Expectations regarding the content of the statutory governing body’s report on the assessment of the compliance function

NBB_2019_15 – 2 July 2019 Communication – Page 1/2 boulevard de Berlaimont 14 – BE-1000 Bruxelles tél. +32 2 221 53 39 / 44 74 numéro d’entreprise: 0203.201.340 RPM Bruxelles www.bnb.be Communication Brussels, 2 July 2019 Référence: NBB_2019_15 votre correspondant:
Kurt Van Raemdonck
Nicolas Strypstein tél. +32 2 221 53 39 / 44 74 Kurt.vanraemdonck@nbb.be Nicolas.strypstein@nbb.be Expectations regarding the content of the statutory governing body’s report on the assessment of the compliance function Scope Credit institutions, stockbroking firms, insurance companies and reinsurance companies. Summary/Objectives This Communication outlines the Bank's expectations regarding the content of the statutory governing body's report on the assessment of the compliance function and provides a template to this effect to be used by the institutions in future. Dear Sir, Dear Madam, Communication NBB_2018_05 of 8 February 2018 reminds the institutions of their legal obligation to provide the supervisor annually with the statutory governing body’s report on the assessment of the compliance function and determines the manner in which this report is to be submitted. In order to ensure the quality of this assessment and to make the institutions’ practices converge, the Bank wishes to specify its minimum expectations regarding the content of the assessment, without introducing any new obligations. In particular, the assessment of the compliance function by the statutory governing body should consist of three parts:

1. A description of the methodology used, i.e. the documentation and the process underlying the
   assessment.
2. The actual assessment of the compliance function, based on the principles of the compliance
   circular.
3. The conclusion by the statutory governing body and any follow-up to be provided.

Communication – Page 2/2 NBB_2019_15 – 2 July 2019 Practically, the Bank developed the attached templates (one for the banking and stockbroking sector and one for the insurance and reinsurance sector), which specify the expectations for each part of the assessment (in italics). From now on, institutions should complete these templates annually and submit it to the Bank via the secure communication platform eCorporate. For the insurance and reinsurance sector, the attached report as from 2020 replaces section 4.3. “Compliance” of the scheme of the chapter “Governance system” of the Regular Supervisory Report (RSR) annexed to the overarching circular on the governance system NBB_2016_31. The attached report is therefore an integral part of the RSR, even though it must be submitted separately and may be updated at a different frequency than the RSR1. A copy of this communication will be sent to your institution's accredited statutory auditor(s). Yours faithfully, Pierre WUNSCH Governor
Annex 1: Template report by the statutory governing body on the assessment of the compliance function
for the banking sector.
Annex 2: Template report by the statutory governing body on the assessment of the compliance function
for the insurance sector.
1 Significant insurance and reinsurance undertakings must submit both reports annually. Less significant insurance and reinsurance undertakings must submit the RSR every three years and the attached report every year.