CIRCULAR No. 08/CREPMF/2022 ON PERIODIC REPORTS OF COLLECTIVE INVESTMENT FUNDS

UNION MONETARY UNION OF WEST AFRICA crepmf
REGIONAL COUNCIL FOR PUBLIC SAVINGS AND FINANCIAL MARKETS

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CIRCULAR No. 08/CREPMF/2022

ON PERIODIC REPORTS OF COLLECTIVE INVESTMENT FUNDS (OPC)

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The General Secretariat of the Regional Council for Public Savings and Financial Markets (CREPMF) reminds approved Collective Investment Undertakings (OPC) and OPC Management Companies (SGO) operating in the regional financial market of the West African Monetary Union (UMOA) that, in accordance with current regulations, they must comply with the provisions of this Circular, which specifies the information that must appear in periodic reports. These details must be prepared in tabular form with columns indicating the reference period and the comparison period.

For the purposes of this Circular, the term "Instruction" refers to Instruction No. 66/CREPMF/2021 on Collective Investment Undertakings and their Management Companies in the regional financial market of the UMOA.

1. Content of Periodic Reports

The quarterly and semi-annual reports contain at least the information specified in Annex I, Sections I to VII.

When an OPC has paid or intends to pay dividend advances, the numerical data indicate the result after deduction of taxes for the relevant semester and the dividends paid or proposed.

The annual report contains at least the information specified in Annex I as well as other information mentioned in Article 37, paragraph 2 of the Instruction.

2. Requirements for Communicating Reports to Investors

The annual, semi-annual, and quarterly reports are made available to investors in the manner indicated in the Prospectus and, where applicable, in the key investor information referred to in Article 33 of the Instruction. In any case, a paper copy of the periodic reports is provided free of charge to investors who request it.

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Joseph ANOMA Avenue
P.O. Box 1878 Abidjan 01/Côte d'Ivoire
Website: http://www.crepmf.org
TEL.: (225) 27 20 21 57 42 / 27 20 31 56 20
Fax: (225) 27 20 33 23 04
Email: sg@crepmf.org

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3. Presentation of Periodic Reports

The annual, semi-annual, and quarterly reports follow the order of presentation mentioned in Annex I.

This Circular takes effect from its publication date.

Done in Abidjan, on 03 JAN 2022

The General Secretary
Ripert BOSSOUKPE

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Joseph ANOMA Avenue
P.O. Box 1878 Abidjan 01/Côte d'Ivoire
Website: http://www.crepmf.org
TEL.: (225) 27 20 21 57 42 / 27 20 31 56 20
Fax: (225) 27 20 33 23 04
Email: sg@crepmf.org

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ANNEX I

I. IDENTIFICATION OF THE COLLECTIVE INVESTMENT FUND (OPC)

• Name of the OPC and approval or registration number;
• Name of the OPC Management Company;
• Registered office of the OPC Management Company;
• Name of the Depositary and Auditors;
• Key events during the period.

II. STATE OF ASSETS
2.1 Securities Portfolio (detailed breakdown by security)
a) securities admitted to the BRVM listing; b) securities issued on the money market; c) securities traded on another regulated market; d) units of OPC and Collective Investment Funds (FCTC); e) money market placements (treasury bills, certificates of deposit, and treasury bonds issued on the money market); f) other securities not admitted to listing or issued on the money market; g) and with an analysis according to the most appropriate criteria, taking into account the OPC's investment policy (for example, by economic or geographical criteria), as a percentage of net assets; for each of the aforementioned placements, the share relative to the total assets of the OPC.

2.2 Liquidity
a) current or term deposits with each UMOA credit institution; b) assets of the OPC held with the Depositary, Intermediation Management Companies, and OPC Management Companies; c) assets held, where applicable, in other financial institutions.

