Ordinance No IZ-41 of 12.01.2009 on the Documents and Procedures for Their Compilation in Road Traffic Accidents and the Information Exchange Procedure between the Ministry of Internal Affairs, the Commission for Financial Supervision, and the Guarantee Fund

ORDINANCE No IZ-41 of 12.01.2009 on the Documents and Procedures for Their Compilation in Road Traffic Accidents and the Information Exchange Procedure between the Ministry of Internal Affairs, the Commission for Financial Supervision, and the Guarantee Fund (Title amended - State Gazette, No. 19 of 2017)

Issued by the Minister of Internal Affairs and the Chairman of the Commission for Financial Supervision, published in State Gazette, No. 8 of 30.01.2009, effective from 30.01.2009, amended and supplemented, No. 94 of 30.11.2010, amended and supplemented, No. 19 of 28.02.2017.

Art. 1. (Suppl. - State Gazette, No. 94 of 2010, amended, No. 19 of 2017) (1) This Ordinance determines the documents, the procedure for their compilation, and the procedure for the exchange of information between the Ministry of Internal Affairs and the Guarantee Fund for road traffic accidents (RTA) that have occurred. (2) This Ordinance also determines the content of the RTA register under Art. 571, para. 1, item 9 of the Insurance Code, the format and procedure for providing information in it, as well as the conditions and procedure for providing information to the bodies of the Ministry of Internal Affairs regarding the RTAs and the participants involved, which are documented with bilateral confirmation protocols.

Art. 2. (1) The following documents are compiled for an occurred RTA:

1. confirmation protocol for an RTA with injured persons;
2. protocol for an RTA with material damages;
3. bilateral confirmation protocol for an RTA.
   (2) (Amended - State Gazette, No. 19 of 2017) The bodies of the "Road Police" - MIA, upon visiting an RTA, record the arrangement of road vehicles (RVs) and the caused damages in electronic format. (3) (Amended - State Gazette, No. 19 of 2017) The information under para. 2 is transmitted to the Guarantee Fund according to the procedure in Art. 7, para. 1 and is stored for a period of up to 3 months in an automated information system of the MIA. (4) Copies of the documents under para. 1, items 1 and 2 are issued by the bodies of the "Road Police" - MIA, to third parties who suffered damages from the RTA, as well as in case of loss of the original. The copy is issued by the structural unit that compiled the document, based on a written request. The copy is certified by marking "copy" in the upper left corner and affixing a signature and seal.

Art. 3. (1) In case of an RTA with injured persons, a confirmation protocol for an RTA - Appendix No. 1, is compiled, and a detailed plan-scheme of the RTA is prepared by the bodies of the "Road Police" - MIA. (2) The protocol under para. 1 is compiled within one month from the date of the RTA.

Art. 4. In case of an RTA with material damages, a protocol for an RTA - Appendix No. 2, is compiled.

Art. 5. (1) (Amended - State Gazette, No. 19 of 2017) When the accident causes only material damages and there is agreement among the participants regarding the circumstances related to it, they fill in their data in a bilateral confirmation protocol for an RTA - Appendix No. 3. A bilateral protocol is not filled in if there is suspicion that a participant in the accident is under the influence of alcohol and/or narcotic substances or their analogues, or does not possess the necessary rights to drive a motor vehicle. (2) Insurers who conclude contracts for mandatory "Civil Liability" insurance for motorists are obliged to provide free of charge in two copies the form for a bilateral confirmation protocol for an RTA - Appendix No. 3, upon concluding the contract, as well as upon request. (3) The bilateral confirmation protocol - Appendix No. 3, is valid even when the form is not provided by the insurer. (4) (Amended - State Gazette, No. 19 of 2017) Insurers daily transmit information to the Guarantee Fund regarding accidents documented with a bilateral confirmation protocol, in the format and according to the sample accepted by the Management Board of the Guarantee Fund and approved by the Deputy Chairman of the Commission for Financial Supervision, heading the "Insurance Supervision" Department. To the information under the first sentence, copies in electronic format of the bilateral confirmation protocols are also provided. (5) (Repealed - State Gazette, No. 19 of 2017).

Art. 6. The bodies of the MIA - "Road Police" do not visit and do not compile documents for:

1. (Suppl. - State Gazette, No. 19 of 2017) damages to a motor vehicle (MV) resulting from natural disasters;
2. fire of an MV;
3. damages to an MV occurring while parked;
4. (Suppl. - State Gazette, No. 19 of 2017) damages to an MV not caused by another RV, except when the damages are caused as a result of a road traffic accident with one participant and the MV is not in a condition to move under its own power;
5. damages to the car windows.

