Methodological Guidelines for Filling Out the Forms of the Periodic Regulatory Report of a Credit Union

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Date of creation: 2023-01-20

Appendix 3
to the Resolution of the Supervisory Committee of the National Bank of the Kyrgyz Republic of June 9, 2016 No. 24/1

METHODOLOGICAL GUIDELINES

on filling out the forms of the periodic regulatory report of a credit union

(In the edition of the Resolutions of the Supervisory Committee of the National Bank of the Kyrgyz Republic of September 1, 2016 No. 36/1, June 29, 2017 No. 22/2, July 2, 2018 No. 30/5, March 28, 2019 No. 10/1, February 11, 2021 No. 05/3, December 30, 2022 No. 43/2)

Chapter 1. General Provisions

1. These Methodological Guidelines on filling out the forms of the Periodic Regulatory Report of a Credit Union (hereinafter - Methodological Guidelines) provide an explanation of the procedure for filling out the appendices to the Regulation "On the Periodic Regulatory Report of a Credit Union" (hereinafter - PRR), submitted by credit unions (hereinafter - CU), licensed by the National Bank of the Kyrgyz Republic (hereinafter - National Bank), for the following sections:

• Title page;

• Section 1. Regulatory report on financial condition:

• Regulatory report on financial condition - Assets;

• Regulatory report on financial condition - Liabilities and capital;

• Off-balance sheet liabilities;

• Section 2. Income and expense report;

• Section 3. Information on the credit portfolio;

• Section 4. Information on large borrowers of the CU;

• Section 5. Information on large problem borrowers of the CU;

• Section 6. Report on deposit (deposit) operations;

• Section 7. Other information;

• Section 8. Information on compliance with economic standards;

• Section 9.A "Information on the Supervisory Council, executive body, members of the Shariah Council, main participants (shareholders)";

• Section 9.B "Information on certain officials of the CU";

• Section 9.V "Basic information on the CU, information on subsidiaries and affiliated companies, committees and branches.

Note: All amounts must be indicated in thousands of som.

(In the edition of the Resolution of the Supervisory Committee of the National Bank of the Kyrgyz Republic of March 28, 2019 No. 10/1)

Chapter 2. Title Page

2. The following information is indicated on the title page:

• date and outgoing registration number;
• date as of which the report was prepared (for example, as of December 31, 2016, means that the report was prepared at the end of the reporting period day);
• date of preparation of the report;
• periodicity - "quarterly", "annual" or "correction". When submitting a quarterly report, underline the word "quarterly". When submitting a report for the IV quarter, which is annual, underline the word "annual". Mark the word "correction" when submitting a corrected report. Correction of the report is allowed if technical errors arise. In this case, only those reporting forms in which changes have been made are submitted, and the changes are marked with a marker;
• type of audit or inspection conducted - one or two of the following lines are indicated:

a) internal inspection - if the inspection was conducted by the Audit Commission of the CU; b) audit without conclusion - if an audit was conducted that does not give recommendations, a work plan for the future, but is limited to issuing a conclusion on the correctness of banking operations and accounting; c) audit with issuance of a conclusion - if an audit was conducted that, in addition to checking the correctness of operations and accounting, gives the CU recommendations and a plan of measures to improve and/or perfect its activities;

• name of the reporting CU, which is indicated in capital letters;
• certifying signatures of the Chairman of the Board of the CU or a CU participant acting as Chairman in his absence, the chief accountant;
• signature of a CU employee responsible for preparing and submitting the PRR with indication of position, surname, first name, patronymic, and phone number.

Chapter 3. Procedure for compiling periodic regulatory reporting of credit unions

3. Regulatory reporting of CUs consists of the following approved forms:

1. Section 1. Regulatory report on financial condition:
   1-1 "Regulatory report on financial condition" - Assets; 1-2 "Regulatory report on financial condition" - Liabilities and capital; 1-3 "Off-balance sheet liabilities";

2. Section 2 "Income and expense report";

3. Section 3 "Information on the credit portfolio";

4. Section 4 "Information on large borrowers of the credit union";

5. Section 5 "Information on large problem borrowers of the credit union";

6. Section 6 "Report on deposit (deposit) operations";

7. Section 7 "Other information";

8. Section 8 "Information on compliance with economic standards".

9. Section 9.A "Information on the Supervisory Council, executive body, members of the Shariah Council, main participants (shareholders)";

10. Section 9.B "Information on certain officials of the CU";

11. Section 9.V "Basic information on the CU, information on subsidiaries and affiliated companies, committees and branches".

