Handling of banknotes in circulation

Circulars 16 Jan 2009 Handling of banknotes in circulation Our Ref: B1/15C 16 January 2009 The Chief Executive All Retailed Banks Dear Sir/Madam, Handling of banknotes in circulation As the Chinese New Year approaches, there will be a significant increase in the circulation and use of banknotes. Banks should heighten their vigilance in handling the circulation of banknotes. This letter sets out the control requirements for handling the circulation of banknotes which the HKMA had previously communicated to banks. Banks should put in place a robust mechanism to ensure that all banknotes loaded into their automatic teller machines (ATMs) are authentic. In principle, banks should replenish their ATMs only from the following sources: a. banknotes obtained from the note issuing banks in the case of Hong Kong dollar banknotes, or the Renminbi ("RMB") Clearing Bank in the case of RMB banknotes; or b. banknotes that have been validated by reliable banknotes validation machines1 . Similarly, banks should ensure that appropriate control measures are in place at branch counters to validate banknotes. For example, reliable validation machines (for higher denominations) and staff who are sufficiently experienced and trained2 on validation of banknotes should be available at bank offices. Banks are expected to observe the above-mentioned requirements on an ongoing basis. If you have any questions on the content of this letter, please contact your usual supervisory contact at the HKMA. Yours faithfully, Nelson Man Executive Director (Banking Supervision) 1 AIs should conduct adequate and regular tests of the machines to ensure that the machines are able to detect new version of forged banknotes emerged from time to time.

2 AI management should ensure that adequate and regular training sessions are arranged for all the relevant staff especially if new counterfeit features of banknotes are identified. Last revision date : 01 August 2011