 3.2.1.3. Priority of Claim Handling ▪ CIPF will give priority to the proved claims of customers that have demonstrated that they will suffer undue hardship if their claim is not dealt with immediately. ▪ All other claims will be dealt with in the order in which the information needed to assess the claim is made available. 3.2.1.4. Claims Handling ▪ CIPF will acknowledge all claims in writing, as received. ▪ The burden is on a customer of an insolvent New SRO Member to establish eligibility and the amount of a claim, but CIPF will use its reasonable efforts to collect the available information required to assess the eligibility of the claim for CIPF coverage. ▪ CIPF may require the customer to provide additional information that was not requested in the proof of claim form, or was requested but not supplied. The customer will usually be given 30 days to comply with any such requests. If the customer does not comply within the required time, CIPF may assess the claim based on the information in its possession. ▪ Prior to deciding on a claim, CIPF may require the customer to confirm the accuracy and completeness of the information it will use to assess the eligibility of the claim. In this situation, CIPF will prepare a summary of the claim and provide it to the customer for confirmation that the information is accurate and complete, and if not, to amend it accordingly. 3.2.1.5. Claims Decisions 3.2.1.5.1 Claims Eligible for Payment ▪ CIPF will advise the customer in writing of its decision on the claim eligibility for payment including the reasons. ▪ Where a claim is determined to be eligible for payment, CIPF requires a signed agreement in prescribed form by which the claimant subrogates the claim to CIPF before payment is made by CIPF to the claimant. ▪ A customer can request changes to the form of subrogation agreement, but any such requests must be approved by CIPF and the customer will be obligated to reimburse CIPF for any additional expenses incurred in relation to the requested change.
4 ▪ The time of payment of the claim may be affected by a number of factors, including the amount of assets immediately available in the designated Fund maintained by CIPF for the benefit of customers of the insolvent New SRO Member, such that payment may be delayed until such time as the assets of such Fund are sufficient to make the payment of the claim. Certain operational considerations may also delay the time of payment in the case of “client name” property in the custody or control of the insolvent New SRO Member. However, CIPF will endeavour to pay claims that are determined to be eligible for coverage within 30 days after the subrogation is received from the customer. 3.2.1.5.2 Claims Not Eligible for Payment ▪ CIPF will advise the customer in writing of its decision on the claim eligibility for payment including the reasons. ▪ If CIPF determines that the claim is not eligible for coverage, it will advise the customer that CIPF’s decision is eligible for reconsideration by the Appeal Committee. The Appeal Committee will be established by the Board of Directors, and will be comprised of one or more adjudicators that may or may not be CIPF Directors. ▪ Appeal requests must be made in writing within 60 days of the date the decision letter is sent and must specify the format of appeal hearing requested, namely, an appeal conducted by written submissions, an appeal conducted by teleconference hearing or an appeal conducted by an in-person hearing. 3.3.Discretion of CIPF. Notwithstanding the provisions of these Claims Procedures and their application, whether or not a trustee has been appointed, CIPF reserves the right in its sole discretion to administer claims in any other manner consistent with its Coverage Policy from time to time. 4. Appeal Procedures 4.1. Appeal Handling 4.1.1. CIPF will acknowledge all appeals, and the format of appeal elected, in writing as received. 4.1.2 CIPF will endeavour to conduct all appeals within six months of receiving the customer’s appeal request and submissions, or as soon as reasonably possible thereafter given the number of appeal requests received at any particular time. The customer will be notified, in writing, of the date and, where relevant, the time and place the appeal is to be conducted. The Appeal Committee may impose specific time limits for a hearing and submissions, if any, as appropriate in the circumstances. If a customer has not specified an appeal format within 30 days of the date of their appeal request, the customer will be deemed to have elected an appeal by written submissions. 4.1.3 Regardless of the appeal format elected by the customer, the Appeal Committee may, in its discretion: • request the customer and CIPF staff to appear before the Appeal Committee either in person or by teleconference; or • direct that any part of an appeal will be in writing. 4.1.4 The customer and CIPF staff may have legal counsel or other advisers present at any in-
5 person or teleconference hearing, but the presence of legal counsel or other advisors is optional. 4.1.5 Written submissions on appeal will include all information used by CIPF to make its eligibility determination, any other information the customer requests be considered by the Appeal Committee and a summary of any other evidence including oral evidence to be provided by either CIPF staff or the customer. CIPF staff will provide the customer with the information it has in its possession regarding the claim. 4.1.6 The customer, or its legal counsel or other advisors, may take notes or transcripts of the meeting at their own expense. 4.1.7 Any costs incurred by the customer relating to an appeal will be for the account of the customer, not CIPF. 4.2 Appeal Deliberations 4.2.1 The Appeal Committee will conduct its deliberations and make its determination in the absence of CIPF staff, the customer, and the customer’s legal counsel or other advisors. 4.2.2 If the Appeal Committee is comprised of two or more members, the decision of the Appeal Committee will be decided by simple majority but, in the case of an evenly split decision amongst members, the decision of the Chair of the Appeal Committee, as appointed by the Board of Directors, shall prevail. 4.2.3 Once a decision has been made, the customer and CIPF staff will be advised in writing of the Appeal Committee's decision and provided with its written reasons. 4.2.4 If the claim is eligible for coverage, prior to payment, the customer must provide CIPF with a signed agreement in prescribed form by which the claimant subrogates the claim to CIPF before payment is made by CIPF to the claimant. 4.2.5 A customer can request changes to the form of subrogation agreement, but any such requests must be approved by CIPF and the customer will be obligated to reimburse CIPF for any additional expenses incurred in relation to the requested change. 4.3 Payment Timing 4.3.1 The time of payment may be affected by a number of factors including the amount of assets immediately available in the Designated Fund maintained by CIPF for the benefit of customers of the insolvent New SRO Member, such that payment may be delayed until such time as the assets of such Designated Fund are sufficient to make the payment of the claim. Certain operational considerations may also delay the time of payment in the case of “customer name” property in the custody or control of the insolvent New SRO Member. However, CIPF will endeavour to pay claims that are determined to be eligible for coverage after an appeal within 30 days after the required subrogation is received from the customer.
