GFSR Bahamas Targeted Financial Sanctions Reporting Forms Guidance Notes

GFSR Bahamas TARGETED FINANCIAL SANCTIONS REPORTING FORMS GUIDANCE NOTES __________________________________________________________________________________________ GROUP OF FINANCIAL SERVICES REGULATORS _____________________________________________ TARGETED FINANCIAL SANCTIONS REPORTING FORMS GUIDANCE NOTES JUNE 2025

GFSR Bahamas TARGETED FINANCIAL SANCTIONS REPORTING FORMS GUIDANCE NOTES __________________________________________________________________________________________ INTRODUCTION

1. The Group of Financial Services Regulators (“the GFSR”) also known as Regulatory
   Bodies, comprises of five members, namely: the Central Bank of The Bahamas, Securities Commission of The Bahamas, Insurance Commission of The Bahamas, Compliance Commission of The Bahamas, and Gaming Board For The Bahamas. The GFSR in its collective efforts of harmonizing practices that lead to better coordinated supervision, improvement of regulatory reporting has designed four (4) Targeted Financial Sanctions Reporting Forms (“the forms") for its Licensees and Registrants (also referred to as Financial Institutions): FORM A - Targeted Financial Sanctions Reporting Form, FORM B - Targeted Financial Sanctions Quarterly Reporting Form, FORM C - International Obligations (Economic and Ancillary Measures) 2018 Orders (IOEMA) Annual Declaration and FORM D - International Obligations (Economic and Ancillary Measures) 2019 Orders (IOEMA) Annual Declaration. APPLICABILITY
2. These Guidance Notes apply to all institutions deemed ‘financial institutions’ pursuant
   to section 3(1) of the Financial Transactions Reporting Act (“FTRA”) and regulated and/or supervised by any one or more GFSR member(s). Licensees/Registrants are required to submit the forms, as applicable.
3. Joint Licensees are required to submit the applicable forms to each regulatory body
   by whom they are licensed.
   SCOPE
4. These Guidance Notes provide a brief description of each form and are intended to
   supplement the ‘Notes on Completion’ section outlined in each form.
5. These Guidance Notes should be read in the context of the Anti-Terrorism Act and its
   amendments, the International Obligations (Economic and Ancillary Measures) Act,
   Chapter 16 (“IOEMA”) and its amendments and the relevant Orders, namely:
   International Obligations (Economic and Ancillary Measures) (Iraq) (Order), 2018; and International Obligations (Economic and Ancillary Measures) (Afghanistan) (Order), 2018; International Obligations (Economic and Ancillary Measures) (Democratic People's Republic Of Korea) (Order), 2019 and International Obligations (Economic and Ancillary Measures) (Iran) Order, 2019. PURPOSE
6. These Guidance Notes were prepared by the GFSR to assist Licensees and Registrants
   with completing the Forms. The purpose of these Targeted Financial Sanctions Reporting Forms Guidance Notes is to:

• provide a unified reporting approach for Members of the GFSR;

GFSR Bahamas TARGETED FINANCIAL SANCTIONS REPORTING FORMS GUIDANCE NOTES __________________________________________________________________________________________

• seek to improve industry practice, and assist supervisory practice as The
  Bahamas strengthens its ability to suppress financial criminality;
• provide clarification on the data that is to be entered in the forms;
• demonstrate The Bahamas’ strong commitment to financial crime risk
  management;
• demonstrate The Bahamas’ commitment to international Sanctions
  obligations; and
• raise awareness of Licensees and Registrants role in (i) complying with the
  United Nations Security Council sanctions list; and (ii) reporting to its respective regulatory body, the Attorney General’s (“AG”) Office and the Financial Intelligence Unit (“FIU”) regarding Terrorism, Financing of Terrorism, Proliferation and Financing of Proliferation.

7. In general, the forms are designed to be easily understood. Licensees and Registrants
   are responsible for implementing suitable procedures to ensure that all completed forms are accurate and submitted by the deadlines specified on the forms. GENERAL INSTRUCTIONS
8. Licensees and Registrants are required to select the applicable Regulatory Body from
   the drop-down menu, indicate the Licensee’s/Registrant’s name and indicate the reporting date/quarter ending date, where applicable.
9. Forms A, B, C and D require sign offs by 1) Director or Senior Official and 2) Director
   or Compliance Officer or Money Laundering Reporting Officer.
   FORM A - Targeted Financial Sanctions Reporting Form
10. Purpose: Licensees and Registrants are required to complete this form ONLY to
    indicate positive match(es) and confirm that the positive match(es) has been reported to the AG and FIU. Please note that NIL reporting is not required.
11. This form must be submitted to the relevant Regulatory Body within 24 hours after
    receipt of notice.
    FORM B - Targeted Financial Sanctions Quarterly Reporting Form Licensees and Registrants are required to confirm on a quarterly basis that its database has been screened in compliance with the sanction Notices issued during the quarter and appropriate action taken, if necessary. Please be advised that for ease of reference, all sanction notices issued to applicable licensees and registrants during the quarter will be published on each GFSR member’s corporate website, along with a clear link to access same.

GFSR Bahamas TARGETED FINANCIAL SANCTIONS REPORTING FORMS GUIDANCE NOTES __________________________________________________________________________________________
12. Licensees and Registrants are required to select the appropriate box from the three
options provided on the form.
13. This form must be completed and submitted to the relevant Regulatory Body no later
than 5 calendar days after the quarter-end.
FORM C - International Obligations (Economic and Ancillary Measures) 2018 Orders Annual Declaration
14. Purpose: Licensees and Registrants are required to confirm that its operations are in
compliance with the provisions of the International Obligations (Economic and Ancillary Measures) (Iraq) (Order), 2018 and International Obligations (Economic and Ancillary Measures) (Afghanistan) (Order), 2018 by filing an annual declaration.
15. The form must be completed and submitted to the relevant Regulatory Body on the
31st day of December in each year.
FORM D - International Obligations (Economic and Ancillary Measures) 2019 Orders Annual Declaration
16. Purpose: Licensees and Registrants are required to confirm that its operations are in
compliance with the provisions of the International Obligations (Economic and Ancillary Measures) (Democratic People’s Republic of Korea) (Order), 2019 and International Obligations (Economic and Ancillary Measures) (Iran) (Order), 2019 by filing an annual declaration.
17. The form must be completed and submitted to the relevant Regulatory Body within
90 days after the calendar year-end.
PENALTIES FOR NON-COMPLIANCE
18. Financial Institutions identified as having failed to screen their systems in accordance
with sanction notices issued during the quarter, will be subject to penalties.
19. Financial Institutions who do not comply with the reporting requirements pursuant to
section 44 (1) of the Anti-Terrorism Act, 2018 and the Anti-Terrorism (Amendment)
Act, 2019, commits an offence and are liable on summary conviction to a fine not exceeding two hundred and fifty thousand dollars ($250,000), pursuant to section 49 (3) of the Anti-Terrorism Act, 2018.

GFSR Bahamas TARGETED FINANCIAL SANCTIONS REPORTING FORMS GUIDANCE NOTES __________________________________________________________________________________________ _________________________________________________________________________________ Mr. Andrew Strachan Chairperson – GFSR Inspector Compliance Commission of The Bahamas Mr. John Rolle Mrs. Dana Munnings-Gray Governor Superintendent of Insurance Central Bank of The Bahamas Insurance Commission of The Bahamas Ms. Christina Rolle Ms. Terah Rahming Executive Director Secretary Securities Commission of The Bahamas Gaming Board For The Bahamas