Resolution of the Board of the National Bank of the Republic of Kazakhstan dated August 24, 2012 No. 270 'On Approval of the Rules for Organizing Accounting'

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«ҚАЗАҚСТАН РЕСПУБЛИКАСЫНЫҢ ҰЛТТЫҚ БАНКІ»	РЕСПУБЛИКАНСКОЕ ГОСУДАРСТВЕННОЕ УЧРЕЖДЕНИЕ «НАЦИОНАЛЬНЫЙ БАНК РЕСПУБЛИКИ КАЗАХСТАН»
РЕСПУБЛИКАЛЫҚ МЕМЛЕКЕТТІК МЕКЕМЕСІ
БАСҚАРМАСЫНЫҢ ҚАУЛЫСЫ	ПОСТАНОВЛЕНИЕ ПРАВЛЕНИЯ
24 августа 2012 года	№ 270
Алматы қаласы	город Алматы

On Approval of the Rules for Organizing Accounting

In accordance with subparagraph 2) of paragraph 6 of Article 20 of the Law of the Republic of Kazakhstan "On Accounting and Financial Reporting", subparagraph 12) of the fourth paragraph of part two of paragraph 19 of the Regulation on the National Bank of the Republic of Kazakhstan, approved by the Decree of the President of the Republic of Kazakhstan dated December 31, 2003 No. 1271 "On Approval of the Regulation and Structure of the National Bank of the Republic of Kazakhstan", the Board of the National Bank of the Republic of Kazakhstan RESOLVES:

Footnote. The preamble in the edition of the Resolution of the Board of the National Bank of the Republic of Kazakhstan dated 28.01.2016 No. 6 (enters into force after the expiration of ten calendar days after the day of its first official publication); dated 27.08.2018 No. 184 (enters into force after the expiration of ten calendar days after the day of its first official publication); dated 19.12.2022 No. 122 (enters into force from January 1, 2023); in the edition of the Resolution of the Board of the National Bank of the Republic of Kazakhstan dated 24.12.2025 No. 105 (enters into force from January 1, 2026).

Approve the attached Rules for Organizing Accounting.

This resolution enters into force after the expiration of ten calendar days after the day of its first official publication.

Chairman
National Bank	G. Marchenko

Approved by the Resolution of the Board of the National Bank of the Republic of Kazakhstan dated August 24, 2012 No. 270

Rules for Organizing Accounting

Chapter 1. General Provisions

Footnote. Chapter 1 in the edition of the Resolution of the Board of the National Bank of the Republic of Kazakhstan dated 19.12.2022 No. 122 (enters into force from January 1, 2023).

These Rules for Organizing Accounting (hereinafter - the Rules) are developed in accordance with subparagraph 2) of paragraph 6 of Article 20 of the Law of the Republic of Kazakhstan "On Accounting and Financial Reporting" (hereinafter - the Law on Accounting), subparagraph 12) of the fourth paragraph of part two of paragraph 19 of the Regulation on the National Bank of the Republic of Kazakhstan, approved by the Decree of the President of the Republic of Kazakhstan dated December 31, 2003 No. 1271 "On Approval of the Regulation and Structure of the National Bank of the Republic of Kazakhstan", and determine the procedure for organizing accounting by financial organizations, the Joint Stock Company "Bank of Development of Kazakhstan", branches of banks - non-residents of the Republic of Kazakhstan, branches of insurance (reinsurance) organizations - non-residents of the Republic of Kazakhstan, and branches of insurance brokers - non-residents of the Republic of Kazakhstan (hereinafter - organizations).

Footnote. Paragraph 1 in the edition of the Resolution of the Board of the National Bank of the Republic of Kazakhstan dated 28.01.2016 No. 6 (enters into force after the expiration of ten calendar days after the day of its first official publication); dated 27.08.2018 No. 184 (enters into force after the expiration of ten calendar days after the day of its first official publication); dated 21.09.2020 No. 108 (enters into force from 16.12.2020); dated 19.12.2022 No. 122 (enters into force from January 1, 2023); in the edition of the Resolution of the Board of the National Bank of the Republic of Kazakhstan dated 24.12.2025 No. 105 (enters into force from January 1, 2026).

Paragraphs 2 and 3 of Chapter 4 of the Rules do not apply to second-level banks, organizations carrying out certain types of banking operations, and branches of banks - non-residents of the Republic of Kazakhstan.

Second-level banks, branches of banks - non-residents of the Republic of Kazakhstan, and organizations carrying out certain types of banking operations, when conducting cash operations, are guided by the Resolution of the Board of the National Bank of the Republic of Kazakhstan dated November 29, 2019 No. 231 "On Approval of the Rules for Conducting Cash Operations and Collection Operations of Banknotes, Coins, and Valuables in Second-Level Banks, Branches of Banks - Non-Residents of the Republic of Kazakhstan, the National Post Operator, and Legal Entities Whose Exclusive Activity is the Collection of Banknotes, Coins, and Valuables" (registered in the Register of State Registration of Normative Legal Acts under No. 19680).

Footnote. Paragraph 2 in the edition of the Resolution of the Board of the National Bank of the Republic of Kazakhstan dated 19.12.2015 No. 238 (enters into force after the expiration of ten calendar days after the day of its first official publication), dated 21.09.2020 No. 108 (enters into force from 16.12.2020); dated 19.12.2022 No. 122 (enters into force from January 1, 2023).

2-1. The action of paragraphs 4, 5, and 6 of Chapter 4 of the Rules does not apply to legal entities carrying out activities exclusively through exchange points based on a license of the National Bank of the Republic of Kazakhstan for foreign currency exchange operations.

The requirements of the Rules for organizing accounting related to the separation of the organization's functions into front-office, middle-office (if any), and back-office do not apply to legal entities created in the organizational and legal form of a limited liability company.

Footnote. Chapter 1 supplemented by paragraph 2-1 in accordance with the Resolution of the Board of the National Bank of the Republic of Kazakhstan dated 19.12.2022 No. 122 (enters into force from January 1, 2023).

3. For the purposes of the Rules, the following terms are used:

monetary document - a document showing the movement of money, with the help of which cash operations are accounted for;

1-1) reporting based on accounting data - reporting formed by a branch of a bank - non-resident of the Republic of Kazakhstan, a branch of an insurance (reinsurance) organization - non-resident of the Republic of Kazakhstan, a branch of an insurance broker - non-resident of the Republic of Kazakhstan;

Footnote. Paragraph 3 supplemented by subparagraph 1-1) in accordance with the Resolution of the Board of the National Bank of the Republic of Kazakhstan dated 21.09.2020 No. 108 (enters into force from 16.12.2020).

general ledger - a book used to summarize analytical accounting data, mutually verify the correctness of entries made on individual accounts, and prepare financial reporting or reporting based on accounting data;

Footnote. Subparagraph 2) in the edition of the Resolution of the Board of the National Bank of the Republic of Kazakhstan dated 21.09.2020 No. 108 (enters into force from 16.12.2020).

