Overview of Notification and Reporting Requirements for Small and Medium-Sized Investment Firms

Overview of Notification and Reporting Requirements for Small and Medium-Sized Investment Firms Status: May 26, 2026

Contents
1 General Notes ...................................................................................................................................................................................................................................................................... 3
2 Periodic Reporting Obligations ................................................................................................................................................................................................................................................................ 5
3 Event-Driven Reporting Obligations ........................................................................................................................................................................................................................................................... 7
3.1 EVENT-DRIVEN REPORTING OBLIGATIONS OF THE INSTITUTION .............................................................................................................................................................................................................................. 7
3.1.1 MANAGING DIRECTORS AND INDIVIDUAL AUTHORIZED REPRESENTATIVES.................................................................................................................................................................................................................. 7
3.1.2 SUPERVISORY AND ADMINISTRATIVE BODIES............................................................................................................................................................................................................................................. 8
3.1.3 CROSS-BORDER SERVICE PROVIDING AND FOREIGN BRANCHES ........................................................................................................................................................................................... 9
3.1.4 PARTICIPATIONS OF THE INSTITUTION IN OTHER COMPANIES (ACTIVE PARTICIPATIONS)............................................................................................................................................................................. 11
3.1.5 PARTICIPATIONS IN ITS OWN INVESTMENT FIRM (PASSIVE PARTICIPATIONS)........................................................................................................................................................................................ 13
3.1.6 REPORTING REQUIREMENTS REGARDING ORGANIZATION AND INSTITUTIONAL FRAMEWORK .................................................................................................................................................................................. 14
3.1.7 REPORTING OBLIGATIONS FOR OUTSOURCING, ICT REPORTING, AND CONTRACTUAL BROKERS ...................................................................................................................................................... 16
3.1.8 OTHER EVENT-DRIVEN REPORTING OBLIGATIONS OF THE INSTITUTION ........................................................................................................................................................................................................... 17
3.2 EVENT-DRIVEN REPORTING OBLIGATIONS OF THIRD PARTIES..................................................................................................................................................................................................................................... 18
3.3 EVENT-DRIVEN PERSONAL REPORTING OBLIGATIONS OF THE MANAGING DIRECTORS .......................................................................................................................................................................................... 19
4 Supplementary Reporting Obligations in the Event of an Investment Firm Group ........................................................................................................................................................................................ 20
4.1 GENERAL REPORTING OBLIGATIONS FOR PARENT COMPANIES .................................................................................................................................................................................................................. 20
4.2 REPORTING OBLIGATIONS FOR INVESTMENT HOLDING AND MIXED FINANCIAL HOLDING COMPANIES............................................................................................................................................................. 22
4.3 REPORTING OBLIGATIONS FOR MANAGING DIRECTORS OF INVESTMENT HOLDING COMPANIES AND MIXED FINANCIAL HOLDING COMPANIES .............................................................................................. 23

1 General Notes
Classification of Investment Firms
With the introduction of Regulation (EU) 2019/2033 (IFR), three groups were defined to distinguish investment firms (WpI):
Large WpI according to § 2 para. 18 WpIG
Medium WpI according to § 2 para. 17 WpIG
Small WpI according to § 2 para. 16 WpIG
The following information is primarily directed at Small and Medium Investment Firms. Legal Basis

