Instructions for Completing the Reports on Lists of Legal Entities, Natural Persons/Trades, and Natural Persons Performing Insurance and/or Reinsurance Distribution Activities for Insurance or Reinsurance Companies

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INSTRUCTIONS FOR COMPLETING THE FIZ_DISO-RE AND FPOSO_DISO-RE REPORTS This document provides instructions on how to correctly complete the Excel templates for the FIZ_DISO-RE (List of natural persons who, based on an employment contract or other contractual relationship, perform insurance and/or reinsurance distribution activities) and FPOSO_DISO-RE (List of legal entities and natural persons/trades who, for an insurance or reinsurance company, perform insurance and/or reinsurance distribution activities) reports, and how to generate an XML file from the template that must be submitted via the HANFA reporting submission interface.

1. Display of the "Developer" Tab
   To generate an XML file, you must enable the display of the "Developer" tab in Excel:
   Clicking on "File" will show you the following menu on the left side:

Select "Options". The following window will appear to you:
Select "Customize Ribbon" and on the right side select "Main Tabs", then check the box for "Developer".

2. Data Entry
   Each Excel template consists of a header and a table into which the list is entered. The following data must be entered in the header:
   Name of the submitting company | Enter the name of the company Status as of | Enter the date in DD.MM.YYYY format (without a period at the end) Institution Code | A number whose explanation is provided below The institution code is a unique identifier of the institution from HANFA's master data, which can be found on the website http://reports.hanfa.hr/ by selecting the "XML schemes" section. This section contains all XML schemes for all reports. After selecting the report you wish to create, five files will appear:
   By opening the file containing the word "Lists", a file with all institution codes of the reporting entities for individual reports will open. You can open this file in any web browser. After opening the file, you will read the institution code as follows:

The institution code for "Hrvatska elektroprivreda d.d." is 294. Pay attention to the fact that the institution code is listed before the company name (Končar – Elektroindustrija d.d. has institution code 501, and Jadranski naftovod d.d. has institution code 568). The list of natural and legal persons is entered into the table:
FIZ_DISO-RE report:
FPOSO_DISO-RE report:
For each new person in the list, you must right-click on the row in the table, select "Insert", and enter the corresponding data.

You must have as many rows as you have persons in the list; that is, you cannot have empty rows because the XML will not pass validation. An empty row is deleted by right-clicking on the row and selecting "Delete":
A correctly completed table should look like this:

If you already have lists saved in your own file, you can copy them into this one by copying from yours and pasting:

3. Generation of the XML File
   After you have completed and reviewed all data, generate the XML file. The XML file is generated by selecting the "Export" function in the "Developer" tab:
   After that, save the file locally on your computer. You submit the generated file to the appropriate location according to the Technical Instruction for Registration and Operation with the Electronic Data Submission System Interface.

4. Data Modification
   If you need to change data for any reason, enter the corrected data into the Excel file and repeat the procedure as defined in step 3.

5. Data Processing
   The data you submit will be synchronized with HANFA's master data. The results of data processing will be displayed on the report receipt confirmation.

• FIZ_DISO-RE Report:
  o In this report, you submit a list of all natural persons who, based on an employment contract or other contractual relationship, perform insurance and/or reinsurance distribution activities. o The data processing system will uniquely identify the natural person based on a pair (OIB, registration number). If the system has not uniquely identified which natural person is involved, the receipt confirmation will display: Data cannot be registered. Please submit the data to distribucija.osiguranja@hanfa.hr. If you mistakenly entered an incorrect OIB or registration number, you can correct the list and resubmit it through the data submission system (http://reports.hanfa.hr). If you are sure that you entered a correct OIB and registration number, send the data via email to distribucija.osiguranja@hanfa.hr. o This report may contain a complete list of all natural persons who, based on an employment contract or other contractual relationship, perform insurance and/or reinsurance distribution activities, or a subset of natural persons (e.g., you wish to submit ten new employees). In both cases, the system will process the data so that it registers new persons, and for persons who already exist in HANFA's master data, if they differ, it will change the start and end dates of the contractual relationship as well as the contracted cooperation period. In both cases, after successful data processing, the receipt confirmation will display: Data registered. o If you have entered the same person multiple times in the list, the system will register data for the person who is first on the list, and for the other persons, the receipt confirmation will display: Duplicate record.

o Data of persons located in HANFA's master data, but not included in this list, remain unchanged. o The report is defined such that it can be submitted at any time with a status as of any day in the year.

• FPOSO_DISO-RE Report
  o In this report, you submit a list of all legal entities and natural persons/trades who, for an insurance or reinsurance company, perform insurance and/or reinsurance distribution activities. o The data processing system will uniquely identify a legal or natural person/trade based on a pair (OIB, registration number). If the system has not uniquely identified which person is involved, the receipt confirmation will display: Data cannot be registered. Please submit the data to distribucija.osiguranja@hanfa.hr. If you mistakenly entered an incorrect OIB or registration number, you can correct the list and resubmit it through the data submission system (http://reports.hanfa.hr). If you are sure that you entered a correct OIB and registration number, send the data via email to distribucija.osiguranja@hanfa.hr. o This report must contain a complete list of all legal and natural persons/trades who, for an insurance or reinsurance company, perform insurance and/or reinsurance distribution activities. The system will process the data so that it registers new persons, and for persons who already exist in HANFA's master data, if they differ, it will change the start and end dates of the contractual relationship as well as the contracted cooperation period. After successful data processing, the receipt confirmation will display: Data registered. o If you have entered the same person multiple times in the list, the system will register data for the person who is first on the list, and for the other persons, the receipt confirmation will display: Duplicate record. o Data of persons located in HANFA's master data, but not included in this list, remain unchanged. On the receipt confirmation, you will receive a list of all persons located in HANFA's master data, not included in this list, and having no end date. In that case, they must be included in the list with corresponding data. o The report is defined such that it can be submitted at any time with a status as of any day in the year.