2021-02-26
Added
The Bank of Portugal defines specific low and high risk factors for money laundering and terrorist financing, and establishes simplified and enhanced identification and due diligence measures for financial entities supervised by the Bank. The Instruction supplements Annexes II and III of Law No. 83/2017 by detailing risk indicators and specifying requirements for payment initiation services, account information services, and electronic money. It mandates enhanced due diligence procedures, including annual risk re-analysis and verification of wealth origin, for relationships classified as high risk.
Instruction No. 2/2021 BO No. 2/2021 2nd Supplement • 2021/02/26 .................................................................................................................................................................................................. Topics Supervision :: Money Laundering Mod. 99999911/T – 01/14 Index Text of the Instruction Annex I to the Instruction Annex II to the Instruction Text of the Instruction Subject: Low and high risk factors for money laundering and terrorist financing and specific identification and due diligence measures, simplified or enhanced
Law No. 83/2017, of August 18, which establishes preventive and repressive measures to combat money laundering and terrorist financing (“Law No. 83/2017”), provides, in its Articles 35 and 36, for the adoption by obligated entities of simplified or enhanced identification and due diligence measures regarding business relationships, occasional transactions, or operations that identify a proven reduced risk or an increased risk, respectively, of money laundering or terrorist financing. For this purpose, among others identified by the obligated entities or by sectoral authorities, the factors of potentially lower and higher risk are enumerated, exemplarily, in Annexes II and III of Law No. 83/2017. Under the authorization conferred by letter b) of paragraph 3 and paragraph 6 of Article 35, and by paragraphs 1 to 3 and letter b) of paragraph 5 of Article 36, both of Law No. 83/2017, the Bank of Portugal may define the concrete content of the simplified or enhanced measures that prove adequate to address certain reduced or increased risks, respectively, of money laundering or terrorist financing, as well as other indicative situations of potentially lower or higher risk beyond those legally provided for. For its part, Bank of Portugal Notice No. 2/2018, of September 26 (“Notice No. 2/2018”), expressly provides in letters a), b) and c) of paragraph 5 of Article 72, for the possibility of the Bank of Portugal, in the exercise of powers legally conferred upon it, among others, by Articles 94 and 120 of Law No. 83/2017, to complement the lists of factors and types indicative of risk contained in Annexes II and III to Law No. 83/2017 and to define other simplified and enhanced identification and due diligence measures beyond those resulting from Law No. 83/2017 and Notice No. 2/2018.
Instruction No. 2/2021 BO No. 2/2021 2nd Supplement • 2021/02/26 Topics Supervision :: Money Laundering .................................................................................................................................................................................................. Mod. 99999911/T – 01/14 In compliance with the aforementioned regulatory mandates, the Bank of Portugal hereby defines, through this Instruction, other risk factors and specific, simplified and enhanced identification and due diligence measures. This Instruction also complements the provisions of Article 6 of Notice No. 2/2018, concretizing the incorporation of the Guidelines on risk factors and simplified and enhanced due diligence measures (“JC/GL/2017/37”)1, issued by the European Supervisory Authorities in accordance with Article 17 and paragraph 4 of Article 18 of Directive (EU) 2015/849 of the European Parliament and of the Council, of May 20, 2015, on the prevention of the use of the financial system and the activities and professions especially designated for the purposes of money laundering and terrorist financing. This Instruction was submitted to public consultation, in accordance with Article 101 of the Administrative Procedure Code. Thus, in the exercise of the competence conferred upon it by Article 17 of its Organic Law, by letter b) of paragraph 3 and paragraph 6 of Article 35, by paragraphs 1 to 3 and letter b) of paragraph 5 of Article 36, by paragraph 1 and letter a) of paragraph 2 of Article 94, all of Law No. 83/2017, by paragraph 3 and sub-letter v) of letter b) of paragraph 4 of Article 28, by Article 30 and by letters a), b) and c) of paragraph 5 of Article 72, all of Notice No. 2/2018, the Bank of Portugal determines the following:
Chapter I Scope of application and general provisions Article 1 Object This Instruction complements: a) The non-exhaustive list of factors and types indicative of potentially lower risk contained in Annex II of Law No. 83/2017, of August 18 (hereinafter, “Law No. 83/2017”), and defines the concrete content of simplified identification and due diligence measures, beyond those provided for in Law No. 83/2017 and in Bank of Portugal Notice No. 2/2018, of September 26 (hereinafter, “Notice No. 2/2018”), giving effect to the provisions of paragraph 3 and sub-letter v) of letter b) of paragraph 4 of Article 28 and letters a) and b) of paragraph 5 of Article 72, both of Notice No. 2/2018; b) The non-exhaustive list of factors and types indicative of potentially higher risk contained in Annex III of Law No. 83/2017 and defines the concrete content of enhanced identification and due diligence measures, beyond those provided for in Law No. 83/2017
Instruction No. 2/2021 BO No. 2/2021 2nd Supplement • 2021/02/26 Topics Supervision :: Money Laundering .................................................................................................................................................................................................. Mod. 99999911/T – 01/14 and in Notice No. 2/2018, giving effect to the provisions of Article 30 and letter c) of paragraph 5 of Article 72, both of Notice No. 2/2018.
