FIC Registration and Reporting

FIC Registration and Reporting

AGENDA

• Registration process on goAML
• Reporting
• General goAML functionality
• Questions

Registration

• Registration process on goAML

Registration in terms of the FIC Act
Section 43(B) of the FIC Act - all accountable institutions and reporting institutions must register
with the FIC
✓ How? On the new registration platform (https://goweb.fic.gov.za/goAMLWeb_PRD) ✓ New FIC website – easy access (www.fic.gov.za)

• Who needs to submit the registration information?
  ✓ First person – compliance officer [CO] or reporting officer or main user ✓ Additional users – money laundering reporting officer(s) [MLRO] or other users To enable reporting Must be registered

Registration process on goAML

• New registration and reporting platform
• Operational since April 2016
• Old system decommissioned
• AI/RIs must be correctly and successfully registered
  to enable reporting to the FIC
• Previously successfully registered with the FIC?
• ORG ID received via email
• Use the ORG ID to update the entity’s details
  To enable reporting
  Must be registered

Registration with the FIC – the registration process

• New entity registration
• Adding additional users

Registration process on goAML
Copy of ID or Passport Authorisation Letter ✓ Clear copy ✓ Valid document ✓ On letterhead ✓ Details of user included ✓ Full names ✓ ID/Passport number ✓ Role in the organisation ✓ Authorised role on system ✓ Signed by authorised person

Registration process on goAML – documents required

Registration Process – registering a new entity CO accesses the system via www.fic.gov.za "Register as an organisation" Complete fields and add attachments Submit information to the FIC Confirmation e-mail from FIC Update details where necessary Add further users if necessary

Registration process on goAML – registering a new entity Capturing registration details

• Log onto the FIC website and click on REGISTER OR REPORT
• Alternatively, access the link using the following URL: https://goweb.fic.gov.za/goAMLWeb_PRD

Registration process – registering a new entity

• Select Register As
  Organisation

Registration process – registering a new entity

Registration process – registering a new entity

• Complete all the mandatory information of the Compliance Officer
  ✓ Personal information
  ✓ Email / contact information (business address and telephone number)

Registration process – registering a new entity

• Attach the copy of the identification document and the authorisation letter
• This is done by selecting Browse

Registration process – registering a new entity

• Select the file
• Select open

Registration process – registering a new entity

• Once the file name generates, select Upload
• Enter the Captcha Code and Submit

Registration process – registering a new entity A request confirmation will appear on screen with a unique reference number that should be noted for follow ups with the FIC

Registration process – registering a new entity

• After the FIC has approved or rejected this registration, the user will receive confirmation
  via email
• If the registration was rejected, there will be comments explaining the reason for rejection
  and the process will have to be re-started
• Do not email any documents to the FIC as these documents must be uploaded and saved
  during the registration process

Registration process – entity registration confirmation

• Confirmation of registration via email
  after entity has successfully registered or updated their entity profile
• This confirmation will only be issued
  once, and cannot be re-generated
• Please ensure that you keep this
  registration confirmation in a safe place

Registration process – adding a new/additional user CO/MLRO accesses the system via www.fic.gov.za "Register as a person" Insert Org Id and add attachments Submit information to the FIC Confirmation e-mail from FIC Update details where necessary (CO’s only) Add further users if necessary

Registration process – adding a new/additional user

• Select Register As Person
• Do not select Register as
  Organisation as the entity is already on goAML. Doing this will create a duplicate registration which will be rejected by the FIC

Registration process - adding a new/additional user

• DO NOT select “Individual User”. This will not link your user account to your entity profile and the
  registration will be rejected

Registration process - adding a new/additional user

• Obtain the ORG ID from the FIC
  (if you are using goAML for the first time). MLRO’s need to obtain the ORG ID from the Compliance Officer
• Enter the ORG ID that was sent in
  the “Organisation ID” field

Registration process - adding a new/additional user

• Complete all the mandatory information of the user
  ✓ Personal information
  ✓ Email / contact information (business address and telephone number)

Registration process - adding a new/additional user

Registration process - adding a new/additional user

• Attach the copy of the identification document and the authorisation letter
• This is done by selecting “Browse”

Registration process - adding a new/additional user

• Select the file
• Select “Open”

Registration process - adding a new/additional user

• Once the file name generates, select “Upload”
• Enter the Captcha Code and “Submit Request”

Registration process - adding a new/additional user

• A request confirmation will appear on screen with a unique reference number that should be noted for
  follow ups with the FIC

Registration process - adding a new/additional user

• After the FIC has approved or rejected this registration, the user will receive confirmation via email
• If the registration was rejected, there will be comments explaining the reason for rejection and the
  process will have to be re-started
• Do not email any documents to the FIC as these documents must be uploaded during the registration
  process

Registration process review – updating entity/user details Updating Entity Details

