2018-02-15
Added · Updated
This instruction establishes the application rules for Law No. 2017-045 regarding Credit Information Bureaus (BICs) in Madagascar, defining data suppliers, supervision procedures, and data transfer obligations. It mandates monthly reporting to the Central Bank of Madagascar (BFM) within 10 days, requires BICs to obtain prior homologation for tariff grids, and sets strict timelines for data transfers upon cessation of activities. The document also outlines data subject rights, including consent requirements, complaint handling within 20 working days, and adaptation deadlines for credit institutions to integrate with BIC systems.
BANKY FOIBEN'I MADAGASIKARA DIRECTION DE LA DOCUMENTATION ET DES CENTRALES D'INFORMATION
INSTRUCTION N° 001 -DDI/2019 Setting the Application Modalities of Law No. 2017-045 of February 15, 2018 Governing the Activity and Supervision of Credit Information Bureaus
The Governor of Banky Foiben'i Madagasikara,
Having regard to Law No. 2014-038 of January 9, 2015 on the protection of personal data;
Having regard to Law No. 2016-004 of July 29, 2016, supplemented by Law No. 2016-057 of February 2, 2017, establishing the statutes of the Central Bank of Madagascar;
Having regard to Law No. 2017-018 of December 19, 2017 governing the Integrated Information System of Banky Foiben'i Madagasikara;
Having regard to Law No. 2017-045 of February 15, 2018 governing the activity and supervision of Credit Information Bureaus;
Having regard to Decree No. 2014-1684 of October 29, 2014 appointing the Governor of the Central Bank of Madagascar;
DECIDES
Article 1. OBJECT AND SCOPE OF APPLICATION This Instruction aims to set the application modalities of Law No. 2017-045 of February 15, 2018 governing the activity and supervision of Credit Information Bureaus, abbreviated as BIC. Its provisions apply to entities supervised by BFM or CSBF, on the one hand, and to the BIC, on the other.
TITLE I - DATA SUPPLIERS
Article 2. LIST OF DATA SUPPLIERS In application of Article 2 of Law No. 2017-045 of February 15, 2018, the following entities are qualified as Credit Data Suppliers: supervised (i) and non-supervised (ii):
(i) Supervised entities
(ii) Non-supervised entities
Article 3. SUBMISSION 3.1. In their capacity as Data Suppliers, the entities listed in Article 2 above are required to comply with the provisions of Law No. 2017-045 of February 15, 2018 governing the activity and supervision of Credit Information Bureaus. 3.2. The modalities for data submission and information consultation are described in the code of conduct agreed between the BIC and supervised entities and previously approved by BFM or, where applicable, in the membership contract established between them. 3.3. In application of Article 38 of Law 2017-045 of February 15, 2018, entities supervised by BFM and CSBF are required to submit to the BIC monthly declarations of credit data having obtained the consent of borrowers before the 10th of the following month.
TITLE II - CONTROL OF BICS BY BFM
Article 4. REPORTING TO BFM 4.1. In the context of desk audits conducted by BFM, a duly approved BIC is obliged to send to BFM, 10 days at the latest after the end of each month, a monthly report or reporting whose form and content are described in ANNEX A of this instruction. In application of Article 22 paragraph 3 of Law 2017-045 of February 15, 2018, the copy of the certified financial statements of the BIC for the past fiscal year and the report of the auditor(s) related thereto must be sent to BFM at the latest 30 days from the date of approval of the accounts.
4.2. During on-site or on-premises audits conducted by BFM, the BIC as well as all Data Suppliers and Users must be able to present all necessary documents required for the accomplishment of its mission as defined by Article 6 of Law No. 2017-045 of February 15, 2018.
Article 5. SUBMISSION MODALITIES The submission of reporting must be done by all means and supports ensuring the integrity and reliability of documents. After verification of the completeness of the files, an acknowledgment of receipt is issued by BFM to the submitter.
TITLE III - DATABASE TRANSFERS IN CASE OF CESSATION OF ACTIVITIES OF A BIC
Article 6. OBLIGATION OF TRANSFER A BIC that ceases its activities according to the provisions of Article 13 of Law No. 2017-045 of February 15, 2018, is required to proceed with the transfer of its entire database and backup copies to BFM.
