Information Circular 3 of 2010: Clarification on Approval Requirements for Pension Fund Administration Services and Advice

Board Members AM Sithole (Chairperson) H Wilton (Deputy Chairperson) Prof M Ncube Z Bassa JV Mogadime J Cross Prof PJ Sutherland BM Hawksworth Executive Officer DP Tshidi Riverwalk Office Park Block B 41 Matroosberg Road Ashlea Gardens Extension 6 Pretoria South Africa 0081 PO Box 35655 Menlo Park Pretoria South Africa 0102 Tel +27 12 428 8000 Fax +27 12 347 0221 E-mail info@fsb.co.za Toll free 0800 110443/0800 202087 website:www.fsb.co.za ENQUIRIES: Alta Marais D. DIALLING NO.: 012 428 8065 OUR REF: 12/12/1 FAX: 012 346 6510 DATE: 24 May 2010 E-MAIL: altam@fsb.co.za INFORMATION CIRCULAR PF NO. 3 OF 2010 CLARIFICATION IN RESPECT OF THE APPROVAL OF ENTITIES PROVIDING ADMINISTRATION SERVICES AND/OR GIVING ADVICE TO SOUTH AFRICAN PENSION FUNDS Further to Circular PF No. 87 and Information Circular PF No. 4 of 2009, clarification is hereby provided on when an entity or person will be required to obtain approval in terms of section 13B of the Pension Funds Act, 1956 (“the PFA”) and/or in terms of the Financial Advisory and Intermediary Services Act, 2002 (FAIS Act).
Section 13B of the PFA determines that no person shall administer the disposition of benefits or
undertake investments on behalf of a pension fund unless the Registrar has granted approval thereto and the person complies with such conditions as the Registrar may from time to time determine. Benefit administration includes the administration of membership data, contributions, benefits, expenses and financial reporting. Investment administration on the other hand refers to entities or persons who have been approved as a category I (non discretionary) or category II (discretionary) financial services providers in terms of the FAIS Act to perform the investment management or other intermediary functions of investments on behalf of pension funds. An administrator may apply for approval to conduct both benefit and investment administration.

2
The following persons or entities are regarded as administrators and are therefore required to obtain the relevant approval, either in terms of section 13B of the PFA and/or the FAIS Act:
Description
Section 13B
of PFA as a
Benefit
Administrator
Section 13B of
PFA as an
Investment
Administrator
FAIS
Category I
FAIS
Category II
1.1 A retirement fund administrator
X
X if applicable
X
Investment
Administrator
X
Investment
Administrator
Discretionary mandate
1.2 A Union, Bargaining Council or Industrial Council performing
the administration functions of a retirement fund X X if applicable X Investment Administrator X Investment admin Discretionary mandate
1.3 A person who receives any form of payment from an
employer to pass on to a fund or to an administrator on behalf of a fund, excluding a bank where such bank acts as a conduit between the employer and the fund X X If applicable X Investment Administrator X Investment Administrator
1.4 Any other person or entity based in South Africa that acts
as an investment manager who receives money, executes mandates (either discretionary or otherwise) or manages investments on behalf of pension funds X If applicable X
1.5 Any other foreign based person or entity that acts as an
investment manager who receives money, executes mandates (either discretionary or otherwise) or manages investments on behalf of pension funds Not allowed X X Not allowed as no discretionary services takes place in SA
1.6 An authorised user (stock broker) approved by the JSE
Limited that performs investment administration, investment management or executes a discretionary mandate on behalf of a pension fund X If applicable X X Not Applicable X Unlisted securities
1.7 A member of any foreign exchange that performs
investment administration, investment management or executes a discretionary mandate on behalf of a pension fund Not allowed X X if no discretion is included in the mandate X if no discretion is included in the mandate
1.8 Any Long-term Insurer registered under the Long-term
Insurance Act, 1998 (“the LTIA”) performing benefit administration X Exempted (see item 2 below) Exempted (see item 2 below) Exempted (see item 2 below)
1.9 Any foreign long-term insurer registered under the LTIA
performing benefit administration Not allowed Exempted (see item 2 below) Exempted (see item 2 below) Exempted (see item 2 below)
1.10 Any foreign long-term insurer or foreign branch office of
such insurer that has not been registered under the LTIA and issues policies of insurance or investment policies to a pension fund Not allowed Not allowed Not allowed to render financial services in SA Not allowed render to financial services in SA
1.11 A foreign Collective Investment Scheme (FCIS) who issues
participatory interests in a CIS, any security listed on an exchange or any other investment product to a pension fund and which FCIS has not been approved in terms of the Collective Investment Schemes Control Act, 2002 (“CISCA”) Not allowed X Applicable if solicit for clients in SA Not allowed as no discretionary services take place in SA
1.12 An employer which employs staff to administer its pension
fund or establishes a subsidiary company to do so X X If applicable X If advice is given X If investment manager

3
The following persons/entities will not be required to obtain approval in terms of section 13B to conduct investment administration:

1. a collective investment scheme, either local or foreign, approved in terms of CISCA;
2. long-term insurers, either local or foreign branch offices, registered under the LTIA
   performing investment administration;
3. authorised users approved by the JSE Limited or a member of any foreign exchange that is a
   member of the World Federation of Exchanges and whose mandate is restricted to executing instructions received from a pension fund or any person duly acting on behalf of a pension fund; and
4. any person only giving advice and who does not in any way administer or invest assets on
   behalf of a fund or executes mandates on behalf of a pension fund only. As part of their fiduciary responsibility a board of a fund should, where it intends to utilise the services of an administrator, perform a due diligence to ensure that the relevant administrator is able to perform the required administration services and has obtained the relevant approvals in terms of the relevant legislation. Due to the practical difficulties experienced by foreign investment managers in meeting the previous deadlines for obtaining the necessary approvals, extension is hereby granted until 31 December 2010 for such approvals to be obtained from the relevant Registrars. Yours sincerely, JA BOYD G ANDERSON For: Registrar of Pension Funds For: Registrar of Financial Services Providers

4