RegAlert

Rule · BRB · 1 Oct 2024

Circular Annex 9

capital
disclosure

The regulatory authority issued Circular Annex 9 to establish standardized accounting frameworks and prudential ratios for microfinance institutions. It mandates detailed reporting structures for balance sheets, income statements, cash flows, and off-balance sheet commitments, while defining precise calculation methodologies for liquidity, solvency, and risk concentration limits. The document sets mandatory minimum and maximum thresholds for key financial metrics, including a 20% immediate liquidity ratio, a 100% medium-to-long-term funding coverage ratio, and strict caps on single-borrower and internal lending exposures.

BurundiBanque de la Republique du Burundi

Annex 1: Balance Sheet

Assets

Class 1: Financial transactions with financial institutions and other partners

  • 10 - Cash
    • 101 - Cash on hand

Class 2: Transactions with members, clients, and beneficiaries

  • 11 - Demand deposits

    • 111 - Central bank
    • 1112 - Commercial banks
    • 1113 - Microfinance institutions
    • 1114 - Other financial institutions

  • 112 - Time deposits

    • 1121 - Central bank
    • 1122 - Commercial banks
    • 1123 - Microfinance institutions
    • 1124 - Other financial companies

  • 12 - Collectible items

  • 14 - Loans to financial institutions

    • 141 - Short-term loan
    • 142 - Medium-term loan
    • 143 - Long-term loans
    • 146 - Accrued interest

  • 18 - Internal transfer

Class 3: Miscellaneous operations

  • 21 - Loans to the economy

    • 211 - Loans from non-earmarked resources
    • 214 - Loans from earmarked resources

  • 26 - Accrued interest on loans

    • 261 - Accrued interest on loans from non-earmarked resources
    • 262 - Accrued interest on loans from earmarked resources
    • 263 - Accrued interest on restructured or rescheduled loans

  • 30 - Inventory

  • 31 - Other debtors

  • 32 - Liaison accounts

  • 35 - Advances and loans to staff and management

    • 351 - Staff: salary advances
    • 352 - Staff – Overdraft
    • 353 - Staff – Loans
    • 354 - Management – Loans

  • 36 - Accrued interest on loans to staff and management

  • 38 - Receivables to be collected

    • 381 - Business credits and loans
    • 382 - Income receivable

  • 363 - Other asset regularization accounts

Class 4: Fixed Assets

  • 40 - Financial fixed assets

    • 401 - Deposits and guarantees paid
    • 408 - Other financial fixed assets

  • 41 - Work in progress

    • 411 - Advances paid on intangible fixed assets
    • 412 - Advances paid on tangible fixed assets

  • 42 - Intangible fixed assets

    • 421 - Setup costs
    • 428 - Other intangible fixed assets

  • 43 - Tangible fixed assets

    • 431 - Land and land improvements
    • 432 - Buildings
    • 433 - Leasehold improvements
    • 434 - Equipment and furniture
    • 435 - Vehicles

  • 438 - Other tangible fixed assets

Total assets

Liabilities

Class 1: Cash and financial transactions with financial institutions and other partners

  • 13 - Borrowings

    • 131 - Short-term borrowings, bank overdraft
    • 132 - Medium-term borrowings
    • 133 - Long-term borrowings
    • 136 - Accrued interest on borrowings

  • 16 - Received but unutilized resources

    • 161 - Revaluation difference
    • 162 - Received investment resources not yet utilized

  • 18 - Internal transfer

Class 2: Transactions with members, clients, and beneficiaries

  • 22 - Demand deposits

    • 221 - Demand deposits
    • 223 - Savings accounts

  • 224 - Time deposits

    • 223 a - Amounts available for withdrawal
    • 224 b - Amounts not available for withdrawal

  • 225 - Other deposits

Class 3: Miscellaneous operations

  • 26 - Liaison accounts

  • 31 - Other creditors

    • 331 - Social security, INSS
    • 332 - Health insurance values
    • 333 - Salaries due
    • 334 - Dividends to be distributed
    • 335 - Other miscellaneous creditors