Art. 7. (Amended - State Gazette, No. 19 of 2017) (1) Daily via electronic means through a protected channel, the MIA provides the Guarantee Fund with data on:

1. type and number of the protocol compiled under Art. 2, para. 1, item 1 or 2, as well as the date and time of compilation;
2. the photos under Art. 2, para. 2;
3. date of the RTA;
4. location of the RTA;
5. data on the MVs participating in the RTA and their drivers, specifying for each MV:
   a) registration number; b) frame (chassis) number; c) names, date of birth, and identifier (EGN/LNCH/document number for identity and country of issuance) of the driver; d) MV driving license and data on its validity; e) data on alcohol consumption by the driver; f) data on the use of narcotic substances or their analogues by the driver; g) data on administrative action taken against the RTA participant;
6. data on the mandatory "Civil Liability" insurance for motorists at the date and time of the occurrence of the RTA for each MV according to the documents provided by the drivers;
7. names, address, identifier (EGN/LNCH/document number for identity and country of issuance), address, and phone number of the injured persons.
   (2) After its compilation, the confirmation protocol for an RTA with injured persons under Art. 2, para. 1, item 1, is provided to the Guarantee Fund in digital format and is attached to the entry in the RTA register by the protocol number. When the protocol for an RTA with material damages under Art. 2, para. 1, item 2, is generated by an automated information system, it is provided to the Guarantee Fund together with the information under para. 1. When the protocol for an RTA with material damages under Art. 2, para. 1, item 2, is compiled by hand, the first sentence applies. (3) The data under para. 1 and 2 are provided by the MIA in a format according to a joint protocol signed by representatives appointed by the Minister of Internal Affairs, the Commission for Financial Supervision, and the Management Board of the Guarantee Fund. The joint protocol also determines the method of access when submitting the data. (4) The Guarantee Fund stores the information received under para. 2 for the period according to the Insurance Code. (5) The Management Board of the Guarantee Fund adopts rules for archiving, storage, informing insurers, and providing them with access to the databases created on the basis of the information under para. 1 and 2, and submits them for approval to the Deputy Chairman of the Commission for Financial Supervision, heading the "Insurance Supervision" Department.

Art. 8. (Amended - State Gazette, No. 19 of 2017) The technical equipment for documenting RTAs visited by the bodies of the MIA may be provided according to the procedure in Art. 560 of the Insurance Code.

Art. 9. (New - State Gazette, No. 94 of 2010, amended, No. 19 of 2017) (1) The RTA register under Art. 571, para. 1, item 9 of the IC contains the following information:

1. type and number of the document under Art. 2;
2. date of the RTA;
3. location of the RTA;
4. data on the MVs participating in the RTA and their drivers, specifying for each MV:
   a) registration number; b) frame (chassis) number, when contained in the document under Art. 2; c) names, date of birth, and identifier (EGN/LNCH/document number for identity and country of issuance, when contained in the document under Art. 2) of the driver; d) MV driving license and data on the driver's validity, when information on this is contained in the document under Art. 2; e) data on alcohol consumption by the driver; f) data on the use of narcotic substances or their analogues by the driver; g) data on administrative action taken against the RTA participant;
5. data on the mandatory "Civil Liability" insurance for motorists at the date and time of the occurrence of the RTA for each MV according to the documents provided by the drivers;
6. names, address, identifier (EGN/LNCH/document number for identity and country of issuance), address, and phone number of the injured persons;
7. digital formats of the documents under Art. 2.
   (2) The information under para. 1 is collected according to Art. 5, para. 4 and Art. 7, para. 3.
   (3) The Guarantee Fund provides the MIA with access to the information under para. 1 in a format according to the sample and via an interface defined by the joint protocol under Art. 7, para. 3. The joint protocol also determines the method of access when submitting the data.

TRANSITIONAL AND FINAL PROVISIONS

§ 1. (Suppl. - State Gazette, No. 94 of 2010, amended, No. 19 of 2017) This Ordinance is issued on the basis of Art. 125a, para. 2 of the Road Traffic Act and in connection with Art. 487, para. 4 and Art. 574, para. 3, item 3 and para. 5 of the Insurance Code.

§ 2. The obligation under Art. 2, para. 2 is fulfilled after securing the necessary technical means for the control bodies.