Article 7. TRANSFER DEADLINE The entire database of the BIC as well as the usable backup copies must be submitted to BFM within a period of one (1) month at the latest, from the notification of the decision of suspension or withdrawal of approval.
Article 8. TRANSFER MODALITIES The modalities and technical details relating to the transfer of data are defined by mutual agreement between the concerned BIC and BFM. They take into account the security of data at rest stored at the level of the BIC and in transfer. The two parties must ensure that the transferred data can no longer be restored or reused both on the main site and on the BIC's backup site.
TITLE IV - TARIFF GRID
Article 9. PRESENTATION OF THE GRID BY THE BIC In application of Articles 32 and 44 of Law No. 2017-045 of February 15, 2018, the tariff grid relating to services provided by the BIC below are subject to homologation by BFM:
Article 10. HOMOLOGATION MODALITIES BY BFM 10.1. The tariff grid accompanied by an explanatory note on the price structure must be communicated to BFM, at least, 2 months before the operationalization of the BIC and at least 1 month before any modification. An official request, indicating the proposal or modification of the tariff grid, must be filed by the BIC with BFM for homologation. The presented grid must highlight the different components of the different tariffs for each service to be provided.
10.2. BFM reserves the right to consult the various Professional Associations of Credit Institutions and other Data Suppliers to collect their opinions, and the right to have additional information communicated by the BIC or by other stakeholders in the credit information sharing system.
10.3. A certificate will be issued by BFM within a maximum period of 30 days in favor of the BIC whose service tariffs have received its homologation. In the absence of notification by BFM within the prescribed period, the proposed tariffs are considered homologated.
10.4. The BIC communicates this homologated tariff grid to BFM by specifying its effectiveness by sending a copy of the display, to the Professional Associations of supervised entities and other Data Suppliers.
10.5. The homologated tariff grid is brought to the attention of the public with the certification of BFM by display in the premises of the BIC.
Article 11. MODIFICATION OF THE TARIFF GRID Any modification of the tariff grid must be the subject of an official motivated request to BFM for homologation according to the modalities provided for in Article 10 and must include the new components of the tariffs to be modified.
TITLE V - RIGHTS OF DATA HOLDERS
Article 12. OBTENTION OF CONSENT 12.1. Supervised Entities must obtain the free, informed, and explicit consent of their Client before any collection and use, any sharing and dissemination of personal data, including credit information. The Client's consent may take the form of:
12.2. The BIC and Supervised Entities must ensure that their respective employees have been sufficiently trained and that required controls are in place to manage client consent.
12.3. It is up to Supervised Entities to ensure the identity of the Client during the collection of consent by implementing the necessary due diligence within the framework of AML/CFT and KYC devices.
Article 13. ACCESS RIGHTS - VERIFICATION - CORRECTION 13.1. Each Supervised Entity must have a person in charge of Data Protection or Data Protection Officer, abbreviated DPO, who (i) monitors the compliance of data processing with applicable standards, (ii) is a point of contact with the Client to answer questions concerning the processing of their data and (iii) cooperates with the Supervisory Authority.
13.2. The Client has the right to request, at any time, from the Supervised Entity the correction of their personal data and also their update. The Supervised Entity must make the necessary efforts to ensure the traceability and veracity of modified data. The Client may choose to address the BIC directly.
13.3. Solvency report requests made by the Client are addressed personally and exclusively to the BIC by any means of communication leaving a written trace. The free solvency report will be issued by the BIC once a year.
Article 14. PROCESSING OF COMPLAINTS 14.1. A Client who disputes the accuracy or completeness of any information disclosed by a BIC may file a written complaint directly to the BIC or to the Supervised Entity with which the Client has a contractual relationship. The Supervised Entity receiving a complaint must inform the BIC of the measures taken and any modifications to be made. The BIC, to resolve a complaint directly received by it, consults the Supervised Entity that sent the disputed data. The BIC and the Supervised Entity possibly consulted are required to respond as soon as possible and at the latest within 20 working days from the receipt of the complaint.
14.2. The BIC, after updating the information following the complaint, must provide the Client free of charge with an updated credit report, accompanied by a written notice informing them of their rights and the deadlines applicable for filing the complaint in accordance with Article 45 5th and 6th paragraphs of Law 2017-045 of February 15, 2018.
