Decision on the type of reports on the operations of payment systems and the manner and deadlines for their submission

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Pursuant to Article 47 paragraph 1 item 6 of the Law on the National Bank of the Republic of North Macedonia (Official Gazette of the Republic of Macedonia No. 158/10, 123/12, 43/14, 153/15, 6/16 and 83/18 and Official Gazette of the Republic of North Macedonia No. 110/21) and Article 136 paragraph 2 indent 3 of the Law on Payment Services and Payment Systems (Official Gazette of the Republic of North Macedonia No. 90/22), the Council of the National Bank of the Republic of North Macedonia has adopted the following DECISION on the type of the reports on the operations of the payment systems and the manner and the deadlines for their submission
I. GENERAL PROVISIONS

1. This Decision lays down the type of the reports on the operations of the payment systems,
   as well as the manner and the deadlines for their submission.
   For the purposes of the off-site monitoring of the operations of the payment systems, the payment systems operators shall be obliged to submit regular reports to the National Bank of the Republic of North Macedonia (hereinafter: the National Bank) on the operations of the payment systems and extraordinary reports on planned and/or performed changes and incidents that affect the operations of the payment systems.
   II. REGULAR REPORTS
2. The payment system operator shall be obliged to submit reports on the operations of the
   payment system that contain the following information:

• number and value according to the thresholds of the value and the time of processing
  of payment transactions in the payment system;
• crashes and disturbances in the operations of the payment system;
• value of net financial liabilities and claims and
• value of the funds intended for liquidity risk management.
  The payment system operator shall submit the reports referred to in paragraph 1 of this item for a period of three months (quarterly), by the fifteenth working day in the month that follows after the end of the quarter for which the report is prepared. As an exception to paragraph 2 of this item, in cases when there is a change in the value of the funds intended for liquidity risk management referred to in paragraph 1 indent 4 of this item, the payment system operator shall submit a report not later than 9 a.m. the next working day after the day in which the change in the value of the funds occurred. For the purposes of this Decision, “crash in the operations” shall denote interruption in the services, and “disturbance in the operations” shall denote reduction and/or deterioration in the services.

3. The payment system operator shall be obliged to submit reports on the operations of the
   payment system that contain:

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• information on the activities of the internal, external and other audits carried out in
  the previous year and
• annual plan of the activities of the audits for the current year.
  The payment system operator shall submit the reports referred to in paragraph 1 of this item to the National Bank by the last working day in March.

4. The payment system operator shall be obliged to submit a report on managing risks that
   arise in the payment system, which contain information about:

• the conducted testing of the regular and backup solutions and procedures;
• the results of the conducted assessments of the risks in the payment system and
• the annual plan of activities for testing of the regular and backup solutions and the
  procedures and assessments of the risks in the payment system.
  The payment system operator shall prepare the risk management report for a period of one calendar year. The payment system operator shall submit the report on the previous year and the annual plan of the activities for the current year to the National Bank by the last working day in March.
  III. EXTRAORDINARY REPORTS ON PLANNED AND/OR PERFORMED CHANGES
  AND INCIDENTS

5. The payment system operator shall submit reports on status and other changes related to
   the payment system participants to the National Bank, within five working days of the entry into force of the status changes that are related to including new participants in the payment system or withdrawing or excluding participants from/in the payment system, including the indirect participants. For the purposes of this Decision, “status changes” shall denote changes that are a result of merger, acquisition or division, changes in the scope of the authorized activities, initiation of bankruptcy proceedings and other changes related to the payment system participants that affect or may affect the fulfillment of the conditions for the participation in the payment system or its operations.
6. The payment system operator shall submit a report on the crashes and disturbances in the
   operations of the payment system to the National Bank in case of crashes and disturbances in the operations of the payment system and its participants, not later than three working days after the occurrence of the incident. As an exception to paragraph 1 of this item, the payment system operator shall submit an initial notification on the crashes and disturbances in the operations of the payment system within 2 hours after the occurrence of the incident.
7. The payment system operator shall submit a report on the planned changes in the
   operations of the payment system, i.e. a plan for conducting these activities to the National Bank not later than one month before the start of the activities for effecting any planned changes in the operations of the payment system that may have an impact on the risk management, as well as on the continued fulfillment of the conditions prescribed for obtaining a license for a payment system operator.

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IV. MANNER OF SUBMITTING THE REPORTS TO THE NATIONAL BANK
8. The payment system operator shall submit the reports of Sections II and III of this Decision
to the National Bank electronically, according to the bylaw which regulates the connection to the information system of the National Bank.
9. The Governor of the National Bank with Instructions shall prescribe the form and the
contents of the reports of Sections II and III of this Decision.
The Instructions referred to in paragraph 1 of this item shall be adopted within one month from the date this Decision enters into force.
V. TRANSITIONAL AND CLOSING PROVISIONS
10. The payment system operators shall be obliged to submit the data and/or information in
accordance with this Decision starting from the first quarter of 2023. The payment system operators shall be obliged to submit the quarterly data for the fourth quarter of 2022, as well as the annual data for 2022, in accordance with the Instruction for reporting by payment system operators (Official Gazette of the Republic of Macedonia No. 13/17 and 133/17).
11. This Decision shall enter into force on the eighth day after the date of its publication in
the Official Gazette of the Republic of North Macedonia, and shall apply from 1 January 2023. D No. 02-15/XX-10/2022 25 November 2022 Skopje Anita Angelovska Bezhoska Governor and Chairperson of the Council of the National Bank of the Republic of North Macedonia