Royal Decree approving the CBFA Regulation of 23 February 2010 on the prevention of money laundering and terrorist financing

WETTEN, DECREETS, ORDONNANTIES EN VERORDENINGEN LOIS, DECRETS, ORDONNANCES ET REGLEMENTS FEDERAL PUBLIC SERVICE FINANCES N. 2010 — 1018 [C − 2010/03166] 16 MARCH 2010. — Royal Decree approving the regulation of the Commission for the Banking, Finance and Insurance Sector regarding the prevention of money laundering and terrorist financing

ALBERT II, King of the Belgians,
To all present and to come, Greetings.

Having regard to the Act of 11 January 1993 on the prevention of the use of the financial system for money laundering and terrorist financing, in particular Article 38, as amended by the Act of 18 January 2010; Having regard to the Act of 22 March 1993 on the status and supervision of credit institutions, in particular Article 20; Having regard to the Act of 6 April 1995 on the status and supervision of investment firms, intermediaries and investment advisers, in particular Article 62; Having regard to the Act of 9 July 1975 concerning the supervision of insurance undertakings, in particular Article 14bis; Having regard to the Act of 2 August 2002 concerning the supervision of the financial sector and financial services, in particular Article 64; Having regard to the Royal Decree of 8 October 2004 approving the regulation of the Commission for the Banking, Finance and Insurance Sector regarding the prevention of money laundering and terrorist financing; On the proposal of Our Minister of Finance,

We have decided and decide:

Article 1. The regulation of the Commission for the Banking, Finance and Insurance Sector of 23 February 2010 regarding the prevention of money laundering and terrorist financing attached to this Decree is approved.

Art. 2. The Royal Decree of 8 October 2004 approving the regulation of the Commission for the Banking, Finance and Insurance Sector regarding the prevention of money laundering and terrorist financing is repealed.

Art. 3. Our Minister of Finance is charged with the execution of this Decree.

Given in Brussels, 16 March 2010.

ALBERT

By the King:
The Minister of Finance,
D. REYNDERS

Regulation of the Commission for the Banking, Finance and Insurance Sector regarding the prevention of money laundering and terrorist financing

The Commission for the Banking, Finance and Insurance Sector,

Having regard to the Act of 11 January 1993 on the prevention of the use of the financial system for money laundering and terrorist financing, in particular Article 38, as amended by the Act of 18 January 2010; Having regard to Article 20 of the Act of 22 March 1993 on the status and supervision of credit institutions; Having regard to Article 62 of the Act of 6 April 1995 on the status and supervision of investment firms; Having regard to Article 14bis of the Act of 9 July 1975 concerning the supervision of insurance undertakings; Having regard to the Act of 2 August 2002 concerning the supervision of the financial sector and financial services, in particular Articles 64 and 49, § 3; Having regard to the opinion of the Supervisory Board of 6 January 2010; Having regard to the opinion of the Insurance Commission of 1 February 2010,

Decides:

CHAPTER I. — Definitions

Article 1. For the purposes of this Regulation, the following shall be understood:

1° «the Act»: the Act of 11 January 1993 on the prevention of the use of the financial system for money laundering and terrorist financing;

2° «undertaking»: an undertaking or person falling under one of the categories listed in Article 2;

3° «business relationship»: a business relationship within the meaning of Article 7, § 1, first paragraph, 1°, of the Act;

4° «occasional transaction»: a transaction as referred to in Article 7, § 1, first paragraph, 2°, of the Act;

5° «beneficial owner»: a person as referred to in Article 8 of the Act, for whom the client wishes to establish a business relationship or carry out a transaction;

6° «third-party introducer»: a person as referred to in Article 10, § 1, 1° or 2°, of the Act;

7° «trust»: a trust established as a result of a clearly formulated, usually written («express trust») declaration of will by its founder(s), with the exception of a trust established by operation of law without an explicit declaration of will by a founder;

8° «atypical transaction»: a transaction that is particularly susceptible to money laundering or terrorist financing within the meaning of Article 14, § 1, second paragraph, of the Act, in particular by its nature, the surrounding circumstances, the status of the persons involved, its unusual character given the activities of the client, or because it does not appear consistent with the knowledge the undertaking has of its client, their professional activities and risk profile, and, if necessary, the origin of the funds;

9° «first-line supervision»: the supervision exercised on business relationships or occasional transactions with clients by employees who are in direct contact with them, with the aim of detecting atypical transactions;

10° «second-line supervision»: the supervision exercised by means of the supervision system referred to in Article 32, with the aim of detecting atypical transactions;

11° «professional counterparty»: a client who does not fall under a category referred to in Article 11, § 1, of the Act and who is a professional client within the meaning of Article 2, first paragraph, 28°, of the Act of 2 August 2002 concerning the supervision of the financial sector and financial services, as clarified in Part I, first paragraph, of Annex A to the Royal Decree of 3 June 2007 laying down detailed rules for the transposition of the Directive concerning markets in financial instruments, or who is an eligible counterparty within the meaning of Article 2, first paragraph, 30°, of the aforementioned Act of 2 August 2002, as clarified in Article 3, § 1, first paragraph, of the aforementioned Royal Decree of 3 June 2007.

CHAPTER 2. — Ratione personae scope of application

Art. 2. The provisions of this Regulation apply to the undertakings and persons referred to in Article 2, § 1, 4° to 15°, of the Act.

CHAPTER 3. — General provisions

Art. 3. Undertakings shall not establish business relationships with their clients nor carry out occasional transactions for which those clients solicit them, until they have performed customer due diligence in accordance with Articles 7 and 8 of the Act and the provisions of this Regulation.

By way of derogation from the first paragraph, undertakings may, in exceptional circumstances that are exhaustively listed in their internal procedures and where it is important that the exercise of activities is not interrupted, verify the identity of the persons involved in a business relationship during the establishment of the business relationship, provided that the following conditions are met:

— the business relationship involves a low risk of money laundering or terrorist financing, given the nature of the relationship and the status of the persons involved;

WETTEN, DECREETS, ORDONNANTIES EN VERORDENINGEN LOIS, DECRETS, ORDONNANCES ET REGLEMENTS FEDERAL PUBLIC SERVICE FINANCES F. 2010 — 1018 [C − 2010/03166] 16 MARCH 2010. — Royal Decree approving the regulation of the Commission for the Banking, Finance and Insurance Sector regarding the prevention of money laundering and terrorist financing

ALBERT II, King of the Belgians,
To all present and to come, Greetings.