14.3. Clients who are not satisfied with the steps taken by the BIC after filing the complaint may resort to BFM, within 30 days following the receipt of the written report from the BIC, by making a written request according to the model in ANNEX C.
14.4. The Client's complaint form is a standard format for the submission of complaints to the Supervisory Authority, in accordance with Article 45 5th paragraph of Law No. 2017-045 of February 15, 2018. The form must be used and filled out by the Client who has a complaint to formulate regarding the accuracy or completeness of their credit information and who has already filed a complaint with the BIC.
14.5. The form duly signed and dated by the Client or their duly authorized representative must be accompanied by a certified copy of the report issued by the BIC and addressed to the Direction in charge of the supervision of BICs at Banky Foiben'i Madagasikara via mail or electronic messaging. Upon receipt of the complaint, BFM will conduct investigations and give an opportunity for the BIC to respond within a period of 20 days after receipt of the complaint. BFM may be led to reject the complaint or order the BIC to correct or complete the information in question, to limit or prohibit the publication of the disputed information and to notify the persons to whom the false or incomplete information was disclosed by the BIC. BFM will also notify the Client.
14.6. The Client or the BIC dissatisfied with the decision of BFM may freely seize the competent jurisdiction.
Article 15. OBLIGATIONS RELATING TO THE COMMUNICATION OF DATA FROM THE RISK CENTRAL TO THE BIC In the context of the communication of data from the Risk Central as provided for in Article 64 of Law No. 2017-045 of February 15, 2018, each credit institution is required to ensure that all credit operations carried out in favor of natural persons since December 4, 2018, the date of approval of the first BIC in Madagascar, have been the subject of a consent request. The obtained consent support must be available and consultable. Any establishment that has not formalized a consent request for credit operations held since the date indicated in the first paragraph of this article has a period of three (3) months from the date of entry into force of this instruction to comply and make the necessary regularizations.
TITLE VI - ADAPTATION OF SYSTEMS
Article 16. DEADLINE ALLOTTED A period of four (4) months is allotted to credit institutions for banks and financial establishments, and six (6) months for microfinance institutions, to adapt their respective systems in order to be able to periodically and obligatorily provide exhaustive and reliable data to BICs. This period runs from the date of receipt by credit institutions of the final format of the declaration required by the BIC.
TITLE VII - MISCELLANEOUS PROVISIONS
Article 17. ENTRY INTO FORCE This Instruction enters into force on the date of its publication on the website of Banky Foiben'i Madagasikara.
Antananarivo, October 02, 2019
THE GOVERNOR ALAIN H. RASOLOFONDRAIBE
ANNEX A - MONTHLY REPORT OF THE CREDIT INFORMATION BUREAU In accordance with Article 6 of Law 2017-045 of February 15, 2017
FOR THE PERIOD OF: ____________________
[1]
ANNEX A - MONTHLY REPORT OF THE CREDIT INFORMATION BUREAU In accordance with Article 6 of Law 2017-045 of February 15, 2017
| Credit Information Users | MM/YYYY | ||||
|---|---|---|---|---|---|
| Requests | No-hits | Hit ratio | |||
| Online | Batch | ||||
| i. | Commercial Banks | ||||
| ii. | MFIs | ||||
| iii. | Financial Institutions | ||||
| iv. | Water and Electricity Supply Companies | ||||
| v. | Hire-Purchase Companies | ||||
| vi. | Dealers | ||||
| vii. | Large Credit Sales Stores | ||||
| viii. | Telecommunication Operators | ||||
| ix. | Insurance Companies | ||||
| x. | Other Credit Bureaus | ||||
| TOTAL |
(2) Volume of data downloaded by data suppliers and number of rejections:
| Data Suppliers | MM/YYYY | ||