  • 37 - Expenses to be paid

    • 371 - Income received in advance
    • 372 - Other liability regularization accounts

Class 6: Equity or reserve-type funds

  • 50 - Provisions for risks and similar items

    • 511 - Security fund
    • 512 - Self-insurance fund

  • 56 - Result for the period

Total liabilities

Annex 2: Off-balance sheet commitments

Descriptions

  • 90 - Commitments given

    • 901 - Financing commitments given to financial institutions
      • 9011 - Financing commitments given to members, clients, and beneficiaries
      • 9012 - Guarantee or signature commitments
    • 902 - Guarantee commitments to financial institutions
      • 9021 - Guarantee or signature commitments for members, clients, and beneficiaries
      • 9022 - Guarantee or signature commitments for members, clients, and beneficiaries
    • 908 - Other commitments given

  • 91 - Commitments received

    • 911 - Financing commitments received from financial institutions
      • 9111 - Financing commitments received from members, clients, and beneficiaries
      • 9112 - Guarantee commitments for financial institutions
    • 912 - Guarantee commitments received from financial institutions
      • 9121 - Guarantee or signature commitments received from members, clients, and beneficiaries
      • 9122 - Guarantee or signature commitments received from members, clients, and beneficiaries

Total

Annex 3: Income Statement

Income

  • 70 - Interest income

    • 701 - Interest income on transactions with financial institutions
    • 702 - Interest income on performing loans
    • 703 - Interest income on earmarked loans

  • 71 - Commissions on financial transactions

    • 711 - Loan file commissions
    • 712 - Account maintenance fees

  • 718 - Other service fee commissions

  • 72 - Other financial and non-financial income

    • 721 - Net income on financial fixed assets
    • 722 - Net income on disposal of fixed assets
    • 723 - Membership fees
    • 728 - Other financial income

  • 73 - Grants

    • 731 - Operating grants
    • 732 - Balancing grants

  • 74 - Exceptional income

    • 741 - Collections on written-off loans
    • 748 - Other exceptional income

  • 75 - Reversal of depreciation and provisions

    • 751 - Reversal of depreciation
    • 752 - Reversal of provisions

Total income

Expenses

  • 60 - Interest expenses

    • 601 - Interest expenses on transactions with financial institutions
    • 602 - Interest expenses on transactions with members, clients, and beneficiaries

  • 608 - Other interest expenses

  • 61 - Commissions incurred on financial transactions

    • 611 - Commissions on received financing commitments
    • 612 - Commissions on received guarantees

  • 618 - Other commissions

  • 62 - Other financial expenses

    • 621 - Bank account charges
    • 622 - Legal costs related to credit operations

  • 63 - General operating expenses

    • 630 - Purchase of supplies
    • 631 - Inventory changes
    • 632 - Transport and travel
    • 633 - Rent
    • 634 - Maintenance and repairs
    • 635 - Insurance premiums
    • 636 - Advertising and public relations
    • 637 - Communication costs
    • 638 - Fees and external services
    • 639 - Other general operating expenses

  • 64 - Taxes and levies

    • 641 - Taxes and levies
    • 642 - Tax penalties and fines

  • 65 - Personnel

    • 651 - Staff remuneration
    • 652 - Social charges

  • 66 - Other expenses

    • 661 - Losses on loans and other receivables
    • 662 - Net losses on disposal of fixed assets
    • 663 - Miscellaneous expenses

  • 68 - Depreciation and provision charges

    • 681 - Depreciation charges
    • 682 - Provision charges

  • 69 - Income tax

Total expenses
Net result

Annex 4: Cash Flow Statement

Items

  • 1 - Net cash flow from operating activities

    • 1.1 - Cash received from banking operations (excluding investment portfolio income)
    • 1.2 - Cash paid for banking operations
    • 1.3 - Deposits (Withdrawals from deposits with other banking and financial institutions)
    • 1.4 - Loans and advances (Repayment of loans and advances granted to clients, staff, and management)
    • 1.5 - Deposits (Withdrawals from client deposits)
    • 1.6 - Investment securities
    • 1.7 - Payments to staff and other creditors
    • 1.8 - Other cash flows from operations
    • 1.9 - Income taxes