Having regard to the Act of 11 January 1993 on the prevention of the use of the financial system for money laundering and terrorist financing, in particular Article 38, as amended by the Act of 18 January 2010; Having regard to the Act of 22 March 1993 on the status and supervision of credit institutions, in particular Article 20; Having regard to the Act of 6 April 1995 on the status and supervision of investment firms, intermediaries and investment advisers, in particular Article 62; Having regard to the Act of 9 July 1975 concerning the supervision of insurance undertakings, in particular Article 14bis; Having regard to the Act of 2 August 2002 concerning the supervision of the financial sector and financial services, in particular Article 64; Having regard to the Royal Decree of 8 October 2004 approving the regulation of the Commission for the Banking, Finance and Insurance Sector regarding the prevention of money laundering and terrorist financing; On the proposal of Our Minister of Finance,

We have decided and decide:

Article 1. The regulation of the Commission for the Banking, Finance and Insurance Sector of 23 February 2010 regarding the prevention of money laundering and terrorist financing attached to this Decree is approved.

Art. 2. The Royal Decree of 8 October 2004 approving the regulation of the Commission for the Banking, Finance and Insurance Sector regarding the prevention of money laundering and terrorist financing is repealed.

Art. 3. Our Minister of Finance is charged with the execution of this Decree.

Given in Brussels, 16 March 2010.

ALBERT

By the King:
The Minister of Finance,
D. REYNDERS

Regulation of the Commission for the Banking, Finance and Insurance Sector regarding the prevention of money laundering and terrorist financing

The Commission for the Banking, Finance and Insurance Sector,

Having regard to the Act of 11 January 1993 on the prevention of the use of the financial system for money laundering and terrorist financing, in particular Article 38, as amended by the Act of 18 January 2010; Having regard to Article 20 of the Act of 22 March 1993 on the status and supervision of credit institutions; Having regard to Article 62 of the Act of 6 April 1995 on the status and supervision of investment firms; Having regard to Article 14bis of the Act of 9 July 1975 concerning the supervision of insurance undertakings; Having regard to the Act of 2 August 2002 concerning the supervision of the financial sector and financial services, in particular Articles 64 and 49, § 3; Having regard to the opinion of the Supervisory Board of 6 January 2010; Having regard to the opinion of the Insurance Commission of 1 February 2010,

Decides:

CHAPTER I. — Definitions

Article 1. For the purposes of this Regulation, the following shall be understood:

1° «the Act»: the Act of 11 January 1993 on the prevention of the use of the financial system for money laundering and terrorist financing;

2° «undertaking»: an undertaking or person falling under one of the categories listed in Article 2;

3° «business relationship»: a business relationship within the meaning of Article 7, § 1, first paragraph, 1°, of the Act;

4° «occasional transaction»: a transaction as referred to in Article 7, § 1, first paragraph, 2°, of the Act;

5° «beneficial owner»: a person as referred to in Article 8 of the Act, for whom the client wishes to establish a business relationship or carry out a transaction;

6° «third-party introducer»: a person as referred to in Article 10, § 1, 1° or 2°, of the Act;

7° «trust»: a trust established as a result of a clearly formulated, usually written («express trust») declaration of will by its founder(s), with the exception of a trust established by operation of law without an explicit declaration of will by a founder;

8° «atypical transaction»: a transaction that is particularly susceptible to money laundering or terrorist financing within the meaning of Article 14, § 1, second paragraph, of the Act, in particular by its nature, the surrounding circumstances, the status of the persons involved, its unusual character given the activities of the client, or because it does not appear consistent with the knowledge the undertaking has of its client, their professional activities and risk profile, and, if necessary, the origin of the funds;

9° «first-line supervision»: the supervision exercised on business relationships or occasional transactions with clients by employees who are in direct contact with them, with the aim of detecting atypical transactions;

10° «second-line supervision»: the supervision exercised by means of the supervision system referred to in Article 32, with the aim of detecting atypical transactions;

11° «professional counterparty»: a client who does not fall under a category referred to in Article 11, § 1, of the Act and who is a professional client within the meaning of Article 2, first paragraph, 28°, of the Act of 2 August 2002 concerning the supervision of the financial sector and financial services, as clarified in Part I, first paragraph, of Annex A to the Royal Decree of 3 June 2007 laying down detailed rules for the transposition of the Directive concerning markets in financial instruments, or who is an eligible counterparty within the meaning of Article 2, first paragraph, 30°, of the aforementioned Act of 2 August 2002, as clarified in Article 3, § 1, first paragraph, of the aforementioned Royal Decree of 3 June 2007.

CHAPTER 2. — Ratione personae scope of application

Art. 2. The provisions of this Regulation apply to the undertakings and persons referred to in Article 2, § 1, 4° to 15°, of the Act.

CHAPTER 3. — General provisions

Art. 3. Undertakings shall not establish business relationships with their clients nor carry out occasional transactions for which those clients solicit them, until they have performed customer due diligence in accordance with Articles 7 and 8 of the Act and the provisions of this Regulation.

By way of derogation from the first paragraph, undertakings may, in exceptional circumstances that are exhaustively listed in their internal procedures and where it is important that the exercise of activities is not interrupted, verify the identity of the persons involved in a business relationship during the establishment of the business relationship, provided that the following conditions are met:

— the business relationship involves a low risk of money laundering or terrorist financing, given the nature of the relationship and the status of the persons involved;

— the identity of the persons involved is verified, in accordance with Articles 7 and 8 of the Act and the provisions of this Regulation, as soon as possible after first contact with the client; — the activities carried out in connection with the client are subject to enhanced vigilance until the identity of all persons involved has been verified, whereby for any identified anomaly, including the impossibility of verifying the identity of the persons involved in the business relationship as soon as possible, an internal report is drawn up as referred to in Article 14, § 2, of the Act.

By way of derogation from the first paragraph, credit institutions may, in the cases exhaustively listed in their internal procedures, open a bank account in the name of a client before his identity or that of his ultimate beneficiaries can be verified in accordance with Articles 7 and 8 of the Act, provided that the following conditions are met:
— no debit transaction is carried out from that account by or on behalf of the client as long as the identity of the persons involved cannot be verified in accordance with Articles 7 and 8 of the Act; — the identity of the persons involved is verified, in accordance with Articles 7 and 8 of the Act and the provisions of this Regulation, as soon as possible after first contact with the client; — the operation of the bank account and the process of identity verification of the persons involved in accordance with Articles 7 and 8 of the Act are subject to enhanced vigilance, so that for any identified anomaly, including the impossibility of verifying the identity of the persons involved within the time limit prescribed by the internal rules, an internal report is drawn up as referred to in Article 14, § 2, of the Act.

