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2020-10-22 | 16/9

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Amendments and Additions to the Instruction on Organizing Cash Operations in Commercial Banks and Collecting Cash and Other Valuables

The Central Bank of Uzbekistan amends the Instruction on organizing cash operations in commercial banks to redefine and regulate cash offices located outside bank buildings, including mini-banks and special cash offices. The amendments introduce specific requirements for the construction, equipment, staffing, and security of these external cash offices, including mandatory connection to technical guarding points and alarm systems. The text also updates terminology by replacing references to production associations with unitary enterprises, permits electronic processing of cash documents with biometric identification, and clarifies procedures for cash transportation and incassation services.

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Resolution of the Board of the Central Bank of the Republic of Uzbekistan, registered on October 22, 2020, registration number 3028-4

Date of Entry into Force

October 22, 2020

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[OKOB:

1.07.00.00.00 Legislation on Finance and Credit. Banking Activity / 07.19.00.00 Banking System / 07.19.02.00 Commercial Banks. Private Banks. Foreign Banks]

[TSZ:

  1. Finance / Banks and other credit institutions. Credits]

Resolution of the Board of the Central Bank of the Republic of Uzbekistan

On Amendments and Additions to the Instruction on Organizing Cash Operations in Commercial Banks and Collecting Cash and Other Valuables

[Registered by the Ministry of Justice of the Republic of Uzbekistan on October 22, 2020, registration number 3028-4]

In accordance with the Laws of the Republic of Uzbekistan "On the Central Bank of the Republic of Uzbekistan" and "On Banks and Banking Activity," the Board of the Central Bank of the Republic of Uzbekistan resolves:

  1. Amendments and additions shall be made to the [Instruction](/docs/3802293?ONDATE=02.07.2018 00#3806233) and its Appendix, approved by Resolution No. 16/21 of the Board of the Central Bank of the Republic of Uzbekistan dated April 28, 2018 (registration number 3028, June 29, 2018) (Collection of Legislation of the Republic of Uzbekistan, 2018, No. 26, Article 530), on organizing cash operations in commercial banks and collecting cash and other valuables.

  2. This resolution enters into force from the date of its official publication.

Chairman of the Central Bank M.B. NURMURATOV

Tashkent city,

September 8, 2020,

No. 16/9

APPENDIX

to the Resolution of the Board of the Central Bank of the Republic of Uzbekistan dated September 8, 2020, No. 16/9 Resolution

Amendments and Additions to the Instruction on Organizing Cash Operations in Commercial Banks and Collecting Cash and Other Valuables

  1. [Paragraph 1](/docs/3802293?ONDATE=02.07.2018 00#3806251):

be supplemented with the following third bullet point:

"cash offices organized outside the bank (branch) building — mini-bank cash office, bank services office cash office, special cash office, and all other types of cash offices;";

[third — nineteenth bullet points](/docs/3802293?ONDATE=02.07.2018 00#3806284) shall be considered, respectively, fourth — twentieth bullet points;

be supplemented with the following seventh bullet point:

"incassation service — a service for collecting, transporting, and escorting cash and other valuables belonging to business entities, as well as banks, branches, and separate divisions of banks;";

[seventh — twentieth bullet points](/docs/3802293?ONDATE=02.07.2018 00#3806322) shall be considered, respectively, eighth — twenty-first bullet points.

  1. [Paragraph 8](/docs/3802293?ONDATE=02.07.2018 00#3806471) shall be stated in the following wording:

"8. The positive opinion issued by specialists of the Head Bank regarding the construction, equipping with necessary instruments and equipment, readiness of the cash node, and equipping with software and technical means of all types of cash offices organized inside and outside the bank (branch) building for providing cash services to customers shall serve as the basis."

  1. [Paragraph 14](/docs/3802293?ONDATE=02.07.2018 00#3806517) shall be supplemented with the following bullet point:

"For the purpose of providing cash services to customers, mini-bank cash offices, bank services office cash offices, and special cash offices may also be organized outside the bank (branch) building."

  1. In [Paragraph 58](/docs/3802293?ONDATE=02.07.2018 00#3809271), the words "production association (hereinafter referred to in the text as DICHB)" shall be replaced with "unitary enterprise (hereinafter referred to in the text as DUK)".