[NEW IPF]CANADIAN INVESTOR PROTECTION FUND (CIPF)] Claims Procedures Dated ⚫January 1, 2023
2 hardship if their claim is not dealt with immediately are dealt with on a priority basis. 3.1.4. When the trustee determines the estate does not have sufficient resources to satisfy customer claims, New IPFCIPF may settle the losses of eligible New SRO customers by providing the trustee with additional resources, up to the limit of New IPFCIPF’s coverage, and subject to availability of sufficient New IPFCIPF resources. The time of payment may be affected by a number of factors, including the amount of assets immediately available in the Fund (as defined in the Coverage Policy) maintained and designated by New IPFCIPF for the benefit of customers of the insolvent New SRO Member (the “Designated Fund”), such that payment may be delayed until such time as the assets of such Designated Fund are sufficient to make the necessary payment. Certain operational considerations may also delay the time of payment in the case of “customer name” property in the custody or control of the insolvent New SRO Member.2 3.1.5. Payments made to customers may be made by New IPFCIPF or by the trustee depending on the individual circumstances of the insolvency. 3.1.6. Where any amount of a customer’s claim has been disallowed by the trustee, an eligible New SRO customer can make a request within 60 days of the date of the disallowance to the Appeal Committee (see Appeal Procedures) to review the disallowance. Customers should also be aware of the availability of any court review under applicable legislation or court procedures, which must be filed within prescribed time limits including, in some cases, within 30 days of the notice of disallowance. 3.2.Trustee Not Appointed 3.2.1. Where a trustee has not been appointed, claims can be made directly to New IPFCIPF. 3.2.1.1. Identification of Claims Against the Estate ▪ New IPFCIPF will take appropriate steps so that all customers that have a cash balance and/or security position on or around the date of insolvency are advised on how to submit a claim to New IPFCIPF. This may be by a notice on the final customer account statement, a letter from New IPFCIPF, notices in the media, or any other means deemed appropriate by New IPFCIPF given the circumstances of the insolvency. New IPFCIPF may also rely on the New SRO Member’s primary regulator to notify customers on New IPFCIPF’s behalf. ▪ Customers requesting compensation from New IPFCIPF must submit a proof of claim to New IPFCIPF along with all documents and information to support the claim within 180 days of the date of insolvency. 3.2.1.2. Claim Information 2 Property that is not held by the New SRO Member, or not recorded in a customer's account as being held by a New SRO Member, such as securities that are registered directly in the name of the customer with the issuer or deposits with financial institutions (commonly referred to as “client name” property) is not eligible for New IPFCIPF coverage unless it is in the custody or control of the New SRO Member. Where client name property is in the custody or control of the New SRO Member, payment to customers may, by reason of administrative processes, take longer than payments made in respect of property held, or recorded as being held, by a New SRO Member.
3 ▪ The information required to make a claim, including a proof of claim form, will be available from the New IPFCIPF website or upon request. Customers should refer to the Coverage Policy to determine if their claim is eligible for payment by New IPFCIPF before submitting a claim. ▪ New IPFCIPF will endeavour to post other relevant information to its website on the New SRO Member's insolvency and the claims process, as it becomes available. ▪ Documents and information to support a customer’s claim should include, but not be limited to, account statements, correspondence and other documentation provided by the New SRO Member to the customer. 3.2.1.3. Priority of Claim Handling ▪ New IPFCIPF will give priority to the proved claims of customers that have demonstrated that they will suffer undue hardship if their claim is not dealt with immediately. ▪ All other claims will be dealt with in the order in which the information needed to assess the claim is made available. 3.2.1.4. Claims Handling ▪ New IPFCIPF will acknowledge all claims in writing, as received. ▪ The burden is on a customer of an insolvent New SRO Member to establish eligibility and the amount of a claim, but New IPFCIPF will use its reasonable efforts to collect the available information required to assess the eligibility of the claim for New IPFCIPF coverage. ▪ New IPFCIPF may require the customer to provide additional information that was not requested in the proof of claim form, or was requested but not supplied. The customer will usually be given 30 days to comply with any such requests. If the customer does not comply within the required time, New IPFCIPF may assess the claim based on the information in its possession. ▪ Prior to deciding on a claim, New IPFCIPF may require the customer to confirm the accuracy and completeness of the information it will use to assess the eligibility of the claim. In this situation, New IPFCIPF will prepare a summary of the claim and provide it to the customer for confirmation that the information is accurate and complete, and if not, to amend it accordingly. 3.2.1.5. Claims Decisions 3.2.1.5.1 Claims Eligible for Payment ▪ New IPFCIPF will advise the customer in writing of its decision on the claim eligibility for payment including the reasons. ▪ Where a claim is determined to be eligible for payment, New IPFCIPF requires a signed agreement in prescribed form by which the claimant subrogates the claim to New IPFCIPF before payment is made by New IPFCIPF to the claimant. ▪ A customer can request changes to the form of subrogation agreement, but any such requests must be approved by New IPFCIPF and the customer will be obligated to
4 reimburse New IPFCIPF for any additional expenses incurred in relation to the requested change. ▪ The time of payment of the claim may be affected by a number of factors, including the amount of assets immediately available in the designated Fund maintained by New IPFCIPF for the benefit of customers of the insolvent New SRO Member, such that payment may be delayed until such time as the assets of such Fund are sufficient to make the payment of the claim. Certain operational considerations may also delay the time of payment in the case of “client name” property in the custody or control of the insolvent New SRO Member. However, New IPFCIPF will endeavour to pay claims that are determined to be eligible for coverage within 30 days after the subrogation is received from the customer. 3.2.1.5.2 Claims Not Eligible for Payment ▪ New IPFCIPF will advise the customer in writing of its decision on the claim eligibility for payment including the reasons. ▪ If New IPFCIPF determines that the claim is not eligible for coverage, it will advise the customer that New IPFCIPF’s decision is eligible for reconsideration by the Appeal Committee. The Appeal Committee will be established by the Board of Directors, and will be comprised of one or more adjudicators that may or may not be New IPFCIPF Directors. ▪ Appeal requests must be made in writing within 60 days of the date the decision letter is sent and must specify the format of appeal hearing requested, namely, an appeal conducted by written submissions, an appeal conducted by teleconference hearing or an appeal conducted by an in-person hearing. 3.3.Discretion of New IPFCIPF. Notwithstanding the provisions of these Claims Procedures and their application, whether or not a trustee has been appointed, New IPFCIPF reserves the right in its sole discretion to administer claims in any other manner consistent with its Coverage Policy from time to time. 4. Appeal Procedures 4.1. Appeal Handling 4.1.1. New IPFCIPF will acknowledge all appeals, and the format of appeal elected, in writing as received. 4.1.2 New IPFCIPF will endeavour to conduct all appeals within six months of receiving the customer’s appeal request and submissions, or as soon as reasonably possible thereafter given the number of appeal requests received at any particular time. The customer will be notified, in writing, of the date and, where relevant, the time and place the appeal is to be conducted. The Appeal Committee may impose specific time limits for a hearing and submissions, if any, as appropriate in the circumstances. If a customer has not specified an appeal format within 30 days of the date of their appeal request, the customer will be deemed to have elected an appeal by written submissions. 4.1.3 Regardless of the appeal format elected by the customer, the Appeal Committee may, in its discretion:
5 • request the customer and New IPFCIPF staff to appear before the Appeal Committee either in person or by teleconference; or • direct that any part of an appeal will be in writing. 4.1.4 The customer and New IPFCIPF staff may have legal counsel or other advisers present at any in-person or teleconference hearing, but the presence of legal counsel or other advisors is optional. 4.1.5 Written submissions on appeal will include all information used by New IPFCIPF to make its eligibility determination, any other information the customer requests be considered by the Appeal Committee and a summary of any other evidence including oral evidence to be provided by either New IPFCIPF staff or the customer. New IPFCIPF staff will provide the customer with the information it has in its possession regarding the claim. 4.1.6 The customer, or its legal counsel or other advisors, may take notes or transcripts of the meeting at their own expense. 4.1.7 Any costs incurred by the customer relating to an appeal will be for the account of the customer, not New IPFCIPF. 4.2 Appeal Deliberations 4.2.1 The Appeal Committee will conduct its deliberations and make its determination in the absence of New IPFCIPF staff, the customer, and the customer’s legal counsel or other advisors. 4.2.2 If the Appeal Committee is comprised of two or more members, the decision of the Appeal Committee will be decided by simple majority but, in the case of an evenly split decision amongst members, the decision of the Chair of the Appeal Committee, as appointed by the Board of Directors, shall prevail. 4.2.3 Once a decision has been made, the customer and New IPFCIPF staff will be advised in writing of the Appeal Committee's decision and provided with its written reasons. 4.2.4 If the claim is eligible for coverage, prior to payment, the customer must provide New IPFCIPF with a signed agreement in prescribed form by which the claimant subrogates the claim to New IPFCIPF before payment is made by New IPFCIPF to the claimant. 4.2.5 A customer can request changes to the form of subrogation agreement, but any such requests must be approved by New IPFCIPF and the customer will be obligated to reimburse New IPFCIPF for any additional expenses incurred in relation to the requested change. 4.3 Payment Timing 4.3.1 The time of payment may be affected by a number of factors including the amount of assets immediately available in the Designated Fund maintained by New IPFCIPF for the benefit of customers of the insolvent New SRO Member, such that payment may be delayed until such time as the assets of such Designated Fund are sufficient to make the payment of the claim. Certain operational considerations may also delay the time of payment in the case of “customer name” property in the custody or control of the insolvent New SRO Member. However, New IPFCIPF will endeavour to pay claims that are determined to be eligible for coverage after an appeal within 30 days after the required subrogation is received from the customer.