The internal rules define appropriate measures to ensure that the conditions set out in the second and third paragraphs are met.

CHAPTER 4. — Identification of clients

Art. 4. A business relationship is established within the meaning of Article 7, § 1, first paragraph, 1°, of the Act when an undertaking and a client conclude a contract under which they will carry out various successive transactions during a fixed or indefinite period, or which gives rise to a number of continuing obligations.

A business relationship is also established within the meaning of Article 7, § 1, first paragraph, 1°, of the Act when a client, without concluding a contract referred to in the first paragraph of this Article, regularly and repeatedly approaches the same undertaking for the execution of a number of separate and successive financial transactions.

Art. 5. To comply with its obligation to identify clients under Article 7, § 1, first paragraph, 1°, of the Act, an undertaking may not open anonymous accounts or accounts under a pseudonym or false name for its clients. It must take all appropriate measures to ensure that this prohibition is respected.

An undertaking may only open numbered accounts for its clients within the specific rules determined by it which set out the conditions for opening such accounts and specify their operational modalities, provided that these conditions do not detract from the application of Articles 7, 8, 12, 13, 14 and 15 of the Act, nor the application of this Regulation.

Art. 6. In accordance with Article 7, § 1, first paragraph, 4°, of the Act, a client must be identified:
1° if, after his identification for the purpose of establishing a business relationship, there are reasons to believe that the identification data provided by him are incorrect or false; 2° if it is doubted whether the person wishing to carry out a transaction in the context of a previously entered business relationship is indeed the client identified in this context or his authorized and identified agent.

Art. 7. § 1. If the client is a natural person, his identity must be verified, upon face-to-face identification, in accordance with Article 7, § 1, of the Act, using his identity card. If the client is a natural person residing abroad, his identity may also be verified using his passport.

The identity of persons established in Belgium with foreign nationality who do not possess an identity card issued by the Belgian authorities due to their legal status on Belgian territory may be verified using a valid certificate of registration in the foreigners' register or, if they do not possess such a certificate due to their status, using a valid document issued by the Belgian public authorities.

§ 2. If the client is a natural person, his identity must be verified, upon remote identification, in accordance with Article 7, § 1, of the Act, using:
1° either his electronic identity card;
2° or a qualified certificate within the meaning of the Act of 9 July 2001 laying down certain rules relating to the legal framework for electronic signatures and certification services and within the meaning of Directive 1999/93/EC of the European Parliament and of the Council of 13 December 1999 concerning a Community framework for electronic signatures, provided that:
a. that qualified certificate was issued:
— by a certification service provider established in a Member State of the European Economic Area and accredited in accordance with the provisions of the European directive on electronic signatures, or, — by another certification service provider established in a Member State of the European Economic Area and whose undertaking has previously decided to accept the certificates as evidence after a prior and documented investigation into its reputation and certification procedures, or, — by another certification service provider established in a third country, which meets the conditions of Article 16, § 2, of the aforementioned Act of 9 July 2001, and whose undertaking has previously decided to accept the certificates as evidence after a prior and documented investigation into its reputation and certification procedures; b. the procedure for issuing this qualified identity certificate involves face-to-face identification of the client by the certification service provider itself or, in accordance with the procedures developed by it, by persons authorized by it for that purpose;
c. that qualified certificate was not issued under a pseudonym;
d. the undertaking immediately, systematically and automatically verifies whether the submitted certificate has expired and has not been revoked by the certification service provider that issued it; 3° or a copy of the client's identity card whose authenticity has been verified via consultation of the National Register in accordance with Article 16, § 3, of the Act.

If the identity of the client is not verified in accordance with the previous paragraph, that verification may be carried out using a copy of a document provided by the client to the undertaking, provided that this identification is carried out for the purpose of establishing a business relationship and provided that neither the client nor the business relationship involves a specific risk of money laundering or terrorist financing.

Undertakings must periodically review their decision to accept certificates issued by the certification service providers referred to in the first paragraph, 2°, a, second and third indents, in the light of an update of the information available to them.

Art. 8. § 1. If the client is a legal person under Belgian law, its identity must be verified, upon identification, in accordance with Article 7, § 1, of the Act, using the following documents:
1° the most recent version of the coordinated statutes or the updated statutes of the legal person-client filed with the registry of the Commercial Court or published in the annexes of the Belgian Official Gazette; 2° the list of the directors of the legal person-client and the publication of their appointment in the Belgian Official Gazette, or any other document by which their status can be established;

— la vérification de l’identité des personnes impliquées est effectuée, conformément aux articles 7 et 8 de la loi et aux dispositions du présent règlement, dans les plus brefs délais après le premier contact avec le client; — les activités exercées en relation avec le client font l’objet d’une vigilance accrue jusqu’à ce que l’identité de toutes les personnes impliquées ait été vérifiée, de sorte que toute anomalie, en ce compris l’impossibilité de vérifier dans les plus brefs délais l’identité des personnes impliquées dans la relation d’affaires, fait l’objet d’un rapport interne visé à l’article 14, § 2, de la loi.

Par dérogation à l’alinéa 1er, les établissements de crédit peuvent, dans les cas que leurs procédures internes énumèrent limitativement, ouvrir un compte bancaire au nom d’un client avant que l’identité de celui-ci ou de ses bénéficiaires effectifs ait pu être vérifiée conformément aux articles 7 et 8 de la loi, pour autant que les conditions suivantes soient réunies :
— aucune opération de débit n’est effectuée au départ dudit compte par le client ou en son nom avant que l’identité des personnes concernées ait pu être vérifiée conformément aux articles 7 et 8 de la loi; — la vérification de l’identité des personnes impliquées est effectuée, conformément aux articles 7 et 8 de la loi et aux dispositions du présent règlement, dans les plus brefs délais après le premier contact avec le client; — le fonctionnement du compte bancaire et le processus de vérification de l’identité des personnes concernées conformément aux articles 7 et 8 de la loi font l’objet d’une vigilance accrue de sorte que toute anomalie, en ce compris l’impossibilité de vérifier l’identité de personnes concernées dans le délai prescrit par les règles internes, fasse l’objet d’un rapport interne visé à l’article 14, § 2, de la loi.

Les règles internes définissent des mesures appropriées garantissant que les conditions énoncées aux alinéas 2 et 3 sont remplies.

CHAPITRE 4. — Identification des clients

Art. 4. Une relation d’affaires est nouée au sens de l’article 7 § 1er, alinéa 1er, 1°, de la loi lorsqu’un organisme et un client concluent un contrat en exécution duquel plusieurs opérations successives seront réalisées entre eux pendant une durée déterminée ou indéterminée, ou qui crée des obligations continues.

