2016-10-11
The Autorité des marchés financiers requires Quebec-licensed property and casualty insurers to electronically submit annual returns and specified supporting documents via the File Transfer Service for the fiscal year ending October 31, 2016. The notice details precise document specifications, file naming conventions, and submission deadlines spanning from October 2016 to May 2017. Insurers must retain complete paper copies on their premises and face administrative monetary sanctions under section 405.1 of the Act respecting insurance for late or missing electronic filings.
Notice of the Authority relating to filing of annual returns and other documents for the fiscal year ending October 31, 2016 – Damage (“P&C”) insurers licensed in Quebec Under An Act respecting insurance, CQLR, c. A-32, (the “Act”), every insurer is required to file with the Autorité des marchés financiers (the “AMF” or the "Authority"), in such form as the AMF may determine and within the prescribed time period, the documents and information required under the Act or requested by the AMF pursuant to specific provisions of the Act (the “required or requested documents and information”). All required or requested documents and information must be filed electronically via the AMF website using the File Transfer Service (“FTS”). See the Appendix attached to this Notice concerning specific AMF requirements for the filing of documents for the fiscal year ending October 31, 2016. A complete set of « paper » copies of the signed documents must be kept at the insurer’s premises so that they are available for examination by the AMF, if necessary. Administrative monetary sanctions We remind you that each insurer is responsible for ensuring that the AMF receives, within the prescribed time periods, all required or requested documents and information in all forms as required. Under section 405.1 of the Act, the AMF may impose an administrative sanction where any of the documents referred to in the Appendix are filed late or are not filed. The Notice of the Autorité des marchés financiers related to administrative monetary sanctions imposed for late filing of information or documents (sections 405.1 and following of the Act) (the “sanctions framework”) is posted on the AMF website at: http://www.lautorite.qc.ca/en/right-practice-pro.html. Electronic submission of financial returns and other documents The File Transfer Service (FTS) User Guide explains the procedure for submitting data via the AMF website. To consult this guide, access the FTS and click on Help. The Guide – Specific File Transfer Service (FTS) Requirements (the “guide of specific requirements”) contains instructions from the Direction principale de la surveillance des assureurs et du contrôle du droit d’exercice (Senior Direction, Supervision of insurers and Control of Right to Practise), such as the appropriate file naming convention. Please note that the guide of specific requirements does not list the required or requested documents and information and the dates by which they are to be filed. The Guide – Specific File Transfer Service (FTS) Requirements is available on the AMF website at: http://www.lautorite.qc.ca/en/financial-returns-pro.html Further information Further information is available by sending an e-mail to info-divulgations@lautorite.qc.ca. October 27, 2016
APPENDIX Unstructured Return Code File Format Due date
740 Excel DOCUMENTS TO BE FILED BY P&C INSURERS LICENSED IN QUEBEC FOR FISCAL YEAR ENDING OCTOBER 31, 2016 pdf January 31, 2017 May 31, 2017 510 Excel & ASCII (.num)
December 31, 2016 Excel October 31, 2017