§ 3. (1) Within 30 days after the publication of the Ordinance in the "State Gazette", insurers upon concluding the insurance contract for mandatory "Civil Liability" insurance for motorists or upon request provide forms for a bilateral confirmation protocol for an RTA according to other samples, and may also provide forms for a bilateral confirmation protocol for an RTA - Appendix No. 3. (2) When the contract for mandatory "Civil Liability" insurance for motorists was concluded before 01.01.2009, the insurer, after the entry into force of Art. 5, para. 2, is obliged to provide a form for a bilateral confirmation protocol for an RTA - Appendix No. 3, upon request by the insured. (3) Until 01.01.2010, participants in RTAs under Art. 5, para. 1 may also fill in and sign a bilateral confirmation protocol according to other samples provided by the insurer. (4) The information under Art. 5, para. 4 begins to be provided on 20 April 2009, containing data from 01.01.2009, and the information under Art. 5, para. 5 is provided for the first time on 25 April 2009.

§ 4. The Ordinance enters into force from the date of publication in the "State Gazette".

Appendix No. 1
to Art. 3, para. 1
(Amended and supplemented - State Gazette, No. 19 of 2017)

CONFIRMATION PROTOCOL FOR RTA WITH
INJURED PERSONS No

REGARDING: Visited RTA by ........................................................
duty RTA officer at the Regional Directorate of the MIA, on ................................................g.
around.....................h. in city/town/road..........................................................
on street/km................................................................................... between:

PARTICIPANT 1
RV with reg. No.....................................................................................
brand .................................................................................................
model............................... frame No ....................................................
registration cert. No ......................................................................................
OWNED BY:........................................................................
IDENTIFIER (EGN, LNCH, EIK):............................. ADDRESS:
city/town................................................
street................................................No........block........................................
entrance.......................... floor.................................... apt....................................
DRIVER:.............................................................................................
EGN:...........................................ADDRESS:city/town...................................
phone .............................................................................................
street................................................No........block........................................
entrance.......................... floor.................................... apt....................................
MV Driving License No........................................valid until.............................
alcohol:.............................................................................................
Narc. substance/analogues ...............................................................
insurance "CL" at ..........................................................................
policy No ............................ valid until ........................................

PARTICIPANT 2
RV with reg. No.....................................................................................
brand .................................................................................................
model............................... frame No ....................................................
registration cert. No ......................................................................................
OWNED BY:........................................................................
IDENTIFIER (EGN, LNCH, EIK):.......................... ADDRESS:
city/town....................................................................................................
street................................................No........block........................................
entrance.......................... floor.................................... apt....................................
DRIVER:.............................................................................................
EGN:...........................................ADDRESS:city/town...................................
phone .............................................................................................
street................................................No........block........................................
entrance.......................... floor.................................... apt....................................
MV Driving License No........................................valid until.............................
alcohol:.............................................................................................
Narc. substance/analogues ...............................................................
insurance "CL" at ..........................................................................
policy No ............................ valid until ........................................

PARTICIPANT 3
...........................................................................................................
IDENTIFIER (EGN, LNCH,
EIK):...........................................ADDRESS:city/town...................................
street................................................No........block........................................
entrance.......................... floor.................................... apt....................................
phone...............................................................................................

VISIBLE DAMAGES TO RV:.........................................................
...........................................................................................................
OTHER MATERIAL DAMAGES:..................................................
............................................................................................................

INJURED:
1 ........................................................................................................
EGN: ........................ address ................... phone .........................
with diagnosis.........................................................................................
2 ........................................................................................................
EGN: ........................ address ................... phone .........................
with diagnosis.........................................................................................
3 ........................................................................................................
EGN: ........................ address ................... phone .........................
with diagnosis.........................................................................................

WITNESSES:
1 ......................................................................................................
EGN:...............................ADDRESS:city/town.............................................
street............................................No....... block.........................................
entrance.......................... floor.................................... apt.................................
2 ......................................................................................................
EGN:...............................ADDRESS:city/town.............................................
street............................................No....... block.........................................
entrance.......................... floor.................................... apt.................................
3 ......................................................................................................
EGN:...............................ADDRESS:city/town.............................................
street............................................No....... block.........................................
entrance.......................... floor.................................... apt.................................

CIRCUMSTANCES AND CAUSES OF RTA:...........................
........................................................................................................
ACTION TAKEN AGAINST PARTICIPANT:............................
........................................................................................................
AUAN No ............................................... / ......................................

date city

Prepared by:

Appendix No. 2
to Art. 4
(Amended - State Gazette, No. 19 of 2017)

Appendix No. 3
to Art. 5, para. 1
(Amended - State Gazette, No. 19 of 2017)