Article 2 Scope of application The norms contained in this Instruction are addressed to the financial entities provided for in Article 3 of Law No. 83/2017, provided they are subject to the supervision of the Bank of Portugal in accordance with the provisions of Articles 86 and 88 of the same legal instrument.
Article 3 Definitions
Instruction No. 2/2021 BO No. 2/2021 2nd Supplement • 2021/02/26 Topics Supervision :: Money Laundering .................................................................................................................................................................................................. Mod. 99999911/T – 01/14
Article 4 Guidelines of the European Supervisory Authorities In compliance with this Instruction, financial entities shall take into account the sources of information provided for in Article 6 of Notice No. 2/2018, in particular, the Joint Guidelines of the European Supervisory Authorities, which establish simplified or enhanced identification and due diligence measures and other factors that must be considered in the adoption of the following procedures: a) In the assessment, weighting and management of the risk of money laundering and terrorist financing associated with business relationships and occasional transactions; b) In defining the scope of the measures to be adopted under the duty of identification and due diligence, depending on the risk concretely identified.
Chapter II Factors and types indicative of risk of money laundering and terrorist financing Article 5 Other indicative risk situations
Instruction No. 2/2021 BO No. 2/2021 2nd Supplement • 2021/02/26 Topics Supervision :: Money Laundering .................................................................................................................................................................................................. Mod. 99999911/T – 01/14 a) Economic considerations or regarding the obtaining of profits do not influence the risk rating; b) The weighting does not lead to a situation in which it is impossible for any business relationship to be classified as high risk; c) The automatic creation of risk degrees is subject to manual review; d) The decision to manually review the risk degrees assigned automatically is always justified and falls to the compliance officer or another employee of the financial entity who is not directly involved in the commercial relationship with the client, under the supervision of the former.
Chapter III Simplified Measures Article 6 General provisions
Article 7 Payment initiation services and account information services
Instruction No. 2/2021 BO No. 2/2021 2nd Supplement • 2021/02/26 Topics Supervision :: Money Laundering .................................................................................................................................................................................................. Mod. 99999911/T – 01/14 ii) Ensuring knowledge of the capacity in which the client intervenes in the accounts associated with them, whenever a new account is added to the account information service.
Article 8 Electronic money Financial entities may apply the regime provided for in paragraph 1 of the preceding article to the provision of services related to the use of electronic money, whenever the following prerequisites are met, cumulatively: a) The services provided to the client by the financial entity are limited to electronic money products that meet all the risk mitigation conditions specified in letter c) of paragraph 2 of Annex II of Notice No. 2/2018; b) The funds used in the acquisition or loading of the electronic money product originate from an account domiciled in a financial entity with headquarters or establishment in a Member State of the European Union or in a third country where there is a regulatory and supervisory framework compatible with that provided for in Law No. 83/2017 and Notice No. 2/2018.
