Application for Renewal of Licence under the Microfinance Act, No. 6 of 2016

Annexure
Application for Renewal of Licence under the Microfinance Act, No. 6 of 2016 Instructions

1. All applications should be type written or written in clear block letters
2. Every page of the completed application including annexures should be initialed by at
   least two directions
3. Completed application signed by all members of the board of directors of the applicant
   company along with the other required documents should be submitted to:
   The Director
   Department of Supervision of Non-Bank Financial Institutions Central Bank of Sri Lanka No. 30, Janadhipathi Mawatha Colombo 01 Sri Lanka

To: The Monetary Board of the Central Bank of Sri Lanka Central Bank of Sri Lanka Colombo 01. ………………………………………………………………………………………………… (Name of the Company) of ………………………………………………………………………………………………… ………………………………………………………………………………………………… (Address) Do hereby apply to the Monetary Board of the Central Bank of Sri Lanka for a licence in terms of the provision of the Microfinance Act, No. 6 of 2016. The following information and documents are furnished in support of the application.

1. General Information of the Company
   1.1. Address of the Head/Administrative Office (if different from the registered address):
   1.2. Company Secretary:
   1.3. Address of the Company Secretary:
   1.4. Auditors (External)
   1.4.1. Name of the Auditor, Address and contact Details:
   1.4.2. Whether any of the partners/directors of the audit firm is a shareholder of the
   company, (if yes, give details):
   1.4.3. Audit fees paid for last financial year:
   1.4.4. Whether the auditor supplies any other service to the company or has had any
   other transaction with the Company during the immediately preceding year, (if yes, give details):
   1.4.5. Whether any financial accommodation is granted to the audit firm or a
   partner/director of the firm or a close relative of the auditor. (if yes, give details).
   1.5. No. of Business Places:
   1.6. No. of Employees:
   1.7. Core Capital of the Company (Annexure I)

1.8. Asset Quality (Annexure II)
1.9. Lending Rates (Annexure III)
1.10. Documents to be submitted with the application
1.10.1. All members of the board of directors and the Chief Executive Officer/General
Manager of the applicant company shall submit an affidavit and a declaration as in Annexure IV and Annexure V, respectively.
1.10.2. The Annual Business Expansion Plan for the forthcoming calendar year.
1.10.3. A letter of confirmation from the external auditor on the availability of
minimum core capital as at end of the month immediately preceding the month in which the application is made We declare that the particulars in this application have been verified and are complete in all respects, and that the information is to our knowledge and belief true and accurate. For and on behalf of ………………………………………………………………………………………………….. (Company) Names of Directors Signatures 1. 2. 3. 4. 5. 6. 7. 8. 9. Date:………………………………………. Common Seal of the Company

Annexure I
Core Capital of the Company
As per the audited accounts for the immediately preceding financial year and as at the end of the month immediately preceding the month in which the application is made. Item As at …………... As at …………. (a) Issued and fully paid ordinary shares (issued for cash) (b) Issued and fully paid non-cumulative non￾redeemable preference shares (issued for cash) (c) Statutory reserves (d) General reserves (e) Retained profit or (loss) as shown in last audited statement of accounts (f) Unpublished current year’s profit/(loss) (g) Core capital (from (a) to (f))

Annexure II
Asset Quality
Loan Type
Performing Loans Non-Performing Loans
Total
No Arrears 61-120 days in
Arrears
121 - 180 days in
Arrears
181 - 360 days in
Arrears
Over 360 days in
Arrears
No. of
Accounts
Outstanding
(Rs.’000)
No. of
Accounts
Outstanding
(Rs.’000)
No. of
Accounts
Outstanding
(Rs.’000)
No. of
Accounts
Outstanding
(Rs.’000)
No. of
Accounts
Outstanding
(Rs.’000)
No. of
Accounts
Outstanding
(Rs.’000)
Total

Annexure III
Lending Rates
Loan Type
Lending Rates (Range/Annual) Default
Charges
Less than 12
Months
12 Months
24 Months
Over 24
Months
%
Amount
(Rs.000)

Annex IV
Format of the affidavit to be submitted by directors, the Chief Executive Officer/General Manager Affidavit I,……………………………………………………………………….(full name) holder of National Identity Card No./Passport No………………………….of ……………………………………………………………………………(address) being a Buddhist/Hindu/Christian/Catholic/Muslim do hereby solemnly, sincerely and truly declare and affirm/make oath and state1 as follows:

1. I am the affirmant / deponent above named.
2. I am a / the………………………………………….(designation)
   of……………………………………………………….(name of the company).
3. I affirm/ state that I am not being subjected to any investigation or inquiry in respect
   of a fraud, deceit, dishonesty or other similar criminal activity, conducted by the police, any regulatory or supervisory authority, professional association, commission of inquiry, tribunal, or any other body, established by law, in Sri Lanka or abroad;
4. I affirm/ state that I have not been found by any regulatory or supervisory authority,
   professional association, commission of inquiry, tribunal, or any other body established by law, in Sri Lanka or abroad, that I have committed or have been connected with the commission of any act which involves of fraud, deceit, dishonesty or other similar criminal activity or non-compliance with any statute or rules, regulations, directions or determinations issued thereunder;
5. I affirm/ state that I am not being subject to court proceedings or have been convicted
   by any court for an offence involving an act of fraud, deceit, dishonesty or other similar criminal activity;
6. I affirm/ state that I have not been convicted by any court for an offence involving
   moral turpitude;
7. I affirm/ state that I have not been declared an undischarged insolvent or a bankrupt,
   by any court in Sri Lanka or abroad;
8. I affirm/ state that I have not failed to satisfy any judgment or order of any court to
   repay a debt;
9. I affirm/ state that I have not been removed or suspended by a regulatory or
   supervisory authority from serving as a director, chief executive officer or other officer in any corporate body in Sri Lanka or abroad;
10. I affirm/ state that I have not been declared by a court of competent jurisdiction to be
    of unsound mind;
11. I affirm/ state that I am not a chief executive officer, director or holding any other
    position of authority in any licensed bank or a non-bank financial institution; (i) whose licence or business has been cancelled or suspended on grounds of regulatory concerns; or

(ii) which has been wound up or is being wound up or which is being compulsorily liquidated whether in Sri Lanka or abroad.
12. I affirm/ state that I am not a director or an employee of another licensed microfinance
company.
The averments contained herein ) were read over to the affirmant/ ) deponent who having understood ) the contents hereof and having ) accepted same as true, affirmed/ ) swore to and placed his/her ) signature before me at ……………...) on this ………day of…………. ) Before me

JUSTICE OF THE PEACE /
COMMISSIONER FOR OATHS
Note:

• Delete inapplicable words.
  Christians and Catholics must make oath and state and Buddhists, Hindus, Muslims and persons following any other religion must declare and affirm. Affix Stamps as Applicable

Annex V
Name of the company: …………………………………………
Declaration to be submitted by directors/ Chief Executive Officer/General Manager (with enclosures as appropriate as of ………………….)

1. Personal Details
   1.1 Full name: ……………………………………………………………………………
   1.2 National Identity Card Number: ……………………………………………………
   1.3 Passport Number: ……………………………………………………………………
   1.4 Date of birth: …………………………………………………………………………
   1.5 Permanent address: …………………………………………………………………
   1.6 Present address: ………………………………………………………………………

2. Appointment to the company
   2.1 Date of appointment to the board / present position: ……………………………….
   2.2 Designation: …………………………………………………………………………
   2.3 Local or expatriate: ……………………………………………………………… …
   2.4 Annual remuneration (with details): …………………………………………… …
   2.5 Annual value of benefits derived by director or Chief Executive Officer/General Manager
   and/or his/her family from company assets.
   (Example by use of company land, building, vehicles, etc.).
   2.6 Expenses borne by the company on account of the maintenance of assets referred to in 2.5
   or for reimbursement of any expenses (credit card bills, utility bills etc.)
   2.7 Purchased value and book value of such assets and the location of immovable assets.

3. Personal Details of Relatives
   3.1 Full name of spouse:…………………………………………………………………
   3.2 National Identity Card Number: ……………………………………………………..
   3.3 Passport Number: ……………………………………………………………………
   3.4 Details of dependent children: ………………………………………………………
   Full name NIC No. Passport No.
   3.4.1
   3.4.2
   3.4.3

4. Shareholdings in Licensed Microfinance Companies, their Related Companies
   or any other financial institution
   Share ownerships in Licensed Microfinance Companies, their subsidiaries and associates, if any, presently held:
   Name of the institution No. of shares Percentage of holding

5. Business Transactions
   Any business transaction the director or Chief Executive Officer /General Manager presently has with the applicant company, its subsidiaries or associates (if any) and other financial institutions. Name of the institution Nature of transaction Amount as at dd/mm/yyyy (Rs. mn) Loan Classification (performing/ non￾performing) Collateral Limit Outstanding Type Value (Rs. mn.)

6. Any other explanation/information with regard to the information furnished
   above

DECLARATION:
I confirm that the above information is to the best of my knowledge and belief true and complete. I undertake to keep the Company and the Director, Department of Supervision of Non-Bank Institutions of the Central Bank of Sri Lanka duly informed, as soon as possible, of all events, which take place subsequently, which is relevant to the information provided above. I state that I am not prevented by any Statute from being appointed to the above post. Date: …………… ……………………………………………………………… Signature of director / chief executive officer/general manager TO BE COMPLETED BY THE CHAIRMAN OF THE BOARD OF DIRECTORS Any other explanation/information in regard to the information furnished above and other information considered relevant for assessing the suitability of the director/Chief Executive Officer/General Manager or person selected for such appointment. Date: …………… ……………………………………………………………… Signature of the Chairman of the Board of Directors