fixed assets - intangible assets, as well as long-term assets that are intended to be used in the course of the organization's activities for more than one year;

back-office - a subdivision of the organization whose main function is the registration and/or verification of completed operations in auxiliary accounting based on primary documents received from the front-office and/or entered into the information system in automatic mode;

cash book - accounting statements reflecting operations with banknotes, coins, and valuables;

materially responsible person - a person bearing full material responsibility for the safety of entrusted property in accordance with their position, a contract for full material responsibility, and not subject to inclusion in the composition of commissions and working groups during the inventory of the organization's assets and liabilities assigned to them;

middle-office - a subdivision of the organization that ensures the collection and assessment of information necessary for conducting operations, risk assessment, control over compliance with limits and standards, and administration of completed transactions regarding the completeness of information entered into the information system;

operational day - a period during which operations are conducted, registration, collection, and summary of information about operations completed by the organization, processing of primary documents, and summarizing results reflected in accounting registers;

synthetic accounting - grouping of analytical accounting data by balance sheet accounts, corresponding to the standard chart of accounts;

analytical accounting - detailed accounting of the organization, which is kept based on primary documents on personal or other analytical accounting accounts, grouping detailed information about all operations on synthetic accounting accounts, or which is kept based on a transaction concluded by the organization in the corresponding module of the information system;

inventory - verification of the correspondence of the actual presence and condition of assets and liabilities to accounting and off-balance sheet accounting data;

12) standard chart of accounts - Standard Charts of Accounts for Accounting approved by the Resolutions of the Board of the National Bank of the Republic of Kazakhstan:

dated September 22, 2008 No. 79 "On Approval of the Standard Chart of Accounts for Accounting for Certain Subjects of the Financial Market of the Republic of Kazakhstan" (registered in the Register of State Registration of Normative Legal Acts under No. 5348);

dated January 31, 2011 No. 3 "On Approval of the Standard Chart of Accounts for Accounting in Second-Level Banks, Mortgage Organizations, the Joint Stock Company 'Bank of Development of Kazakhstan', and Branches of Banks - Non-Residents of the Republic of Kazakhstan" (registered in the Register of State Registration of Normative Legal Acts under No. 6793);

dated December 22, 2017 No. 251 "On Approval of the Standard Chart of Accounts for Accounting for Insurance (Reinsurance) Organizations, Mutual Insurance Societies, and Branches of Insurance (Reinsurance) Organizations - Non-Residents of the Republic of Kazakhstan and Amendments to Certain Normative Legal Acts of the Republic of Kazakhstan on Accounting" (registered in the Register of State Registration of Normative Legal Acts under No. 16390);

Footnote. Subparagraph 12) in the edition of the Resolution of the Board of the National Bank of the Republic of Kazakhstan dated 21.09.2020 No. 108 (enters into force from 16.12.2020); dated 15.03.2021 No. 28 (enters into force after the expiration of ten calendar days after the day of its first official publication); dated 24.12.2024 No. 85 (enters into force after the expiration of ten calendar days after the day of its first official publication).

front-office - a subdivision of the organization whose main function is to conclude transactions with the organization's clients.

Chapter 2. Organization of the Accounting Department

Footnote. Chapter 2 in the edition of the Resolution of the Board of the National Bank of the Republic of Kazakhstan dated 19.12.2022 No. 122 (enters into force from January 1, 2023).

Paragraph 1. General Provisions

The head of the accounting department (hereinafter - the chief accountant) is an official ensuring the maintenance of accounting, preparation and submission of financial reporting, formation of accounting policy, preparation of other internal documents on accounting issues, as well as their submission to the head (or person acting on his behalf) of the organization or another management body for approval.

In case of outsourcing the maintenance of accounting and preparation of financial reporting to an accounting or auditing organization or a professional accountant, or in case of maintaining accounting by the management personally, the management of a legal entity carrying out activities exclusively through exchange points based on a license of the National Bank of the Republic of Kazakhstan for foreign currency exchange operations ensures compliance with the requirements of these Rules.

Footnote. Paragraph 2 in the edition of the Resolution of the Board of the National Bank of the Republic of Kazakhstan dated 19.12.2022 No. 122 (enters into force from January 1, 2023).

4-1. The chief accountant of a branch of a bank - non-resident of the Republic of Kazakhstan, a branch of an insurance (reinsurance) organization - non-resident of the Republic of Kazakhstan, a branch of an insurance broker - non-resident of the Republic of Kazakhstan is an official ensuring the maintenance of accounting, preparation and submission of reporting based on accounting data, preparation of internal documents on accounting issues, as well as their submission to the head (or person acting on his behalf) of the bank - non-resident of the Republic of Kazakhstan, insurance (reinsurance) organization - non-resident of the Republic of Kazakhstan, insurance broker - non-resident of the Republic of Kazakhstan, or another management body for approval.

Footnote. Paragraph 1 supplemented by paragraph 4-1 in accordance with the Resolution of the Board of the National Bank of the Republic of Kazakhstan dated 21.09.2020 No. 108 (enters into force from 16.12.2020).

5. The functional responsibilities of the chief accountant are defined in his job description, approved by the head (or person acting on his behalf) or another management body of the organization, or the head (or person acting on his behalf) of a branch of a bank - non-resident of the Republic of Kazakhstan, a branch of an insurance (reinsurance) organization - non-resident of the Republic of Kazakhstan, a branch of an insurance broker - non-resident of the Republic of Kazakhstan.

Footnote. Paragraph 5 in the edition of the Resolution of the Board of the National Bank of the Republic of Kazakhstan dated 21.09.2020 No. 108 (enters into force from 16.12.2020).

6. The chief accountant reports directly to the head (or person acting on his behalf) of the organization or a branch of a bank - non-resident of the Republic of Kazakhstan, a branch of an insurance (reinsurance) organization - non-resident of the Republic of Kazakhstan, a branch of an insurance broker - non-resident of the Republic of Kazakhstan, or his deputy.

Footnote. Paragraph 6 in the edition of the Resolution of the Board of the National Bank of the Republic of Kazakhstan dated 21.09.2020 No. 108 (enters into force from 16.12.2020).

7. The functions of the chief accountant of the organization are:

1) ensuring the organization of accounting of the organization;
2) ensuring the formation of the organization's accounting policy;
3) ensuring the development of internal documents of the organization on accounting for operations performed and preparation of financial reporting, based on the organization's accounting policy;
3-1) ensuring the development of internal documents of a branch of a bank - non-resident of the Republic of Kazakhstan, a branch of an insurance (reinsurance) organization - non-resident of the Republic of Kazakhstan, a branch of an insurance broker - non-resident of the Republic of Kazakhstan on accounting for operations performed and preparation of reporting based on accounting data, based on the accounting policy of the bank - non-resident of the Republic of Kazakhstan, insurance (reinsurance) organization - non-resident of the Republic of Kazakhstan, insurance broker - non-resident of the Republic of Kazakhstan;

Footnote. Paragraph 7 supplemented by subparagraph 3-1) in accordance with the Resolution of the Board of the National Bank of the Republic of Kazakhstan dated 21.09.2020 No. 108 (enters into force from 16.12.2020).

4) ensuring the relevance of the content of internal documents of the organization on the organization and maintenance of accounting, preparation of financial reporting and reporting based on accounting data to the requirements of the legislation of the Republic of Kazakhstan on accounting and financial reporting, international financial reporting standards, and other normative legal acts of the Republic of Kazakhstan;

Footnote. Subparagraph 4) of paragraph 7 in the edition of the Resolution of the Board of the National Bank of the Republic of Kazakhstan dated 21.09.2020 No. 108 (enters into force from 16.12.2020).