  • 2 - Net cash flow from investing activities

    • 2.1 - Cash received from interest and dividends on investments
    • 2.2 - Acquisitions | Disposals of investment portfolio
    • 2.3 - Acquisitions | Disposals of fixed assets

  • 3 - Net cash flow from financing activities

    • 3.1 - Capital issuance
    • 3.2 - Borrowing issuance
    • 3.3 - Repayment | Decrease in special resources
    • 3.4 - Increase | Decrease in special resources
    • 3.5 - Dividends paid

  • 4 - Net change in cash and cash equivalents during the period (1+2+3)

  • 5 - Cash and cash equivalents at the beginning of the period

  • Cash and cash equivalents at the end of the period (4+5)

Annex 5: Changes in Equity

Descriptions

  • Provisions for risks or reserve-type
  • Security fund
  • Self-insurance fund
  • Other earmarked funds
  • Grants for fixed assets
  • Grants for credit funds
  • Retained earnings (credit balance)
  • Legal reserve
  • Statutory reserves
  • Revaluation difference
  • Other reserves
  • Paid-up subscribed capital
  • Unpaid subscribed capital
  • Capital premiums
  • Endowment fund
  • Result for the period

Total

Annex 6: Maturity Analysis of Assets and Liabilities

Maturity of assets and liabilities

Assets (A) = (I + II)

    1. Balance Sheet
    • Cash on hand
    • Demand deposits (balances with the Central Bank and financial institutions)
    • Time deposits (balances with the Central Bank and financial institutions)
    • Loans to financial institutions
    • Collectible items
    • Other receivables
    • Internal transfer
    • Performing and monitored loans
    • Advances and loans to staff and members of management bodies
    • Regularization accounts
    • Other debtors
    • Other assets

  • II. Off-balance sheet

    • Financing and guarantee commitments given

Liabilities (B) = (III + IV)

  • III. Balance Sheet

    • Borrowings from financial institutions
    • Demand deposits (from clients or customers)
    • Time deposits from members or clients
    • Savings accounts of members or clients
    • Guarantee deposits on granted credit
    • Other deposits from members or clients

  • IV. Off-balance sheet

    • Financing and guarantee commitments received

Difference (C) = (A - B)

Annex 7: Calculation of Immediate Liquidity Ratio

Immediate liquidity ratio

Realizable and available value (A)

  • 10 - Cash
  • 111 - Demand deposits
  • 112 - Time deposits maturing in less than 30 days
  • 141 - Loans to financial institutions maturing in less than 30 days
  • (21+212) Performing short-term loans maturing in less than 30 days
  • 35 - Advances and Loans to staff, management, and members of management bodies maturing in less than 30 days

Payable liabilities (B)

  • 221 - Demand deposits from members or clients
  • 222 - Time deposits from members or clients maturing in less than 30 days
  • 223 - Savings accounts of members or clients maturing in less than 30 days
  • 224 - Guarantee deposits on granted loans maturing in less than 30 days
  • 225 - Other deposits from members or clients maturing in less than 30 days
  • 13 - Borrowings from financial institutions maturing in less than 30 days

Standard

Immediate liquidity ratio = A / B (%) Min. 20%

Annex 8: Monthly Breakdown of Loans by Term and Rate

Short-term loans (≤ 1 year) (A)

  • 2111 - Performing loans from non-earmarked resources
  • 2112 - Performing loans from earmarked resources
  • 2131 - Restructured or rescheduled loans
  • 2141 - Earmarked resource loans in arrears
  • 2142 - Non-earmarked resource loans in arrears
  • 291 - Provisions for loans from non-earmarked resources
  • 291 - Provisions for loans from earmarked resources

