DFIM Circular Letter No. 02: Mainstreaming Corporate Social Responsibility (CSR) in Financial Institutions

website: www.bangladesh‐bank.org www.bangladeshbank.org.bd Department of Financial Institutions and Markets Bangladesh Bank Head Office Dhaka

DFIM Circular Letter No. 02 Date: 09 January 2012 Chief Executives/Managing Directors All Financial Institutions in Bangladesh Dear Sir, Mainstreaming Corporate Social Responsibility (CSR) in Financial Institutions For the purpose of monitoring CSR adoption and CSR performance in terms of BB guidance issued in June 2008 (DOS Circular No. 01 dated 1st June, 2008), Banks and FIs are required to submit certain information regarding CSR initiatives. To comply with the above, henceforth, FIs are advised to submit a statement on CSR and a report on gender equality related performance indicators as per enclosed format on half‐ yearly basis. The statement and the report should reach Bangladesh Bank within 30 days of each half‐year end. First statement as of 31 December, 2011 is to be submitted within January 31, 2012. Please acknowledge receipt. Enclosure: As stated. Yours sincerely, (Md. Sohrawardy) General Manager Phone: 7120362

Statement on Corporate Social Responsibility Initiatives Name of FI:
For the Period…….
A. Organization:

1. Please provide a short description of the initiatives of institutionalizing corporate governance
   framework for the purpose of safeguarding the interests of shareholders and adding value to customers, shareholders, partners and employees, alike.
2. Provide a short description on the initiatives towards providing a modern, healthy and safe workplace
   and on the development and improvement of employee’s competencies and skills, creating a learning and development environment.
3. Provide a short description of the actions taken to reduce the FI’s adverse impact on environment as a
   result of its operation and business activity.
   B. Market Environment:
4. Provide a short description of the engagement with borrowers in scrutiny of the environmental and
   social impacts of their proposed undertakings and disseminating valuable environmental know‐how to customers, associates and suppliers, as well.
   C. Financial Inclusion:
   Description of Initiatives Amount of Investment (Taka in crore) No. of Beneficiaries
   i. Self‐employment credit and SME lending programs, taken up
   solo or in association with locally active Micro Finance Institutions (MFIs), designed to create productive new on‐farm /off‐farm employment.

ii. Financing programs for installation of biomass processing plants,
solar panels in rural households, for waste recycling plants in locations populated by urban poor and for Effluent Treatment Plants (ETPs) in manufacturing establishments.

iii. Mobile phone based/ local MFI outlet supported programs
promptly delivering remittances from migrant workers to recipients in remote rural households; programs for card based/ mobile phone based delivery of financial services to such households;

iv. Financing programs supporting folk crafts, folk musical and
performing arts, aimed at promoting domestic tourism and markets in cultural products/events besides income and employment for the population groups involved.

D. Social Projects:
Description of Initiatives Amount of Investment (Taka in crore) No. of Beneficiaries Direct social interventions conducted by the FI, both as occasional/remedial measures or sustainable/continuous projects.

i. Education
ii. Health
iii. Disaster Management
iv. Environment
v. Sports
vi. Art & Culture
vii. Others
Contd/pg‐2

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E. Community investment:
Description of Initiatives Amount of Investment (Taka in crore) No. of Beneficiaries Supplementing initiatives of Civil Society Organizations (CSOs), NGOs and institutions involved in social and environmental improvement including:

i. Education
ii. Health
iii. Disaster Management
iv. Environment
v. Sports
vi. Art & Culture
vii. Others

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Authorized Signature
Name, Designation
Contd/pg‐3

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CSR Performance Reporting on Gender Equality Issues Name of the FI For the period……... Sl. no. Issue Yes/No (where applicable) Data

1. Gender diversity among members
   of the Board of Directors of the FI No. of male members No. of female members
2. Gender diversity among
   permanent employees
   i. entry
   level
   No. of male employees
   No. of female employees
   ii. mid
   level
   No. of male employees
   No. of female employees
   iii. senior
   manag ement
   No. of male employees
   No. of female employees
3. Gender breakdown by age group
   for permanent employees
   i. < 30
   years
   No. of male employees
   No. of female employees
   ii. 30‐50
   years
   No. of male employees
   No. of female employees
   iii. > 50
   years
   No. of male employees
   No. of female employees
4. Is there any maternity leave
   policy
   Y/N If `yes’ please provide more information as per annexure A
5. Is there any day‐care centre in
   head office/branch(es)
   Y/N If `yes’ how many in total does your FI have?
6. Does the FI provide
   transportation facility for female employees working beyond usual office hours Y/N Contd/pg‐4

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Sl. no.
Issue Yes/No
(where applicable)
Data
7. Is there any separate toilet for
female employees in head office/branch?
Y/N
8. Employee turnover by gender ii. No. of permanent male
employees leaving employment in the current calendar year
ii. No. of permanent female
employees leaving employment in the current calendar year
9. Does the FI have any training on
gender equality/awareness programs Y/N i. No. of male attendees in the current calendar year
ii. No. of female attendees in the
current calendar year
10. Is there any sexual harassment
prevention/ awareness policy in the FI Y/N Was there any inappropriate sexual harassment complaint made Y/N If yes, please fill annexure B ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ Authorized Signature Name, Designation Contd/pg‐5

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Annex‐A

1. Maternity leave:
2. How many months maternity leave is the employee allowed?
3. What other provisions does the maternity leave policy include? Please describe below:
   Annex‐B
   Complaint Type/nature Action/s taken against the employee Comment (if any)