Note: Sections reflecting data on deposit operations and Islamic financing principles are submitted when carrying out deposit operations and operations according to Islamic financing principles.

(In the edition of the Resolution of the Supervisory Committee of the National Bank of the Kyrgyz Republic of March 28, 2019 No. 10/1)

4. The following information must be clearly highlighted in the forms of periodic regulatory reporting:

• name of the CU;

• (ceased to be in force in accordance with the Resolution of the Supervisory Committee of the National Bank of the Kyrgyz Republic of March 28, 2019 No. 10/1)

• reporting date or period covered by the reporting;

• units of measurement.

(In the edition of the Resolution of the Supervisory Committee of the National Bank of the Kyrgyz Republic of March 28, 2019 No. 10/1)

5. The content and forms of periodic regulatory reporting are applied consistently from one reporting period to another (principle of consistency).

6. In reporting forms for items on which no operations were conducted by the date of preparation of the report, the numerical value "zero" is indicated.

7. Periodic regulatory reporting of CUs must be compiled in the national currency of the Kyrgyz Republic.

8. The reliability of the periodic regulatory reporting submitted to users is confirmed by the signatures of the Chairman of the Board and the chief accountant (accountant with the rights of the chief accountant) of the CU.

9. Correction of errors in periodic regulatory reporting is confirmed by the signatures of the persons who signed it, with indication of the date of correction.

10. The Board of the CU is responsible for the preparation and submission of periodic regulatory reports of CUs.

11. Each CU must appoint a person responsible for the completeness of content, submission of the report within the required timeframes, and correctness of filling out the report. In addition, this person must be responsible for contacts with the National Bank on all issues concerning information included in the report.

No.

Name of items

Explanations

Required details

Section 1. "Regulatory report on financial condition"

1.1

Section 1-1. "Regulatory report on financial condition" - Assets

In the balance sheet report, assets and liabilities are grouped by content. Assets are arranged in descending order of liquidity, and liabilities - by maturity terms. In column 4 of this form, balances of balance sheet accounts of the corresponding groups of accounts are indicated

Cash

Cash funds located in the cash office of the CU

This form must be sealed with the CU seal and confirmed by the signatures of the Chairman of the Board and the CU accountant.

Current accounts

CU funds located in current demand accounts in commercial banks

Debt securities held to maturity

Debt securities that the CU is firmly intending and able to hold until maturity

Debt and equity securities available for sale

Debt and equity securities that are not acquired for sale in the short term, but may be sold before maturity. Securities available for sale - Government Bonds of the Cabinet of Ministers of the Kyrgyz Republic, acquired by the CU, excluding equity securities of other financial and credit organizations licensed by the National Bank

Deposits in financial organizations, including banks

Placement of CU funds in commercial banks, which bring interest to the CU and have a established payment term

Total liquid assets

Sum of values of items 1 to 5

Loans

Loans issued by the CU to its participant-borrowers

(Minus) Special reserve for covering potential credit and leasing losses and losses

Assessment by the CU management of possible losses on loans in accordance with the requirements of regulatory legal acts of the National Bank of the Kyrgyz Republic

Total net loans

Difference between the values of items 7 and 8

Financial leasing

Financial leasing issued by the CU to its participant-borrowers

(Minus) Special reserve for covering potential credit and leasing losses and losses on leasing

Assessment by the CU management of possible losses on loans in accordance with the requirements of regulatory legal acts of the National Bank of the Kyrgyz Republic