Une relation d’affaires est également nouée au sens de l’article 7, § 1er, alinéa 1er, 1°, de la loi lorsqu’en dehors de la conclusion d’un contrat visé à l’alinéa 1er du présent article, un client sollicite de manière régulière et répétée l’intervention d’un même organisme pour la réalisation d’opérations financières distinctes et successives.

Art. 5. En exécution de leurs obligations d’identification des clients en vertu de l’article 7, § 1er, alinéa 1er, 1°, de la loi, les organismes ne peuvent ouvrir à des clients des comptes anonymes ou sous de faux noms ou pseudonymes. Ils prennent toutes les mesures appropriées pour s’assurer du respect de cette interdiction.

L’ouverture aux clients de comptes numérotés n’est autorisée que dans le respect de règles spécifiques arrêtées par l’organisme pour fixer les conditions dans lesquelles ces comptes peuvent être ouverts et en préciser les modalités de fonctionnement, et pour autant que ces conditions et modalités ne fassent pas obstacle à l’application des dispositions des articles 7, 8, 12, 13, 14 et 15 de la loi, ni à l’application du présent règlement.

Art. 6. L’identification d’un client est requise en vertu de l’article 7, § 1er, alinéa 1er, 4°, de la loi lorsque :
1° postérieurement à l’identification du client concerné en vue de nouer avec lui une relation d’affaires, apparaissent des raisons de croire que les données d’identification qu’il a fournies à cette occasion étaient inexactes ou mensongères; 2° il existe des raisons de douter que la personne qui souhaite réaliser une opération dans le cadre d’une relation d’affaires antérieurement nouée est effectivement le client identifié en vue de cette relation d’affaires ou son mandataire autorisé et identifié.

Art. 7. § 1er Lors de l’identification face-à-face des clients qui sont des personnes physiques, la vérification de leur identité conformément à l’article 7, § 1er, de la loi, doit être opérée au moyen de leur carte d’identité. S’il s’agit de personnes physiques qui résident à l’étranger, la vérification peut également être opérée au moyen de leur passeport.

Lors de l’identification de personnes de nationalité étrangère établies en Belgique qui, en raison de leur statut légal sur le territoire belge, ne disposent pas d’une carte d’identité délivrée par les autorités belges, la vérification de leur identité peut être opérée au moyen de leur certificat d’inscription au registre des étrangers en cours de validité, ou, lorsqu’ils n’en disposent pas en raison de leur statut, au moyen d’un document en cours de validité émis par les autorités publiques belges.

§ 2 Lors de l’identification à distance des clients qui sont des personnes physiques, la vérification de leur identité conformément à l’article 7, § 1er, de la loi doit être opérée :
1° au moyen de la carte d’identité électronique du client; 2° au moyen d’un certificat qualifié au sens de la loi du 9 juillet 2001 fixant certaines règles relatives au cadre juridique pour les signatures électroniques et les services de certification et au sens de la Directive 1999/93/CE du Parlement européen et du Conseil du 13 décembre 1999 sur un cadre communautaire pour les signatures électroniques, pour autant que :
a. le certificat qualifié présenté ait été émis :
— par un prestataire de service de certification qui est établi dans un Etat membre de l’Espace économique européen et qui y est accrédité conformément aux dispositions de la directive européenne relative à la signature électronique ; ou — par un autre prestataire service de certification qui est établi dans un Etat membre de l’Espace Economique Européen, et dont l’organisme concerné a préalablement décidé d’accepter les certificats au titre de documents probants, sur la base d’une analyse préalable et documentée de sa réputation et de ses procédures de certification ; ou — par un autre prestataire de service de certification établi dans un pays tiers, qui remplit les conditions fixées à l’article 16, § 2, de la loi du 9 juillet 2001 précitée, et dont l’organisme concerné a préalablement décidé d’accepter les certificats au titre de documents probants, sur la base d’une analyse préalable et documentée de sa réputation et de ses procédures de certification ; b. la délivrance du certificat qualifié d’identification ait eu lieu sur la base d’une procédure requérant une identification face-à-face du client par le prestataire de service de certification lui-même ou, dans le respect des procédures qu’il définit, par des personnes qu’il mandate à cet effet ;
c. le certificat n’ait pas été émis sous un pseudonyme ;
d. l’organisme procède instantanément, systématiquement et automatiquement à la vérification de la non péremption du certificat produit et de sa non révocation par le prestataire de service de certification émetteur ; 3° ou au moyen d’une copie de la carte d’identité du client dont la véracité est vérifiée par la consultation du Registre national conformément à l’article 16, § 3, de la loi.

Lorsque la vérification de l’identité du client n’est pas opérée conformément à l’alinéa précédent, elle peut être effectuée au moyen d’une copie d’un document probant adressée par le client à l’organisme pour autant que l’identification soit opérée en vue de nouer une relation d’affaires et pour autant que ni le client, ni la relation d’affaire ne présentent de risques particuliers de blanchiment de capitaux ou de financement du terrorisme.

Les organismes procèdent à un réexamen périodique, sur la base d’une actualisation des informations dont ils disposent, de leur décision d’accepter au titre de documents probants les certificats émis par les prestataires de service de certification visés à l’alinéa 1er, 2°, a, 2e et 3e tirets.

Art. 8. § 1er Lors de l’identification des clients qui sont des personnes morales de droit belge, la vérification de leur identité conformément à l’article 7, § 1er, de la loi, doit être opérée au moyen des documents probants suivants :
1° les derniers statuts coordonnés ou les statuts à jour de la personne morale cliente déposés au greffe du Tribunal de commerce ou publiés aux annexes du Moniteur belge ; 2° la liste des administrateurs de la personne morale cliente et la publication de leurs nominations au Moniteur belge, ou tout autre document probant permettant d’établir leur qualité

If the director's identity can be proven, such as any publication in the Belgian Official Journal mentioning those persons as directors, or the annual accounts filed with the National Bank of Belgium; 3° the most recent publication in the Belgian Official Journal of the representation powers of the corporate client.

§ 2. If the client is a legal person under foreign law, its identity must be verified upon identification, in accordance with Article 7, § 1, of the Act, using equivalent proof documents as mentioned in § 1 of this Article, and, if necessary for the enterprise, translated into one of the national languages or into English.