Chapter IV Enhanced Measures Article 9 General provisions
Article 10 Clients, representatives and beneficial owners
Instruction No. 2/2021 Official Gazette No. 2/2021 2nd Supplement • 2021/02/26 Supervision Topics :: Money Laundering .................................................................................................................................................................................................. Mod. 99999911/T – 01/14
Article 11. Jumbo accounts Financial entities that use jumbo accounts ensure the traceability of any operation to or from that account, in terms that allow the identification of the origin and destination of the underlying funds for each operation, whenever necessary.
Article 12. Pooled accounts
In addition to adopting all due identification and diligence procedures, financial entities treat the clients of the holder of a pooled account as beneficial owners, adopting identification and identity verification measures according to the risk concretely identified.
Whenever they identify a situation of increased risk associated with the use of pooled accounts, financial entities consider adopting the following measures: a) The obtaining of additional information in compliance with the complementary procedures provided for in Article 27 of Law No. 83/2017, in accordance with the provisions of paragraph 6(a) of Article 36 of the same legal instrument; b) The intervention of higher hierarchical levels for the authorization of the establishment of the business relationship, in accordance with the provisions of paragraph 6(c) of Article 36 of Law No. 83/2017; c) The intensification of the depth and frequency of business relationship monitoring procedures or of certain operations, sets of operations, or products made available, in accordance with the provisions of paragraph 6(d) of Article 36 of Law No. 83/2017; d) The monitoring of the follow-up of the business relationship in accordance with the provisions of paragraph 6(f) of Article 36 of Law No. 83/2017.
Article 13. Product, service, operation or distribution channel
Instruction No. 2/2021 Official Gazette No. 2/2021 2nd Supplement • 2021/02/26 Supervision Topics :: Money Laundering .................................................................................................................................................................................................. Mod. 99999911/T – 01/14 financial entity or another legally authorized entity that, not being located in a third country of high risk, demonstrably applies identification and diligence measures compatible with those provided for in Law No. 83/2017 and Notice No. 2/2018; f) Parametrization of alerts in conformity with the risk attributed to the product, service or operation, defining and applying rules that allow adjusting the risk of the product, service or operation when associated with high-risk clients.
Article 14. Private banking
Whenever they provide private banking services, financial entities adopt enhanced measures proportional to the existing risks.
For the purposes of the preceding paragraph, financial entities adopt, at least, the following measures: a) The obtaining of additional information in compliance with the complementary procedures provided for in Article 27 of Law No. 83/2017, in accordance with the provisions of paragraph 6(a) of Article 36 of the same legal instrument; b) The intervention of higher hierarchical levels for: i) Authorization of the establishment of the business relationship, in accordance with the provisions of paragraph 6(c) of Article 36 of Law No. 83/2017; ii) Approval of the risk assessment associated with the business relationship and subsequent reviews; c) The reduction of the time interval for the update of information, in accordance with the provisions of paragraph 6(e) of Article 36 of Law No. 83/2017; d) The monitoring of the follow-up of the business relationship in accordance with the provisions of paragraph 6(f) of Article 36 of Law No. 83/2017; e) Re-analysis of the risk and other elements associated with business relationships assigned a higher degree of risk, on at least an annual basis.
Financial entities also consider adopting the following measures: a) Requirement that cash deposits and other values be made in person and at the counter; b) Intensification of the depth and frequency of monitoring procedures, in accordance with the provisions of paragraph 6(d) of Article 36 of Law No. 83/2017, namely through the definition of thresholds that trigger specific analyses; c) Real-time analysis and monitoring of operations;
Instruction No. 2/2021 Official Gazette No. 2/2021 2nd Supplement • 2021/02/26 Supervision Topics :: Money Laundering .................................................................................................................................................................................................. Mod. 99999911/T – 01/14 d) Obtaining additional information on complex business structures, such as trust funds or private investment vehicles, ensuring that they are used for legitimate purposes and that the identity of their beneficial owners is known.
Article 15. Trade finance
Whenever they provide trade finance services, financial entities adopt enhanced measures proportional to the existing risks.