Total net financial leasing

Difference between the values of items 10 and 11

Fixed assets, total

Investments of the CU in buildings, furniture, office equipment, computers, cars, which are fixed assets, and unfinished construction. The cost of fixed assets is reduced by the amount of accumulated depreciation (minus). Item 13 includes data from sub-item 13.1, shown separately in the corresponding row:

13.1

including fixed assets received as a grant

fixed assets received by the CU on a gratuitous basis (grant). The cost of fixed assets is reduced by the amount of accumulated depreciation (minus)

Other property, total

Item 14 includes data from sub-items 14.1., 14.2., shown separately in the corresponding rows:

14.1

Real estate of the borrower accepted in repayment of the asset

Real estate of the borrower-participant of the CU, accepted onto the balance sheet of the CU as a result of the transfer of ownership rights to the pledged property to it

14.2

Other borrower's assets accepted in repayment of the asset

Other property of the borrower-participant of the CU (except for real estate), accepted onto the balance sheet of the CU as a result of the transfer of ownership rights to the pledged property to it

Investments and financial participation

Investments in the capital of financial-credit and non-financial organizations

15.1

a) banks and financial-credit organizations

Investments in the capital of financial-credit organizations licensed and regulated by the National Bank

15.2

b) other financial organizations

Investments in the capital of financial-credit organizations not licensed and regulated by the National Bank

15.3

c) non-financial organizations

Investments in the capital of non-financial organizations

15.4

d) Investments in JSC "FKKS"

Investments in the capital of JSC "FKKS"

Accrued interest receivable, total

Accrued but not received by the date of preparation of the report interest. Item 16 includes data from sub-items 16.1., 16.2., 16.3. and 16.4., shown separately in the corresponding rows:

16.1

On interest accrued on deposits in banks and other fin. org-anizations

On deposits in banks and other financial-credit organizations (on monetary funds placed by the CU)

16.2

On interest accrued receivable on loans

On interest income on loans (on loans issued to participants)

16.3

On interest accrued receivable on securities held to maturity

On debt obligations (on acquired securities held to maturity)

16.4

On interest accrued receivable on securities available for sale

On debt obligations (on acquired securities available for sale)

Other assets total

Other assets not accounted for in previous items: commissions on loans (on loans issued to participants), prepayments, expenses of future periods, accounts receivable, other assets; inventory; low-value and fast-wearing items transferred for use; intangible assets, capital investments in the improvement of rented property, accumulated depreciation on low-value and fast-wearing items, capital investments in the improvement of rented property, intangible assets and other accruals. Item 17 includes sub-items 17.1, 17.2, 17.3, 17.4, 17.5 and 17.6, shown separately in the corresponding rows:

17.1

Prepayment

Sum of advance payments to suppliers of goods or services for the acquisition of assets or receipt of services by the CU

17.2

Expenses of future periods

Sum of the advanced payment made or the accrued cost of services received, which the CU uses for more than one reporting period

17.3

Issued for petty cash

Settlements with CU employees, including issuing monetary funds to employees for petty cash

17.4

Low-value and fast-wearing items transferred for use

Cost of low-value and fast-wearing items transferred from the warehouse for operation, at original cost

17.5

Inventory

Cost of available inventory of the CU

17.6

Other

Cost of any other assets for which a separate account was not determined

Total assets

Sum of values of items 6, 9, 12-17

Off-system accounts total

Off-system accounting of the CU on corresponding accounts in accordance with regulatory acts of the National Bank: written-off loans, written-off accrued interest on classified loans, other property at net realizable value and fees for non-performance of obligations on classified loans (penalties)

1.2

Section 1-2. "Regulatory report on financial condition" - Liabilities and capital

Demand deposits

Demand deposits of depositor-participants of the CU

This form must be sealed with the CU seal and confirmed by the signatures of the Chairman of the Board and the CU accountant.