Art. 9. If the client is a trust, an unincorporated association, a fiducie, or any other legal structure without legal personality, the enterprise must, for its identification, become aware of the existence, nature, purpose, and manner of management and representation of the relevant legal structure. It then verifies this information using all documents that can serve as proof, and makes a copy thereof.

As part of this identification, the enterprise becomes aware of the list of persons authorized to manage these clients and verifies this data using a document that can serve as proof.

Art. 10. If the client is an undivided estate, the identification and identity verification prescribed by Article 7, § 1, of the Act must be carried out for each co-owner. In the case of split rights, this identification and identity verification must be carried out for the life tenants, emphyteutic lessees, or superficiaires.

Art. 11. With a view to identifying the subject matter and the expected nature of the business relationship, the enterprise becomes aware of and registers the types of operations for which the client seeks its services, as well as all relevant information that can provide insight into the purpose the client seeks to achieve by establishing the business relationship.

Art. 12. Upon identifying a client referred to in Article 7, § 1, first paragraph, 1° and 2°, of the Act, the enterprise collects and registers all required data for the implementation of the client acceptance policy in accordance with Chapter 8 and for compliance with the duty of vigilance regarding business relationships and occasional transactions in accordance with Chapter 9.

Art. 13. § 1. The provisions of Articles 7 and 8 of this Regulation apply to the identity verification of the agents of clients in accordance with Article 7, § 2, of the Act.

The enterprise must furthermore become aware of the representation powers granted to the persons acting on behalf of the client, and verify this data using documents that can serve as proof. The enterprise must make a copy of these documents.

This Article specifically refers to the following persons:
— the legal representatives of an incapacitated client; — persons who, by virtue of a general or special power of attorney, are authorized to act on behalf of a client; — persons who are authorized to act as representatives of a client in its relations with the enterprise, when that client is a legal person, an unincorporated association, a trust, a fiducie, or any other legal structure without legal personality.

§ 2. Without prejudice to the identification and identity verification of clients who are professional counterparties, and of their ultimate beneficiaries in accordance with Articles 7 and 8 of the Act and the provisions of this Regulation, and provided that the enterprises entering into a relationship with them or carrying out transactions with them ensure that those counterparties and their transactions do not involve specific risks of money laundering or terrorist financing, the enterprises may omit the identification of the employees of the client who are authorized to carry out transactions on its behalf, regarding the name, first name, and hierarchical grade or functions of those employees within the client's organizational chart.

The identification data of the relevant employees of the client may be verified using the documents usually exchanged in the context of business relationships or in the execution of such transactions with those counterparties.

In those cases as well, enterprises are not required to obtain information regarding the private address of the relevant employees of the client.

The internal rules of the enterprises making use of the possibility offered in the preceding paragraphs must contain an exhaustive list of the categories of professional clients, as well as the categories of business relationships or transactions to which the specific rules regarding the identification and identity verification of the agents of clients may be applied.

The enterprises must justify in writing, for each client to which these specific rules are applied, why the aforementioned modalities are appropriate and suitable given the risks of money laundering or terrorist financing. They must make this written justification available to the CBFA.

CHAPTER 5. — Identification of the Ultimate Beneficiaries

Art. 14. The internal procedures of the enterprise define which measures must be taken to verify the identity of the ultimate beneficiaries in accordance with Article 8, § 1, fourth paragraph, of the Act, depending on the risk of money laundering or terrorist financing associated with the client's profile and the nature of the business relationship or transaction desired by the client.

If the identity of the ultimate beneficiaries cannot reasonably be verified by applying the measures defined in the preceding paragraph, the enterprise must justify in writing which measures it has effectively taken in this regard, and retain this justification in the client's identification file. In applying its client acceptance policy as referred to in Chapter 8, the enterprise takes into account the fact that the identity of the ultimate beneficiaries could not be verified. It refuses to establish a business relationship or to carry out a transaction desired by the client if the risk of money laundering or terrorist financing increases unreasonably as a result of the fact that the identity of the ultimate beneficiaries could not be verified.

Art. 15. If the client is a commercial company or a company with a commercial form, the term "natural person or persons who otherwise exercise control over the management of the company" within the meaning of Article 8, § 1, third paragraph, 1°, b), of the Act shall be understood to mean:
— the natural persons referred to in Articles 5 to 9 of the Companies Code who, without owning or controlling more than 25% of the shares or voting rights, directly or indirectly exercise de facto control over the company; — as well as persons who, without being authorized to represent the client in its relations with the enterprise, hold a mandate in its governing body.

Art. 16. If the client is a legal person but not a commercial company or a company with a commercial form as referred to in Article 15, the term "natural persons or persons who exercise control over 25% or more of the assets of the legal person" as referred to in Article 8, § 1, third paragraph, 2°, c), of the Act shall in particular be understood to mean persons who, without being authorized to represent the client in its relations with the enterprise, hold a mandate in its governing body.

Art. 17. If the client is an unincorporated association or any other legal structure without legal personality, such as a trust or a fiducie, the term "natural person or persons who exercise control over 25% or more of the assets of the legal structure" within the meaning of Article 8, § 1, third paragraph, 2°, c), of the Act shall in particular be understood to mean persons who have the power to exercise significant influence over its management, with the exception of the persons referred to in Article 13 of this Regulation who are authorized to represent the association before the enterprise.

Art. 18. § 1. When the enterprise, based on its examination of the information communicated by the client regarding the identity of its ultimate beneficiaries in accordance with Article 8, § 3, of the Act, can conclude that this information is pertinent and credible, it proceeds to the identity verification of those ultimate beneficiaries in accordance with Article 14.

§ 2. If there are reasons to doubt the pertinence or credibility of the information communicated by the client in accordance with Article 8, § 3, of the Act, the enterprise takes all other appropriate measures to identify the ultimate beneficiaries of the client, as well as all reasonable measures to verify their identity in accordance with Article 14.

The enterprise refuses to establish the business relationship or to carry out the transaction desired by the client if it has reasons to believe that the lack of pertinence or credibility of the information communicated by the client aims to conceal the identity of one or more

of ultimate beneficiaries to conceal. Furthermore, it determines whether a report must be made to the Cell for Financial Information Processing pursuant to Article 25 of the Act.

Art. 19. In the event of the division of rights, the obligation to identify the ultimate beneficiaries entails that the naked owners, the owners in the context of an emphyteutic lease agreement, and the superficians in the context of a superficies agreement must be identified and that their identity must be verified in accordance with Article 8, § 1, first paragraph, of the Act.

Art. 20. The identification and identity verification of the ultimate beneficiaries of life insurance contracts pursuant to Article 8, § 1, first paragraph, of the Act must take place at the latest when they assert their right to payment of the benefit resulting from the contract and prior to the payment of that benefit.