5) ensuring the timely and accurate reflection and/or verification in accounting and financial reporting, reporting based on accounting data of all operations performed by the organization, as well as their results, by aligning their business processes taking into account the specifics of the organization's activities;

Footnote. Subparagraph 5) of paragraph 7 in the edition of the Resolution of the Board of the National Bank of the Republic of Kazakhstan dated 21.09.2020 No. 108 (enters into force from 16.12.2020).

6) exercising a control function in accounting and preparation of financial reporting and reporting based on accounting data, by preparing instructions on the procedure for performing, documenting, and accounting for operations that are mandatory for all subdivisions;

Footnote. Subparagraph 6) of paragraph 7 in the edition of the Resolution of the Board of the National Bank of the Republic of Kazakhstan dated 21.09.2020 No. 108 (enters into force from 16.12.2020).

7) ensuring the organization of the full and timely preparation and submission of financial reporting, reporting based on accounting data;

Footnote. Subparagraph 7) of paragraph 7 in the edition of the Resolution of the Board of the National Bank of the Republic of Kazakhstan dated 21.09.2020 No. 108 (enters into force from 16.12.2020).

8) ensuring the correspondence of synthetic accounting data to analytical accounting data;
ensuring the safety of accounting documents, their documentation, and transfer to the archive in the established manner;
10) control over the safety of data in electronic form;
consideration and approval of proposals for the automation of accounting and its improvement; ensuring the development of rules for conducting inventory in the organization; other functions provided for by the job description of the chief accountant and internal documents of the organization.

8. The functions of an employee of the organization's accounting department (branch, representative office), except for the chief accountant of the organization, (hereinafter - accountant), in accordance with the organization's internal documents are:

1) execution of instructions and orders of the chief accountant of the organization or a person acting on his behalf, in accordance with the organization's internal documents;
2) preparation of a list of primary documents formed on paper and in electronic form, their submission for approval to the chief accountant and, if necessary, to another person of the organization in accordance with the organization's internal documents;
3) ensuring proper documentation and safety of primary documents;
4) ensuring the availability of samples of signatures, electronic digital signatures;
5) other functions provided for by internal documents of the organization.

Footnote. Paragraph 8 in the edition of the Resolution of the Board of the National Bank of the Republic of Kazakhstan dated 19.12.2022 No. 122 (enters into force from January 1, 2023).

The head (or person acting on his behalf) of the organization and/or the chief accountant or another management body determine persons authorized to approve the reflection of operations in the organization's information system, sign organization documents, including using an electronic digital signature.

Paragraph 2. Procedure for Acceptance and Transfer of Duties

Upon dismissal of a materially responsible person, including the chief accountant, from their position, the transfer of duties (documents related to the performance of the official's functional responsibilities, as well as property, stamps, seals, and others) to a newly appointed materially responsible person (or, in the absence thereof, an employee appointed by the order of the head (or person acting on his behalf) of the organization, or the chief accountant) is carried out in the manner established by the Rules and the organization's internal documents.

Upon dismissal from the position of the chief accountant, the transfer of duties is carried out to a newly appointed chief accountant or the head (or person acting on his behalf) of the organization.

The head (or person acting on his behalf) of the organization or another management body approves a list of persons (materially responsible and holding managerial positions) whose dismissal requires the acceptance and transfer of duties (hereinafter - officials).

A commission for the acceptance and transfer of duties is created based on the order of the head (or person acting on his behalf) of the organization (branch, representative office) or another management body (hereinafter - commission). The secretary of the commission is an employee of the organization appointed by the order of the head (or person acting on his behalf) of the organization.

The acceptance and transfer of duties and responsibilities from one person to another is carried out based on the order of the head (or person acting on his behalf) of the organization (branch, representative office) or another management body containing:

1) information about persons transferring and receiving duties;
2) the date as of which the acceptance and transfer of duties is carried out;
3) deadlines for the acceptance and transfer of duties, not exceeding one month;
4) composition of the commission.

Until the determination of a person authorized to sign accounting documents, in accordance with paragraph 9 of the Rules, the person transferring duties signs under the control of the person receiving duties.

14. As a result of the acceptance and transfer of duties, the commission secretary prepares an act of acceptance and transfer of duties, signed by the receiving and transferring parties, commission members, and the commission chairman. The act of acceptance and transfer of duties specifies the list of documents attached to it. The act of acceptance and transfer of duties is prepared in at least two copies. One copy of the act of acceptance and transfer of duties is transferred to the person transferring duties, the second copy of the act of acceptance and transfer of duties remains with the organization. If necessary, the organization prepares the act of acceptance and transfer of duties in more than two copies.

The functions of the commission for the acceptance and transfer of duties are:

1) organization of the acceptance and transfer of duties;
2) ensuring the preparation of acts of acceptance and transfer of duties;
3) consideration of written explanations received from persons who, at the time of acceptance and transfer of duties, had shortages, surpluses, damage to property, or other violations, and indicating in the act of acceptance and transfer of duties proposals for their settlement;
4) verification of the results of inventory conducted on the date of acceptance and transfer of duties;
5) verification of documents submitted for consideration by the commission by the official transferring duties;
6) verification of the accuracy of the organization's balance sheet and income statement, as well as all available explanations to them, on the date of acceptance and transfer of duties, in the case of acceptance and transfer of the accounting department's duties;
7) other functions provided for by internal documents of the organization.

16. Documents that have passed verification are signed by commission members, as well as by persons transferring and receiving duties, and submitted for consideration to the commission chairman.

17. The chairman and members of the commission ensure the completeness, accuracy, and timeliness of providing documents on the acceptance and transfer of duties within their competence.

18. Acceptance and transfer of duties is considered completed after the approval of the act of acceptance and transfer of duties by the head (or person acting on his behalf) of the organization (branch, representative office) or another management body.

Chapter 3. Maintenance of Accounting Documentation

Footnote. Chapter 3 in the edition of the Resolution of the Board of the National Bank of the Republic of Kazakhstan dated 19.12.2022 No. 122 (enters into force from January 1, 2023).

Paragraph 1. General Provisions

The organization ensures the availability of an approved list, forms, procedures, and deadlines for the preparation and storage of primary documents and accounting registers, as well as the main rules for document flow within the organization, taking into account the approved business processes of operations carried out by the organization.

Accounting entries for all operations of the organization are made on the basis of primary documents, observing chronological sequence. Primary documents are prepared on paper and/or in electronic form. Accounting entries with past or future dates are not carried out. In the information system, automatic accounting entries are allowed on the basis of concluded transactions.

Footnote. Paragraph 20 in the edition of the Resolution of the Board of the National Bank of the RK of 19.12.2022 No. 122 (enters into force from January 1, 2023).

When storing primary documents in electronic form, without saving copies on paper, the organization ensures the presence of an internal document regulating the procedure for ensuring the safety and accessibility of electronic documents. At the same time, the identity of information about transactions received in electronic form from systems used by the front office and transactions reflected in accounting is ensured.

Requirements of documentary nature, brevity, and clarity of records, as well as mutual control of records, are imposed on accounting documentation.

Signatures (electronic digital signatures) on primary documents and other accounting documentation correspond to sample signatures, electronic digital signatures.