|---|---|---|---|
| Downloaded | Rejected | ||
| i. | Commercial Banks | ||
| ii. | MFIs | ||
| iii. | Financial Institutions | ||
| iv. | Water and Electricity Supply Companies | ||
| v. | Hire-Purchase Companies | ||
| vi. | Dealers | ||
| vii. | Large Credit Sales Stores | ||
| viii. | Telecommunication Operators | ||
| ix. | Insurance Companies | ||
| x. | Other Credit Bureaus | ||
| TOTAL |
[2]
ANNEX A - MONTHLY REPORT OF THE CREDIT INFORMATION BUREAU In accordance with Article 6 of Law 2017-045 of February 15, 2017
(3) Volume of new credits or new contracts
| Data Suppliers | MM/YYYY | ||||
|---|---|---|---|---|---|
| Male | Female | ||||
| Amount | Number | Amount | Number | ||
| xi. | Commercial Banks | ||||
| xii. | MFIs | ||||
| xiii. | Financial Institutions | ||||
| xiv. | Water and Electricity Supply Companies | ||||
| xv. | Hire-Purchase Companies | ||||
| xvi. | Dealers | ||||
| xvii. | Large Credit Sales Stores | ||||
| xviii. | Telecommunication Operators | ||||
| xix. | Insurance Companies | ||||
| xx. | Other Credit Bureaus | ||||
| TOTAL |
(4) Totals of data in the database:
| Data Suppliers | MM/YYYY | ||
|---|---|---|---|
| Volume | % | ||
| i. | Commercial Banks | ||
| ii. | MFIs | ||
| iii. | Financial Institutions | ||
| iv. | Water and Electricity Supply Companies | ||
| v. | Hire-Purchase Companies | ||
| vi. | Dealers | ||
| vii. | Large Credit Sales Stores | ||
| viii. | Telecommunication Operators | ||
| ix. | Insurance Companies | ||
| x. | Other Credit Bureaus | ||
| TOTAL |
[3]
ANNEX A - MONTHLY REPORT OF THE CREDIT INFORMATION BUREAU In accordance with Article 6 of Law 2017-045 of February 15, 2017
(5) Status of database update:
| Data Suppliers | MM/YYYY | |||
|---|---|---|---|---|
| Regular | At Risk | Critical | ||
| xi. | Commercial Banks | |||
| xii. | MFIs | |||
| xiii. | Financial Institutions | |||
| xiv. | Water and Electricity Supply Companies | |||
| xv. | Hire-Purchase Companies | |||
| xvi. | Dealers | |||
| xvii. | Large Credit Sales Stores | |||
| xviii. | Telecommunication Operators | |||
| xix. | Insurance Companies | |||
| xx. | Other Credit Bureaus | |||
| TOTAL ACTIVE CONTRACTS |
N.B.: For tables (1) to (5), each line must be detailed by entity
(6) Graphical representation of the historical trend, global and by type of data suppliers:
(7) Clients:
| MM/YYYY | ||
|---|---|---|
| i. | Number of reports provided to clients | |
| ii. | Number of complaints or claims received | |
| iii. | Number of complaints or claims still open | |
| iv. | Number of complaints or claims beyond the period allowed by procedures | |
| v. | Typology of complaints or claims: - on credits - on personal data - on payment history - on qualitative data | |
| vi. | Total number of modifications made directly by suppliers with the specific submission file | |
| vii. | Total number of modifications made by operators on request of suppliers |
(8) Statistics on the delay (in days) of complaint resolution by the BIC over a period of 1 year from MM/N-1 to MM/N (9) Statistics on the types of complaints over a period of 1 year from MM/N-1 to MM/N
[4]
ANNEX A - MONTHLY REPORT OF THE CREDIT INFORMATION BUREAU In accordance with Article 6 of Law 2017-045 of February 15, 2017
(10) Statistics on credit amounts:
| Description | MM/YYYY | |
|---|---|---|
| Total Outstanding | New Credit | |
| By Activity Sector NOMAC | ||
| A Agriculture, Forestry, Livestock, Fishing, Aquaculture | ||
| B Extractive Activities | ||
| C Manufacturing Activities | ||
| D Production, transport, distribution and sale of electricity, gas, steam and air conditioning | ||
| E Production, sale and distribution of water; sewerage network; waste management and remediation activities | ||
| F Construction | ||
| G Wholesale and Retail Trade, Repair of Motor Vehicles and Motorcycles | ||
| H Transport and Warehousing | ||
| I Accommodation and Food Service Activities | ||
| J Information and Communication | ||