When the ultimate beneficiary of a life insurance contract addresses the insurance company directly to obtain payment of the benefit provided for in the contract, without recourse to the insurance intermediary through whose mediation the contract was concluded, the insurance company itself proceeds with the identification and identity verification of that ultimate beneficiary. The company is not required to provide the relevant insurance intermediary with the identification data and copies of the supporting documents.

CHAPTER 6. — Involvement of third parties in the identification of clients and ultimate beneficiaries

Section 1. — Involvement of an exclusive agent or an attorney-in-fact

Art. 21. An enterprise that, for establishing or maintaining business relations with clients or for carrying out occasional transactions for clients, relies on authorized agents or attorneys-in-fact must clarify in writing to these intervening persons the procedure they must follow, in compliance with the Act and this Regulation, for the identification and identity verification of clients. Furthermore, the enterprise must ensure appropriate supervision of the compliance with these procedures.

When an enterprise works with such intervening persons, its personal responsibility for compliance with the provisions of the Act and this Regulation remains unaffected.

Section 2. — Involvement of a third-party business introducer

Art. 22. For a third-party business introducer to be permitted to intervene pursuant to Article 10, § 1, of the Act, the following conditions must be met:

1° the enterprise must verify in advance whether the third-party business introducer meets the conditions of Article 10, § 1, first paragraph, of the Act, and must retain the documents on which it based itself for this purpose;

2° the third-party business introducer must commit in writing in advance to provide the enterprise without delay with the identification data of the clients he intends to introduce or their ultimate beneficiaries, as well as to provide the enterprise, upon its request, with a copy of the documents on the basis of which he verified their identity.

Art. 23. § 1. Enterprises may have their obligations to collect the other information referred to in Article 12 of this Regulation and to update that information in accordance with Article 30 of this Regulation fulfilled by a third-party business introducer who meets the conditions of Article 10, § 1, first paragraph, of the Act.

§ 2. The delegation of the obligations listed in Article 10, § 1, first paragraph, of the Act and in § 1 of this article to a third-party business introducer is, however, only possible if he has personally identified the client face-to-face.

Art. 24. Pursuant to Article 10, § 1, fourth paragraph, of the Act, an enterprise that relies on a third-party business introducer must ensure that the identification and identity verification of the introduced client and his attorneys-in-fact and ultimate beneficiaries have been carried out fully and correctly, in accordance with the legislation applicable to him. If necessary, it proceeds itself to a supplementary or even completely new identification and identity verification of the introduced client, his attorneys-in-fact, or his ultimate beneficiaries in accordance with the provisions of the Act and this Regulation.

bénéficiaires effectifs. Il détermine en outre s’il y a lieu de procéder à une déclaration à la Cellule de traitement des informations financières par application de l’article 25 de la loi.

Art. 19. Dans les cas de droits démembrés, l’obligation d’identification des bénéficiaires effectifs et de vérification de leur identité conformément à l’article 8, § 1er, alinéa 1er, de la loi porte sur les nus-propriétaires, sur les propriétaires dans le cas de contrats d’emphytéose, et sur les tréfonciers dans le cas de contrats de superficie.

Art. 20. L’identification et la vérification de l’identité des bénéficiaires effectifs des contrats d’assurances vie conformément à l’article 8, § 1er, alinéa 1er, de la loi doivent être opérées au plus tard lorsqu’ils font valoir leur droit au paiement de la prestation résultant du contrat, et préalablement au paiement de celle-ci.

Lorsque le bénéficiaire effectif d’un contrat d’assurance vie s’adresse directement à l’entreprise d’assurances en vue d’obtenir le paiement de la prestation prévue par le contrat, sans recourir à l’intermédiaire en assurances par l’intermédiation duquel ce contrat a été conclu, l’entreprise d’assurances procède elle-même à son identification et à la vérification de son identité. Elle n’est pas tenue de transmettre à l’intermédiaire en assurances les données d’identification et les copies des documents probants.

CHAPITRE 6. — Intervention de tiers pour l’identification des clients et des bénéficiaires effectifs

Section 1re. — Intervention d’un agent exclusif ou d’un mandataire

Art. 21. Les organismes qui recourent à l’intervention d’agents délégués ou de mandataires pour nouer ou entretenir des relations d’affaires avec les clients ou pour réaliser avec eux des opérations occasionnelles précisent par écrit à ces intervenants les procédures d’identification et de vérification à mettre en œuvre, dans le respect de la loi et du présent règlement, et assurent un contrôle adéquat du respect de ces procédures. Le recours à de tels intervenants est sans effet sur la responsabilité personnelle de l’organisme quant au respect des dispositions de la loi et du règlement.

Section 2. — Intervention d’un tiers introducteur d’affaires

Art. 22. L’intervention d’un tiers introducteur d’affaires conformément à l’article 10, § 1er, de la loi est soumise aux conditions suivantes :

1° l’organisme vérifie préalablement et conserve la documentation sur laquelle il s’est fondé pour vérifier que le tiers introducteur d’affaires répond aux conditions fixées par l’article 10, § 1er, alinéa 1er, de la loi;

2° le tiers introducteur d’affaires s’engage préalablement, par écrit, à fournir sans délai à l’organisme les informations d’identification des clients qu’il introduira ou des bénéficiaires effectifs de ces clients et, à la demande, une copie des documents au moyen desquels il aura vérifié leur identité.

Art. 23. § 1er Les organismes peuvent faire exécuter par un tiers introducteur d’affaires répondant aux conditions fixées à l’article 10, § 1er, alinéa 1er, de la loi leurs obligations de collecte des autres informations visées à l’article 12 du présent règlement et de mise à jour de ces informations, conformément à l’article 30.

§ 2 La faculté de faire exécuter par un tiers introducteur d’affaires les obligations énumérées à l’article 10, § 1er, alinéa 1er de la loi et au § 1er est néanmoins soumise à la condition que ce dernier ait procédé personnellement à l’identification face-à-face du client.

Art. 24. Par application de l’article 10, § 1er, alinéa 4, de la loi, l’organisme qui a recours à un tiers introducteur d’affaires s’assure que l’identification du client introduit et de ses mandataires et bénéficiaires effectifs et la vérification de leur identité ont été complètement et correctement opérées par le tiers introducteur d’affaires, conformément à la législation qui est applicable à celui-ci. Au besoin, il procède lui-même aux compléments nécessaires d’identification et de vérification, voire à une nouvelle identification et à une nouvelle vérification de l’identité du client introduit, de ses mandataires ou de ses bénéficiaires effectifs, conformément aux dispositions de la loi et du présent règlement.