2.3 Various Creditors (detailed breakdown by item)
2.4 Various Debtors (detailed breakdown by item)
2.5 Total Assets

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Joseph ANOMA Avenue
P.O. Box 1878 Abidjan 01/Côte d'Ivoire
Website: http://www.crepmf.org
TEL.: (225) 27 20 21 57 42 / 27 20 31 56 20
Fax: (225) 27 20 33 23 04
Email: sg@crepmf.org

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III. NUMBER OF SHARES OR UNITS IN CIRCULATION AND NUMBER OF CLIENTS
3.1 Number of retail clients as well as the number of shares or units held;
3.2 Number of institutional clients, excluding OPC, as well as the number of shares or units held;
3.3 Number of OPC clients as well as the number of shares or units held;
3.4 Number of corporate clients, excluding OPC and Institutional clients, as well as the number of shares or units held;
3.5 Total number of clients and total shares or units of the OPC.

IV. NUMBER AND AMOUNT OF SUBSCRIPTIONS AND REDEMPTIONS
4.1 Number and amount of subscriptions and redemptions by retail clients;
4.2 Number and amount of subscriptions and redemptions by institutional clients, excluding OPC;
4.3 Number and amount of subscriptions and redemptions by OPC clients;
4.4 Number and amount of subscriptions and redemptions by clients, excluding OPC and Institutional clients.

Indicate any subscription or redemption exceeding 5% of the net assets of each OPC.

V. COMPARATIVE TABLE OF NET ASSET VALUE DURING THE REFERENCE PERIOD AND RELATIVE TO ORIGINAL VALUE Net asset value per share or unit and per category of shares or units, where applicable.

VI. INDICATION OF CHANGES IN THE SECURITIES PORTFOLIO DURING THE REFERENCE PERIOD
6.1 Acquisitions during the period specifying quantities, prices, and fees, where applicable; special mention for acquisitions by securities contribution;
6.2 Disposals during the period specifying quantities, prices, and fees, where applicable;
6.3 Repayments during the period specifying principal and interest amounts.

VII. INDICATION OF MOVEMENTS IN THE ASSETS OF THE OPC DURING THE REFERENCE PERIOD, INCLUDING THE FOLLOWING DATA:

• Income from placements,
• Other income,

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Joseph ANOMA Avenue
P.O. Box 1878 Abidjan 01/Côte d'Ivoire
Website: http://www.crepmf.org
TEL.: (225) 27 20 21 57 42 / 27 20 31 56 20
Fax: (225) 27 20 33 23 04
Email: sg@crepmf.org

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• Management fees,
• Depositary fees,
• Auditors' fees,
• Other fees, taxes, and levies,
• Net income,
• Distributed amounts and reinvested income,
• Increase or decrease in the capital account,
• Realized capital gains or losses on placements,
• Any other modification affecting the assets and liabilities of the OPC,
• Transaction costs, which are the costs borne by an OPC in respect of operations on its portfolio.

VIII. COMPARATIVE TABLE COVERING THE LAST THREE FINANCIAL YEARS AND CONTAINING FOR EACH YEAR-END:

• Total net asset value,
• Net asset value per share or unit.

IX. THE FOLLOWING INFORMATION REGARDING REMUNERATION

• Total amount of remuneration for the financial year, broken down into fixed and variable remuneration, paid by the OPC Management Company and Investment Company to its staff, and the number of beneficiaries, as well as, where applicable, any amount paid directly by the OPC itself, including potential performance fees;
• Aggregated remuneration amount, broken down by categories of employees or other staff members referred to in Article 10 of the Instruction;
• Description of how remuneration and benefits were calculated;
• Any significant modification to the adopted remuneration policy.

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Joseph ANOMA Avenue
P.O. Box 1878 Abidjan 01/Côte d'Ivoire
Website: http://www.crepmf.org
TEL.: (225) 27 20 21 57 42 / 27 20 31 56 20
Fax: (225) 27 20 33 23 04
Email: sg@crepmf.org