CANADIAN INVESTOR PROTECTION FUND Guidelines for Canadian Investor Protection Fund (“CIPF”) Appeal Committees Hearings Dated January 1, 2023 A. GENERAL
2 b) selected at the time of the relevant insolvency in accordance with criteria established by the CIPF Board of Directors, through the CIPF Coverage Committee, a subcommittee of the CIPF Board of Directors. 9. An Appeal Committee may be composed of: a) one Committee Member; or b) two or more Committee Members. 10. When an Appeal Committee is comprised of two or more Committee Members, the CIPF Board of Directors will appoint a Chair of the Appeal Committee from among the Committee Members. D. THE PARTICIPANTS TO AN APPEAL 11. The participants to an appeal hearing are: a) the customer who has submitted a request for appeal in accordance with the Claims Procedures; and b) CIPF staff. 12. The participants to an appeal hearing may have legal counsel or other advisers, but their participation is optional. E. ROLE OF INDEPENDENT LEGAL COUNSEL 13. With the approval of the CIPF Board of Directors, an Appeal Committee may engage independent legal counsel (to be compensated by CIPF) for the purpose of providing legal advice to each Appeal Committee. 14. The role of independent legal counsel is to advise an Appeal Committee in relation to both the conduct of the appeal hearing and decision-making in a well-reasoned manner that is fair, efficient and consistent with the CIPF Coverage Policy and accords with the law. 15. Independent legal counsel will act independently of the customer and CIPF staff (the “participants”) and will not provide legal advice for or otherwise represent the participants. 16. An Appeal Committee may seek legal advice from independent legal counsel with respect to general issues arising from an appeal, including: a) procedural issues related to the conduct of an appeal; b) consistency with the CIPF Coverage Policy; and c) applicable legal principles.
3 17. If an Appeal Committee has obtained legal advice from independent legal counsel that relates to any particular appeal at any time after receiving materials with respect to the appeal, the Appeal Committee will: a) disclose to the participants the fact that legal advice has been obtained; b) provide to the participants a summary of the content of that legal advice; and c) offer an opportunity to the participants to make submissions in relation to that legal advice. 18. When independent legal counsel offers advice to an Appeal Committee in the drafting of written reasons for the disposition of an appeal, he or she will do so in the manner set out in paragraphs 47 and 48 below. F. PREPARATIONS FOR APPEAL HEARINGS 19. An administrative coordinator, under the supervision of the Chair of the Coverage Committee of the CIPF Board of Directors, will schedule appeals in advance (having regard to the schedules and availability of participants), but in no event will the scheduling of an appeal be delayed unreasonably by a participant by reason of participant availability or scheduling. Where the scheduling of an appeal is not possible in a timely manner having regard to the schedules and availability of participants, the administrative coordinator may, in their discretion, elect to modify the hearing type or select the hearing date and time, provided that the administrative coordinator determines that such modification is reasonable for the parties involved. The administrative coordinator shall advise Committee Members and the participants of the date, and where relevant, the time and place that the appeal is to be conducted. 20. The customer will provide to CIPF any contact information or other information necessary for the hearing by teleconference. 21. The customer and any representative participating in the appeal will make themselves available at the scheduled time of the appeal. 22. For an appeal in writing, a written submissions schedule, which includes the date upon which each participant’s submissions (including any relevant evidence) are due and the address for delivery of the submissions (the “Written Submissions Schedule”) will be provided once the date of the appeal has been set. 23. The Written Submissions Schedule will generally indicate that submissions be provided in the following order: a) Claimant’s (Appellant) submissions; b) CIPF’s (Respondent) submissions; and c) Claimant’s (Appellant) reply, if any.
4 24. An Appeal Committee and the participants to the appeal hearing will be provided in advance of the appeal hearing with: a) the CIPF Coverage Policy; b) the CIPF Claims Procedures; c) Guidelines for the CIPF Appeal Committees; and d) relevant background information. 25. An Appeal Committee and the participants to the appeal hearing will also be provided in advance of the appeal hearing with: a) any evidence and submissions provided by the customer in support of the appeal; and b) any evidence and submissions provided by CIPF staff in support of staff’s recommendation to recommend or deny coverage, in whole or in part, which will include: i) the summary of facts prepared by staff; ii) the decision letter issued by staff; and iii) a review and analysis of the basis of each claim in relation to the CIPF Coverage Policy. G. PROCEDURES AND PRACTICES DURING APPEAL HEARINGS 26. Each Appeal Committee has the power to determine its own procedures and practices and to select from among the Committee Members those Committee Member(s) who will hear each appeal, ensuring fairness and reasonableness. Nevertheless, in most instances, it may be advisable for an Appeal Committee to commence an in-person appeal hearing or an appeal hearing by teleconference by: a) welcoming and introducing the Committee Member(s) (including any Committee Members referred to in paragraph 27 below), the customer, CIPF staff and any legal counsel that are present; and b) identifying the purpose of the appeal hearing (i.e. the review of an initial staff recommendation to recommend or deny CIPF coverage). 27. A Committee Member who is not hearing the appeal, may attend an in-person appeal hearing or an appeal hearing by teleconference as an observer, but may not participate in any way in the adjudication of the appeal. 28. In a hearing by teleconference, all the participants and Committee Members should be able to hear one another and any witnesses throughout the hearing.