| K Financial and Insurance Activities | ||
| L Real Estate Activities | ||
| M Professional, Scientific and Technical Activities | ||
| N Administrative and Support Service Activities | ||
| O Public Administration and Defence; Mandatory Social Security | ||
| P Education | ||
| Q Human Health and Social Work Activities | ||
| R Arts, Entertainment and Recreation | ||
| S Other Service Activities | ||
| T Activities of Private Households Employing Domestic Personnel; Undifferentiated Activities of Private Households Producing Goods and Services for Own Use | ||
| U Activities of Extraterritorial Organizations and Bodies | ||
| ii. By Credit Typology with Maturity | ||
| iii. By Credit Typology without Maturity | ||
| iv. By Lender Typology: - Bank, - MFI, - Financial Institutions, - Telco etc...) | ||
| v. By Borrower Typology - Corporate, - Individuals - SME - MSME - Micro |
[5]
ANNEX A - MONTHLY REPORT OF THE CREDIT INFORMATION BUREAU In accordance with Article 6 of Law 2017-045 of February 15, 2017
vi. By Age Bracket and Gender
| Male | Female | |||
|---|---|---|---|---|
| Total Outstanding | New Credit | Total Outstanding | New Credit | |
| From 18 to 30 years | ||||
| From 31 to 40 years | ||||
| From 41 to 50 years | ||||
| From 51 to 60 years | ||||
| Over 60 years |
| Outstanding | ||
|---|---|---|
| vii. | Healthy / Regular Debts | |
| viii. | Unapplied Value 1- 30D | |
| ix. | Unapplied Value 30- 60D | |
| x. | Unapplied Value 60- 90D | |
| xi. | CDLC +90D |
| MM/YYYY | ||
|---|---|---|
| i. | The number of clients requesting solvency reports under Article 44 of the law: - Free - Paid | |
| ii. | The number of complaints filed | |
| iii. | The number of corrections, supplements and deletions made under Article 45 of the law |
List all appeals lodged by clients against the BIC before the Court of Appeal under Article 45 of Law No. 2017-045 of February 15, 2018 and the result of all hearings: (Use the format in Annex A3)
List all legal actions against the BIC, brought or likely to be brought, by clients following any solvency report: (Use the format in Annex A4)
[6]
ANNEX A - MONTHLY REPORT OF THE CREDIT INFORMATION BUREAU Pursuant to Article 6 of Law No. 2017-045 of February 15, 2017
We, ____________________ and ____________________ as two administrators of the aforementioned credit bureau, declare and confirm that the aforementioned information is accurate and complete in all material respects.
Signed: ____________________________________________________________________________________ Director's Name: __________________________________________________________________________ Date ____________________
Signed: ____________________________________________________________________________________ Director's Name: __________________________________________________________________________ Date ____________________
[7]
ANNEX A1
Monthly Report of Credit Bureaus Pursuant to Article 6 of Law No. 2017-045 governing the activity and supervision of BICs
BIC: ____________________ FOR THE PERIOD OF: ____________________
NAMES AND ADDRESSES OF ALL ADMINISTRATORS, MANAGERS AND SENIOR EXECUTIVES OF THE CREDIT INFORMATION BUREAU (Question 4 of the monthly report)
| NAME | POSITION | ADDRESS |
|---|---|---|
Note: in cases where the space provided is insufficient, additional sheets must be used for details and complete information
Signature (Director) ____________________ Signature (Director) ____________________
[1]
ANNEX A2
Monthly Report of Credit Bureaus Pursuant to Article 6 of Law No. 2017-045 governing the activity and supervision of BICs
BIC: ____________________ FOR THE PERIOD OF: ____________________
REGISTERED CREDIT DATA PROVIDERS (Question 5 of the monthly report)
| NAME OF CREDIT DATA PROVIDER | DATE OF CONTRACT | ADDRESS | TELEPHONE | EMAIL ADDRESS | GENERAL MANAGER |
|---|---|---|---|---|---|
Note: in cases where the space provided is insufficient, additional sheets must be used to provide detailed and complete information.