• Securities Investment Firm Act (WpIG)
• Ordinance on Notifications and Submission of Documents under the Securities Investment Firm Act (Securities Investment Firm Notification Ordinance - WpI-AnzV)
• Ordinance on Notifications according to § 24 of the Securities Investment Firm Act (Securities Investment Firm Holder Control Ordinance – WpI-InhKontrollV)
• Regulation (EU) 2019/2033 of the European Parliament and of the Council on prudential requirements for investment firms (IFR)
• Delegated Regulation (EU) 2017/1946 of the Commission of 11 July 2017 supplementing Directives 2004/39/EC and 2014/65/EU
• Implementing Regulation (EU) 2017/1945 of the Commission of 19 June 2017 laying down technical implementing standards for notifications to and by investment firms
• Implementing Regulation (EU) 2021/2284 of the Commission of 10 December 2021 laying down technical implementing standards for the application of Regulation (EU) 2019/2033
• Regulation (EU) 2022/2554 of the European Parliament and of the Council of 14 December 2022 on digital operational resilience for the financial sector (DORA)
  For Large Investment Firms, the provisions of the CRR apply additionally. For reasons of clarity, the regulations for Large Investment Firms are not included in this document. Generally, electronic submission methods must be used. Incorrect notifications are generally not required. In individual cases, supplementary notifications may be requested by the Deutsche Bundesbank or the Federal Financial Supervisory Authority (BaFin). The referenced legal texts and guidelines apply as of the publication date of this overview. Information on file naming conventions, forms, and further details can be found on the following information page on the Deutsche Bundesbank website:
  Banking Supervision | Deutsche Bundesbank
  Regarding the submission procedure, § 1 WpIAnzV is generally decisive. The remark "Informal" does not exempt from written form, but merely indicates the absence of a separate form. For electronic submission, reference is made to the information sheet for shareholding notifications "Electronic Submission of Shareholding Notifications" as well as to the sections ExtraNet (https://www.bundesbank.de/en/service/extranet) and NExt (https://www.bundesbank.de/en/service/next-905624) on the Deutsche Bundesbank website.

For all documents that can be submitted via the "Functional Email Address of the Head Office," written submission is generally possible in exceptional cases; in the case of electronic submission, the document must be encrypted. After coordination with the responsible institution supervision, submission via the dialog function in NExt is also possible. The functional email addresses for document transmission are:
for the Competence Center Investment Firms South (Bavaria) anzeigen-sonstige.hv-by@bundesbank.de for the Competence Center Investment Firms Central (Hesse) kpz-wpi.hv-h@bundesbank.de for the Competence Center Investment Firms North (North Rhine-Westphalia) kpz-wpi-hv-nrw@bundesbank.de Current forms can be found under the link Banking Supervision Form Center | Deutsche Bundesbank. Regarding any required submissions to the Federal Financial Supervisory Authority (hereinafter: BaFin) via the Reporting and Publication Platform (MVP Portal), please inform yourself on the corresponding information page. In addition to the following reporting obligations, there are further reporting obligations to the Federal Financial Supervisory Authority (BaFin) under the Securities Trading Act (WpHG). Information on these can be found in the leaflets provided by BaFin and on the BaFin website.

2 Periodic Reporting Obligations
The respective institution is obliged to submit the notifications. Listed in chronological order of the latest submission deadlines. Notification Frequency Deadline(s) / Deadlines Legal Basis Submission Bundesbank* Submission BaFin* Form Format Additional Information Own Funds and Liquidity Notification Small WpI:
Annually on
31.12.
Small WpI:
11.02. Art. 54 IFR
in conjunction with
Regulation (EU) 2284/2021 and
§ 21 WpI-AnzV electronically via
ExtraNet / Specialized
Procedure PRISMA no XBRL
Small WpI:
Guideline
Submission Assistance
Medium WpI:
quarterly at quarter-end
Medium WpI:
11.02./12.05./11.08./11.11.
General:
FAQ – PRISMA
EBA Q&A 2025-7542 - Note on reporting combined values:
European Banking Authority
Financial Information quarterly at quarter-end 11.02./12.05./11.08./11.11. § 66 para. 2 WpIG in conjunction with § 19 WpI-AnzV electronically via ExtraNet / Specialized Procedure PRISMA no
Annex 9
WpI-AnzV
(GVWI)
Annex 10
WpI-AnzV
(STWI)
Direct entry in PRISMA or XML
Guideline
Note: Correction of FI to the balance sheet date is required if the annual financial statements result in significantly different values! Prepared Annual Financial Statement annually immediately after preparation; preparation latest by 31.03. or three months after the end of the fiscal year, if this differs from the calendar year § 76 para. 1 WpIG electronically via NExt yes PDF includes at least:

• Balance sheet
• Income statement
• Notes to the balance sheet
  The prepared or determined annual financial statement must be signed by the managing directors. File naming conventions in the NExt submission procedure *BaFin: Federal Financial Supervisory Authority, Bundesbank: Head Office of the Deutsche Bundesbank with responsible Competence Center

Notification Frequency Deadline(s) / Deadlines Legal Basis Submission Bundesbank* Submission BaFin* Form Format Additional Information Determined Annual Financial Statement annually immediately after determination § 76 para. 1 WpIG in conjunction with § 17 WpI-AnzV electronically via NExt yes PDF The date of determination must be noted. In the case of determination of the audited annual financial statement without changes, submission of the determination resolution is sufficient. File naming conventions in the NExt submission procedure Annual Financial Statement Audit Report annually immediately after completion of the audit (completion of audit within 5 months after the end of the fiscal year) § 76 para. 1 WpIG in conjunction with § 5 WpIPrüfbV and § 340k HGB electronically via ExtraNet yes PDF Submission is made by the auditor (Information Sheet). Collective Notification Passive Participation annually 15.06. of the following year § 64 para. 4 WpIG in conjunction with § 15 WpI-AnzV PDF electronically via NExt XML via ExtraNet no WpI-PB PDF or XML Information Sheet for Submission of Shareholding Notifications in XML Format File naming conventions in the NExt submission procedure Appointment Annual Financial Statement Auditor annually immediately after appointment, usually latest by 31.12.; for fiscal years differing from the calendar year, latest by the balance sheet date § 77 WpIG electronically via NExt yes informal PDF A company resolution on the election of the annual financial statement auditor is not sufficient. The notification must show that the auditor has already been appointed by the statutory representatives. File naming conventions in the NExt submission procedure Information on natural persons with overall annual remuneration of at least 1 million EUR as well as for the comparison of the gender-specific wage gap respectively on a consolidated basis annually (only Medium WpI)
15.06. of the following year
Art. 34 para. 4 of the
Directive (EU)
2019/2034 (IFD) and
§ 68 para. 1 WpIG in conjunction with
§ 66 para. 3 WpIG electronically via
ExtraNet / Specialized
Procedure PRISMA no
R 04.01.a;
R 04.01.b;
R 04.01.c
XBRL Bundesbank – Remuneration Reporting
*BaFin: Federal Financial Supervisory Authority, Bundesbank: Head Office of the Deutsche Bundesbank with responsible Competence Center

3 Event-Driven Reporting Obligations
3.1 Event-Driven Reporting Obligations of the Institution
The respective institution is obliged to submit the notifications.
3.1.1 Managing Directors and Individual Authorized Representatives
Bundesbank*
Submission
BaFin*
Form Format Additional Information
Intention to appoint a member of the management body immediately Art. 5 Regulation (EU) 2017/1945 in conjunction with § 20 WpIG and § 4 to 9 WpI-AnzV electronically via functional email address of the respective head office yes Form
Annex III Reg (EU)
2017/1945
WpI-ZM
PDF
BaFin leaflet on the appointment of managing directors and supervisory boards (limitedly applicable also to investment firms) BaFin – Information page with forms Execution of the appointment of a member of the management body immediately § 64 para. 1 No. 3 WpIG and § 20 WpIG in conjunction with § 4 para. 1 WpI-AnzV electronically via functional email address of the respective head office yes WpI-PV PDF Dismissal of members of the management body immediately Art. 5 Regulation (EU) 2017/1945 electronically via functional email address of the respective head office yes Form
Annex III Reg (EU)
2017/1945 PDF
Intention to authorize a person for individual representation of the institution immediately § 64 para. 1 No. 1 WpIG in conjunction with § 4 para. 1 WpI-AnzV and § 5 to 9 WpI-AnzV electronically via functional email address of the respective head office yes WpI-PV WpI-ZM PDF in Form WpI-ZM points 5 and 6 are omitted Execution of authorization of a per-son for individual representation of the insti-tution immediately § 64 para. 1 No. 1 WpIG in conjunction with § 4 para. 1 WpI-AnzV and § 5 to 9 WpI-AnzV electronically via functional email address of the respective head office yes WpI-PV PDF Revocation of individual representation immediately § 64 para. 1 No. 2 WpIG in conjunction with § 4 para. 1 WpI-AnzV electronically via functional email address of the respective head office yes WpI-PV PDF *BaFin: Federal Financial Supervisory Authority, Bundesbank: Head Office of the Deutsche Bundesbank with responsible Competence Center