5 H. EVIDENCE 29. Following any introduction provided as referenced in paragraph 26 above, an Appeal Committee will: a) identify any evidence and submissions provided by the customer in support of the appeal; b) identify any evidence and submissions provided by NewIPF staff in support of staff’s recommendation to recommend or deny coverage, in whole or in part; and c) confirm that the customer was provided with a copy of CIPF staff’s evidence and submissions, including the summary of facts and decision letter. 30. An Appeal Committee may allow the participants to introduce any evidence the Committee considers appropriate in the circumstances, including: a) any documents that were not previously provided to the Appeal Committee; and b) any other evidence offered with respect to the appeal. 31. In the case of a hearing in writing, any evidence referred to in paragraph 30 is to be received on or before the date of the scheduled appeal hearing. 32. An Appeal Committee may, at its own discretion, restrict oral evidence from being given at an in-person hearing or a hearing by teleconference in the interests of fairness. 33. Each participant is entitled to receive every document that an Appeal Committee receives in the appeal proceeding, and will be given reasonable time to review each such document. 34. An Appeal Committee may ask questions with respect to any evidence offered by any participant. I. SUBMISSIONS 35. At an in-person hearing or a hearing by teleconference, an Appeal Committee will invite the participants to make submissions relating to the appeal. 36. At an in-person hearing or a hearing by teleconference, an Appeal Committee may ask at any time questions with respect to the submissions or positions taken by any participant. 37. After the close of the Written Submissions Schedule referred to in paragraph 22, an Appeal Committee may write to the participants with any questions in relation to the submissions or positions taken by any participant. 38. If an Appeal Committee requests any additional evidence or submissions in relation to an issue, all participants will have an opportunity to submit further written submissions on that issue.
6 J. CONCLUSION OF IN-PERSON APPEAL HEARING OR APPEAL HEARING BY TELECONFERENCE 39. An Appeal Committee will customarily thank the customer and CIPF staff for their participation. 40. An Appeal Committee will advise that: a) it has made its decision, which will be communicated verbally to the participants, with written reasons to follow; or b) it will reserve its decision and inform the participants of the decision notification process, including the issuance of written reasons. K. DELIBERATIONS 41. An Appeal Committee will, without the presence of any participants to the appeal hearing, convene to determine the outcome of the appeal. 42. If an Appeal Committee is comprised of two or more Committee Members, the decision of the Appeal Committee will be decided by simple majority but, in the case of an evenly split decision among Committee Members, the decision of the Chair of the Appeal Committee, as appointed by the CIPF Board of Directors, will prevail. 43. An Appeal Committee will select a Committee Member to prepare a draft of written reasons for the decision. L. REMOVAL OF A COMMITTEE MEMBER 44. If a Committee Member is unable to continue to serve on an Appeal Committee for any reason before the completion of the appeal hearing, which includes the rendering of a decision, the remaining Committee Member(s) will continue to hear the matter and render a decision. 45. If there are no remaining Committee Members available to continue with an appeal hearing, an appeal hearing de novo will be scheduled to be heard by another Appeal Committee. 46. If the Chair of an Appeal Committee is unable to continue to serve as the Chair of the Appeal Committee, a new Chair of the Appeal Committee will be appointed from among the remaining Committee Members, in accordance with paragraph 10 above. M. ADVICE FROM INDEPENDENT LEGAL COUNSEL 47. When an Appeal Committee seeks advice from independent legal counsel in connection with the preparation of written reasons, the Appeal Committee may ask independent legal counsel to review a draft of any written reasons for the purpose of advising the Appeal Committee in relation to:
7 a) issuing written reasons that are: i) consistent with the CIPF Coverage Policy; ii) in accordance with the law; and b) ensuring that the written reasons accurately reflect the rationale for the Appeal Committee’s decision. 48. With respect to advice offered by independent legal counsel to an Appeal Committee relating to the preparation of written reasons, the Appeal Committee and independent legal counsel will ensure: (a) that the decision of the Appeal Committee and its reasons are determined in accordance with the CIPF Coverage Policy and CIPF Claims Procedures; and (b) that independent legal counsel does not detrimentally impact the fairness or integrity of the appeal process. 49. If, during the course of seeking legal advice in connection with the preparation of written reasons, new issues arise that were not raised during the appeal hearing, an Appeal Committee will allow the participants to make submissions on those issues following the relevant procedure set out in Section I. N. CUSTOMER NOTIFICATION OF THE DECISION 50. An Appeal Committee will endeavor to provide its decision and issue its written reasons within 90 days of the date of the appeal hearing. 51. An administrative coordinator, under the supervision of the Chair of the Coverage Committee of the CIPF Board of Directors, will advise the customer and CIPF staff in writing of the decision of an Appeal Committee. 52. An administrative coordinator, under the supervision of the Chair of the Coverage Committee of the CIPF Board of Directors, will provide the customer and CIPF staff with written reasons for the decision of an Appeal Committee.
[NEW IPF] CANADIAN INVESTOR PROTECTION FUND First Canadian Place, 100 King Street West Suite 2610, P.O. Box 481, Toronto, Ontario, Canada M5X 1E5 [Insert New IPFCIPF logo] T 416 866 8366 Toll-Free 1 866 243 6981 F 416 360 8441 [insert New IPFCIPF website] Guidelines for [New IPF]Canadian Investor Protection Fund (“New IPFCIPF”) Appeal Committees Hearings Dated ⚫January 1, 2023 A. GENERAL
2 a) either: i) a Director of New IPFCIPF who was not involved in the initial claim decision; or ii) an adjudicator appointed by the New IPFCIPF Board of Directors for the purpose of adjudicating appeal hearings; and b) selected at the time of the relevant insolvency in accordance with criteria established by the New IPFCIPF Board of Directors, through the New IPFCIPF Coverage Committee, a subcommittee of the New IPFCIPF Board of Directors. 9. An Appeal Committee may be composed of: a) one Committee Member; or b) two or more Committee Members. 10. When an Appeal Committee is comprised of two or more Committee Members, the New IPFCIPF Board of Directors will appoint a Chair of the Appeal Committee from among the Committee Members. D. THE PARTICIPANTS TO AN APPEAL 11. The participants to an appeal hearing are: a) the customer who has submitted a request for appeal in accordance with the Claims Procedures; and b) New IPFCIPF staff. 12. The participants to an appeal hearing may have legal counsel or other advisers, but their participation is optional. E. ROLE OF INDEPENDENT LEGAL COUNSEL 13. With the approval of the New IPFCIPF Board of Directors, an Appeal Committee may engage independent legal counsel (to be compensated by New IPFCIPF) for the purpose of providing legal advice to each Appeal Committee. 14. The role of independent legal counsel is to advise an Appeal Committee in relation to both the conduct of the appeal hearing and decision-making in a well-reasoned manner that is fair, efficient and consistent with the New IPFCIPF Coverage Policy and accords with the law. 15. Independent legal counsel will act independently of the customer and New IPFCIPF staff (the “participants”) and will not provide legal advice for or otherwise represent the participants.