Term deposits

Term deposits of depositor-participants of the CU

Total deposits

Sum of values of items 1 and 2

Loans from banks and other financial organizations total:

Sum of loans received by the CU from banks and other financial-credit organizations. Item 4 includes data from sub-items 4.1, 4.2, 4.3, 4.4, 4.5 and 4.6, shown separately in the corresponding rows:

4.1

Loans from FKKS

Loans received from FKKS

4.2

including technical loan of FKKS

4.3

Loans from banks

Loans received from banks

4.4

Loans from other financial organizations

Loans received from other financial-credit organizations of the KR

4.5

Loan from international financial organizations and donors

Loan from international financial organizations and donors

4.6

Loan from international FCO

Loan from international FCO

Loans of the Cabinet of Ministers of the Kyrgyz Republic.

Loans of the Ministry of Finance, regional, district, city akimats, accounts of ministries and other budget funds

Other liabilities

Liabilities on capital lease and other credit liabilities of the CU

Accrued interest payable total

Accrued but not paid by the CU by the date of preparation of the report interest. Item 7 includes data from sub-items 7.1, 7.2, 7.3, 7.4, 7.5, 7.6, 7.7 and 7.8, shown separately in the corresponding rows:

7.1

interest accrued on deposits

Interest accrued on deposits of participant-depositors of the CU

7.2

Interest accrued payable on FKKS loans

Accrued interest on loans from FKKS

7.3

including interest accrued payable on technical loans of FKKS

Including accrued interest payable on technical loans of FKKS

7.4

Interest accrued payable on loans from banks

Accrued interest on loans from banks

7.5

Interest accrued payable on loans from other financial organizations

Accrued interest on loans from other financial-credit organizations of the KR

7.6

Interest accrued payable on loans from international organizations

Accrued interest on loans from international organizations and donors

7.7

Interest accrued payable on loans from international FCO

Accrued interest on loans from international FCO

7.8

Other interest accrued payable

Other interest accrued payable (not included in items 7.1-7.7)

Other liabilities total

Item 8 includes data from sub-items 8.1., 8.2., 8.3. and 8.4., shown separately in the corresponding rows:

8.1

Accounts payable

Various liabilities for settlement for the supply of goods, rendered services, dividends payable to participants after distribution, accrued wages

8.2

Dividends payable

Sum of accrued dividends to CU participants after distribution

8.3

Accrued liabilities

Accrued wages, accrued tax payments

8.4

Income of future periods

Advance receipts received from buyers for fixed assets, materials, services, as well as interest on issued loans, paid in advance; reimbursable commission expenses

Total liabilities

Sum of values of items 3, 4, 5, 6, 7 and 8

Capital

Savings shares total

Total amount of savings shares of CU participants on the dates of preparation of the report

Reserves for future needs (capital reserves)

Reserves formed by the CU from part or all of the profit amount (unavailable for dividend payment) according to the decision of the General Meeting of participants. Formed once a year based on the results of the general meeting of CU participants

General reserve for covering potential credit and leasing losses and losses

The amount of the general RPPU for loans and financial leasing to participants is indicated in accordance with the requirements of regulatory legal acts of the National Bank of the Kyrgyz Republic

Undistributed profit/losses

Item 14 includes data from sub-items 13.1. and 13.2., shown separately in the corresponding rows:

13.1

Of previous years

Sum of profit of previous years remaining undistributed

13.2

Of the last reporting (current) period

Sum of profit/loss of the current year

Total capital

Sum of values of items 10, 11, 12 and 13

Total liabilities and capital

Sum of liabilities and capital (sum of items 9 and 14)

1.3

Section 1-3. "Off-balance sheet liabilities"

Obligations to issue a loan

Obligations to issue loans or loan substitutes are indicated

Currency operations

CU obligations for currency operations are indicated

Obligations for the purchase of assets

CU obligations for the purchase of assets are indicated

Other off-balance sheet liabilities

All other off-balance sheet liabilities not indicated above are indicated

Total: Off-balance sheet liabilities (sum of items 1-4)

The sum of items 1 to 4 is indicated

Section 2. "Income and expense report"

In this reporting form, income and expenses received and incurred by the CU during the reporting period (column 3 "for the reporting period") and year-to-date (column 4 "cumulative from the beginning of the year") must be reflected. Income and expenses arising as a result of the CU's activities are grouped by their nature and the amounts of the main types of income and expenses are disclosed

Interest income

Interest income received by the CU in the reporting period. Sum of values of items 2-4

This form must be sealed with the CU seal and confirmed by the signatures of the Chairman of the Board and the CU accountant.