For the purposes of the preceding paragraph, financial entities adopt, at least, the following measures: a) The obtaining, in accordance with the provisions of paragraph 6(a) of Article 36 of Law No. 83/2017, of additional information on: i) The clients, their representatives and beneficial owners; ii) The planned or carried out operations; iii) The counterparties of commercial transactions; b) The intervention of higher hierarchical levels for the: i) Authorization of the establishment of the business relationship, in accordance with the provisions of paragraph 6(c) of Article 36 of Law No. 83/2017; ii) Approval of the risk assessment associated with the business relationship and subsequent reviews.
For the purposes of the preceding paragraph, letter a), examples of concrete measures for obtaining additional information include the collection of elements on: a) The jurisdictions in which the client conducts business; b) The existence of exchange controls or restrictions on the outflow of foreign exchange in jurisdictions where the client conducts business; c) The trade routes used, including jurisdictions of origin, destination and transit of goods, as well as the ships, ports, air and shipping companies and carrier entities used; d) The goods traded, especially regarding goods with dual use or inconsistent with the declared economic activity; e) Buyers, suppliers, insurance entities, agents and other third parties involved in the commercial circuit, as well as their geographical location.
In verifying the information obtained in accordance with the provisions of the preceding paragraphs, financial entities consider the use, among others, of the following means of proof: a) Public information, namely that from the International Maritime Office and free container location services of shipping companies;
Instruction No. 2/2021 Official Gazette No. 2/2021 2nd Supplement • 2021/02/26 Supervision Topics :: Money Laundering .................................................................................................................................................................................................. Mod. 99999911/T – 01/14 – 01 14/ b) Obtaining external opinions on whether the pricing of goods is commercially rational, especially regarding merchandise for which updated and credible price information can be obtained; c) Verification of whether the weights and volumes of the goods to be shipped are compatible with the shipping method.
Article 16. Geographic location Without prejudice to the measures applicable to high-risk third countries, provided for in Article 37 of Law No. 83/2017, and to the measures applicable to group relationships and establishments abroad, provided for in Article 22 of the same legal instrument and in Delegated Regulation (EU) 2019/758 of the Commission, of January 31, whenever they identify jurisdictions associated with a higher risk of money laundering and terrorist financing, relevant for certain business relationships or occasional transactions, financial entities adopt the following measures: a) The obtaining of additional information on the jurisdiction in question, namely on the relevant regulatory framework and the existence of supervision compatible with that provided for in Law No. 83/2017 and Notice No. 2/2018; b) The intensification of the depth or frequency of monitoring procedures, in accordance with the provisions of paragraph 6(d) of Article 36 of Law No. 83/2017, namely taking into account the origin and destination of the transactions.
Chapter V Final Provisions
Article 17. Formalization and duty of conservation
The assessments, procedures and measures defined under this Instruction are reduced to writing and integrated into the documents prepared in observance of paragraph 4 of Article 12 and paragraph 3(c) of Article 14, both of Law No. 83/2017, in terms that demonstrate in detail their respective adequacy.
All documents, records and analyses collected or prepared in the context of compliance with this Instruction are subject to the duty of conservation as provided for in Article 51 of Law No. 83/2017.
Article 18. Entry into force This Instruction enters into force on the day following its publication.
Annex to Instruction No. 2/2021 Official Gazette No. 2/2021 2nd Supplement • 2021/02/26 Supervision Topics :: Money Laundering .................................................................................................................................................................................................. Annex I to the Instruction Annex I (referred to in paragraph 1 of Article 5) Other potentially lower risk situations This Annex intends to provide financial entities with an illustrative list of factors and indicative types of potentially lower money laundering or terrorist financing risk that should be considered by financial entities in the analysis of situations that may motivate the adoption of simplified measures, in complement to the provisions in Annex II of Law No. 83/2017 and Annex II of Notice No. 2/2018.
Nevertheless, financial entities may also consider other factors and indicative types of potentially lower risk that prove adequate to their specific operational reality.