Medium-term loans (> 1 year ≤ 3 years) (B)

  • 2112 - Performing loans from non-earmarked resources
  • 2112 - Performing loans from earmarked resources
  • 2131 - Restructured or rescheduled loans
  • 2141 - Earmarked resource loans in arrears
  • 2142 - Non-earmarked resource loans in arrears
  • 291 - Provisions for loans from non-earmarked resources
  • 291 - Provisions for loans from earmarked resources

Long-term loans (> 3 years) (C)

  • 2112 - Performing loans from non-earmarked resources
  • 2112 - Performing loans from earmarked resources
  • 2131 - Restructured or rescheduled loans
  • 2141 - Earmarked resource loans in arrears
  • 2142 - Non-earmarked resource loans in arrears
  • 291 - Provisions for loans from non-earmarked resources
  • 291 - Provisions for loans from earmarked resources

Total net loan portfolio = A+B+C

Annex 9: Monthly Breakdown of Borrowings and Deposits by Term and Rate

Monthly breakdown of borrowings and deposits by term and rate

13 - Financial borrowings

  • ≤ 1 month

  • 1 month ≤ 3 months

  • 3 months ≤ 6 months

  • 6 months ≤ 1 year

  • 1 year ≤ 2 years

  • 2 years ≤ 5 years

  • 5 years

2211 - Demand deposits from individuals

  • ≤ 1 month

  • 1 month ≤ 3 months

  • 3 months ≤ 6 months

  • 6 months ≤ 1 year

  • 1 year ≤ 2 years

  • 2 years ≤ 5 years

  • 5 years

2212 - Demand deposits from solidarity groups

  • ≤ 1 month

  • 1 month ≤ 3 months

  • 3 months ≤ 6 months

  • 6 months ≤ 1 year

  • 1 year ≤ 2 years

  • 2 years ≤ 5 years

  • 5 years

2213 - Demand deposits from legal entities

  • ≤ 1 month

  • 1 month ≤ 3 months

  • 3 months ≤ 6 months

  • 6 months ≤ 1 year

  • 1 year ≤ 2 years

  • 2 years ≤ 5 years

  • 5 years

2221 - Time deposits from individuals

  • ≤ 1 month

  • 1 month ≤ 3 months

  • 3 months ≤ 6 months

  • 6 months ≤ 1 year

  • 1 year ≤ 2 years

  • 2 years ≤ 5 years

  • 5 years

2222 - Time deposits from solidarity groups

  • ≤ 1 month

  • 1 month ≤ 3 months

  • 3 months ≤ 6 months

  • 6 months ≤ 1 year

  • 1 year ≤ 2 years

  • 2 years ≤ 5 years

  • 5 years

2223 - Time deposits from legal entities

  • ≤ 1 month

  • 1 month ≤ 3 months

  • 3 months ≤ 6 months

  • 6 months ≤ 1 year

  • 1 year ≤ 2 years

  • 2 years ≤ 5 years

  • 5 years

223 - Savings accounts

  • ≤ 1 month

  • 1 month ≤ 3 months

  • 3 months ≤ 6 months

  • 6 months ≤ 1 year

  • 1 year ≤ 2 years

  • 2 years ≤ 5 years

  • 5 years

224 - Guarantee deposits on granted credit

  • ≤ 1 month

  • 1 month ≤ 3 months

  • 3 months ≤ 6 months

  • 6 months ≤ 1 year

  • 1 year ≤ 2 years

  • 2 years ≤ 5 years

  • 5 years

226 - Other Deposits

  • ≤ 1 month

  • 1 month ≤ 3 months

  • 3 months ≤ 6 months

  • 6 months ≤ 1 year

  • 1 year ≤ 2 years

  • 2 years ≤ 5 years

  • 5 years

Total borrowings and deposits

Annex 10: Calculation of Short-term Liquidity Ratio (3 months)

