Circular CSSF 22/793 — Electronic transmission of the annual closing documents to the CSSF

CIRCULAR CSSF 22/793
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Circular CSSF
22/793
Electronic transmission of the annual closing documents to the CSSF

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Circular CSSF 22/793
Re: Electronic transmission of the annual closing documents to the CSSF Ladies and Gentlemen,

1. Background and purpose of the circular
   The purpose of this Circular is to detail the procedure for the electronic transmission of the annual closing documents of specialised PFS (hereinafter “PFS”) to the CSSF.
2. Dematerialised requests
   The annual closing documents shall henceforth be transmitted exclusively via the eDesk portal which is available at:
   https://edesk.apps.cssf.lu/edesk-dashboard/dashboard/specpfs The list of the annual closing documents concerned is published and kept up to date on the homepage of the eDesk portal. The PFS have to check this list.
3. Access to the eDesk portal
   Access to the eDesk portal requires:
   a. the creation of a user account by every person or representative authorised by the PFS concerned to act on its behalf with the CSSF in relation to the requests on the eDesk portal; the creation of a user account is subject to the procedure described in Part 1 of the Annex to this Circular; b. the change of one or several user accounts by adding the status of “advanced user” for each entity concerned, pursuant to the procedure described in Part 2 of the Annex to this Circular; and
   c. the use of the identification means referred to in Part 3 of the Annex to this
   Circular.
4. Responsibility of the PFS
   a. All PFS referred to in this Circular must, under their responsibility, keep abreast of the updates on the list of the annual closing documents to be submitted on the homepage of the eDesk portal and must ensure that the documents are transmitted appropriately and in due time via the eDesk portal. b. The above-mentioned required documents have to be transmitted to the CSSF exclusively via the eDesk portal. After the entry into force of this Circular, the use of other means of communication in this respect will no longer be accepted by the CSSF. Luxembourg, 3 February 2022 To all specialised PFS In case of discrepancies between the French and the English texts, the French text shall prevail.

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c. Each PFS is solely responsible for all actions on the eDesk portal carried out
on its behalf by the advanced users and users (whether they are employees or representatives) linked to its eDesk account. For further questions, please contact our helpdesk (edesk@cssf.lu / +352 26 25 1 - 2414). d. The day-to-day managers of the PFS are responsible for the content and format of the file sent. In particular, they must ensure that these closing documents correspond to the official and final version. e. Finally, the day-to-day managers of the PFS are requested to ensure strict compliance with the legal and regulatory provisions relating to the filing and publication of annual accounts of the PFS. Yours faithfully, Claude WAMPACH Director Marco ZWICK Director Jean-Pierre FABER Director Françoise KAUTHEN Director Claude MARX Director General

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ANNEX

1. CREATION OF USER ACCOUNTS
   Any person connecting to the eDesk portal is free to create a user account. The creation of a user account is explained in the procedure available at:
   https://edesk.apps.cssf.lu/edesk-dashboard/dashboard/specpfs In order to make a request available on the eDesk portal on behalf of an entity, the account of the user (employee or representative) must first be linked to the entity concerned. To this end, a request to link the user to the entity concerned must be validated by an “advanced user” (cf. Part 2 of this Annex).
2. CHANGE TO THE STATUS OF “ADVANCED USER”
   Each entity concerned is required to designate one or several advanced users among its employees or representatives who will validate the users’ requests to be linked to the entity and then manage them pursuant to the procedure available at:
   https://edesk.apps.cssf.lu/edesk-dashboard/dashboard/specpfs
3. IDENTIFICATION MEANS REQUIRED TO CONNECT TO THE EDESK
   PORTAL
   Access to the eDesk portal by the users and advanced users requires the implementation of the identification means described at the following address:
   https://edesk.apps.cssf.lu/edesk-dashboard/dashboard/specpfs

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Commission de Surveillance du Secteur Financier 283, route d’Arlon L-2991 Luxembourg (+352) 26 25 1 - 1 direction@cssf.lu www.cssf.lu