3 16. An Appeal Committee may seek legal advice from independent legal counsel with respect to general issues arising from an appeal, including: a) procedural issues related to the conduct of an appeal; b) consistency with the New IPFCIPF Coverage Policy; and c) applicable legal principles. 17. If an Appeal Committee has obtained legal advice from independent legal counsel that relates to any particular appeal at any time after receiving materials with respect to the appeal, the Appeal Committee will: a) disclose to the participants the fact that legal advice has been obtained; b) provide to the participants a summary of the content of that legal advice; and c) offer an opportunity to the participants to make submissions in relation to that legal advice. 18. When independent legal counsel offers advice to an Appeal Committee in the drafting of written reasons for the disposition of an appeal, he or she will do so in the manner set out in paragraphs 47 and 48 below. F. PREPARATIONS FOR APPEAL HEARINGS 19. An administrative coordinator, under the supervision of the Chair of the Coverage Committee of the New IPFCIPF Board of Directors, will schedule appeals in advance (having regard to the schedules and availability of participants), but in no event will the scheduling of an appeal be delayed unreasonably by a participant by reason of participant availability or scheduling. Where the scheduling of an appeal is not possible in a timely manner having regard to the schedules and availability of participants, the administrative coordinator may, in their discretion, elect to modify the hearing type or select the hearing date and time, provided that the administrative coordinator determines that such modification is reasonable for the parties involved. The administrative coordinator shall advise Committee Members and the participants of the date, and where relevant, the time and place that the appeal is to be conducted. 20. The customer will provide to New IPFCIPF any contact information or other information necessary for the hearing by teleconference. 21. The customer and any representative participating in the appeal will make themselves available at the scheduled time of the appeal. 22. For an appeal in writing, a written submissions schedule, which includes the date upon which each participant’s submissions (including any relevant evidence) are due and the address for delivery of the submissions (the “Written Submissions Schedule”) will be provided once the date of the appeal has been set.
4 23. The Written Submissions Schedule will generally indicate that submissions be provided in the following order: a) Claimant’s (Appellant) submissions; b) New IPFCIPF’s (Respondent) submissions; and c) Claimant’s (Appellant) reply, if any. 24. An Appeal Committee and the participants to the appeal hearing will be provided in advance of the appeal hearing with: a) the New IPFCIPF Coverage Policy; b) the New IPFCIPF Claims Procedures; c) Guidelines for the New IPFCIPF Appeal Committees; and d) relevant background information. 25. An Appeal Committee and the participants to the appeal hearing will also be provided in advance of the appeal hearing with: a) any evidence and submissions provided by the customer in support of the appeal; and b) any evidence and submissions provided by New IPFCIPF staff in support of staff’s recommendation to recommend or deny coverage, in whole or in part, which will include: i) the summary of facts prepared by staff; ii) the decision letter issued by staff; and iii) a review and analysis of the basis of each claim in relation to the New IPFCIPF Coverage Policy. G. PROCEDURES AND PRACTICES DURING APPEAL HEARINGS 26. Each Appeal Committee has the power to determine its own procedures and practices and to select from among the Committee Members those Committee Member(s) who will hear each appeal, ensuring fairness and reasonableness. Nevertheless, in most
5 instances, it may be advisable for an Appeal Committee to commence an in-person appeal hearing or an appeal hearing by teleconference by: a) welcoming and introducing the Committee Member(s) (including any Committee Members referred to in paragraph 27 below), the customer, New IPFCIPF staff and any legal counsel that are present; and b) identifying the purpose of the appeal hearing (i.e. the review of an initial staff recommendation to recommend or deny New IPFCIPF coverage). 27. A Committee Member who is not hearing the appeal, may attend an in-person appeal hearing or an appeal hearing by teleconference as an observer, but may not participate in any way in the adjudication of the appeal. 28. In a hearing by teleconference, all the participants and Committee Members should be able to hear one another and any witnesses throughout the hearing. H. EVIDENCE 29. Following any introduction provided as referenced in paragraph 26 above, an Appeal Committee will: a) identify any evidence and submissions provided by the customer in support of the appeal; b) identify any evidence and submissions provided by NewIPF staff in support of staff’s recommendation to recommend or deny coverage, in whole or in part; and c) confirm that the customer was provided with a copy of New IPFCIPF staff’s evidence and submissions, including the summary of facts and decision letter. 30. An Appeal Committee may allow the participants to introduce any evidence the Committee considers appropriate in the circumstances, including: a) any documents that were not previously provided to the Appeal Committee; and b) any other evidence offered with respect to the appeal. 31. In the case of a hearing in writing, any evidence referred to in paragraph 30 is to be received on or before the date of the scheduled appeal hearing. 32. An Appeal Committee may, at its own discretion, restrict oral evidence from being given at an in-person hearing or a hearing by teleconference in the interests of fairness. 33. Each participant is entitled to receive every document that an Appeal Committee receives in the appeal proceeding, and will be given reasonable time to review each such document. 34. An Appeal Committee may ask questions with respect to any evidence offered by any participant.
6 I. SUBMISSIONS 35. At an in-person hearing or a hearing by teleconference, an Appeal Committee will invite the participants to make submissions relating to the appeal. 36. At an in-person hearing or a hearing by teleconference, an Appeal Committee may ask at any time questions with respect to the submissions or positions taken by any participant. 37. After the close of the Written Submissions Schedule referred to in paragraph 22, an Appeal Committee may write to the participants with any questions in relation to the submissions or positions taken by any participant. 38. If an Appeal Committee requests any additional evidence or submissions in relation to an issue, all participants will have an opportunity to submit further written submissions on that issue. J. CONCLUSION OF IN-PERSON APPEAL HEARING OR APPEAL HEARING BY TELECONFERENCE 39. An Appeal Committee will customarily thank the customer and New IPFCIPF staff for their participation. 40. An Appeal Committee will advise that: a) it has made its decision, which will be communicated verbally to the participants, with written reasons to follow; or b) it will reserve its decision and inform the participants of the decision notification process, including the issuance of written reasons. K. DELIBERATIONS 41. An Appeal Committee will, without the presence of any participants to the appeal hearing, convene to determine the outcome of the appeal. 42. If an Appeal Committee is comprised of two or more Committee Members, the decision of the Appeal Committee will be decided by simple majority but, in the case of an evenly split decision among Committee Members, the decision of the Chair of the Appeal Committee, as appointed by the New IPFCIPF Board of Directors, will prevail. 43. An Appeal Committee will select a Committee Member to prepare a draft of written reasons for the decision. L. REMOVAL OF A COMMITTEE MEMBER 44. If a Committee Member is unable to continue to serve on an Appeal Committee for any reason before the completion of the appeal hearing, which includes the rendering of a
7 decision, the remaining Committee Member(s) will continue to hear the matter and render a decision. 45. If there are no remaining Committee Members available to continue with an appeal hearing, an appeal hearing de novo will be scheduled to be heard by another Appeal Committee. 46. If the Chair of an Appeal Committee is unable to continue to serve as the Chair of the Appeal Committee, a new Chair of the Appeal Committee will be appointed from among the remaining Committee Members, in accordance with paragraph 10 above. M. ADVICE FROM INDEPENDENT LEGAL COUNSEL 47. When an Appeal Committee seeks advice from independent legal counsel in connection with the preparation of written reasons, the Appeal Committee may ask independent legal counsel to review a draft of any written reasons for the purpose of advising the Appeal Committee in relation to: a) issuing written reasons that are: i) consistent with the New IPFCIPF Coverage Policy; ii) in accordance with the law; and b) ensuring that the written reasons accurately reflect the rationale for the Appeal Committee’s decision. 48. With respect to advice offered by independent legal counsel to an Appeal Committee relating to the preparation of written reasons, the Appeal Committee and independent legal counsel will ensure: (a) that the decision of the Appeal Committee and its reasons are determined in accordance with the New IPFCIPF Coverage Policy and New IPFCIPF Claims Procedures; and (b) that independent legal counsel does not detrimentally impact the fairness or integrity of the appeal process. 49. If, during the course of seeking legal advice in connection with the preparation of written reasons, new issues arise that were not raised during the appeal hearing, an Appeal Committee will allow the participants to make submissions on those issues following the relevant procedure set out in Section I. N. CUSTOMER NOTIFICATION OF THE DECISION 50. An Appeal Committee will endeavor to provide its decision and issue its written reasons within 90 days of the date of the appeal hearing. 51. An administrative coordinator, under the supervision of the Chair of the Coverage Committee of the New IPFCIPF Board of Directors, will advise the customer and New IPFCIPF staff in writing of the decision of an Appeal Committee.