Interest income on debt obligations

Interest income received from securities (debt obligations)

Interest income on deposits in banks and other financial organizations

Interest income received from deposits placed in banks and other financial organizations

Interest income on loans

Interest income received from loans issued to CU participants

Interest expenses

Interest expenses of the CU in the reporting period. Sum of values of items from 6 to 8

Interest expenses on deposits

Interest expenses on deposits of participant-depositors placed in the CU

Interest expenses on loans from banks and financial organizations

All interest expenses related to loans received by the CU from external sources: FKKS, commercial banks, other financial organizations of the KR, international financial organizations and donors, international FCO and state bodies

Other interest expenses

Other interest expenses, including expenses on capital lease, when the CU acts as a lessee

Net interest income

Difference between the values of item 1 and 5

Expenses for reserve for covering potential losses and losses

Expenses for reserves for covering potential losses and losses (expenses for creating a reserve)

Net interest income after deductions to RPPU

Difference between the values of item 9 and sub-item 10

Non-interest income total

Income from collection of funds for other types of CU activities. Item 12 includes data from sub-items 12.1, 12.2, 12.3, 12.4, 12.5 and 12.6, shown separately in the corresponding items:

12.1

Fees for services and commission fees on loans

Income received in the form of commission fees and other similar payments received for services, including notary fees, commissions, etc.

12.2

Fees for non-performance of loan obligations

Penalty payments on loans made by borrowers for non-performance of their obligations

12.3

Fees for rental of premises

Income received by the CU from its own buildings occupied by third-party tenants

12.4

Income (loss) from sale of fixed assets

Income (losses) received by the CU from the sale of fixed assets used in the CU

12.5

Income (loss) from sale of other property

Income (losses) received by the CU from the sale of pledged property on non-repaid loans

12.6

Other expenses

Other non-interest income not listed above is indicated

Non-interest expenses

CU expenses in the reporting period not related to interest payments (sum of items 14-22)

Personnel expenses

CU expenses related to payment of salaries to employees and management, incentives, social payments, payment of staff training and other payments

14.1

Deductions to the Social Fund

Sum of deductions to the Social Fund of the KR

Expenses for buildings and structures

Expenses for operational lease of CU buildings, amortization of improvement of rented production premises, amortization of buildings and structures, expenses for maintenance of buildings, expenses under contracts for maintenance and service of buildings, utilities, current repair of buildings, building security

Expenses for furniture, equipment, computers and software

Expenses for amortization of furniture and equipment, computers, rental of furniture and equipment, current repair of furniture and equipment, expenses under contracts for maintenance and service of computer equipment and software

Administrative expenses

CU expenses related to ensuring the activities of the CU: stationery and office supplies, communication services, travel expenses, representation expenses" for amortization of cars, car expenses, payment for specialist services, advertising and marketing expenses, publication and subscription expenses, other administrative expenses

Expenses on loans

Expenses related to the issuance of loans, repayment of debts and administration of property accepted as collateral for an unpaid loan. Item 18 includes data from sub-items 18.1.,18.2., shown separately in the corresponding rows:

18.1

Expenses on debt repayment

expenses on debt repayment (for example, payment to debt collection agencies, payment for lawyers' services, intermediary services)

18.2

Expenses on pledged property accepted into CU ownership

expenses on pledged property accepted into CU ownership (for example, payment for property security, repair to prevent further damage to the property or preserve its value until the moment of sale, as well as expenses for legal services related to the realization of the pledge right)

Other operating expenses

CU expenses for charity, expenses related to shortages and surpluses in the cash register, and other expenses arising in the activities of the CU

Taxes, except for profit taxes

Value added taxes (on value added, not subject to deduction, for purchased material resources and only VAT payers) and other taxes

Unforeseen income and expenses

Income or expenses from operations or events not related to the ordinary activities of the CU, and occurring rarely

(Note: The source text ends abruptly at "rarely" / "ред". The translation reflects the available text.)