  2. In [Paragraph 126](/docs/3802293?ONDATE=02.07.2018 00#3809844):

[second — tenth bullet points](/docs/3802293?ONDATE=02.07.2018 00#3809864) shall be deleted;

[eleventh — sixteenth bullet points](/docs/3802293?ONDATE=02.07.2018 00#3809875) shall be considered, respectively, second — seventh bullet points.

  1. In [Paragraph 133](/docs/3802293?ONDATE=02.07.2018 00#3811347), the abbreviation "DICHB" and the word "of DICHB" shall be replaced, respectively, with the abbreviation "DUK" and the word "of DUK".

  2. [Paragraph 136](/docs/3802293?ONDATE=02.07.2018 00#3811379) shall be stated in the following wording:

"136. When sewing the mouth of each bag containing coins at the State Emblem DUK Mint (hereinafter referred to in the text as Mint), fabric labels are attached. This label indicates the name of the Mint, the nominal value of the coins in the bag, the total amount, the date the coins were placed in the bag, and the code of the controller. Depending on the nominal value of the coins placed in the bags, the following colored labels are attached:

for bags containing 50 sum coins — green; for bags containing 100 sum coins — red; for bags containing 200 sum coins — yellow; for bags containing 500 sum coins — light blue."

  1. [Paragraph 146](/docs/3802293?ONDATE=02.07.2018 00#3811457) shall be stated in the following wording:

"146. The place of storage (cash vault, credit department, accounting department, and other places) of securities, guarantees and sureties, insurance policies, pledge agreements, etc., accepted by the bank for credit collateral is determined independently by banks. If credit collateral documents are stored in a place other than the bank (branch) cash vault, the Head Bank establishes the storage procedure for them.

The acceptance and delivery for storage in the cash vault of documents of property and property rights (claims) held as collateral for credit, insurance policies, and pledge agreements from the bank's own customers — is carried out on the basis of the income cash order specified in Appendix No. 6 of this Instruction, which is officially оформлен by an employee of the accounting department by placing documents in packets, sealing them, and stamping them with the bank's seal (or sealing them)."

  1. [Paragraph 155](/docs/3802293?ONDATE=02.07.2018 00#3811506) shall be stated in the following wording:

"155. Cash offices organized outside the bank (branch) building may be organized by the bank (branch) in all regions of the republic under the condition of establishing daily remote supervision over their activities.

After receiving a written positive opinion from Head Bank specialists regarding the construction and equipping of cash offices organized outside the bank (branch) building, these cash offices may begin their activities. The Head Bank shall notify the relevant territorial Main Directorate of the Central Bank in writing within 10 days, attaching one copy of this opinion."

  1. Be supplemented with paragraph 1551 of the following content:

"1551. If the activities of cash offices organized outside the bank (branch) building are terminated, the Head Bank shall notify the relevant territorial Main Directorate of the Central Bank in writing within 10 days, attaching one copy of the resolution of the bank's board."

  1. [Paragraph 156](/docs/3802293?ONDATE=02.07.2018 00#3811508) shall be recognized as having lost its force.

  2. [Paragraphs 157 — 159](/docs/3802293?ONDATE=02.07.2018 00#3811511) shall be stated in the following wording:

"157. The staffing schedule for cash offices organized outside the bank (branch) building, the number of customers served by each cash office, the volume of cash operations, and the handling of cash and other valuables (counting, sorting, wrapping, and performing cash operations) and ensuring their intact storage shall be determined by the Head Bank.

  1. The Head Bank must take all necessary measures to ensure the integrity of cash and other valuables in cash offices organized outside the bank (branch) building and the safety of cash office employees.

  2. Cash offices organized outside the bank (branch) building must be equipped with necessary technical equipment and devices for counting, sorting, wrapping, storing cash and other valuables, and performing cash operations, as well as fire and security alarm systems, to ensure normal operations.

Cash offices organized outside the bank (branch) building must be connected to a technical guarding point to which "distress" signals are sent, based on a contract concluded between the bank and the guarding service units of the National Guard of the Republic of Uzbekistan. Additionally, the guarding and fire alarm systems of cash offices organized outside the bank (branch) building must be connected to the technical guarding point after the end of the bank's working day."