• The compliance officer needs to logon to goAML, select MY GOAML and then select My
  Org Details
• Update all entity details (including contact person, entity email, telephone and address),
  attach supporting documents when applicable and select Submit Request
• Please refer to Directive 1 which instructs all reporting entities to maintain their details on
  the FIC’s electronic platform
  Updating User Details
• The user needs to logon to goAML, select MY GOAML and then select My User Details
• Update all user details (including identification number, email, telephone and address),
  attach supporting documents when applicable and select Submit Request
• Please refer to Directive 2 which instructs that users are not allowed to share their logon
  credentials

Registration process review – updating entity details Proof of Registration

• Once the reporting entity’s update
  to details has been accepted- a email notification will be generated
• Please keep this in a safe place
  as this is a system generated email and FIC will not re-issue it
• This email serves as proof of
  registration with the FIC
• Entities will not be issued with
  such proof on an annual basis

Reporting to the FIC – reports that can be submitted Suspicious and Unusual Transaction Report (STR)

• Section 29
• Suspicious and Unusual Transaction Report (STR)
• Suspicious and Unusual Activity Report (SAR)
• Terrorist Financing Activity Report (TFAR)
• Terrorist Financing Transaction Report (TFTR)
  Cash Threshold Report
  (CTR)
• Section 28
• Cash Threshold Report (CTR)
• Cash Threshold Report Aggregation (CTRA)
  Terrorist Property
  Report (TPR)
• Section 28A
• Terrorist Property Report (TPR)

Reporting on goAML
Reporting entities are able to report to the FIC in the following methods:

• Individual reporting (Web Reports) - Online web form. This reporting mechanism
  is aimed at low volume reporters.
• Batch reporting (XML Uploads) - High volumes of reports on a regular basis. To
  be able to access this facility, reporters must contact the FIC
• System-to-System reporting (B2B) - Accommodates both the individual and batch
  reporting mechanism. Only high to very high volume reporters should consider this option. Registration Reporting

General goAML functionality

• Submit new regulatory reports
• Access draft reports
• View previously submitted
  regulatory reports and processing statuses
• Access the Message Board
• Update user and entity details (My
  goAML)
• View related user details and
  statistical information

General goAML functionality- new reports

• New Reports - used to submit new
  regulatory reports (web or XML batch)
• Select the applicable report type
  (e.g. CTR, STR, TPR etc.)
• Complete all the required
  regulatory fields and submit (i.e. all readily available information)
• See user guides for further
  information

General goAML functionality - new reports

• Once the regulatory report
  has been submitted the system will generate ✓ a notification ✓ and unique reference number
• Reports will be processed and
  users will receive regulatory report receipt to advise of the final statuses (see submitted reports and message board)

General goAML functionality - drafted reports

• Users will be able to save
  regulatory reports in the event that further information is required before submitting it
• These reports will be
  available in the drafted reports menu for editing and submitting
• Rejected regulatory
  reports captured on the web that get reverted may be edited, remediated/fixed and resubmitted to the FIC

General goAML functionality - submitted reports

• All submitted reports can be viewed
  and downloaded for 30 days
• User must download and save
  copies of all regulatory reports submitted for record keeping purposes
• Reports that get rejected must be
  reverted and remediated/fixed

General goAML functionality - reverting of rejected web reports

• Ensure that you view the
  message that indicates the reason for rejection and revert the report (if the message is not clear refer to the report receipt which will be available on the Message Board)
• After the report has been
  reverted it will be found under DRAFTED REPORTS

General goAML functionality - message board

• Message board will list all
  regulatory report receipts and other notifications from the FIC
• Message board is used to send
  request for information and should be monitored frequently

General goAML functionality - message board

• Messages can contain
  attachments - double click on attachment to open files
• Users should directly reply to
  messages by means of the message board, unless otherwise indicated

General goAML functionality - report receipts (accepted reports)

• Regulatory report receipts after
  submission will clearly list
  ✓ the report name
  ✓ date
  ✓ and status
• Please keep copies of these regulatory
  report receipts for recording keeping purposes

General goAML functionality - report receipts (rejected reports)

• Regulatory reports that have been rejected
  would clearly indicate the reason for rejection
• Please ensure that these regulatory reports
  are reverted and remediated accordingly
• Please refer to the user guides for further
  guidance

General goAML functionality - report receipts (rejected reports - continued)

Background and reference documents Documents are available on the FIC website (www.fic.gov.za) and tutorial videos on FIC’s YouTube account (i.e. registration and how to capture a CTR and STR)

• Registration in terms of section 43(B) of the
  FIC Act – Public Compliance Communication 05C
• Guidance Note 04A
  (STRs/SARs/TFTRs/TFARs in terms of
  section 29 of the FIC Act)
• Guidance Note 05B (CTRs/CTRAs in terms
  of section 28 of the FIC Act)
• Guidance Note 06 (TPRs in terms of section
  28A of the FIC Act)
• Guidance Note 07 (RBA)
• Registration user guide
• Regulatory reporting user guides (per
  regulatory report type, e.g. CTR, CTRA, SAR, STR, TPR etc.)
• goAML web notice 04 (Remediation process)
• goAML web notice 05 (Feedback to all
  reporting entities)

Contact us
Queries www.fic.gov.za
Compliance Contact Centre 012 641 6000