3.1.2 Supervisory and Administrative Bodies
Bundesbank*
Submission
BaFin*
Form Format Additional Information
Appointment of supervisory or administrative bodies immediately after resolution, but before commencement of activity Art. 5 Regulation (EU) 2017/1945 in conjunction with § 21 WpIG and §§ 4 to 9 para. 1 WpI-AnzV electronically via functional email address of the respective head office yes
Annex III of Reg (EU) 2017/1945
WpI-ZM
PDF
BaFin leaflet on the appointment of managing directors and supervisory boards (limitedly applicable also to investment firms) BaFin – Information page with forms Execution of the appointment of supervisory or administrative bodies immediately after commencement of activity § 64 para. 1 No. 3 WpIG in conjunction with § 4 para. 1 No. 3 WpI-AnzV electronically via functional email address of the respective head office yes WpI-PV PDF Departure of supervisory or administrative bodies immediately Art. 5 Regulation (EU) 2017/1945 in conjunction with § 4 para. 1 WpI-AnzV electronically via functional email address of the respective head office yes Annex III of Reg (EU) 2017/1945 PDF *BaFin: Federal Financial Supervisory Authority, Bundesbank: Head Office of the Deutsche Bundesbank with responsible Competence Center

3.1.3 Cross-Border Service Providing and Foreign Branches
Bundesbank*
Submission
BaFin*
Form Format Additional Information
Intention to establish a foreign branch (EEA) immediately § 70 para. 1 and para. 2 WpIG electronically via functional email address of the respective head office yes informal PDF Relocation of a foreign branch (EEA) one month before the relocation becomes effective § 72 WpIG electronically via functional email address of the respective head office yes informal PDF Closure of a foreign branch (EEA) one month before the closure becomes effective § 72 WpIG electronically via functional email address of the respective head office yes informal PDF Establishment of a foreign branch (Third Country) immediately § 64 para. 1 No. 6 and para. 3 WpIG in conjunction with § 12 WpI-AnzV electronically via functional email address of the respective head office yes WpI-ZD PDF Relocation of a foreign branch (Third Country) immediately § 64 para. 1 No. 6 and para. 3 WpIG in conjunction with § 12 WpI-AnzV electronically via functional email address of the respective head office yes WpI-ZD PDF Closure of a foreign branch (Third Country) immediately § 64 para. 1 No. 6 and para. 3 WpIG in conjunction with § 12 WpI-AnzV electronically via functional email address of the respective head office yes WpI-ZD PDF Intention to commence cross-border services (EEA) immediately § 71 WpIG in conjunction with Regulation (EU) 2017/1018 and Regulation (EU) 2017/2382 electronically via functional email address of the respective head office yes Annex I of Reg (EU) 2017/2382 PDF The commencement of cross-border services generally entails the requirement for a second managing director. *BaFin: Federal Financial Supervisory Authority, Bundesbank: Head Office of the Deutsche Bundesbank with responsible Competence Center