  1. In [Paragraph 160](/docs/3802293?ONDATE=02.07.2018 00#3811515):

in the [first bullet point](/docs/3802293?ONDATE=02.07.2018 00#3811515), the words "Retail operations cash offices of the Bank" shall be replaced with "Cash offices organized outside the bank (branch) building";

in the [second bullet point](/docs/3802293?ONDATE=02.07.2018 00#3811516), the words "to the retail operations cash offices of the Bank" shall be replaced with "to cash offices organized outside the bank (branch) building".

  1. [Paragraphs 161 — 165](/docs/3802293?ONDATE=02.07.2018 00#3811517) shall be stated in the following wording:

"161. Cash offices organized outside the bank (branch) building may provide all types of cash services or certain types of cash services determined by the bank organizing them.

Cash services (income and expense cash operations) to business entities may be provided through mini-bank cash offices, bank services office cash offices, and special cash offices organized outside the bank (branch) building, based on the requirements of this Instruction.

In cases where the retail operations cash office of the bank (branch) also performs currency exchange operations along with other cash services, cash and other valuables in account numbers 10111 — "Cash in Operations Cash Offices" and 10103 — "Cash in Currency Exchange Branches" must be stored separately, and only the corresponding account number must be used when performing the relevant cash operations.

  1. The Head Bank may establish a limit for the remaining cash that may remain at cash offices organized outside the bank (branch) building at the end of the bank's working day. In cash offices where no limit is established, it is not permitted to leave a balance of cash and other valuables at the end of the business day (except for continuous, 24-hour operating cash offices).

  2. If cash offices organized outside the bank (branch) building are organized in the district, city, or city divided into districts where the bank (branch) is located, the excess cash and other valuables remaining above the limit in these cash offices at the end of the bank's working day, along with daily cash documents, must be handed over to the bank (branch) that organized this cash office.

In cases where cash offices organized outside the bank (branch) building are opened in another district, city, or other region of the republic, the excess cash and other valuables remaining above the limit in these cash offices at the end of the bank's working day, along with daily cash documents, must be handed over to the branch of the commercial bank that has concluded a contract with the bank (branch) in the district (city) where this cash office is located.

In this case, if the cash in the bag (sack) is recounted and the amount received is transferred to the relevant account of the bank (branch) that organized this cash office via non-cash settlement for handing over the incassation bag (sack), the evening cash office employees of the bank branch accept the incassation bag (sack).

If the cash and other valuables in the incassation bag (sack) are handed over to the bank branch cash office for storage, their acceptance is carried out in the manner specified in Chapter 8 of this Instruction.

  1. The daily cash documents of cash offices organized outside the bank building must be delivered to the bank (branch) that organized this cash office at least once a month by the employees of this cash office.

The completeness and correct official documentation of daily cash documents brought from cash offices organized outside the bank (branch) building to the bank branch must be checked by responsible employees of the bank branch.

  1. The provision of advance funds to cash offices organized outside the bank (branch) building (located in the district, city, or city divided into districts where the bank branch is located) during the bank's working day is carried out on the basis of a written order from the cashier of this cash office addressed to the head of the bank (branch).

The head of the bank (branch) reviews this order and gives instructions to the responsible employees of the accounting department to officially document the relevant documents.

The expense cash order for providing advance funds to cash offices organized outside the bank (branch) building is officially documented by an employee of the accounting department in the prescribed manner and submitted to the cash manager for execution together with the cashier's order.

After checking that the expense cash order is fully and correctly documented, the cash manager adds the amount specified in the expense cash order to the incassation bag (sack). After that, the relevant documents are documented for the incassation bag (sack), the mouth of the bag (sack) is closed, it is sealed, and it is sent to the cash office organized outside the bank (branch) building.

If cash offices organized outside the bank (branch) building are organized in another district, city, or other region of the republic, these cash offices may obtain the necessary cash and valuables from the branch of the commercial bank located in the district (city) where they are situated, based on the relevant contract."

  1. [Paragraph 168](/docs/3802293?ONDATE=02.07.2018 00#3811943) shall be stated in the following wording:

"168. The provision of advance funds to cash offices organized outside the bank building on weekends or holidays is carried out by the evening cash office of the bank (branch)."