8 52. An administrative coordinator, under the supervision of the Chair of the Coverage Committee of the New IPFCIPF Board of Directors, will provide the customer and New IPFCIPF staff with written reasons for the decision of an Appeal Committee.
CANADIAN INVESTOR PROTECTION FUND CIPF Disclosure Policy (CIPF) Effective January 1, 2023
CIPF Disclosure Policy Effective January 1, 2023 Page 2 b. The CIPF Membership Identifier must be displayed so that it is clearly visible and legible, with: i. a good contrast to the background, to ensure maximum impact and accessibility; and ii. a clear surrounding area without graphic elements or text. c. The graphic version of the CIPF Membership Identifier: i. must be produced from a digital master reference available from CIPF; and ii. must not have its design altered in any way, but may be altered with respect to its overall size, providing the relative proportions and colours are maintained and the content is clearly visible and legible. d. The CIPF Membership Identifier is optional on written, visual and audio advertising, including social media, provided that any such use of the CIPF Membership Identifier does not give an impression that CIPF endorses a particular investment product. 5. WEBSITES a. Each New SRO Member must display the CIPF Membership Identifier and a link to the CIPF website (www.cipf.ca) on the New SRO Member’s main homepage, provided that its use is in compliance with the General Principles of this Policy. b. Where a New SRO Member’s website is part of a combined financial institution group website or where a New SRO Member employs dually employed representatives1 , the CIPF Membership Identifier is to be displayed only on the webpages within the website that relate to activities for which CIPF coverage is available, subject to the exception in subsection 5(b)(i). i. The CIPF Membership Identifier may be displayed as part of a banner that is included across multiple or all webpages within the website, provided that those webpages that relate to activities for which CIPF coverage is not available (determined with reference to the CIPF Coverage Policy) include clear and visible disclosure indicating that CIPF coverage does not apply. c. The CIPF Membership Identifier is permitted on a New SRO Member’s trade name’s website provided that: i. it is not a separate legal entity from the New SRO Member; ii. the full legal name of the New SRO Member is also clearly visible; and iii. the use of the CIPF Membership Identifier is in compliance with the General Principles of this Policy. 1 Individuals dually employed by a New SRO Member and another financial services entity, such as an entity regulated by a securities regulatory authority or by another Canadian financial services regulatory regime such as banking, insurance, deposit-taking or mortgage brokerage activities.
CIPF Disclosure Policy Effective January 1, 2023 Page 3 6. CIPF DECAL a. The CIPF Decal is the decal prescribed in Appendix B and is available to order on the CIPF website (www.cipf.ca) at the expense of the member firm. b. The CIPF Decal must: i. be clearly visible to customers at each business location to which customers, or potential customers, have access; ii. be placed on a door, window, in a plaque on a counter or other similar visible surface; iii. be displayed in the same manner and adjacent to such other sign or symbol of membership or affiliation with a self-regulatory organization; iv. not be placed in a manner that would cause, or be reasonably expected to cause, customers of another financial services entity to believe that they are entitled to CIPF coverage if they are not,2 such as in the case of a shared premise or where premises are used by dually employed representatives3 ; and v. be removed from vacated premises. c. The CIPF Decal is not required to be displayed until 30 days after the first day of operation as a member firm. 7. CIPF EXPLANATORY STATEMENT a. The CIPF Explanatory Statement must be 7(a)(i) or 7(a)(ii), each of which have two variations (in square brackets) for text in the second sentence: i. Customers’ accounts are protected by the CIPF’s Investment Dealer Fund in accordance with its Coverage Policy. A brochure describing the scope and nature of coverage, as well as the limitations and exclusions of coverage, is available [[upon request] or [upon request or at www.cipf.ca]]. ii. Customers’ accounts at New SRO Dealer Member are protected by the CIPF’s Investment Dealer Fund in accordance with its Coverage Policy. A brochure describing the scope and nature of coverage, as well as the limitations and exclusions of coverage, is available [[upon request] or [upon request or at www.cipf.ca]]. 8. CIPF OFFICIAL BROCHURE a. The CIPF Official Brochure means any publication authorized and prescribed by CIPF in Appendix C. b. The CIPF Official Brochure must: i. be provided in its most current electronic or hard copy form to all new customers at the time of account opening and to all other customers upon request; 2 Compliance with this requirement will be determined by CIPF with consideration to what is reasonable given the specific circumstances of a New SRO Member. 3 Supra note 1.
CIPF Disclosure Policy Effective January 1, 2023 Page 4 ii. be ordered in accordance with instructions found on the CIPF website (www.cipf.ca); iii. be imprinted with the legal name of the New SRO Member; and iv. not be altered in any way, unless approved by CIPF in advance. c. New SRO Members may provide customers with an electronic or hard copy of the CIPF Official Brochure as part of a customer application package if: i. the New SRO Member does not change any aspect of the CIPF Official Brochure; ii. the pages of the CIPF Official Brochure are not presented on the same page as other content in the customer application package; and iii. the CIPF Official Brochure is imprinted, stamped or printed with the legal name of the New SRO Member and its designation as a participant of the Investment Dealer Fund. 9. REQUIREMENTS FOR CONFIRMATIONS AND ACCOUNT STATEMENTS a. Each New SRO Member must include the following, in legible print, on all confirmations and account statements made available to customers: i. the CIPF Membership Identifier on the front page, and ii. the CIPF Explanatory Statement. b. Where a New SRO Member has entered into a service arrangement with a registered portfolio manager to provide custodial services to the portfolio manager and its customers, the following additional requirements apply to account statements: i. The following disclosure must be placed prominently on the front page of the account statement: This statement is being issued to you by [Dealer Member name]. [Dealer Member name] has agreed to act as the custodian for the assets disclosed on this statement. The assets that may be eligible for CIPF coverage, within specified limits, are limited to those disclosed in this account statement. ii. Where the New SRO Member also includes the portfolio manager’s contact information on the account statement: (1) The portfolio manager’s contact information must appear on the statement as follows: Portfolio manager contact information: • [Individual representative name and contact details] • [Firm name and contact details] (2) The New SRO Member must not place the portfolio manager’s contact information near the New SRO logo or CIPF Membership Identifier (i.e. directly above, below or beside it), or in a manner that suggests or implies that CIPF coverage applies to losses arising from the insolvency of a portfolio manager.