24. Internal documents of the organization regulate:

• the procedure for assigning the duties of the chief accountant to another person during the absence of the chief accountant;
• requirements for the documentary processing of operations and events carried out by the central office, branches, and other subdivisions of the organization;
• rules for conducting the acceptance and transfer of duties taking into account the features of the current organizational structure of the organization;
  4) the procedure for ensuring the safety and accessibility of electronic documents when storing primary documents in electronic form, without saving copies on paper, ensuring the identity of information about transactions received in electronic form from the front office system and transactions reflected in accounting;
  5) the procedure for correcting errors in primary documents;
  6) the procedure for work and distribution of functions of the front office, middle office, and back office;
  7) the procedure and period for storing primary documents, financial statements, reporting on accounting data, accounting policy, and other accounting documents;

Footnote. Subparagraph 7) of paragraph 24 in the edition of the Resolution of the Board of the National Bank of the RK of 21.09.2020 No. 108 (enters into force from 16.12.2020).

8) the procedure for the cashier to accept (issue) cash by receipt (payment) order;
9) forms and requirements for filling out cash primary documents, the procedure for filling out, making corrections, and storing cash books;
10) the procedure for settling cash overages and shortages;
11) the procedure for storing cash, checks, and strict accountability forms and other valuables;
12) the procedure for performing the duties of the cashier, the procedure for transferring duties to another person during the absence of the cashier;
13) the procedure for carrying out planned and unplanned inventories;
14) the procedure for conducting audits (mandatory and unscheduled) of the cash with mandatory reflection of the procedure:

• creation of a commission to conduct the audit;
• determination of the head of the commission to conduct the audit with disclosure of his functional duties;
• involvement in conducting audits of persons not working in the audited organization;
• settlement of shortages or overages of money and other valuables;
• storage of audit materials;
  15) other issues of organizing accounting.

Paragraph 2. Primary Documents

Primary documents developed by the organization independently contain mandatory details provided for by the Law on Accounting. Additional details are included in primary documents depending on the nature of the operation or event, the method of processing accounting information, and other factors.

Making corrections to cash and bank primary documents is not allowed. Corrections to other primary documents are made with the agreement of the participants in the transactions, which is confirmed by the signatures of the same persons who signed the documents, indicating the date of the corrections.

The front office and middle office (in the presence of a middle office) ensure the transfer of the full package of primary documents to the back office, including in the event of a change in the parameters of a previously completed operation. When changing the parameters of a previously completed operation, all supporting primary documents are transferred to the back office no later than the end of the day in which the specified change occurred.

At the end of each business day, the back office and front office and middle office (in the presence of a middle office) carry out an obligatory reconciliation of the quantity and amounts of concluded and reflected in accounting operations in the manner established by the internal documents of the organization.

In the presence of interaction of system components with external information sources used to conduct operations (payments, revaluation, purchase (sale) of securities, etc.), the reconciliation of the equality of transmitted (received) information is ensured in the manner established by the internal documents of the organization.

Footnote. Paragraph 28 in the edition of the Resolution of the Board of the National Bank of the RK of 19.12.2022 No. 122 (enters into force from January 1, 2023).

Information contained in primary documents and entered into the organization's information system is accumulated and systematized in accounting registers used in the organization's information system. In the absence of information systems, information is contained in primary documents, accounting registers, and analytical accounting.

Operations are reflected in accounting registers in chronological sequence and grouped by corresponding accounting accounts at the level of analytical accounting.

Paragraph 3. Storage of Accounting Documents

The organization ensures operational (in cases where it is necessary to use certain materials), temporary (long-term), and permanent storage of documents.

Authorized organizations ensure the storage of primary documents for operations carried out during the day in the cash until the end of the business day with subsequent transfer to the archive.

Footnote. Paragraph 31 in the edition of the Resolution of the Board of the National Bank of the RK of 19.12.2022 No. 122 (enters into force from January 1, 2023).

The management of the organization ensures the organization of operational storage of documents and the establishment of a person (or persons) – for separate areas of activity, responsible (responsible) for the formation of documents subject to special accounting and storage.

Reorganized organizations ensure the acceptance and transfer of duties and documents subject to storage in the established manner.

Information on the acceptance and transfer of duties and documents is reflected in the materials on the completion of the reorganization of the organization.

Primary documents are withdrawn only in cases provided for by the legislation of the Republic of Kazakhstan.

The person responsible for the formation of documents subject to special accounting and storage ensures the availability of information about the date, time of withdrawal, the list of primary documents and details (surname, first name, patronymic, ID number, place of work) of the person who withdrew the documents and a copy of the document on the basis of which the withdrawal was carried out.

36. In the event of loss (theft, damage, destruction, etc.) or death (fire, flooding, natural disaster, etc.) of documents, the head (or person acting on his behalf) of the organization appoints a commission to investigate the causes of their loss or death and to identify guilty persons. Based on the results of the commission's work, an act is drawn up, which is approved by the head (or person acting on his behalf) of the organization. The act details:

• the place and causes of the incident;
• the nature of external damage;
• a list of lost (damaged) documents;
• persons responsible for the safety of primary documents.
  Persons responsible for the safety of primary documents provide the commission with written explanations of the incident. A copy of the act is sent to the head (or person acting on his behalf) of the organization or to the founders. In the event of loss of a document, the head ensures their restoration.

37. The head (or person acting on his behalf) of the organization and the employee responsible for the storage of documents ensure the correct organization of the maintenance and storage of the organization's documents in accordance with the internal documents of the organization agreed upon with the chief accountant. In the case of maintaining and storing documents on electronic media, the head (or person acting on his behalf) of the organization and the head of the information technology department ensure their storage.

Footnote. Paragraph 31 in the edition of the Resolution of the Board of the National Bank of the RK of 19.12.2022 No. 122 (enters into force from January 1, 2023).

Chapter 4. Organization of Accounting

Footnote. Chapter 4 in the edition of the Resolution of the Board of the National Bank of the RK of 19.12.2022 No. 122 (enters into force from January 1, 2023).

Paragraph 1. General Provisions

38. Accounting of the organization is carried out in accordance with the scheme of organizing accounting in the form established in the appendix to the Rules, as follows:
    1) detailed accounting of all operations carried out by the organization is reflected only on the basis of primary documents on analytical accounts;
    2) information contained in accepted primary documents is accumulated and systematized in accounting registers;
    3) analytical accounting data are grouped by synthetic accounts;
    4) synthetic accounting data are reflected in the general ledger or database;
    5) financial statements and reporting on accounting data are formed on the basis of information from the general ledger or database.

Footnote. Subparagraph 5) of paragraph 38 in the edition of the Resolution of the Board of the National Bank of the RK of 21.09.2020 No. 108 (enters into force from 16.12.2020).

39. The organization of accounting is carried out by ensuring a clear construction of document flow, correct, timely, and reliable reflection of all operations and events in accounting, and timely and quality control.

39-1. In accounting, depending on the object of accounting, active, passive, and active-passive accounts are used, as well as contra and counter-passive accounts intended to clarify the balance of active and passive accounts, respectively.

Active accounts are accounting accounts intended for accounting for property (assets).

Passive accounts are accounting accounts intended for accounting for sources of formation of assets (passives) and obligations to third parties.

Accounting accounts intended for simultaneous accounting of assets and sources of their formation are active-passive accounts.

An account used to clarify (adjust) the balance of the main active account is a contra account.

An account intended to clarify (adjust) the amounts of sources of formation of assets accounted for on a passive account is a counter-passive account.

Debit balances on passive accounts and credit balances on active accounts are not formed.

