Circular Letter No. 2.909

CIRCULAR LETTER No. 002909 ------------------------ Clarifies the procedures to be observed for the monthly remittance of information relating to clients, within the scope of the Central Credit Risk system. Having regard to the provisions of Resolution No. 2.390, of 22 May 1997, and Circular No. 2.977, of 6 April 2000, we clarify that: I - the operations for which clients are responsible, including financial institutions, other institutions authorized to operate by the Central Bank of Brazil and consortium administrators, to be considered for the purposes of providing the information referred to in art. 1 of Circular No. 2.977, of 2000, are those contained in the Analytical Balance Sheet, document No. 1 of the Chart of Accounts for Institutions of the National Financial System - COSIF, CADOC 4010, recorded in the following subgroup, account titles and subheadings: CODE BREAKDOWN OF SUBGROUP/TITLES/SUBHEADINGS 3.0.1.30.30-4 Beneficiaries of Guarantees Provided - Non-Financial Individuals or Legal Entities 3.0.1.30.90-2 Beneficiaries of Guarantees Provided - Others 3.0.1.90.00-7 Beneficiaries of Other Co-obligations 3.0.9.60.00-0 Credits Written Off as Loss 3.1.0.00.00-0 CLASSIFICATION OF THE CREDIT PORTFOLIO; II - credit operations, leasing and/or other operations with characteristics of granting credit must be reported at their book value in the manner defined in item 13 of Circular Letter No. 2.899, of 1 March 2000, observing that for leasing operations the book value must correspond to the present value of the contractual considerations, using the internal rate of return of each contract in the manner provided for in Circular No. 1.429, of 20 January 1989; III - advances on exchange contracts, except transactions with financial institutions, must be reported plus their respective income receivable; IV - in the fields credits written off as loss in the last 12 months and credits written off as loss for more than 12 months, the amounts written off against provision in the last 12 months and in a period exceeding 12 months, respectively, must be reported in relation to the base date of the document; V - assumed co-obligations must have their risk category reported, observing the code corresponding to the risk level assigned to the operation based on the criteria established in arts. 2 and 5 of Resolution No. 2.682, of 21 December 1999; VI - in operations where there is no identification of the debtor with a National Register of Legal Entities (CNPJ)/Register of Individuals (CPF) number, including therein co-obligations, guarantees and credits granted in the Country to clients abroad, the balances must be reported on a consolidated basis by risk classification, using the CNPJ/CPF code 99.999.999-99, regardless of the amount of the operation; VII - in credit operations contracted with more than one debtor, the following procedures prevail: a) with only one CNPJ or CPF provided, report the holder of that CNPJ or CPF as the sole debtor; b) with more
than one CNPJ or CPF, report the principal borrower or, alternatively, the outstanding balance proportional to each client; VIII - the amount of guarantees and sureties provided by the directors of the debtor companies, their partners or third parties must not be the subject of information; IX - in the case of credits subject to assignment, with or without co-obligation, the acquiring institution must report the position of each final borrower, with the assignor observing the provisions of art. 2, sole paragraph, of Resolution No. 2.686, of 26 January 2000; X - in "vendor" operations, and in operations with intervention, the position of each final borrower must be reported, and not the position of the intervening/guaranteeing company of the operation; XI - operations carried out by the head office and branches of a company with the same institution must be consolidated, reporting the final outstanding balance using the CNPJ of the head office (always reported with eight digits); XII - in housing financing operations with FCVS coverage, the book balance of the operation must be considered for reporting; XIII - for the purposes of classifying the debt as overdue or falling due, the concept of contracted financial flow must be used. 2. The institutions mentioned in art. 1 of Resolution No. 2.390, of 1997, must maintain internal controls that demonstrate the monthly reconciliation between the data contained in the balance sheet and the information of the Central Credit Risk system and that allow verification of the individualized operations and respective amounts, for which clients identified by CNPJ and CPF and those not identified are responsible, by reason of the provisions of art. 1, paragraph 1, of Circular No. 2.977, of 2000, and in item 1, clause VI, of this Circular Letter. 3. The layouts described in the annex to this Circular Letter may be used in generating files containing document 3010 - Debtors of the National Financial System with the requested information. 4. This Circular Letter enters into force on the date of its publication. 5. Circular Letters Nos. 2.752, of 21 July 1997, and 2.777, of 18 December 1997, are revoked. Brasilia, 26 April 2000. DEPARTMENT OF NORMS OF THE DEPARTMENT OF SUPERVISION FINANCIAL SYSTEM Amaro Luiz de Oliveira Gomes Paulo Sergio Cavalheiro Deputy Head Acting Head DEPARTMENT OF INFORMATION TECHNOLOGY Roberto Ozu Head Note: The Annex to this Circular Letter is available at the Public Service Centers of the Components of this Central Bank of Brazil.