  1. In [Paragraph 170](/docs/3802293?ONDATE=07.09.2019 00#4521419):

the [first bullet point](/docs/3802293?ONDATE=02.07.2018 00#3811515) shall be stated in the following wording:

"170. The delivery of advance funds and other valuables to cash offices organized outside the bank (branch) building, as well as the delivery of excess cash and other valuables remaining above the limit in the cash office at the end of the day, and daily cash documents to the bank (branch) or to the branch of the commercial bank in the district (city) where it is located for storage, may also be carried out under the supervision of the guarding service of the National Guard of the Republic of Uzbekistan, ensuring the safety of incassation services or bank employees and the integrity of cash and other valuables.";

in the [second bullet point](/docs/3802293?ONDATE=24.01.2019 00#4199293), the words "retail operations" shall be replaced with "organized outside the bank (branch) building".

  1. [Paragraph 171](/docs/3802293?ONDATE=03.07.2019 00#4415525) shall be stated in the following wording:

"171. Bank cash offices may be organized in the prescribed manner in the building of this entity based on a contract concluded between the bank (branch) and the business entity.

In this case, the types of cash services provided through these cash offices are specified in this contract."

  1. [Paragraph 186](/docs/3802293?ONDATE=02.07.2018 00#3907139) shall be stated in the following wording:

"186. The total sum of banknotes and coins remaining in the revolving cash office at the end of the bank's working day must be compared with the balance of cash in account 10101 — "Cash in Revolving Cash Office"."

  1. In the [fourth bullet point](/docs/3802293?ONDATE=02.07.2018 00#3907204) of paragraph 212, the [first bullet point](/docs/3802293?ONDATE=02.07.2018 00#3907216) of paragraph 215, [Appendix 21](/docs/3802293?ONDATE=02.07.2018 00#3908641), and [paragraph 8](/docs/3802293?ONDATE=02.07.2018 00#3910697) of Appendix 25, the abbreviation "DICHB" shall be replaced with the abbreviation "DUK".

  2. In [Paragraph 219](/docs/3802293?ONDATE=02.07.2018 00#3907255):

[fourth — sixth bullet points](/docs/3802293?ONDATE=02.07.2018 00#3907261) shall be deleted;

[seventh and eighth bullet points](/docs/3802293?ONDATE=02.07.2018 00#3907275) shall be considered, respectively, fourth and fifth bullet points.

  1. Be supplemented with paragraph 2201 of the following content:

"2201. The filling, documentation, and approval of all cash books (except for the book of form 161), cash journals, forms, and sheets in the bank (branch) cash network may be carried out in electronic form, observing the prescribed forms and procedures.

In this case, the bank must ensure the ability to identify each material responsible person and allow them to use only within the scope of their authority, using a special program that records the movement of cash and valuables in the cash network, which is not connected to the bank's business day program.

The automation of document circulation in the bank (branch) cash network must not create the possibility of violating the rules established in this Instruction.

Each material responsible person authorized to document, check, and sign documents in the cash network must have the opportunity to confirm the work performed by them (using their assigned electronic key or other special protected device, equipment)."

  1. [Paragraph 226](/docs/3802293?ONDATE=02.07.2018 00#3907299) shall be supplemented with the following bullet points:

"If the identification of material responsible persons based on biometric characteristics directly and integrally affects the locking or unlocking of the cash vault door, i.e., if there is no possibility of opening and closing this door only with keys, such a door equipped in this manner does not need to be sealed with a lead seal after being locked.

If the opening and closing of the bank (branch) cash vault door by identifying the biometric characteristics of material responsible persons fully meets the requirements specified in this paragraph, the tasks of ensuring the integrity of cash and valuables in the bank branch and opening/closing the cash vault door may be entrusted to the deputy head of the bank branch by the order of the chairman of the bank's board.

If the chairman of the bank's board changes, the previous order must be reviewed and updated by the newly appointed chairman of the bank's board."

  1. In [Paragraph 268](/docs/3802293?ONDATE=02.07.2018 00#3907442), the words "of DICHB" and "to DICHB" and the abbreviation "DICHB" shall be replaced, respectively, with the words "of DUK" and "to DUK" and the abbreviation "DUK".

  2. In [Paragraph 299](/docs/3802293?ONDATE=24.01.2019 00#4199341), the words "to bank cash offices" shall be replaced with "to specified addresses".

