Directive Concerning Transition from Manual Clearing to Automated Cheque Processing

CENTRAL BANK OF LIBERIA
EG 00 12272
OFFICE OF THE EXECUTIVE GOVERNOR
DIRECTIVE CONCERNING THE TRANSITION FROM MANUAL CLEARING TO AUTOMATED CHEQUE PROCESSING DIRE CTIVE NO. CBL/PSD/BD/DIR/ OOI I 2026 In exercise of the powers conferred upon the Central Bank of Liberia (CBL) under the amendment and restatement of the Act Establishing the CBL 1999, and The New Payments System Law of Liberia of 2014, and in line with the provisions of the CBL Automated Cheque Processing/Automated Clearing House (ACP/ACH) System Rules, the Central Bank hereby issues the following directive:
Purpose and Policy Objective
The purpose of this Directive is to ensure an orderly and effrcient transition from the existing manual check-clearing process to fully automated check-processing environment within the Liberian financial system. The Directive establishes a hansitional timeline to facilitate industry￾wide compliance with the Regulation on Check Codification and MICR Standards in Liberia, and to support the phased discontinuation and ultimate closure of manual check clearing processes. The overall objective is to enhance payment system integrity, improve processing effrciency, and align the national check-clearing framework with modern automated standards' Scope and ApplicabilitY This directive applies to the following:
. All commercial banks and financial institutions licensed by the CBL that participate in the National Payment SYstems; . All cheques and other debit payment instruments issued, presented and cleared within the Liberian financial sYstem; . All processes, procedures, and operational activities governed by the ACP/ACH System Rules.

Interpretation and Definitions
For the purposed of this Directive, unless the context otherwise requires and except where a term is defined in the Act Establishing the Central Bank of Liberia, the New Payment Systems Act, or applicable CBL regulations, the following terms shall have the meanings assigned to them below:
L. "ACP/ACII System" means the Automated Cheque Processing and Automated Clearing
House System established, owned and operated under the authority of the Central Bank of Liberia for the electronic clearing and settlement of cheques and other eligible payment instruments. b. (ACP/ACH System Rules" means the rules, procedures, technical standards, and operational guidelines governing participation, clearing, and settlement within the ACP/ACH System, as issued or approved by the Central Bank of Liberia.
c. 66Automated Cheque Processing" means the electronic capture, validation, clearing, and
settlement of cheques using standardized formats and MICR technology through the ACP/ACH System. d. "Cheque" means a cheque as recognized under applicable Liberian law and CBL regulations, including any debit payment instrument designated by the Central Bank as eligible for clearing through the ACP/ACH System. e. ttCheque Codification" means the standardized numbering, structure, and data elements of cheques, including bank codes, branch codes, account identifiers, and serial numbers, as prescribed under applicable CBL regulations. f. otX'inancial Institution" means any cornmercial bank or other institution licensed and supervised and overseen by the Central Bank of Liberia and authorized to participate in the National Payment Systems. g. *Manual Cheque Clearing" means the physical, paper-based exchange, verification, and settlement of cheque outside theACP/ACH System. h. "MICR" means Magnetic Ink Character Recognition technology used for encoding and electronically reading cheque information in accordance with approved standards.
i. "MICR Cheque Codilication Standards" means the technical and operational standards
governing MICR encoding, cheque layout, and data fields, as adopted by the Cenftal Bank of Liberi4 including standards aligned with the WestAfrican Monetary Zone. j. o,Participant" means any financial institution authorized by the Central Bank of Liberia to participate in the ACP/ACH System. k ,,Regulafion on Check Codilication and MICR Standards in Liberia" means the regulation issued by the Central Bank of Liberia governing cheque design, codification, encoding, and processing requirements.

l. Transitional Period" means the period specified in this Directive during which participants
are required to migrate from manual cheque clearing to automated cheque processing. Transitional Timeline and Closure of Manual Clearing With effect from March20,2026, all commercial banks and financial institutions participating in the National Payment Systems shall commence the transition from manual check clearing processes to automated check processing under the ACP/ACH framework. During the transitional period, all banks and financial institutions shall standardize and issue checks in full compliance with the Regulation on Check Codification and MICR Standards in Liberia, as approved by the Board of Governors of the Central Bank of Liberia. Manual check clearing processes shall be fully discontinued with effect fromAugustl,2026, after which all checks shall be cleared exclusively through the ACP/ACH system. No manual clearing or settlement of checks shall be permitted beyond this date. Clearing Automation - Transitional Timelin e (2026) Activitv Timeline Key Deliverables Expected Impact Quality Enhancement & Compliance March 20 - May 31, 2026 Improved paper & ink quality Accurate cheque data fields Standard MICR placement Reduced manual intervention Improved machine processing Lower clearing delays Pilot Testing of Standard Cheques June 1 - Jul 3 1, 2026 Pilot rollout of standard cheques System testing Staff operational readiness Early issues/ risk identification Improved scanners' reliability Stakeholder confidence Withdrawal of Non-Standard Cheques May 1- Jul 31, 2026 Decommissioning of legacy cheques withdrawal and replacement Elimination of legacy cheques Reduced failure exposure Faster clearing cycles Closure of Manual Clearing l-Attg-26 Full automation of cheque clearing Manual clearing shutdown Reduced operational cost Faster settlement Improved automated environment

Rationale
By eliminating manual clearing and enforcing standardized automated cheque processing, this Directive seeks to:
. Enhance operational effrciency and reduce systemic and operational risks associated with manual cheque-clearing processes; . Ensure full compliance with the Regulation on Check Codification and MICR Standards in Liberia, thereby improving data accuracy, straight-through processing, ffid overall system integrity; . Support the harmonizationand modernizationof Liberia's National Payment Systems; . Strengthen public confidence in the integrity, reliability, and efficiency of cheque-based payment instruments. Compliance Requirements All commercial banks and financial institutions are required to:
. Adopt, implement and comply with the Regulation on Check Codification and MICR Standards in Liberia; . Ensure that all cheques are designed, printed, encoded, presented and processed in accordance withtheACP/ACH framework and applicable regulations and directives issued by the Central Bank of Liberia; . Submit to the CBL, no later than July 1,2026, evidence of operational, technical, and procedural readiness to transition fully from manual clearing to automated cheque processing. Sanctions for Non-Compliance Failure to comply with the provisions of this Directive, including adherence to the MICR Cheque Codification Standards andACP/ACH System Rules, shall result in regulatory sanctions consistent withArticle 46 of The New Payments System Law of Liberia(2014). These may include, but are not limited to:
o Monetary fines as determined by the CBL;
. Directives to take corrective measures, including immediate remediation of deficiencies;

. Suspension or restriction of participation in the National Payment Systems. The CBL reserves the right to impose additional remedial actions deemed necessary to preserve the safety and efficiency of the national payments infrastructure Review and Monitoring The CBL will continue to monitor the implementation and industry-wide adherence to this directive and may from time to time, review, amend or enhance these requirements to ensure alignment with national policy objectives, regional integration goals, and market developments. For further information or clarification, please contact the Payment Systems Department of the Central Bank of Liberia. This directive is issued in furtherance of the CBL's statutory mandate to ensure the safety, effrciency, stability and modernization of the National payment system. TSSUED THrS fr DAy OF ,9.(l zoze