Footnote. Paragraph 1 is supplemented by paragraph 39-1 in accordance with the Resolution of the Board of the National Bank of the RK of 19.12.2022 No. 122 (enters into force from January 1, 2023).

Upon acceptance (transfer) of assets and/or obligations of other organizations (to other organizations) on the basis of primary documents, data import into the accounting information system is performed.

Paragraph 2. Organization of Accounting for Cash Operations

Each cash operation, including cash replenishment, transfer of money between the organization's cash registers, is registered either in the receipt cash book or in the payment cash book. Receipt and payment cash books are kept both on paper and in electronic form.

When keeping cash books in electronic form, without saving copies on paper, the organization ensures the presence of an internal document confirming the safety and accessibility of electronic cash books, the equality of totals reflected in the cash books at the end of the previous business day and at the beginning of the next business day, as well as the equality of the sum of balances of all cash registers with the amounts reflected in accounting.

If necessary, the internal documents of the organization establish a limit on balances in various cash registers.

After counting (counting) cash, the balance at the end of the business day is shown in the cash book, and the responsible cashier performs a reconciliation with the department responsible for maintaining accounting for cash operations.

Receipt of cash is made by a receipt cash order (hereinafter – receipt order), signed by the official (officials) determined by the head (or person acting on his behalf) of the organization, the cashier, and the person depositing the cash. A receipt (which is a detachable part of the receipt order) is issued to the person depositing the cash, signed by the official and the cashier.

Footnote. Paragraph 45 in the edition of the Resolution of the Board of the National Bank of the RK of 29.06.2018 No. 132 (enters into force after the expiration of ten calendar days from the day of its first official publication).

Receipt of other valuables into the cash is documented using forms established by the internal documents of the organization. Other valuables include originals of title documents (acts on land use, real estate documents, etc.), as well as permits (licenses, patents, etc.).

Issuance of cash from the cash is made by a payment cash order (hereinafter – payment order), signed by the official (officials) determined by the head (or person acting on his behalf) of the organization, the cashier, and the person receiving the cash.

All receipt and payment orders are registered by the accounting service in a journal of registration of receipt and payment cash documents before being transferred to the cash, which is opened separately for receipt and payment cash documents.

Payment of wages, payment of temporary disability benefits, scholarships, bonuses when issuing money is made by the cashier according to payment registers without issuing a payment order for each recipient.

A single payment order is drawn up for the total amount of wages issued, the date and number of which is indicated on each payment register.

One-time issuance of cash for wages to specific individuals is made by payment orders.

Upon receiving receipt and payment orders or documents replacing them, the cashier checks:

• the presence and authenticity of the signature of the official (officials) determined by the head (or person acting on his behalf) of the organization on the documents;
  2) the correctness of the documentation;
  3) the presence of attachments listed in the documents.

In the event of non-compliance with one of the requirements of paragraph 52 of the Rules, the cashier returns the documents to the accounting service for proper documentation.

54. Receipt and payment orders or documents replacing them are subject to obligatory cancellation by stamp or handwritten signature "Received" or "Paid" with the indication of the day, month, and year.

55. For cash settlements, the organization keeps a cash book for each cash register separately. Cash books are numbered and sealed. The number of sheets in the cash book is certified by the signatures of the head (or person acting on his behalf) and the chief accountant of the organization (branch, representative office).

Footnote. Paragraph 55 in the edition of the Resolution of the Board of the National Bank of the RK of 29.06.2018 No. 132 (enters into force after the expiration of ten calendar days from the day of its first official publication).

Entries in the cash book are made by the cashier immediately after receiving or issuing cash for each order or document replacing it. Every day, at the end of the working day, the cashier calculates the totals of operations for the day, shows the balance of cash in the cash, and transfers the cashier's report (the second detachable sheet of entries in the cash book for the day) to the accounting service with the attachment of receipt and payment cash documents against a receipt in the cash book. At the same time, the cashier reconciles the balance of cash in the cash according to accounting data with the actual amount of money.

57. The correctness and timeliness of keeping the cash book are controlled by the chief accountant of the organization (branch, representative office).

Paragraph 3. Cash Audit

58. Mandatory cash audit is carried out within the timeframes established by the head (or person acting on his behalf) of the organization, but no less than once a year. No less than once a year, an unscheduled cash audit is carried out with the counting of all cash and other valuables located in the cash.

59. Cash audit is carried out in mandatory order:
    1) upon replacement of officials responsible for the safety of valuables located in the cash;
    2) upon temporary replacement of officials responsible for the safety of valuables located in the cash.

60. Conducting audits and checks of valuables in the organization is carried out without disrupting the usual cash service of the organization's clients. The head of the audit ensures the correct organization and execution of the rules for conducting audits.

61. The audit act drawn up is signed by all employees who participated in the audit and officials responsible for the safety of cash and valuables.

62. The audit act and its attachments indicate the following data:
    1) the amounts of money and valuables accounted for on the day of the audit according to accounting, in cash books;
    2) the actual amount of valuables;
    3) overages and shortages of money and valuables detected during the audit;

• the correctness of the documentation of cash documents, keeping of cash books, and other primary documents;
  5) the presence of keys and stamps, as well as information on the accounting of the issuance and surrender of keys, seals, stamps, seals;
  6) special remarks.

63. When conducting an audit in connection with the replacement or temporary replacement of officials responsible for the safety of cash and valuables, a record of the transfer of money and valuables located in the cash, keys, and seals from the cash is made in the audit act.

64. Signing documents related to the storage of money and valuables and the completion of operations with them is performed by the person handing over the money and valuables after the completion of the audit and the signing of the audit act.

65. The results of the audit are reflected in accounting and financial statements, reporting on accounting data for the period in which the audit was completed. Discrepancies identified during the cash audit are recognized as income in the event of overages, and as expenses in the event of shortages.

Footnote. Paragraph 65 in the edition of the Resolution of the Board of the National Bank of the RK of 21.09.2020 No. 108 (enters into force from 16.12.2020).

Paragraph 4. Organization of Accounting for Bank Account Operations

66. The organization of accounting for bank account operations is carried out in accordance with the requirements of the Law on Accounting and the internal documents of the organization.

67. In mandatory order, no less than once a year, in accordance with the internal documents of the organization, reconciliation of information on bank account balances and income (expenses) on them is carried out between the front office and the back office.

Paragraph 5. Organization of Accounting for Issued (Received) Loans and Attracted (Placed) Deposits

68. The organization of accounting for issued (received) loans and attracted (placed) deposits is carried out in accordance with the requirements of the Law on Accounting and the organization's internal documents.

68-1. The organization's internal documents regulate, including:
1) the procedure for reflecting loan transactions (issued/received loans);
2) the procedure for classifying issued loans based on the business models approved by the organization for managing financial assets and the characteristics of loan contracts related to contractual cash flows;
3) the procedure for assessing the compliance of cash flows from a financial asset with the SPPI criterion (Solely Payments of Principal and Interest), that is, whether the loan contract conditions provide for the occurrence, within established periods, of cash flows that represent the payment of only the principal amount and remuneration;
4) the procedure for accounting for acquired (acquired) or created (created) credit-impaired (credit-impaired) loan contract(s) (loan contracts), containing, but not limited to:
criteria for significant and insignificant modification; procedure for accounting for loan contracts in the presence of signs of significant and insignificant modification;
5) the procedure for reflecting attracted (placed) deposits;
6) at the organization's discretion, other issues of accounting for issued (received) loans and attracted (placed) deposits.

