Notice on Technology Risk Management for Licensed Trust Companies

MAS Notice No.: FSM-N25 Notice to licensed trust companies Financial Services and Markets Act 2022 Issue Date: 09 May 2024 NOTICE ON TECHNOLOGY RISK MANAGEMENT Introduction 1 This Notice is issued pursuant to section 29(1) of the Financial Services and Markets Act 2022 (the “Act”) and applies to all licensed trust companies under the Trust Companies Act 2005 (“trust companies”). Definitions 2 For the purpose of this Notice— “critical system” in relation to a trust company, means a system, the failure of which will cause significant disruption to the operations of the trust company or materially impact the trust company’s service to its protected parties, such as a system which— (a) processes transactions that are time critical; or (b) provides essential services to protected parties; “IT security incident” means an event that involves a security breach, such as hacking of, intrusion into, or denial of service attack on, a critical system, or a system which compromises the security, integrity or confidentiality of any protected party information; “protected party” has the meaning given by section 2 of the Trust Companies Act 2005; “relevant incident” means a system malfunction or IT security incident, which has a severe and widespread impact on the trust company’s operations or materially impacts the trust company’s service to its protected parties;

“system” means any hardware, software, network, or other information technology (“IT”) component which is part of an IT infrastructure; “system malfunction” means a failure of any of the trust company’s critical systems. 3 Except where defined in this Notice or if the context otherwise requires, the expressions used in this Notice have the same meanings as in the Act. Technology Risk Management 4 A trust company must put in place a framework and process to identify critical systems. 5 A trust company must make all reasonable effort to maintain high availability for critical systems. The trust company must ensure that the maximum unscheduled downtime for each critical system that affects the trust company’s operations or service to its protected parties does not exceed a total of 4 hours within any period of 12 months. 6 A trust company must establish a recovery time objective (“RTO”) of not more than 4 hours for each critical system. The RTO is the duration of time, from the point of disruption, within which a system must be restored. The trust company must validate and document at least once every 12 months, how it performs its system recovery testing and when the RTO is validated during the system recovery testing. 7 A trust company must notify the Authority as soon as possible, but not later than 1 hour, upon the discovery of a relevant incident. 8 A trust company must submit a root cause and impact analysis report to the Authority, within 14 days or such longer period as the Authority may allow, from the discovery of the relevant incident. The report must contain— (a) an executive summary of the relevant incident; (b) an analysis of the root cause which triggered the relevant incident; (c) a description of the impact of the relevant incident on the trust company’s— i. compliance with laws and regulations applicable to the trust company; ii. operations; and iii. service to its protected parties; and (d) a description of the remedial measures taken to address the root cause and consequences of the relevant incident.

9 A trust company must implement IT controls to protect protected party information from unauthorised access or disclosure. Effective Date 10 This Notice shall take effect on 10 May 2024.