Bundesbank*
Submission
BaFin*
Form Format Additional Information
Termination of cross-border services (EEA) one month before the termination becomes effective § 72 WpIG in conjunction with Regulation (EU) 2017/2382 electronically via functional email address of the respective head office yes Annex I of Reg (EU) 2017/2382 PDF Commencement of cross-border services (Third Country) immediately § 64 para. 1 No. 6 in conjunction with § 12 WpI-AnzV electronically via functional email address of the respective head office yes WpI-ZD PDF The commencement of cross-border services generally entails the requirement for a second managing director. Termination of cross-border services (Third Country) immediately § 64 para. 1 No. 6 in conjunction with § 12 WpI-AnzV electronically via functional email address of the respective head office yes WpI-ZD PDF Intended direct access to a multilateral trading facility for trading participants (EEA) immediately § 71 para. 4 WpIG no yes informal PDF *BaFin: Federal Financial Supervisory Authority, Bundesbank: Head Office of the Deutsche Bundesbank with responsible Competence Center

3.1.4 Participations of the Institution in Other Companies (Active Participations)
Bundesbank*
Submission
BaFin*
Form Format Additional Information
Intention to acquire or increase a significant participation in another investment firm immediately § 24 para. 1 sentence 1 WpIG in conjunction with § 5 para. 1 to 3 WpI-InhKontrollV, § 6 WpI-InhKontrollV, § 7 WpI-InhKontrollV electronically via functional email address of the respective head office Yes WpI-EENP WpI-EEKNP WpI-Z WpI-KB PDF Intention to cease or reduce a significant participation in another investment firm immediately § 24 para. 2 sentence 1 WpIG in conjunction with § 9 para. 1 WpI-InhKontrollV electronically via functional email address of the respective head office Yes WpI-AV PDF Execution or non-execution of the intended reduction or cessation of another investment firm according to deadline set by BaFin § 24 para. 2 sentence 3 WpIG electronically via functional email address of the respective head office yes informal PDF Unintended acquisition or increase of a significant participation in another investment firm immediately § 24 para. 3 WpIG in conjunction with § 5 para. 1 to 3 WpI-InhKontrollV, § 6 WpI-InhKontrollV, § 7 WpI-InhKontrollV electronically via functional email address of the respective head office Yes WpI-EENP WpI-EEKNP WpI-Z WpI-KB PDF Unintended reduction of a significant participation in another investment firm immediately § 24 para. 3 sentence 3 WpIG in conjunction with § 9 para. 1 WpI-InhKontrollV electronically via functional email address of the respective head office Yes WpI-AV PDF Cessation of the intended intention (acquisition, increase) or change of the intended information regarding the significant participation in another investment firm immediately § 7 para. 1 WpI-InhKontrollV electronically via functional email address of the respective head office yes informal PDF Change of the intended intention or change of the intended information regarding the significant participation in another investment firm immediately § 7 para. 2 WpI-InhKontrollV electronically via functional email address of the respective head office Yes informal PDF *BaFin: Federal Financial Supervisory Authority, Bundesbank: Head Office of the Deutsche Bundesbank with responsible Competence Center

Bundesbank*
Submission
BaFin*
Form Format Additional Information
Acquisition of a significant participation in a company that is not itself an investment firm immediately § 64 para. 1 No. 11 WpIG in conjunction with §14 WpI-AnzV PDF electronically via NExt no WpI-AB PDF File naming conventions in the NExt submission procedure Change of a significant participation in another company that is not itself an investment firm immediately § 64 para. 1 No. 11 WpIG in conjunction with §14 WpI-AnzV PDF electronically via NExt no WpI-AB PDF File naming conventions in the NExt submission procedure Cessation of a significant participation in another company that is not itself an investment firm immediately § 64 para. 1 No. 11 WpIG in conjunction with §14 WpI-AnzV PDF electronically via NExt no WpI-AB PDF File naming conventions in the NExt submission procedure *BaFin: Federal Financial Supervisory Authority, Bundesbank: Head Office of the Deutsche Bundesbank with responsible Competence Center