Circular 1 of 2021 Calendar of Submissions

Directorate of Market Supervision and Development CIRCULAR No: 1/2021/DMSD TO : DEALERS, INVESTMENT ADVISORS, ISSUERS CC : CHIEF EXECUTIVE OFFICER CC : DIRECTOR ENFORCEMENT AND LEGAL SERVICES SUBJECT : 2021 CALENDAR FOR SUBMISSIONS DATE : 10 th MAY 2021 The circular outlines the due dates for statutory submissions pursuant to the Securities Act No.41 of 2016 continuous obligations for Dealers, Investment Advisors and Issuers for the year 2021 as indicated per category. Further note that the Commission issued a public notice on 21st January 2021 in which guidance was granted pursuant to section 4(2) of the Securities Act of No. 41 of 2016 for auditors and capital market operators from compliance with the requirement to submit annual reports within 90 days and a directive issued pursuant to section 212 of the securities Act, for submission of annual reports within 150 days. This public notice can be accessed on the Commission’s website (www.seczambia.org.zm) Capital Market Operators are cautioned that the dispensation granted therein does not waive or disregard all other statutory obligations and timelines imposed by the Companies Act and other applicable laws of Zambia. The various due dates per category have been outlined below.

1. DEALERS
   1.1 Capital Adequacy Returns

Reporting Month Due date
January 2021 10 February 2021
February 2021 10 March 2021
March 2021 12 April 2021
April 2021 10 May 2021
May 2021 10 June 2021
June 2021 12 July 2021
July 2021 10 August 2021
August 2021 10 September 2021
September 2021 10 November 2021
October 2021 10 November 2021
November 2021 10 December 2021
December 2021 10 January 2022
1.2 Secondary Bond Trading Reports
Reporting requirement Due date
Daily Trade Report Every Business Day
Monthly Consolidated Report 5 th working day after month end
1.3 Audited Financial Statements
Below are the revised due dates for the submission of audited financial statements, separate auditors report under Rule 18 and the management representation under Rule 16. Financial Year End Due date 31st December 2020 31st March 2021 31st May 2021 31st March 2021 30th June 2021 31st August 2021 30th June 2021 30th September 2021 30th November 2021 30th September 2021 31st December 2021 28th February 2022
1.4 CIS Monthly and Quarterly Returns
(i) Monthly Returns
Reporting Month Due date
January 2021 10 February 2021
February 2021 10 March 2021
March 2021 12 April 2021
April 2021 10 May 2021
May 2021 10 June 2021
June 2021 12 July 2021
July 2021 10 August 2021
August 2021 10 September 2021

September 2021 10 November 2021
October 2021 10 November 2021
November 2021 10 December 2021
December 2021 10 January 2022
(ii) Quarterly Returns
Reporting Quarter Quarter ending Due date
1 st Quarter 31st March 2021 21st April, 2021
2 nd Quarter 30th June 2021 21st July, 2021
3 rd Quarter 30th September 2021 21st October, 2021 4 th Quarter 31st December 2021 21st January, 2021 (iii) Audited Financial Statements (for Collective Investments Scheme) Below are the revised due dates for the submission of audited financial statements:
2. INVESTMENT ADVISORS*
2.1 Audited Financial Statements
The Audited Annual Financial Statements, auditors report under Rule 18 and the management representation under Rule 16, should be submitted five (5) calendar months after the end of the financial year of your institution. Financial Year End Due date 31st December 2020 31st March 2021 31st May 2021 31st March 2021 30th June 2021 31st August 2021 30th June 2021 30th September 2021 30th November 2021 30th September 2021 31st December 2021 28th February 2022 *NOTE: The Commission is in the process of developing annual and other returns to be submitted by Investment Advisers.
3. LISTED COMPANIES AND ISSUERS OF SECURITIES REGISTERED WITH
THE COMMISSION
3.1 Audited Financial Statements
Below are the revised due dates for the submission of audited financial statements. Financial Year End Due date Revised date 31st December 2020 30th April 2021 30th June 2021 31st March 2021 31st July 2021 30th September 2021 30th June 2021 31st October 2021 31st December 2021 30th September 2021 31st January 2022 31st March 2022

Financial Year End Due date
31st December 2020 31st March 2021 31st May 2021 31st March 2021 30th June 2021 31st August 2021 30th June 2021 30th September 2021 30th November 2021 30th September 2021 31st December 2021 28th February 2022
3.2 Internal Control’s Framework (GAP Analysis Reports)
The Internal Control’s Framework which has the following requirements for year 2 that is for financial years ending on or after 31st December, 2020:
(i) Submission of Gap Analysis Report to the Commission; (ii) Self-Certification in Compliance with Section 146 submitted to the Commission; Financial Year End Due date 31st December 2020 31st March 2021 31st May 2021 31st March 2021 30th June 2021 31st August 2021 30th June 2021 30th September 2021 30th November 2021 30th September 2021 31st December 2021 28th February 2022 Kindly be reminded that this is not an exhaustive list of continuing obligations. All returns should be submitted to supervision@seczambia.org.zm by the due date. The Commission reserves the right to take regulatory action against licensees that do not comply with making the above submissions within the stipulated timelines. For further queries please contact the Securities and Exchange Commission on +260 211 227012/ 222368/ 222369 or info@seczambia.org.zm. You may also contact your designated relationship manager: Mr. Abraham Alutuli (aalutuli@seczambia.org.zm) or Mr. Nonde Sichilima (nsichilima@seczambia.org.zm) Dated this 10th day of May 2021 DIRECTOR MARKET SUPERVISION AND DEVELOPMENT