Footnote. Paragraph 5 was supplemented with item 68-1 in accordance with the Resolution of the Board of the National Bank of the Republic of Kazakhstan dated 19.12.2022 No. 122 (enters into force on January 1, 2023).

69. Reflection and/or verification of the reflection in accounting of the result of the operation on the issuance (receipt) of loans and attraction (placement) of deposits is carried out based on primary documents provided by the front office in the manner and timeframes established by the organization's internal documents.

Footnote. Item 69 in the edition of the Resolution of the Board of the National Bank of the Republic of Kazakhstan dated 19.12.2022 No. 122 (enters into force on January 1, 2023).

70. In accordance with the organization's internal documents, reconciliation of information on account balances for issued (received) loans and attracted (placed) deposits between the front office and the back office is carried out at least once a quarter.

Footnote. Item 70 in the edition of the Resolution of the Board of the National Bank of the Republic of Kazakhstan dated 19.12.2022 No. 122 (enters into force on January 1, 2023).

71. At least once every six months, the front office carries out a reconciliation on the sufficiency of accepted collateral property reflected on memorandum accounts and balances on claim accounts for issued loans. In case of insufficient collateral coverage for claims on issued loans, the front office carries out work in accordance with the organization's internal documents.

72. In case of a change in the value of collateral property, the front office sends a confirming document established by the organization's internal documents to the back office for reflection of the change in accounting.
    In the presence of a auxiliary module for collateral accounting, automatic accounting entries for revaluation of collateral value are permitted.

Footnote. Item 72 in the edition of the Resolution of the Board of the National Bank of the Republic of Kazakhstan dated 19.12.2022 No. 122 (enters into force on January 1, 2023).

In the presence of loans transferred to the Joint Stock Company "Kazakhstan Housing Company" or a subsidiary organization acquiring doubtful and bad debts, reconciliation of information on the relevant loans, including those reflected in the accounting of these organizations, is carried out with the frequency established by the organization's internal documents, but not less than once a year. A document determined by the organization's internal documents is prepared based on the reconciliation results.

Footnote. Item 73 in the edition of the Resolution of the Board of the National Bank of the Republic of Kazakhstan dated 19.12.2022 No. 122 (enters into force on January 1, 2023).

Paragraph 6. Organization of Accounting for Investment Activities

The organization of accounting for investment activities is carried out in accordance with the requirements of the Law on Accounting and the organization's internal documents.
Reflection and/or verification by the back office in accounting of operations on investment activities is carried out based on primary documents received from the front office and/or reconciliation of information entered into the information system with primary documents. In case of a change in the parameters of a completed investment operation, the front office transfers all confirming primary documents to the back office no later than the end of the operational day for reflection of the change in accounting.

Footnote. Item 76 in the edition of the Resolution of the Board of the National Bank of the Republic of Kazakhstan dated 19.12.2022 No. 122 (enters into force on January 1, 2023).

At least once a week, the front office carries out reconciliation with the back office on the quantity and amount of concluded and reflected in accounting operations on investment activities, in the manner determined by the organization's internal documents.
The organization carries out mandatory reconciliation with the depository, nominal holder and/or custodian of information on securities held by the organization, with the frequency established by internal documents, but not less than once every six months.
The department responsible within the organization carries out reconciliation of analytical and synthetic accounting data with the frequency and in the manner established by the organization's internal documents.

Footnote. Item 79 in the edition of the Resolution of the Board of the National Bank of the Republic of Kazakhstan dated 19.12.2022 No. 122 (enters into force on January 1, 2023).

Paragraph 7. Organization of Accounting for Accounts Receivable and Accounts Payable

The organization of accounting for accounts receivable and accounts payable is carried out in accordance with the requirements of the Law on Accounting and the organization's internal documents.
Reflection and/or verification by the back office in accounting of operations with accounts receivable and accounts payable is carried out based on primary documents provided in a timely manner by the front office.
The front office carries out reconciliation with the back office of balances and movements on accounts of accounts receivable and accounts payable with the frequency and in the manner established by the organization's internal documents. A document established by the organization's internal documents is prepared based on the reconciliation results.

Paragraph 8. Organization of Accounting for Inventories

The organization of accounting for inventories is carried out in accordance with the requirements of the Law on Accounting and the organization's internal documents.
Reflection and/or verification by the back office in accounting of operations with inventories, including the movement of inventories within the organization, is carried out based on primary documents provided in a timely manner by the front office.
The consumption of inventories is carried out based on primary documents within the norms established by the organization's internal documents.

Paragraph 9. Organization of Accounting for Fixed Assets

The organization of accounting for fixed assets is carried out in accordance with the requirements of the Law on Accounting and the organization's internal documents.
Reflection and/or verification by the back office in accounting of operations on fixed assets, including the movement of fixed assets within the organization, is carried out based on primary documents provided in a timely manner by the front office.
The front office carries out reconciliation with the back office of the compliance of fixed assets with accounting data with the frequency and in the manner established by the organization's internal documents.
The organization conducts an impairment test of fixed assets with the frequency and in the manner established by the organization's internal documents, developed in accordance with international financial reporting standards and the requirements of the Law of the Republic of Kazakhstan "On Accounting and Financial Reporting."

Footnote. Item 89 in the edition of the Resolution of the Board of the National Bank of the Republic of Kazakhstan dated 19.12.2022 No. 122 (enters into force on January 1, 2023).

Paragraph 10. Organization of Accounting for Organization's Liabilities

The organization of accounting for the organization's liabilities is carried out in accordance with the requirements of the Law on Accounting and the organization's internal documents.
Reflection and/or verification in accounting of operations on the organization's liabilities is carried out based on primary documents provided in a timely manner by the front office.
The front office carries out reconciliation with the back office of information on account balances of the organization's liabilities with the frequency and in the manner established by the organization's internal documents.
The front office carries out reconciliation with the back office in case of issued bonds of information on account balances of issued bonds, including on the collateral of issued mortgage bonds, at least once a quarter.

Paragraph 11. Organization of Accounting for Capital

The organization of accounting for capital is carried out in accordance with the requirements of the Law on Accounting and the organization's internal documents.

95. Reflection and/or verification by the back office in accounting of operations with capital is carried out based on primary documents provided in a timely manner by the front office.
    The department responsible for registering the decisions of the organization's management bodies carries out reconciliation with the back office on the presence and accuracy of information on all accepted decisions of the management bodies on the corresponding accounting accounts with the frequency and in the manner established by the organization's internal documents, but not less than once a year.

Paragraph 12. Organization of Accounting for Income (Expenses)

97. The organization of accounting for income (expenses) is carried out in accordance with the requirements of the Law on Accounting and the organization's internal documents.

98. Departments participating in the business process of operations carried out by the organization carry out reconciliation with the back office on the completeness of reflected in accounting income (expenses) on operations carried out by the organization with the frequency and in the manner established by the organization's internal documents.

Paragraph 13. Organization of Accounting for Contingent Claims and Liabilities

99. The organization of accounting for contingent claims and liabilities is carried out in accordance with the requirements of the Law on Accounting and the organization's internal documents.

100. Reflection and/or verification by the back office in accounting of contingent claims and liabilities is carried out based on primary documents provided in a timely manner by the front office.