Risk factors inherent to clients: a) Clients with a simple control and ownership structure that allows easy and timely knowledge of information regarding their respective beneficial owners; b) Clients subject to disclosure requirements consistent with European Union law or subject to equivalent international standards, which guarantee sufficient transparency of information regarding their respective beneficial owners, in addition to those mentioned in paragraph 1(a) of Annex II of Law No. 83/2017 and paragraph 1(a) of Annex II of Notice No. 2/2018; c) Clients with assets and investments of reduced amount.
Risk factors inherent to the product, service, operation or distribution channel: a) Non-complex financial products with low profitability or return; b) Products with limited use or specific and pre-determined purposes, such as: i) Fixed-term savings products with low savings thresholds; ii) Products whose benefits can only be realized in the long term or for a specific reason, such as retirement or the purchase of a property for permanent own residence; iii) Products made available to certain categories of clients who meet pre-defined circumstances, for example, beneficiaries of social benefits, parents on behalf of their children, or minors until they reach majority;
Instruction No. 2/2021 Official Gazette No. 2/2021 2nd Supplement • 2021/02/26 Supervision Topics :: Money Laundering .................................................................................................................................................................................................. iv) Recurring transfers, namely through direct debit, of identical amount and to the same beneficiary, with apparent economic rationality, including payment of essential minimum services, payment of salaries and contributions to pension funds; v) Products that do not allow cash loading or refunds; vi) Products that can only be used within national territory; vii) Products that can only be used to acquire goods or services, namely when the acquisition of goods or services by their holder can only take place in a limited number of merchants or points of sale and the financial entity has sufficient knowledge of the activities pursued by the merchants; viii) Low-value credit products conditioned on the purchase of a consumer good or service.
c) Pooled accounts held by clients who meet the requirements provided for in paragraph 1(c) of Annex II of Law No. 83/2017, determined in accordance with the provisions of paragraph 1(c) of Annex II of Notice No. 2/2018, and who demonstrate being in a position to immediately provide information and documents regarding their own clients, in compliance with identification and diligence measures compatible with those provided for in Law No. 83/2017 and Notice No. 2/2018. d) Payment initiation services; e) Account information services.
Annex to Instruction No. 2/2021 Official Gazette No. 2/2021 2nd Supplement • 2021/02/26 Supervision Topics :: Money Laundering .................................................................................................................................................................................................. Annex II to the Instruction Annex II (referred to in paragraph 2 of Article 5) Other potentially higher risk situations This Annex intends to provide financial entities with an illustrative list of factors and indicative types of potentially higher money laundering or terrorist financing risk that should be considered by financial entities in the analysis of situations that may motivate the adoption of enhanced measures, in complement to the provisions in Annex III of Law No. 83/2017.
Nevertheless, financial entities shall also consider other factors and indicative types of potentially higher risk that prove adequate to their specific operational reality. For the purposes of this Annex, the expression "client" shall be understood as referring, in general, not only to the concept provided for in paragraph 1(d) of Article 2 of Notice No. 2/2018, but also to the client's representatives, including persons authorized to move accounts held by clients of financial entities, as well as their beneficial owners.
Instruction No. 2/2021 Official Gazette No. 2/2021 2nd Supplement • 2021/02/26 Supervision Topics :: Money Laundering .................................................................................................................................................................................................. when they are headquartered in jurisdictions associated with a higher risk of money laundering or terrorist financing; i) Clients that are newly created legal entities without a known or adequate business profile for the declared activity; j) Clients that are asset holding or management vehicles ("asset holding vehicles" and "asset management vehicles", respectively); k) Clients who have been subject to administrative or judicial measures or sanctions for violation of the regulatory framework related to money laundering or terrorist financing;
Instruction No. 2/2021 Official Gazette No. 2/2021 2nd Supplement • 2021/02/26 Supervision Topics :: Money Laundering .................................................................................................................................................................................................. 3. Risk factors inherent to correspondent relationships: a) Correspondent relationships in which the respondent – or the financial group it is part of – has been subject to relevant measures or sanctions for the prevention of money laundering and terrorist financing; b) Situations in which the respondent conducts a significant segment of its business in activities or sectors frequently associated with money laundering or terrorist financing; c) Correspondent relationships with entities holding an "offshore banking license".