Short-term liquidity ratio (3 months)

Realizable and available value (A)

  • 10 - Cash
  • 111 - Demand deposits
  • 112 - Time deposits maturing in less than 3 months
  • 141 - Loans to financial institutions maturing in less than 3 months
  • (21+212) Performing short-term loans maturing in less than 3 months
  • 35 - Advances and Loans to staff, management, and members of management bodies maturing in less than 3 months

Payable liabilities (B)

  • 221 - Demand deposits from members or clients
  • 222 - Time deposits from members or clients maturing in less than 3 months
  • 223 - Savings accounts of members or clients maturing in less than 3 months
  • 224 - Guarantee deposits on granted loans maturing in less than 3 months
  • 225 - Other deposits from members or clients maturing in less than 3 months
  • 13 - Borrowings from financial institutions maturing in less than 3 months

Standard

Short-term liquidity ratio (3 months) = A / B (%) Min. 20%

Annex 11: Calculation of Total Equity

Total equity

Core equity (A)

  • A.1 Positive elements

    • 53 - Retained earnings (credit balance)
    • 54 - Reserves
      • 5511 - Paid-up subscribed capital
      • 552 - Capital premiums

  • A.2 Negative elements

    • 42 - Net intangible fixed assets
    • Retained earnings (debit balance)

Supplementary equity (B)

  • 13 - Borrowings from financial institutions with a term over 5 years
  • 50 - Provisions for risk or reserve-type
  • 51 - Earmarked funds
  • 52 - Investment grants

Total equity = A + B

Annex 12: Calculation of Solvency Ratio

Solvency ratio

Core equity (A)

  • 10 - Cash

Balance sheet assets and given off-balance sheet commitments weighted for credit risk (C)

  • C.1 Elements weighted at 0%

    • 908 - Credit guarantees in favor of public administration
    • C.2 Elements weighted at 20%
      • Balances and receivables from credit institutions located in Burundi
      • Balances and receivables from microfinance institutions located in Burundi

  • C.3 Elements weighted at 50%

    • Internal transfer
    • Finance lease contract

  • C.4 Elements weighted at 100%

    • Receivables from clients
    • Loans to financial institutions (credit institutions and microfinance institutions) located in Burundi
    • Receivables (credit institutions and microfinance institutions)
    • Financial investments excluding securities issued by the State
    • Other debtors excluding amounts due from the State

  • C.5 Elements weighted at 100%

    • Inventory
    • Asset regularization accounts
    • Liaison account
    • Advances and loans to staff and Management
    • Miscellaneous values and uses

  • C.6 Elements weighted at 100%

    • Net fixed assets

  • C.7 Elements weighted at 100%

    • Financing commitments to clients (net of provisions and guarantee deposits)
    • Credit disposals and guarantees given to clients
    • Values and securities given as collateral

  • C.8 Elements weighted at 100%

    • Signature commitments, given

Eligible guarantees (2)

  • 10 - Cash
  • 908 - Credit guarantees in favor of public administration
  • Balances and receivables from credit institutions located in Burundi
  • Balances and receivables from microfinance institutions located in Burundi

Net amounts (3) = (1) - (2)

  • 0%
  • 0%
  • 20%
  • 20%
  • 50%
  • 50%
  • 100%
  • 100%
  • 100%
  • 100%
  • 100%
  • 100%

Weights in % (4)

  • 0%
  • 0%
  • 20%
  • 20%
  • 50%
  • 50%
  • 100%
  • 100%
  • 100%
  • 100%
  • 100%
  • 100%

Weighted risks (3) * (4)

  • Min. 10%
  • Min. 12%

Standard for core solvency ratio

Core solvency ratio = C / A (%)

Overall solvency ratio

Overall solvency ratio = C / B (%)

Annex 13: Calculation of the Risk Limitation Ratio for Institutional Exposure

Risk limitation ratio for institutional exposure

Risks borne by an institution (A)