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HOOFDSTUK 7. — Gegevensbewaring

Art. 25. In derogation of Articles 7, § 1, 8, § 1, and 13 of the Act, enterprises may, pursuant to Article 37, § 2, second paragraph, of the Act, instead of making and retaining a copy of the supporting documents on the basis of which they verified the identity of the client and, where applicable, his attorneys-in-fact and ultimate beneficiaries, register and retain the reference of those supporting documents, insofar as, by their nature and by the manner in which they are retained, they enable the enterprises with certainty to present those documents, upon request of the competent authorities, immediately during the period established in Article 13 of the Act regarding the retention of data, without those documents being able to be modified in the meantime.

Enterprises that consider making use of this possibility must clarify in advance in their client acceptance procedures, under the supervision and responsibility of the person responsible for the prevention of money laundering and terrorist financing, which categories of supporting documents the references may be registered and retained to replace a copy, as well as how the relevant supporting documents can be retrieved so that they can be presented upon request in accordance with the first paragraph.

HOOFDSTUK 8. — Cliëntacceptatiebeleid

Art. 26. The enterprise must draw up and implement a client acceptance policy adapted to its activities, which enables it, when establishing a business relationship with clients or carrying out transactions for clients, to conduct a prior investigation into the reputation risks associated with the profile of the client and with the nature of the business relationship or the desired transaction. Within the framework of that client acceptance policy, the decision-making authority must be assigned to an appropriate hierarchical level taking into account the magnitude of those risks. The client acceptance policy must also enable the enterprise to provide its full cooperation in the prevention of money laundering and terrorist financing through appropriate awareness and appropriate investigation of the characteristics of new clients and/or the services or transactions for which they rely on it.

Pursuant to its client acceptance policy, the enterprise must divide its clients into different risk categories to which requirements of different levels are attached. These categories are defined on the basis of objective risk criteria that are coherently combined with each other, so as to be able to define an appropriate risk scale. This risk scale takes fully into account:

— situations with an increased risk of money laundering or terrorist financing that are defined in Article 12, §§ 2, 3 and 4, of the Act and Article 27 of this Regulation, and — risk criteria specifically defined by each enterprise for its part, taking into account in particular the characteristics of the services and products offered by it and of the clients to whom it addresses itself.

The client acceptance policy may also take into account situations with a low risk of money laundering or terrorist financing that are defined in Article 11, §§ 1 and 2, of the Act.

Art. 27. The client acceptance policy of the enterprises provides that clients who may pose a specific risk are only accepted as clients after thorough investigation and after a decision has been taken on the matter at an appropriate hierarchical level. These include in particular those:

— who request the opening of numbered accounts as referred to in Article 5, second paragraph; — who request the provision of wealth management services; — who are established or have their residence in a country or territory that is qualified by the FATF as a country or territory that does not cooperate in the fight against money laundering, or with respect to which the FATF recommends countermeasures or increased vigilance; — who are natural persons who have been identified at a distance on the basis of a copy of a supporting document; or — whose ultimate beneficiaries are persons whose identity could not be verified, and/or whose place and date of birth could not be identified, and/or with respect to whom no pertinent information could be collected regarding their address.

CHAPITRE 7. — Conservation des données

Art. 25. Par dérogation aux articles 7, § 1er, 8, § 1er, et 13 de la loi, les organismes sont autorisés, par application de l’article 37, § 2, alinéa 2, de la loi, à substituer à la prise et à la conservation d’une copie des documents probants au moyen desquels ils ont vérifié l’identité du client, et, le cas échéant, de ses mandataires et bénéficiaires effectifs, l’enregistrement et la conservation des références de ces documents probants, pour autant que, de par leur nature et leurs modalités de conservation, les références de ces documents permettent avec certitude à l’organisme de produire immédiatement lesdits documents, à la demande des autorités compétentes, au cours de la période de conservation des informations fixée à l’article 13 de la loi, sans que ces documents n’aient pu entretemps être modifiés ou altérés.

Les organismes qui envisagent de recourir à cette autorisation précisent au préalable dans leurs procédures d’acceptation des clients, sous le contrôle et la responsabilité du responsable de la prévention du blanchiment de capitaux et du financement du terrorisme, les catégories de documents probants dont les références peuvent être enregistrées et conservées en lieu et place d’une copie, ainsi que les modalités de récupération des documents probants concernés permettant de les produire à la demande conformément à l’alinéa précédent.

CHAPITRE 8. — Politique d’acceptation des clients

Art. 26. Les organismes arrêtent et mettent en œuvre une politique d’acceptation des clients appropriée aux activités qu’ils exercent, permettant de soumettre l’entrée en relations d’affaires ou la conclusion d’opérations avec les clients à un examen préalable des risques de réputation associés au profil du client et à la nature de la relation d’affaire ou de l’opération souhaitée. La politique d’acceptation des clients doit prévoir une attribution des compétences de décision au niveau hiérarchique adéquat pour tenir compte de l’importance de ces risques. La politique d’acceptation des clients doit également permettre à l’organisme de concourir pleinement à la prévention du blanchiment de capitaux et du financement du terrorisme par une prise de connaissance et un examen appropriés des caractéristiques des nouveaux clients et/ou des services ou opérations pour lesquels ils les sollicitent.

Par application de leur politique d’acceptation des clients, les organismes répartissent leurs clients en différentes catégories de risques auxquelles s’appliquent des exigences de niveaux différents. Ces catégories sont définies sur la base de critères objectifs de risque qui sont combinés de manière cohérente entre eux pour définir une échelle appropriée des risques. Celle-ci tient pleinement compte :

— des situations de risque accru de blanchiment des capitaux ou de financement du terrorisme définies à l’article 12, §§ 2, 3 et 4, de la loi et à l’article 27 du présent règlement, et — des critères de risque définis par chaque organisme pour ce qui le concerne en tenant compte, notamment, des caractéristiques des services et produits qu’il offre et de celles de la clientèle à laquelle il s’adresse.

La politique d’acceptation des clients peut également tenir compte des situations de risque faible de blanchiment des capitaux ou de financement du terrorisme définies à l’article 11, §§ 1er et 2, de la loi.