101. The front office carries out reconciliation with the back office on the quantity and amount of concluded and reflected in accounting contingent claims and liabilities, as well as on analytical and synthetic accounting data, with the frequency and in the manner established by the organization's internal documents, but not less than once a week.
     The back office reflects (verifies) in accounting the revaluation of contingent claims and liabilities based on primary documents provided in a timely manner by the front office.

Paragraph 14. Organization of Accounting for Memorandum Accounts

The organization of accounting for memorandum accounts is carried out in accordance with the legislation of the Republic of Kazakhstan and the organization's internal documents.
Reflection and/or verification by the back office of operations on memorandum accounts is carried out based on primary documents provided in a timely manner by the front office.
The front office carries out reconciliation with the back office on operations subject to accounting on memorandum accounts with the frequency and in the manner established by the organization's internal documents.

Paragraph 15. Procedure for Organizing Off-Balance Sheet Accounting of Property

In the presence of off-balance sheet accounting, the chief accountant and/or the person determined by the head (or the person acting on his behalf) of the organization ensure control over the preservation of property located in the organization.
Off-balance sheet accounting applies to acquired and received fixed assets, intangible assets, and inventories before being put on the balance sheet, as well as before determining their cost; property received gratuitously or by court decision before determining the cost; surpluses identified during inventory before determining book value and putting on the balance sheet; stamps and seals; and other property determined by the organization as subject to off-balance sheet accounting. Property is recorded in off-balance sheet accounting based on primary documents. Accounting of property listed in off-balance sheet accounting is maintained in quantitative and/or monetary terms.

110. For accounting of property listed in off-balance sheet accounting, the materially responsible person, in whose custody it is located, establishes and maintains an inventory journal in the form approved by the organization's internal documents, taking into account its business processes.

Footnote. Item 110 in the edition of the Resolution of the Board of the National Bank of the Republic of Kazakhstan dated 19.12.2022 No. 122 (enters into force on January 1, 2023).

111. Materially responsible persons carry out reconciliation of actual property availability with off-balance sheet accounting data with the frequency and in the manner established by the organization's internal documents. Shortages of property listed in off-balance sheet accounting are reflected in the organization's accounting on accounts of accounts receivable from the materially responsible person.

112. Off-balance sheet property accounting is maintained in the information system used by the organization for keeping accounting records and preparing financial reporting or accounting data reporting.

Footnote. Item 112 in the edition of the Resolution of the Board of the National Bank of the Republic of Kazakhstan dated 21.09.2020 No. 108 (enters into force on 16.12.2020); from 19.12.2022 No. 122 (enters into force on January 1, 2023).

Chapter 5. Inventory

Footnote. Chapter 5 in the edition of the Resolution of the Board of the National Bank of the Republic of Kazakhstan dated 19.12.2022 No. 122 (enters into force on January 1, 2023).

Paragraph 1. General Provisions

113. In order to ensure the reliability of accounting data and financial reporting, an inventory of assets and liabilities is conducted. The main purpose of the inventory is to identify the actual availability of property by:
     1) comparing the actual availability of property with accounting data by confirming account balances of analytical accounting with inventory results;
     2) determining the condition of property on the date of inventory;
     3) checking and confirming the completeness of reflection in accounting of accounts receivable and accounts payable, capital and current repairs, completed and unfinished construction.

114. All property, regardless of its location, is subject to inventory, as well as property not belonging to the organization but listed in accounting (held on responsible storage, leased under a contract, received for processing, and accepted on commission), as well as property not accounted for for any reason, and all types of liabilities.
     Depending on the degree of coverage of assets and liabilities by the check, full, partial, and selective inventory are distinguished.
     Full inventory covers all assets and liabilities without exception. Partial and selective inventory cover one or several types of assets and liabilities.
     Full inventory of assets and liabilities is conducted at least once a year. In exceptional cases (such as force majeure circumstances (force majeure, pandemic), merger of organizations, relocation of organizational structural units), full inventory of assets and liabilities is postponed by decision of the authorized body of the organization for a period of no more than one year. Partial inventory is conducted more often if necessary. The coverage of types of assets and liabilities in partial inventory is approved by the head (or the person acting on his behalf) of the organization or the official(s) determined by the head of the organization.

Footnote. Item 116 in the edition of the Resolution of the Board of the National Bank of the Republic of Kazakhstan dated 19.12.2022 No. 122 (enters into force on January 1, 2023).

Depending on the timing of the inventory, scheduled (at established periods), unscheduled (as necessary), and sudden (by order of higher bodies, by request of state bodies in accordance with their competence, founders, organization management) are distinguished.

118. Inventory is conducted in mandatory cases:
     1) upon change of materially responsible persons, officials;
     upon establishment of facts of theft or abuse, as well as damage to property; in case of natural disasters, fire, accidents, or other emergencies; upon reorganization of the organization before preparing the separation balance sheet and in other cases;
     5) in other cases established by the organization's internal documents.

Paragraph 2. Inventory Numbers or Barcodes

119. To control property listed on the balance sheet and off-balance sheet accounting, the organization ensures accounting organization by assigning each property a separate inventory number and/or barcode in the manner established in the organization. Inventory numbers and/or barcodes are assigned to property objects upon their arrival on a sequential-series basis.

120. An inventory number is understood as a combination of letters and/or numbers applied by the organization for code designation of property.

121. A barcode (hereinafter – bar code) is understood as a combination of sequentially arranged parallel bars and spaces between them in machine-readable form (visually readable signs) for code designation of property.
     Bar codes are read by a special device during property inventory.
     Bar codes may indicate, if necessary, the name, inventory and factory number, model, brand, type, as well as the property code.

122. For accounting of fixed assets and intangible assets, the organization ensures the maintenance in the information system of an inventory card for each separate object. The form of the inventory card is developed by the organization independently. The inventory card contains the main qualitative and quantitative indicators of the object of fixed assets and intangible assets.

123. The organization maintains a classifier of existing property listed on the balance sheet and off-balance sheet accounting, with assigned inventory numbers and/or bar codes.

124. To carry out accounting and control of property, the marking of which is not possible, the organization, if necessary, establishes a property accounting journal in arbitrary form, in which inventory numbers and/or bar codes are pasted opposite the details of the corresponding unit of property.

125. Inventory numbers and/or bar codes are preserved on property objects until its complete disposal or withdrawal from operation by gratuitous transfer or sale to physical or legal persons, or by destruction (demolition).

Paragraph 3. Procedure for Conducting Inventory

An inventory commission is created to conduct inventory of assets and liabilities, the composition of which is approved by the order of the head (or the person acting on his behalf) of the organization.
The inventory commission (hereinafter – commission) includes employees of the accounting service and other specialists.
After the order on the creation of the commission is approved, the chairman of the commission is issued a written order signed by the head (or the person acting on his behalf) of the organization, indicating the composition of the commission, the number and date of the order, the object subject to inventory, and the start and end dates of the inventory. Before conducting the inventory, commission members carry out the following actions:
become familiar in detail with the materials of the last inventory conducted on these objects, with measures taken based on the results of the last inventory; seal auxiliary premises, basements, and other places of property storage having separate entrances and exits; receive the latest at the time of inventory registers of receipt and issue documents or reports on the movement of property subject to inventory. Property inventory is conducted at the location of the property. Verification of actual balances is carried out with the mandatory participation of the materially responsible person, while the materially responsible person is not a member of the commission in their area. Results of counting and other measurements are entered into inventory descriptions – documents compiled at the time of inventory and confirming the actual availability of property and liabilities on a certain date in at least two copies, which are signed by all commission members and the materially responsible person. At the end of the description, the materially responsible person gives a receipt confirming the verification of property by the commission in their presence, and the absence of any claims to commission members. When checking the actual availability of property in case of change of the materially responsible person, the person accepting this property signs for its receipt in the inventory descriptions, and the person handing it over signs for its handover. If property inventory is conducted over several days, the premises where the inventory property is stored are sealed daily in the presence of commission members and the materially responsible person. Separate inventory descriptions are compiled for property not belonging to the organization on ownership rights, but held by them. A separate inventory description is compiled for property that has become unusable. Upon completion of the inventory, the completed inventory descriptions are submitted to the accounting service. The accounting service verifies the inventory descriptions in accounting.