  3. [Second](/docs/3802293?ONDATE=02.07.2018 00#3907677) and [third bullet points](/docs/3802293?ONDATE=02.07.2018 00#3907679) from paragraph 306 shall be deleted.

  4. [Paragraph 326](/docs/3802293?ONDATE=02.07.2018 00#3907900) shall be stated in the following wording:

"326. The transportation of cash and other valuables between the Settlement Cash Centers of the Central Bank and commercial banks (branches) and between commercial banks is carried out on the basis of orders of the Central Bank of the Republic of Uzbekistan or its relevant territorial Main Directorates.

The transportation of cash foreign currencies and other valuables between commercial banks (branches) by incassation services is carried out on the basis of the order of the relevant structural subdivisions of the incassation services."

  1. In [Paragraph 327](/docs/3802293?ONDATE=02.07.2018 00#3907905):

in the [second bullet point](/docs/3802293?ONDATE=02.07.2018 00#3907910), the words "to the incassation department (division)" shall be replaced with "to the incassation service";

be supplemented with the following third bullet point:

"Orders for the transportation of cash foreign currencies and other valuables by incassation services are prepared in three copies: the first copy is kept at the bank sending the valuables, the second copy is kept at the bank receiving the valuables, and the third copy is kept for control at the relevant collection point of the incassation service that prepared this order.";

the [third bullet point](/docs/3802293?ONDATE=02.07.2018 00#3907912) shall be considered the fourth bullet point.

  1. [Paragraph 328](/docs/3802293?ONDATE=02.07.2018 00#3907915) shall be stated in the following wording:

"328. When the transportation of cash and other valuables is required, the sending bank must apply in writing to the Central Bank or the territorial Main Directorate of the Central Bank, or to the incassation service, taking into account whether the transportation operations are carried out within the region or inter-regionally."

  1. In [Paragraph 330](/docs/3802293?ONDATE=02.07.2018 00#3907921), the [second bullet point](/docs/3802293?ONDATE=02.07.2018 00#3907963) of paragraph 338, the [fourth bullet point](/docs/3802293?ONDATE=02.07.2018 00#3908014) of paragraph 349, and the [first bullet point](/docs/3802293?ONDATE=02.07.2018 00#3908017) of paragraph 351, the words "Central Bank" shall be replaced with "Central Bank, commercial bank with an incassation service, or incassation service".

  2. [Paragraph 331](/docs/3802293?ONDATE=02.07.2018 00#3907923) shall be stated in the following wording:

"331. Material responsible persons of the sending bank hand over cash and other valuables to the incassator brigade in the room in front of the cash vault based on the order of the Central Bank, commercial bank with an incassation service, or incassation service, and the expense cash order signed by the bank head, chief accountant, and cash manager. The expense cash order must indicate the number and date of the order of the Central Bank, commercial bank with an incassation service, or incassation service regarding the delivery of cash and other valuables to the specified location, and the initials and serial numbers of service certificates of the incassator brigade members must be recorded on the back of the expense cash order.

The sending bank must ensure that the incassation employees receive the amount of cash and other valuables specified in the order of the Central Bank, commercial bank with an incassation service, or incassation service on time and in full."

  1. In [Paragraph 332](/docs/3802293?ONDATE=02.07.2018 00#3907927), the words "of the Central Bank" shall be replaced with "of the Central Bank, commercial bank with an incassation service, or incassation service".

  2. The [sixth bullet point](/docs/3802293?ONDATE=02.07.2018 00#3907951) of paragraph 337 shall be stated in the following wording:

"the second copy is attached to the daily cash documents of the sending bank together with the expense cash order, the incassation service's power of attorney, and the relevant order of the Central Bank, commercial bank with an incassation service, or incassation service;"

  1. [Appendices 33 — 35](/docs/3802293?ONDATE=02.07.2018 00#3912100) shall be recognized as having lost their force.

(National Database of Legislation of the Republic of Uzbekistan, October 22, 2020, 10/20/3028-4/1407)

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This document amends: Guidelines on Organizing Cash Operations in Commercial Banks and Collecting Cash and Other Valuables

Source: Central Bank of the Republic of Uzbekistan — original document · Summary generated with machine assistance and reviewed before publication; the authoritative text is the regulator's original document. How RegAlert works

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