Iraqi Securities Commission Board Decision on Amendments to Agency Audit Controls and Delegation Document

Republic of Iraq
Council of Ministers
Iraqi Securities Commission

Regulatory Systems Department
Number: 13/1
Date: 15/1/2024

To: Board of Governors of the Iraqi Securities Market

Subject: Audit Controls for Agency and Delegation Document at General Assembly Meetings

Greetings...

The Commission Board decided in its twelfth session held on 14/12/2023 to make the following amendments and additions to the audit controls for agency and delegation documents at General Assembly meetings, as follows:

1. Amend Item (Second), Paragraph (1) to read as follows:
   Old Text (1- With respect to joint-stock companies, what confirms the holding of the meeting from the required publication means in accordance with the provisions of Article (88) of Company Law No. (21) of 1997 amended). Amended Text (1- The Securities Commission shall be provided by the company, the company registration department, or the shareholder with what confirms the determination of the meeting date).

2. Amend Item (Eighth) to become as follows:
   a. Audit results shall be sent to the company after the end of official working hours on the day preceding the meeting, or delegations shall be received on the day of the meeting after verifying the identity of the proxy or delegated shareholder and recording their name in the attendance register. b. Ensure that the name of the delegating shareholder is not recorded in the attendance register on the day of the meeting in their own capacity.
   c. Ensure the presence of shareholders in their own capacity whose names were recorded in the attendance register; otherwise, the competent employee has the right to strike the name of the shareholder not present in the meeting hall.

3. Amend Item (Nineteen) by adding the email address for depositing agencies and delegations (enabat@isc.gov.iq) to the end of the item.

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4. Amend the delegation document by adding a new field that includes the signature of (the delegating shareholder or proxy) in the field designated for the name of the delegated shareholder.

With appreciation

Attachments:

• Amended Delegation Document.

Faisal Al-Hayis
Chairman of the Securities Commission

Copies sent to:

• Iraqi Securities Market, for information and to inform listed joint-stock companies... With appreciation.
• Company Registration Department / Joint-Stock Companies Section... for information and to inform joint-stock companies... With appreciation.
• Office of the Chairman... for information... With appreciation.
• Commission Secretariat... for information... With appreciation.
• Information Systems Department... for publication on the Commission's website... With appreciation.
• Administrative and Legal Department / Administration Section... With appreciation.

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Securities Commission
ISC
Iraqi Securities Commission

(Delegation Document)

Company Name:
Company Capital:
Purpose of Meeting:
Date of General Assembly Meeting: / / 20
Location of Meeting:

Shareholder Name	Shareholder Number	Number of Shares	Signature
		Written	Numerical

Delegated Shareholder Name	Shareholder Number	Signature of Delegating Shareholder or Proxy

Proxy Name	Agency Number	Date	Issuing Authority	Signature

Stamp and Endorsement of the Securities Commission I swear to the validity of the information and documents provided by me, and otherwise I bear all legal consequences, and for this reason I signed:
H/

Verification of Issuance:
Notary Public Department
Number
Date

Note /

• This delegation is used only for the meeting dated above or the adjourned meeting if the quorum for the first meeting is not met.

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