Regulations on Accounting of Payment Facilities in Azerbaijani Banking Financial Statements

Approved by Resolution of the Management Board of the Central Bank of the Republic of Azerbaijan 18 January 2003 Protocol N 01 Register N 32

Chairman of the Management Board
_______________Elman Rustamov
Regulations on accounting of payment facilities in financial statements in the banking system of the Republic of Azerbaijan

1. General provisions
   1.1. These Regulations have been developed in accordance with the Laws of the Republic
   of Azerbaijan ‘on the Central Bank of the Republic of Azerbaijan’, ‘on Banks and Banking Activity in the Republic of Azerbaijan’, the Civil Code of the Republic of Azerbaijan and other legislative acts of the Republic of Azerbaijan, as well as regulations of the Central Bank of the Republic of Azerbaijan and determine accounting of payment facility settlements in financial statements in the banking system of the Republic of Azerbaijan (hereinafter – banks).
   1.2. Legal relations on settlements with payment facilities are regulated under the
   requirements of the Civil Code of the Republic of Azerbaijan.
2. Definitions
   2.1. Payment facility settlements in the banking system are defined as settlements on
   transactions with plastic cards, cheques and other payment facilities.
   2.2. Plastic card – a personal payment facility that allows the card holder to make cashless
   payment for goods, works or services, as well as withdraw cash from banks and ATMs.

Use of plastic cards is regulated with mutual obligations between the cardholder and the issuer bank.
2.3. Plastic cards are issued to individuals and legal entities.
2.4. A bank opens a separate bank account for every cardholder.
2.5. Corporate cards – plastic cards that allow a legal entity cardholder to conduct
operations on its account.
2.6. Plastic card operations are conducted in two ways:

• via ATMs:
• via POS-terminals.
  2.7. ATMs – bank machines designed for cash issuance, cashless payment for goods,
  works or services and collection during plastic card transactions. In addition, the ATM allows the cardholder to obtain information about the current status of his/her account (including a statement on paper).
  2.8. POS-terminals – electronic devices capable to read the information placed on a
  magnetic tape or ‘chip’ of plastic cards and communicate with the bank for plastic card transactions. POS-terminals are located in trade and service points.
  2.9. Processing center – an independent organization or bank branch serving network of
  ATMs and network of trade and service points that accept plastic cards for payment. The processing center has access to information sharing network of credit institutions. Operations are authorized with the help of the processing center.
  2.10. The issuing bank is the guarantor of fulfillment of payment obligations arising in the
  process of servicing plastic cards. Therefore, plastic cards remain the property of the bank for the entire period of validity, and cardholders (customers) act as users of plastic cards.
  2.11. Plastic cards are divided into two types in terms of their nature:
• debit cards;
• credit cards.
  2.12. Debit cards – allow the cardholder to make payments for goods, works and services
  and withdraw funds in cash within the amount in the bank account by directly

deducting funds from the account. Debit card holders should deposit certain amount of money in advance to the account with the issuing bank. When making card payments, the funds in the account are reduced in accordance with the transaction.
2.13. Credit cards – allow the cardholder to make payments for goods, works and services
on a bank loan and receive funds in cash. Certain limits are set for credit cards. The limit of funds on the opened account depends on the volume of credit line opened for the cardholder to spend funds. The loan can be one-time and renewable. Depending on the agreement between the bank and the cardholder, all or part of the credit line is restored after payment.
2.14. A cheque is a security with a written order given by the issuer to the bank for
payment of specified amount of money to the cheque holder and unconditioned to pay the amount to the holder of the cheque.
3. Off-balance sheet accounting of transactions
3.1. After payment facilities are developed at the order of the bank they are recorded in off￾balance sheet accounts in financial statements until they are released for use. In this
case, the following accounting entry is made:
Dr Other documents and valuables
Cr Off-balance sheet contra-accounts for assets
3.2. Payment facilities are unrecorded from off-balance sheet accounts after they are
released for use. In this case, the following accounting entry is made:
Dr Off-balance sheet contra-accounts for assets Cr Other documents and valuables
4. Accounting of plastic card operations
4.1. Plastic card operations accounting is divided into two parts in financial statements:

• Accounting of ATM operations;
• Accounting of POS-terminal operations.
  4.2. ATM operations:
  4.2.1. A bank opens a separate sub-account for ATM operations per ATM. The bank
  deposits certain amount of cash to ATMs according to the procedures determined for depositing cash to ATMs. In this case, the following accounting entry is made:

Dr Cash in ATMs
Cr Cash office
4.2.2. The following accounting entry is made on the basis of the information received from
the Processing center on the flow of cash in ATMs:
Dr Amounts due and other assets
Cr Cash in ATMs
4.2.3. The following accounting entry is made if the cardholder using the ATM is the
customer of that bank:
Dr Customer account
Cr Amounts due and other assets
4.2.4. The following accounting entry is made if the cardholder using the ATM is the
customer of another bank:
Dr Relevant nostro correspondent account
Cr Amounts due and other assets
4.2.5. The following accounting entry is made if cash from the ATM is handed over to the
bank following the established procedures:
Dr Cash account
Cr Cash in ATMs
4.3. POS-terminal operations:
4.3.1. A bank opens a separate bank account per POS-terminal owner during plastic card
operations via POS-terminals. The following accounting entry is made on the basis of the information received from the Processing center:
Dr Amounts due and other assets
Cr POS-terminal owner’s account
4.3.2. The following accounting entry is made if the card holder using the POS-terminal is
the customer of the bank:
Dr Customer account
Cr Amounts due and other assets
4.3.3. The following accounting entry is made if the card holder using the POS-terminal is
the customer of another bank:
Dt Relevant nostro correspondent account

Cr Amounts due and other assets
5. Accounting of cheque operations
5.1. Accounting of cheque operations is divided into two parts:

• Accounting of traveler cheque operations;
• Accounting on settlement cheque operations.
  5.2. Traveler cheque operations:
  5.2.1. The following accounting entry is made if the bank makes advance payment to buy
  traveler cheques:
  Dr Advance payments
  Cr Relevant nostro correspondent account
  5.2.2.The following accounting entry is made when a bank buys traveler cheques:
  Dr Traveler cheques
  Cr Advance payments
  5.2.3. The following accounting entry is made when a bank sells traveler cheques:
  Dr Cash office/ Customer account
  Cr Traveler cheques
  5.3. Settlement cheque operations
  5.3.1. Settlement cheques are divided into two parts in terms of payment conditions:
  o cheques paid at the time of presentation; ocheques paid after being accepted for collection.
  5.3.2. The following accounting entry is made when payments are made on the cheques
  paid at the time of presentation:
  Dr Amounts due and other assets
  Cr Cash office/ Customer account
  5.3.3. The following accounting entry is made when the bank takes the paid funds from the
  issuing bank:
  Dr Relevant nostro correspondent account
  Cr Amounts due and other assets

5.3.4. Operations on the cheques paid after being accepted for collection are conducted
as follows:

• When cheques are presented, they are recorded in the relevant off-balance
  account by the bank. In this case, the following accounting entry is made:
  Dr Documents and valuables accepted for collection Cr Off-balance sheet contra-accounts for assets
• Accepted cheques are sent to issuing bank to be paid. In this case, the following
  accounting entry is made:
  Dr Documents and valuables sent for collection Cr Documents and valuables accepted for collection
• The following accounting entry is made when funds are received from the
  issuing bank:
  Dr Relevant nostro correspondent account
  Cr Amounts due and other liabilities
• The following accounting entry is made when the bank gives funds to the cheque
  owner:
  Dr Amounts due and other liabilities
  Cr Cash office/ Customer account
• At the same time, accepted cheques are unrecorded from the off-balance sheet
  account with the following accounting entry:
  Dr Off-balance sheet contra-accounts for assets Cr Documents and valuables sent for collection

6. Final provisions
   6.1. These Regulations take effect from 1 February 2003.
   E.S.Rustamov
   Chairman the Management Board of the
   Central Bank of the Republic of Azerbaijan