Circular Letter No. 3098 — Clarification on the Registration of Cash Deposits and Withdrawals and Requests for Cash Provisioning

CIRCULAR LETTER NO. 3098

Clarification on the registration of cash deposits and withdrawals, as well as requests for cash provisioning.

Based on Articles 1, item III, and 2, main text and sole paragraph, of Circular 2,852, of December 3, 1998, which provides for procedures to be adopted in the prevention and combating of activities related to the crimes set forth in Law 9,613, of March 3, 1998, and in complementation to the provisions of Circular Letter 2,826, of December 4, 1998, we communicate that commercial banks, Caixa Econômica Federal, multiple banks with commercial and/or real estate credit portfolios, real estate credit societies, savings and loan societies, and credit cooperatives must register the following occurrences in transaction PCAF500 of the Central Bank Information System - Sisbacen:

I - cash deposit, cash withdrawal, or request for cash provisioning, of a value equal to or greater than BRL 100,000.00 (one hundred thousand reais), regardless of any analysis or measure, with the respective registration to be made on the date of the deposit, withdrawal, or request for cash provisioning;

II - cash deposit, cash withdrawal, or request for cash provisioning, of a value less than BRL 100,000.00 (one hundred thousand reais), that presents indications of concealing or disguising the nature, origin, location, disposition, movement, or ownership of assets, rights, and values, respecting the provisions of Article 2 of the aforementioned Circular 2,852, of 1998.

2. The registration referred to in this circular letter must contain the information indicated below, as well as observe the instructions contained in its annex:

I - the name and number of the Individual Taxpayer Registry (CPF) or the National Registry of Legal Entities (CNPJ), as applicable, of the owner or beneficiary of the money and the person making the deposit, withdrawal, or request for cash provisioning;

II - the number of the institution, branch, and checking account or savings account to which the values are destined or from which the value will be withdrawn, as applicable;

III - the name and number of the CPF or CNPJ, as applicable, of the holders of the accounts referred to in item II, if in the same institution;

IV - the date and value of the deposit, withdrawal, or provisioning.

3. Institutions must pay special attention, for the purposes of the aforementioned registrations, to deposits and withdrawals that, due to habit, value, and form, constitute an artifice intended to avoid the control mechanisms established, and must adopt procedures to prevent attempts to circumvent the provisions of this circular letter.

4. The occurrences referred to in this circular letter must be registered in transaction PCAF500 of Sisbacen, under classifications 90, 91, or 92, depending on whether it is a cash deposit, cash withdrawal, or request for cash provisioning, respectively.

5. The absence of cash deposits, cash withdrawals, and requests for cash provisioning in a calendar month must be registered in transaction PCAF500 of Sisbacen, under classification 93, on the first business day of the following month, observing the instructions contained in the annex to this circular letter.

6. The registration provided for in item 1, item I, does not replace the measures established in Article 4 of Circular 2,852, of 1998.

7. The director or manager indicated in the manner of Article 7 of Circular 2,852, of 1998, must adopt the necessary procedures for compliance with the provisions contained in this circular letter.

8. Institutions have a period of 30 (thirty) days, from the effective date of this circular letter, to adapt their respective information systems, aiming at compliance with the requirements now established, without prejudice to the registration of occurrences verified during this period.

9. This circular letter enters into force on the date of its publication.

Brasília, June 11, 2003.

Department of Combating Illicit Departments of Norms of the Exchange and Financial Operations Financial System

Ricardo Lião Clarence Joseph Hillerman Jr.
Chief Chief

Department of Direct Supervision Department of Information Technology

Osvaldo Watanabe Ricardo Machado Lourenço
Chief Chief, in exercise

Annex to Circular Letter 3,098, of June 11, 2003

The registration in transaction PCAF500 of the Central Bank Information System - Sisbacen must observe the following instructions:

I - cash deposits:

a) identification of the money owner: insert data via PF 10/22, classifying as "responsible" in the "type" field;

b) identification of the person making the deposit: insert data via PF 10/22, classifying as "depositor" in the "type" field;

c) number of the bank, branch, and checking account or savings account to which the values are destined: specific fields;

d) identification of the holder of the account referred to in item c, if in the same bank: "holder" field;

e) date and value of the deposit: specific fields;

f) classification: 90;

II - cash withdrawals and requests for cash provisioning:

a) number of the bank, branch, and checking account or savings account from which the value will be withdrawn: specific fields;

b) identification of the holder of the account referred to in item a: "holder" field;

c) identification of the recipient of the money: insert data via PF 10/22, classifying as "responsible" in the "type" field;

d) identification of the person making the withdrawal or provisioning: insert data via PF 10/22, classifying as "withdrawer" in the "type" field;

e) date and value of the withdrawal: specific fields;

f) classifications: 91 or 92, if withdrawal or request for cash provisioning, respectively;

III - absence of cash deposits, cash withdrawals, and requests for cash provisioning:

a) "date of event" field: register the last day of the month;

b) "holder" field: register "deposit/withdrawal/provisioning";

c) classification field: register 93.