Circular to Licence Holders on MFSA’s Licence Holder Portal Corporate Profile

Circular Triq l-Imdina, Zone 1 Central Business District, Birkirkara CBD 1010 +356 2144 1155 communications@mfsa.mt www.mfsa.mt Circular to Licence Holders on MFSA’s Licence Holder Portal – Corporate Profile The Licence Holder Corporate Profile is a dedicated section on the Licence Holder Portal, which includes details on the licenced entity and the supporting involvements. As part of its ongoing drive to improve efficiency, all licence holders are hereby informed that the Authority has carried out significant enhancementsto the use of the Licence Holder (LH) Portal, more specifically with respect to the Corporate Profile area. The MFSA is hereby issuing a Guidelines and Procedures document for the LH Corporate Profile. As a result, all licence holders will now be required to adhere to and implement these procedures. The Corporate Profile area within LH Portal provides licenced entities with reviewing and updating rights is intended to present to the industry the above-mentioned Guidelines and Procedures document as well as provide an overview of the enhancements implemented by the Authority in this regard. Licence Holders are hereby informed that the LH profile Guidelines and Procedures document including the changes presented in this Circular are applicable as from 8 June 2020. Process for the Appointment of Individuals to an Approved Position In terms of the Circular issued by the Authority on 1 November 2018, any new appointments require the submission of an online Personal Questionnaire together with assessment. The Authority is hereby notifying all Licence Holders that the e assessment as prepared by a Licence Holder is now required to be submitted in a standardised form which is available for download from the Personal Questionnaire Page on the MFSA Website. The Licence Holder should now pass on the populated standardised form to the proposed individual,who is required to submit this document as an Appendix to the online Personal Questionnaire (PQ). Section 5 of the online PQ was updated to reflect this new requirement. As a result, the e assessment will no longer be required to be submitted separately. Once the appointment of a proposed individual is completed by the MFSA and the status of a submitted PQ is changed to , the Involvements section within the Corporate Profile of a Licence Holder will be automatically updated. The Authority would like to take this opportunity to reiterate as per Circular dated 13 February 2019 that an online PQ must be submitted for each new appointment/role that an individual is being proposed to undertake. Requests for the appointment of an individual to an approved position will not be processed if a complete online PQ is not submitted. Notwithstanding the above, if there are any currently active positions which were approved before 8 th June 2020, and which are not featuring in the Corporate Profile, the licenced entity is required to update the Licence HolderCorporate Profile accordingly. 08 June 2020

Circular Triq l-Imdina, Zone 1 Central Business District, Birkirkara CBD 1010 +356 2144 1155 communications@mfsa.mt www.mfsa.mt Procedure for the Resignation of Approved Positions With effect from 8 June 2020, resignation requests for all approved positions shall be submitted through the Licence Holder Corporate Profile. As part of the request, the licenced entity shall submit a declaration confirming the resignation of the approved individual, which also includes the date of effective resignation. Notwithstanding the above, the resignation declaration by the resigning individualstill needs to be submitted to the relevant supervisory function. Following submission of the required declarations by the licenced entity and the resigning party, the resignation will be processed by the MFSA and the Involvements section within the Corporate Profile of a Licence Holder will be automatically updated. The Authority is hereby informing the industry that it remains the responsibility of the licenced entity to ensure that all the data available on the Licence Holder Corporate Profile is up to date. Contact Information Questions/ queriesin relation to the contents of this circular are to be put forward to the contact details provided below, according to the relevantthe sector. Sector Contact Email Credit Institutions & Foreign Branches bankingoffsite@mfsa.mt Insurance & Pensions ipsu@mfsa.mt Securities & Markets iffnotifications@mfsa.mt Trustees, CSPs & Fiduciaries fiduciariesoffsite@mfsa.mt Virtual Financial Assets & Financial Institutions SUFintech@mfsa.mt