CIPF Disclosure Policy Effective January 1, 2023 Page 5 PART B – MUTUAL FUND DEALERS 10. REQUIREMENTS FOR ACCOUNT STATEMENTS a. Each New SRO Member must include the following CIPF Explanatory Statement, in legible print, on all account statements made available to customers: i. Customers’ accounts are protected by the CIPF’s Mutual Fund Dealer Fund within specific limits. Mutual fund dealer customer accounts located in Québec will not be eligible for coverage by CIPF. Please refer to the CIPF Coverage Policy on the website at www.cipf.ca for a description of the nature and limits of coverage, or contact CIPF at 1-866-243-6981. PART C – ALL NEW SRO MEMBERS 11. DISCLOSURE ABOUT CIPF BY NEW SRO MEMBER OR RELATED PARTY a. Any disclosure about CIPF created by a New SRO Member for broad distribution,4 other than what is permitted under this Policy, must be approved by CIPF in advance. b. A New SRO Member is not permitted to make any reference to a third party about its CIPF risk classification (if any). c. A New SRO Member must notify CIPF if it discovers that any non-New SRO Member5 with which it has a relationship is making any false, misleading or deceptive statements about the nature or scope of coverage (or the limitations and exclusions from coverage) provided by CIPF, including CIPF membership. d. Subsections 11(a) to (c) include disclosures about CIPF at physical premises, electronic business sites, including social media, and advertisements. 12. SUSPENSION OR TERMINATION OF MEMBERSHIP a. Upon suspension or termination of New SRO membership, each New SRO Member must immediately cease any use of the CIPF Explanatory Statement, the CIPF Official Brochure, the CIPF Membership Identifier and the CIPF Decal, and cease otherwise identifying itself as a member of CIPF. 13. IMPLEMENTATION a. This Policy shall be effective January 1, 2023. b. Each New SRO Member shall be required to comply with all provisions of this Policy no later than December 31, 2024 (other than New SRO Members granted membership on or after January 1, 2023, who shall be required to comply with all provisions of this Policy upon the earlier of the date such membership is granted and June 30, 2023). Pending compliance with each provision of this Policy: 4 For clarity, disclosures on a website and social media are considered created by a New SRO Member for broad distribution. 5 A non-New SRO Member includes a financial services entity regulated by a securities regulatory authority or by another Canadian financial services regulatory regime such as banking, insurance, deposit-taking or mortgage brokerage activities.
CIPF Disclosure Policy Effective January 1, 2023 Page 6 i. each New SRO Member shall continue to comply with the corresponding provision of the disclosure policy or requirements of CIPF’s predecessor applicable to the New SRO Member immediately prior to the effective date of this Policy; and ii. all references in each New SRO Member’s disclosure, website and documentation to a predecessor of CIPF shall be deemed to be a reference to CIPF. 14. EXEMPTIONS a. Requests for exemption from any requirements of this Policy or its prescribed formats can be made by filling out the form available on the CIPF website at www.cipf.ca and submitting it to info@cipf.ca.
CIPF Disclosure Policy Appendix A – Prescribed Formats of CIPF Membership Identifier Effective January 1, 2023 Page 7 PRESCRIBED FORMATS OF THE CIPF MEMBERSHIP IDENTIFIER
CIPF Disclosure Policy Appendix A – Prescribed Formats of CIPF Membership Identifier Effective January 1, 2023 Page 8 iii. Member of the Canadian Investor Protection Fund iv. Membre du Fonds canadien de protection des investisseurs v. <<Insert Your Dealer Member Name Registered with New SRO>> is a Member of the Canadian Investor Protection Fund vi. << Insérez la dénomination de votre courtier membre telle qu’elle apparaît dans les registres du Nouvel OAR>> est membre du Fonds canadien de protection des investisseurs vii. Member – Canadian Investor Protection Fund / Membre – Fonds canadien de protection des investisseurs viii. Membre – Fonds canadien de protection des investisseurs / Member – Canadian Investor Protection Fund ix. Member of the Canadian Investor Protection Fund / Membre du Fonds canadien de protection des investisseurs x. Membre du Fonds canadien de protection des investisseurs / Member of the Canadian Investor Protection Fund xi. <<Insert Your Dealer Member Name Registered with New SRO>> is a Member of the Canadian Investor Protection Fund / Fonds canadien de protection des investisseurs xii. << Insérez la dénomination de votre courtier membre telle qu’elle apparaît dans les registres du Nouvel OAR >> est membre du Fonds canadien de protection des investisseurs / Member of the Canadian Investor Protection Fund 2. The graphic versions of the CIPF Membership Identifier must only appear in the following three colour variants: a. Black b. Reverse white (white on a coloured background, which may be either black or a colour consistent with the colour scheme used in the member firm’s document) c. Black and taupe (PMS 7530)
CIPF Disclosure Policy Appendix B – Prescribed Formats of CIPF Decal Effective January 1, 2023 Page 9 PRESCRIBED FORMATS OF THE CIPF DECAL
CIPF Disclosure Policy Appendix C – Prescribed Formats of CIPF Official Brochure Effective January 1, 2023 Page 10 PRESCRIBED FORMATS OF THE CIPF OFFICIAL BROCHURE
Appendix D Summary of Comments Relating to CSA Staff Notice and Request for Comment 25-305 - Application for Approval of the New Investor Protection Fund This Appendix summarizes the written public comments the CSA received in response to the Application for Approval of the New Investor Protection Fund (“New IPF”) and the responses of the CSA and of CIPF and MFDA IPC (the “IPFs”) to those comments. Out of the [12] comment letters received, [10] were from industry stakeholders (including registrants, industry associations), and [2] were from non-industry stakeholders (including investor advocates, academics and others). The public comments demonstrated the continued overall support for the New SRO framework adopted by the CSA as outlined in the CSA Position Paper 25-404 New SelfRegulatory Organization Framework (CSA Position Paper). The CSA and IPFs thank all the stakeholders for participating and providing meaningful commentary, which is summarized and responded to below. Staff from the CSA and IPFs worked collaboratively to produce the summaries and responses, which are categorized by common themes for ease of reference. This Appendix contains the following sections:
2 2. Comments and responses on the scope of coverage, including implications for investors in Québec as it relates to coverage under the Fonds d’indemnisation des services financiers (FISF) Duplication of assessments A commenter noted that Québec registrants will be faced with duplication of costs, having to contribute to both protection funds once the transition period is over. The New IPF and the AMF will work together to avoid any duplication of costs for registrants, while avoiding gaps in coverage, both for the transitory and the permanent phase of the AMF’s proposed transition plan for mutual fund dealers in Québec. The requirement for Québec MFDs to contribute to the FISF is a legal requirement set out by the Securities Act, CQLR, c. V-1.1 and any modifications to this requirement would require a legislative change. Furthermore, the New IPF will not assess mutual fund dealers operating in Québec in respect of customer accounts located in Québec during the transitory phase of the AMF’s proposed transition plan for mutual fund dealers in Québec. Moreover, as indicated in the CSA Position Paper, harmonization of protection fund coverage will be evaluated at a later phase: “In the second phase, when consideration is given to assessing the feasibility of incorporating other registration categories within the one SRO framework, consideration will also be given to