Paragraph 4. Inventory of Money, Monetary Documents, and Strictly Accounted Forms

Inventory of monetary documents and strictly accounted forms is conducted with a complete page-by-page count.
Cash in damaged packaging, as well as individual banknotes and coins, are subject to page-by-page counting and counting by bundles in the presence of a commission member.
Results of inventory of currency, monetary documents, and strictly accounted forms are reflected in inventory descriptions.
Cash is included in the inventory description by denomination and amount.
The inventory description is reconciled with accounting data. If the commission finds shortages or surpluses, the amount is indicated in the protocol based on the inventory results.
Inventory of money in transit is conducted by reconciling the amounts listed on this account:
upon surrender of cash – with bank receipt data, copies of accompanying statements for surrender of money to cashiers of the servicing bank, etc.; for amounts transferred by the owner or other organizations – according to notifications received from them indicating the date, order number, amount, and name of the servicing bank accepting the transfer. Inventory of money held in bank accounts is conducted by reconciling the balances of amounts listed on the corresponding accounts according to the organization's accounting service data with data from bank statements.

Paragraph 5. Inventory of Settlements

Inventory of settlements with banks, the budget, suppliers, accountable persons, employees, depositors, and other debtors and creditors includes:

• verification of the identity of settlements with banks, treasury bodies, financial and tax authorities, the unified accumulated pension fund, voluntary accumulated pension funds, and subsidiary organizations;
• verification of the correctness and justification of debt amounts, including amounts for which the statute of limitations has expired;
• identification of amounts of unpaid wages owed to organization employees that must be transferred to depositors' accounts, as well as the amounts and reasons for overpayments to organization employees.
  Footnote. Paragraph 141 with amendments introduced by the Resolution of the Board of the National Bank of the Republic of Kazakhstan dated July 26, 2013 No. 194 (enters into force after the expiration of ten calendar days from the day of its first official publication). Accounts of creditor debt regarding goods in transit and settlements with suppliers for un-invoiced supplies are subject to verification. When inventorying advance payments, reports of accountable persons regarding issued advances, taking into account their targeted use, as well as the amounts of issued advances for each accountable person (date of issuance, targeted purpose) are verified. When inventorying income (expenses) of future periods, the commission determines and includes in the inventory descriptions the amount to be reflected in accounting.

Paragraph 6. Inventory of fixed assets and intangible assets

145. When inventorying intangible assets, the following is verified:

• correctness and timeliness of reflecting intangible assets in accounting;
• availability of documents confirming the organization's rights to use them (patents, license agreements, trademarks, etc.).
  In accordance with the organization's internal documents, before or at the time of inventorying fixed assets, the following are verified:
• availability and condition of inventory descriptions and lists for fixed assets;
• availability and condition of technical passports or other technical documentation;
• availability of documents confirming that the specified objects are in the ownership of the organization under responsible storage, as well as lease agreements. In the absence of documents, their obtaining and processing is ensured.
  Footnote. Paragraph 146 in the edition of the Resolution of the Board of the National Bank of the Republic of Kazakhstan dated December 19, 2022 No. 122 (enters into force from January 1, 2023).
  When inventorying fixed assets, the commission inspects the objects and enters their full name, purpose, inventory numbers, and main technical or operational indicators into the inventory descriptions.
  The list of fixed assets is entered into the inventory description by name in accordance with the main purpose of the object. If an object has undergone restoration, reconstruction, expansion, or re-equipment and as a result its main purpose has changed, it is entered into the inventory description under the name corresponding to the new purpose, and, if necessary, the corresponding accounting entry is made in accounting. Footnote. Paragraph 148 in the edition of the Resolution of the Board of the National Bank of the Republic of Kazakhstan dated December 19, 2022 No. 122 (enters into force from January 1, 2023). When objects not accepted for accounting are identified, as well as objects for which the accounting registers lack or contain incorrect data characterizing them, the commission includes in the inventory description the missing, correct information and technical indicators for these objects. Fixed asset objects that are located outside the organization's location at the time of inventory (vehicles sent for major repair, equipment, etc.) are inventoried in accordance with the organization's internal documents. Footnote. Paragraph 148 in the edition of the Resolution of the Board of the National Bank of the Republic of Kazakhstan dated December 19, 2022 No. 122 (enters into force from January 1, 2023).

Paragraph 7. Documentation of inventory

Inventory descriptions are prepared on paper media. Entries in inventory descriptions are made without corrections and erasures.
Empty lines on the last pages of the inventory description are crossed out.
If a materially responsible person discovers an error in the descriptions after the completion of the inventory, they must immediately (before opening the warehouse, storeroom, section, etc.) report this to the chairman of the inventory commission. The commission verifies the specified facts and, if confirmed, corrects the identified errors in the manner established by the organization's internal documents.
154. Errors are corrected in all copies of the descriptions by crossing out the incorrect entries and writing the correct entries above them. Corrections are noted and signed by all members of the commission and the materially responsible person.
155. The commission is not allowed to enter knowingly incorrect data about actual balances into the descriptions for the purpose of concealing shortages or surpluses.
156. Discrepancies between accounting data and inventory description data are reflected in the reconciliation statements. Reconciliation statements are prepared for assets for which deviations from accounting data were identified during inventory.
Footnote. Paragraph 156 in the edition of the Resolution of the Board of the National Bank of the Republic of Kazakhstan dated December 19, 2022 No. 122 (enters into force from January 1, 2023).

Paragraph 8. Regulation of inventory differences and documentation of inventory results

157. Discrepancies identified during inventory between the actual presence of property and accounting data are recognized as income in the event of a surplus, and as expenses in the event of a shortage.
158. The commission identifies the causes of shortages or surpluses discovered during inventory. The commission's conclusions, proposals, and decisions are documented in a protocol approved by the head (or person acting on his behalf) of the organization.
159. Inventory results are reflected in accounting and financial reporting for the period in which the inventory was completed.

Footnote. Appendix to the Rules for Organizing Accounting in the edition of the Resolution of the Board of the National Bank of the Republic of Kazakhstan dated September 21, 2020 No. 108 (enters into force from December 16, 2020).

Appendix
To the Rules for Organizing Accounting

Form

Scheme for Organizing Accounting

[pic]

ANALYTICAL ACCOUNTING

PRIMARY DOCUMENT

ACCOUNTING REGISTERS

SYNTHETIC ACCOUNTING

GENERAL LEDGER

FINANCIAL REPORTING

REPORTING BASED ON ACCOUNTING DATA