  • A.1 Positive elements

    • 21 - Loans to the economy (gross amount)
    • 35 - Advances and Loans to staff, management, and members of management bodies
    • Equity securities

  • A.2 Negative elements

    • 90 - Commitments given by signature

Resources (B)

  • 22 - Deposits from members, clients, and beneficiaries
  • 13 - Borrowings from financial institutions
  • 16 - Received but unutilized resources

Standard

Risk limitation ratio for institutional exposure = A / B (%) Max. 200%

Annex 14: Establishment of the General Reserve

Establishment of the general reserve

Base (A)

  • Net surplus for the period
  • Retained earnings (debit balance)

Amount allocated to the general reserve (B)

Standard

Establishment of the general reserve = A / B (%) Min. 20%

Annex 15: Limitation of Risks Taken on a Single Borrower

Risk limitation ratio for a single borrower

Loans and signature commitments given to the largest borrower (gross amount) (A)

Core equity (B)

  • B.1 Positive elements

    • 53 - Retained earnings (credit balance)
    • 54 - Reserves
      • 5511 - Paid-up subscribed capital
      • 552 - Capital premiums

  • B.2 Negative elements

    • 42 - Net intangible fixed assets
    • Retained earnings (debit balance)

Equity stakes over one year held in MFIs, CIs, or other financial institutions

Standard

Risk limitation ratio for a single borrower = A / B (%) Max. 5%

Annex 16: Calculation of the Ratio Limiting Loans to Management Body Members and IMF Staff

Ratio limiting loans to management body members and IMF staff

Loans and signature commitments to management body members and staff (A)

Core equity (B)

  • B.1 Positive elements

    • 53 - Retained earnings (credit balance)
    • 54 - Reserves
      • 5511 - Paid-up subscribed capital
      • 552 - Capital premiums

  • B.2 Negative elements

    • 42 - Net intangible fixed assets
    • Retained earnings (debit balance)

Equity stakes over one year held in MFIs, CIs, or other financial institutions

Standard

Ratio limiting loans to management body members and staff = A / B (%) Max. 20%

Annex 17: Calculation of the Ratio for Covering Medium and Long-term Uses with Stable Resources

Ratio for covering medium and long-term uses with stable resources

Long-term resources (A)

  • A.1 Positive elements

    • Borrowings with a term over one year
    • Time deposits over one year from members, clients, and beneficiaries (analysis of account 222)
    • Other deposits received with a term over one year
    • 50 - Provisions for risks or reserve-type
    • 51 - Earmarked funds
    • 52 - Investment grants
    • 53 - Retained earnings (credit balance)
    • 54 - Reserves
      • 5511 - Paid-up subscribed capital
      • 552 - Capital premiums

  • A.2 Negative elements

    • Supplementary provisions to be established
    • Deficit result

Medium and long-term uses (B)

  • Balances with financial institutions over one year
  • Loans over one year to financial institutions
  • Performing medium and long-term loans
  • Other debtors over one year
  • Net financial fixed assets
  • Net intangible fixed assets
  • Net tangible fixed assets
  • Work in progress

Standard

Ratio for covering medium and long-term uses with stable resources = A / B (%) Min. 100%

Annex 18: Financing Method for Fixed Assets

Financing method for fixed assets

Net fixed assets less net fixed assets (A)

  • Net fixed assets
  • Net intangible fixed assets

Total equity (B)

  • B.1 Positive elements

    • 53 - Retained earnings (credit balance)
    • 54 - Reserves
      • 5511 - Paid-up subscribed capital
      • 552 - Capital premiums

  • B.2 Negative elements

    • 42 - Net intangible fixed assets
    • Retained earnings (debit balance)

Equity stakes over one year held in MFIs, CIs, or other financial institutions

  • 13 - Borrowings from financial institutions with a term over 5 years
  • 50 - Provisions for risk or reserve-type
  • 51 - Earmarked funds
  • 52 - Investment grants

Standard

Financing method for fixed assets = A / B (%) Max. 80%

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