Order on Submission of Reports etc. to the Financial Intelligence Unit

Pursuant to Section 26, Paragraph 8, and Section 78, Paragraph 6, of the Act on Preventive Measures against Money Laundering and Financing of Terrorism (the Money Laundering Act), cf. Act No. 316 of 11 March 2022, it is hereby prescribed:

Scope of Application

Section 1. This Order applies to the businesses, persons, and authorities covered by the Act on Preventive Measures against Money Laundering and Financing of Terrorism.

Paragraph 2. The Order applies to reports to the Financial Intelligence Unit, cf. Section 26 of the Act on Preventive Measures against Money Laundering and Financing of Terrorism, regarding transactions or contacts where there is suspicion that the transaction or contact has or has had a connection to money laundering or financing of terrorism.

Digital Submission

Section 2. Reports, etc., cf. Section 1, Paragraph 2, shall be submitted digitally to the Financial Intelligence Unit via www.hvidvask.dk, unless otherwise agreed with the Financial Intelligence Unit.

Paragraph 2. The report shall be submitted in the XML format reproduced on www.hvidvask.dk.

Paragraph 3. After submission, cf. Section 2, Paragraph 1, and before the end of the following banking day, the reporter must verify whether the report has been accepted or rejected.

Content

Section 3. The report, cf. Section 1, Paragraph 2, shall contain the information described in Annex 1 to this Order.

Language Requirements

Section 4. The report, cf. Section 1, Paragraph 2, shall as a general rule be drafted in Danish. If this is not possible, the report may be drafted in English.

Breakdowns in Digital Reporting Solutions

Section 5. In the event of prolonged IT problems on the website www.hvidvask.dk, reporting in XML format shall be done by e-mail or other electronic media after agreement with the Financial Intelligence Unit.

Paragraph 2. Prolonged IT problems, cf. Paragraph 1, means outages or temporary capacity reductions, etc., which result in the website www.hvidvask.dk being inaccessible for 8 consecutive hours during the period between 8 a.m. and 4 p.m. on a weekday. Planned shutdowns for updates, which have been announced in advance on the website, are not included in this calculation.

Penalties

Section 6. Intentional or grossly negligent violation of Sections 2-4 and Section 5, Paragraph 1, shall be punishable by a fine.

Paragraph 2. Companies, etc. (legal persons) may be subject to criminal liability in accordance with the rules in Chapter 5 of the Criminal Code.

Entry into Force

Section 7. This Order shall enter into force on 1 July 2023.

Paragraph 2. Order No. 1403 of 1 December 2017 on the submission of reports, etc., to the Special Public Prosecutor for Economic and International Crime is repealed.

Financial Supervisory Authority, 26 May 2023

Kristian Vie Madsen
/ Heidi Ravnholt

Official Gazette A
Published on 3 June 2023
26 May 2023. No. 657.
Ministry of Industry, Business and Financial Affairs, Financial Supervisory Authority, file no. 21-016181 CQ002580

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Annex 1

Description of the XML File Structure

The structure of the XML file depends on the suspicion that forms the basis of the report.

Reports concerning specific suspicious financial transactions consist of the following elements and are structured as follows:

• Cover Page
  • Transaction(s)
    • Sender
      • Party
    • Recipient
      • Party

Reports concerning specific suspicious events and not concerning suspicious financial transactions consist of the following elements and are structured as follows:

• Cover Page
  • Event
    • Party(ies)

Description of XML File Elements and Definitions

Cover Page
The cover page must contain basic information about the report, including information about the reporter, the date of the report, whether the suspicion concerns money laundering (STR) or terrorism financing (TFR), as well as a description of the suspicion or indication of indicators.

Transaction(s)
The transaction must contain information about the individual transaction(s), including information about the transaction number, transaction date, transaction type, amount converted to DKK, as well as sender and recipient.

Sender
The sender must contain information relating to the sender/source of the transaction, including information about the country of origin, type of funds, and the party that is the sender.

Recipient
The recipient must contain information relating to the recipient/destination of the transaction, including information about the destination country, type of funds, and the receiving party.

Party
By "party" is meant information about an account, as well as a person or company.

Account
By "account" is meant a bank account, deposit account, credit card, gaming account, or similar. Distinction is made between accounts, and distinction is made between accounts belonging to established customers and other accounts.

Person
By "person" is meant a natural person. Distinction is made between persons who are established customers and other persons.

Company
By "companies" is meant all legal persons including associations, foundations, and similar. Distinction is made between companies that are established customers and other companies.

Description of Minimum Requirements for the Content of the XML File

If the aforementioned elements are included in the report based on the description of the structure, the individual elements must as a minimum contain the following information:

Cover Page

• Reporter
• Date of report
• Manual or electronic completion
• Report type (STR) or (TFR)
• Local currency (DKK)
• Suspicion or indicator

Transaction

• Unique transaction number
• Transaction date
• Transaction type
• Amount in DKK

Sender

• Fund type (type of funds)
• Country of origin
• Sender party (see parties)

Recipient

• Fund type (type of funds)
• Destination country
• Recipient party (see parties)

Event

• Party(ies)

Parties

Person (Established Customer)

• First name(s)
• Surname
• Date of birth
• CPR number or other ID (see ID information)
• Address (see address)

Person

• First name(s)
• Surname

Account (Established Customer)

• Credit institution
• SWIFT or other credit institution ID (e.g., registration number)
• Account number
• Account holder/authorized signatory (see person and company)
• Role (e.g., account holder or authorized signatory)

Account

• SWIFT or other credit institution ID (e.g., registration number)
• Account number

Company (Established Customer)

• Name
• CVR number (if Danish company)
• Country of registration
• Address (see address)

Company

• Name

Other Elements

Address

• Address type
• Address
• Postal code (if Danish address)
• City
• Country

ID Information

• ID type
• ID number
• Issuing country