Signature (Director) ____________________ Signature (Director) ____________________
[2]
ANNEX A3
Monthly Report of Credit Bureaus Pursuant to Article 6 of Law No. 2017-045 governing the activity and supervision of BICs
BIC: ____________________ FOR THE PERIOD OF: ____________________
CONSUMER APPEALS TO THE COURT OF APPEAL PURSUANT TO PARAGRAPH 45, SUBPARAGRAPH 6 OF THE LAW (Question 8 of the monthly report)
| CONSUMER NAME | CIN | NATURE OF APPEAL | DATE OF APPEAL | STATUS | |
|---|---|---|---|---|---|
| IN PROGRESS | RESOLVED | ||||
Note: in cases where the space provided is insufficient, additional sheets must be used to provide detailed and complete information.
For "Resolved" when the appeal is ongoing, indicate "In Progress". If determined, indicate whether the instructions were "confirmed", "modified" or "revoked".
Signature (Director) ____________________ Signature (Director) ____________________
[3]
ANNEX A4
Monthly Report of Credit Bureaus Pursuant to Article 6 of Law No. 2017-045 governing the activity and supervision of BICs
BIC: ____________________ FOR THE PERIOD OF: ____________________
LEGAL ACTIONS FILED OR INITIATED BY CONSUMERS ARISING FROM A CREDIT REPORT (Question 9 of the monthly report)
| CONSUMER NAME | CIN | DATE OF CASE FILE (if possible) | REASON FOR ACTIONS (Actual or Potential) | ASSESSMENT OF POTENTIAL LIABILITY (MGA) | STATUS |
|---|---|---|---|---|---|
Note: in cases where the space provided is insufficient, additional sheets must be used to provide detailed and complete information.
Signature (Director) ____________________ Signature (Director) ____________________
[4]
ANNEX B
MODEL CONSENT CLAUSE¹
By this, I, the undersigned [full identity], give my express authorization for the processing of my personal data related to the contract [references to be inserted] after having been previously informed:
Date and signature
¹ To be inserted in any loan contract concluded with a natural person.
ANNEX C
CLIENT COMPLAINT FORM (To facilitate the filing of complaints lodged in accordance with Article 45 of Law No. 2017-045 of February 15, 2018 governing the activity and supervision of Credit Information Bureaus)
A. CLIENT'S PERSONAL INFORMATION NAME: FIRST NAMES: Date of birth: CIN No., place and date of issue: ADDRESS: Telephone Home: Office: E-MAIL ADDRESS:
B. CLIENT'S REPRESENTATIVE (If you are filling out this form on behalf of someone else, please fill out this section, otherwise skip to section C). NAME: FIRST NAMES: Date of birth: CIN No., place and date of issue: ADDRESS: Telephone Home: Office: E-MAIL ADDRESS:
ARE YOU THE LEGAL REPRESENTATIVE OF THE APPLICANT? YES | NO
C. DETAILS OF THE COMPLAINT TO THE CREDIT INFORMATION BUREAU NAME OF BIC: ADDRESS OF BIC: DATE OF COMPLAINT TO THE BUREAU: (DD/MM/YYYY): MEANS OF COMPLAINT: PHYSICAL PRESENCE | WRITTEN COMPLAINT
REASON FOR THE COMPLAINT FILED WITH THE CREDIT INFORMATION BUREAU: INCOMPLETE INFORMATION | INACCURATE INFORMATION
BRIEF DESCRIPTION OF THE COMPLAINT MADE TO THE CREDIT INFORMATION BUREAU:
DATE OF RESPONSE RECEIVED FROM THE CREDIT INFORMATION BUREAU: (DD/MM/YYYY)
RESPONSE RECEIVED FROM THE CREDIT INFORMATION BUREAU: (please attach a copy of the report received from the credit information bureau pursuant to sub-paragraph 4 of Article 45 of Law No. 2017-045 of 15/02/2018)
NATURE OF THE COMPLAINT TO THE SUPERVISORY AUTHORITY Please check the appropriate box:
SIGNATURE OF CLIENT / THEIR REPRESENTATIVE Date:
Attachments:
Note: (a) In cases where the available space is insufficient, additional sheets should be used to provide detailed and complete information. (b) The duly completed and signed form, as well as a copy of the response received from the credit information bureau, should be submitted to BFM and to the following address:
DOCUMENTATION AND INFORMATION CENTERS DIRECTORATE BANKY FOIBEN'I MADAGASIKARA BP 550 -101 ANTANANARIVO MADAGASIKARA
More like this from BFM
BFM published 2 documents in the last 30 days. We email you each new one the day it's published.