the possibility of providing coverage to clients of the other registration categories and harmonizing the consolidated protection fund with the FISF.” Future consultation Certain commenters encouraged the CSA to hold a separate consultation on protection funds and the scope of coverage, in the interest of fairness for consumers and mutual fund dealers in Québec. A commenter further suggested a freeze in contributions to New IPF by mutual fund dealers in Québec pending such consultation. The need for further consultations is being evaluated with regards to the coverage offered in Québec for mutual fund dealer activities. Per the CSA Position Paper, harmonization of protection fund coverage will be evaluated at a later phase: “In the second phase, when consideration is given to assessing the feasibility of incorporating other registration categories within the one SRO framework, consideration will also be given to the possibility of providing coverage to clients of the other registration categories and harmonizing the consolidated protection fund with the FISF”. Initially, New IPF will not assess mutual fund dealers operating in Québec in respect of customer accounts located in Québec and coverage will not be provided in respect of such customer accounts by New IPF. Harmonization of coverage Certain commenters noted the importance of the completion of the financing structure of the protection funds and of the alignment of coverage granted to investors in all Canadian jurisdictions (rather than maintaining separate funds). The IPFs note that during a transition period following the formation of New IPF, New IPF will conduct an analysis of the insolvency risks for different types of dealers and based on that analysis will further develop its assessment methodologies and review its liquidity sources. During this transition period, CSA approval will be required for any change in the formula(s) or methodology(ies) for, or principles governing, the assessment to be levied by New IPF, where such change could result in a material increase in the assessment(s) to be levied. Once New IPF has completed
3 its assessment of the insolvency risks of various dealer categories and has developed appropriate assessment methodologies, it will consider whether to merge the funds maintained for clients of investment dealers and clients of mutual fund dealers. One commenter urged the consolidation of the investor protection fund coverage functions in Québec to be consistent with coverage in other Canadian jurisdictions. One commenter noted that clients of mutual fund dealers in each province and territory, other than Québec, and clients of investment dealers in each province and territory (including Québec) will have the benefit of coverage from New IPF in accordance with its coverage policy, while clients of mutual fund dealers in Québec will continue to have the benefit of coverage from FISF. The commenter noted that the types of risks covered by the FISF, namely fraud, fraudulent tactics and embezzlement, are not the same risks as those that will be covered by New IPF, namely insolvency. A number of commenters suggested that New IPFs coverage policies should be extended to customers who suffer a loss as a result of fraud or other misconduct involving a dealer. The IPFs acknowledge the fact that the coverage to be offered by New IPF, and as currently offered by the MFDA IPC and CIPF, is different than the coverage currently offered by the FISF in certain respects. The aim of New IPF will be to maintain the coverage currently available to investors in each jurisdiction upon its formation in order to maintain the status quo in the interim. The IPFs further acknowledge that the coverage policies of CIPF and MFDA IPC do not provide coverage for loss due to financial fraud or other misconduct involving a dealer that is not insolvent. Rather, their coverage policies provide coverage in the event of a loss due to the insolvency of a dealer, whether or not financial fraud of a dealer contributed to the loss. In the event of a loss due to financial fraud involving a dealer, a client’s recourse is expected to be against the dealer, assuming the dealer is not insolvent. Clients of mutual fund dealers in Québec may also have a claim against the FISF to the extent permitted by its coverage policy. New IPF, like its predecessors, will undertake regular reviews and assessments of the scope and terms of its coverage policy, including the risks covered. New IPF will respond to and participate in regulatory initiatives seeking to harmonize coverage in all Canadian jurisdictions. As stated in the CSA Position Paper, harmonization of protection fund coverage will be evaluated at a later phase of the project: “In the second phase, when consideration is given to assessing the feasibility of incorporating other registration categories within the one SRO framework, consideration will also be given to the possibility of providing coverage to clients of the other registration categories and harmonizing the consolidated protection fund with the Fonds d'indemnisation des services financiers in Québec.” 3. Comments and responses on general matters A commenter recommended continued use of the name “CIPF” to minimize client and dealer operational disruption. The IPFs have determined that the English name of New IPF will be “Canadian Investor Protection Fund” which is the same as CIPF’s name. They have also determined that the French name of New IPF will be “Fonds canadien de protection des investisseurs” which is different from CIPF’s current French name, Fonds canadien de protection des épargnants. The Boards of the IPFs decided to maintain the CIPF name (with the slight correction in its French version) in light of the recognition of the name and in an effort to minimize the costs associated with changes to an entirely new name.
4 Documentation A commenter recommended that current references in firms’ documents CIPF and MFDA IPC should remain as is pending finalization of both the names of the new investor protection fund (New IPF) followed by a transition period of 18 months to amend documents to reflect the name of New IPF, while another commenter advocated for transitional grace periods designed to ensure orderly and efficient transition to the name and logo of New IPF in all client facing disclosures, documents and signage. The IPFs have considered the commenters’ concerns. While New IPF’s Disclosure Policy will become effective on January 1, 2023, the policy will include transitional provisions. New SRO members will be required to comply with all provisions of New IPF’s Disclosure Policy no later than December 31, 2024 (other than members granted membership after January 1, 2023, who shall be required to comply with all provisions of New IPF’s Disclosure Policy no later than June 30, 2023). Pending a New SRO member’s compliance with all provision of New IPF’s Disclosure Policy, the member shall be required to continue to comply with all disclosure requirements applicable to it before the amalgamation of the IPFs and all references in the New SRO member’s disclosure, website and documentation to an IPF shall be deemed to be a reference to New IPF. Costs of Amalgamation One commenter noted that entities previously operating dual platforms will realize significant internal savings and should therefore bear the amalgamation costs relating to the creation of New IPF and any cost savings should be fairly distributed across the membership. To the extent that cost savings are ultimately realized by New IPF, such savings will be taken into account by New IPF when setting assessments for all New SRO members whose clients have the benefit of coverage under the Coverage Policy. The costs associated with the formation of New IPF will be borne by New IPF (including its predecessors, the IPFs) and factored when assessment rates are set, either as a separate assessment or included in the overall assessments.