Art. 27. La politique d’acceptation des clients des organismes soumet à un examen particulier et à un pouvoir de décision à un niveau hiérarchique adéquat l’acceptation des clients susceptibles de présenter des niveaux particuliers de risque, notamment ceux :

— qui sollicitent l’ouverture de comptes numérotés visés à l’article 5, alinéa 2; — qui sollicitent la fourniture de services de gestion de fortune; — qui résident ou ont leur domicile dans un pays ou un territoire qualifié de pays ou territoire non coopératif par le Groupe d’Action financière ou à l’égard duquel celui-ci recommande des contre-mesures ou une vigilance renforcée; — qui sont des personnes physiques dont l’identification a été opérée à distance sur la base d’une copie de document probant; ou — dont les bénéficiaires effectifs sont des personnes dont l’identité n’a pas pu être vérifiée, et/ou pour lesquelles il n’a pas été possible d’identifier le lieu et la date de naissance, et/ou dont il n’a pas été possible de recueillir des informations pertinentes concernant l’adresse.

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Art. 28. § 1. If the client is a credit institution or a financial institution governed by foreign law as referred to in Article 12, § 4, of the Act, the decision to establish a business relationship or to carry out a proposed occasional transaction must be based on a file containing elements demonstrating that the obligations imposed by Article 12, § 4, of the Act have been met. The undertaking must keep this file up to date.

§ 2. Undertakings that have a business relationship with a credit institution or financial institution governed by foreign law referred to in § 1 must proceed to:
— a periodic review, based on risk, and, if necessary, an update of the information on which their decision to establish the relevant business relationship was based; — a new review of the relevant business relationship if they are informed of information that could undermine their confidence in the legal and regulatory provisions for combating money laundering and terrorist financing in the country of establishment of the financial institution-client, or in the efficiency of the controls introduced by that institution regarding the combating of money laundering and terrorist financing; — periodic checks and tests, based on risk, to ensure that the financial institution-client complies at all times with the commitments it has entered into, particularly regarding the obligation to immediately provide, upon request, the pertinent identification data of its clients who have direct access to the transit accounts opened for it.

CHAPTER 9. — Provisions on business relationships and occasional transactions with clients identified remotely

Art. 29. Without prejudice to the provisions of Article 7, § 2, and Chapter 10 of this Regulation, undertakings that establish a business relationship or carry out occasional transactions with natural person-clients whom they have identified remotely shall establish procedures applying Article 12, § 2, of the Act:
— prohibiting the establishment of a business relationship or the carrying out of an occasional transaction with a client identified remotely, where there are reasons to believe that the client is seeking to avoid face-to-face contact in order to more easily conceal their true identity, or that they intend to carry out transactions related to money laundering or terrorist financing; — imposing, based on risk, specific additional measures to corroborate the identification information obtained using the proof document referred to in Article 7, § 2; — imposing, based on risk, the obligation to verify the identity of clients identified using a document as referred to in Article 7, § 2, second paragraph, within a reasonable period using another proof document as referred to in Article 7, § 1 or § 2, first paragraph; — allowing the client to be gradually better known; — excluding transactions involving or allowing the handling of cash, with the exception of transactions involving cash withdrawals from an ATM on the current account opened in the name of a client identified using a document as referred to in Article 7, § 2, first paragraph; — excluding transactions involving financial instruments embodied in bearer securities.

CHAPTER 10. — Customer due diligence for business relationships and occasional transactions

Art. 30. The ongoing due diligence obligation referred to in Article 14, § 1, of the Act entails an obligation for undertakings to verify, within a period determined based on risk, and, where appropriate, to update the data referred to in Article 12 of this Regulation that they hold regarding clients with whom they have established a business relationship, when they have indications that this data is no longer up to date.

Art. 31. Undertakings shall inform in writing their staff responsible for first-line supervision of the appropriate criteria that enable them to detect atypical transactions, to which they must pay specific attention and for which they must draw up a written report as referred to in Article 14, § 2, of the Act.

In the examination of transactions and facts referred to in Article 14, § 1, second paragraph, of the Act, particular attention shall be paid to the apparent economic basis and legitimacy of those transactions and facts.

Undertakings shall also inform in writing their staff responsible for first-line supervision of the procedure to be followed when submitting written reports to the person responsible for preventing money laundering and terrorist financing referred to in Article 18 of the Act, including the time limits within which those reports must be submitted.

Art. 32. Undertakings shall supplement first-line supervision with second-line supervision using a supervision system to detect atypical transactions for which a written report must be drawn up as referred to in Article 14, § 2, of the Act.

That supervision system must:
— cover all client accounts and all their transactions; — be based on accurate and pertinent criteria defined individually by each undertaking, taking primarily into account the characteristics of the range of services and products offered and the clients to whom they are directed, and being sufficiently refined to effectively detect atypical transactions; — enable the rapid detection of such transactions; — produce written reports describing the atypical transactions detected and indicating on the basis of which criteria as referred to in the second bullet point of this paragraph the transactions are qualified as atypical; these reports shall be submitted to the person responsible for preventing money laundering and terrorist financing referred to in Article 18 of the Act; — be automated, unless the undertaking can demonstrate that the automation of the supervision system is not required given the nature and volume of the transactions to be supervised; — be subject to an initial validation procedure and then regularly re-examined for its pertinence, so that it can be adapted, if necessary, to the evolution of activities, clientele, or the environment.

The criteria referred to in the second bullet point of the previous paragraph take into account in particular the specific risk of money laundering or terrorist financing associated with transactions carried out by clients whose acceptance is subject to stricter rules under the client acceptance policy referred to in Chapter 8.

These criteria also take into account the specific risk of money laundering or terrorist financing associated with transactions involving amounts that are unusual in absolute terms or given the habits of the client concerned in their relationship with the undertaking.

Funds transferred to the credit of a client without any information about the payer as required by Regulation (EC) No 1781/2006 of the European Parliament and of the Council of 15 November 2006 on information on the payer accompanying money transfers shall be considered an atypical transaction within the meaning of this Article.

Art. 33. If an undertaking reports to the Financial Information Processing Cell information regarding a suspicious transaction in accordance with Articles 23, 24, 27, or 28 of the Act, or reports a fact that could indicate money laundering or terrorist financing in accordance with Article 25 of the Act, it shall increase vigilance in its business relationship with the persons to whom the reported information relates. This increased vigilance must be maintained as long as this is necessary, depending on the circumstances, to ensure that the suspicious transaction is a standalone transaction or to promptly detect any new suspicious transactions that the client might carry out.

Art. 31. The organisms specify in writing to their staff responsible for first-line supervision the appropriate criteria enabling them to determine atypical transactions, to which they are required to pay particular attention, and which must be the subject of a written report referred to in Article 14, § 2, of the Act.

The examination of the transactions and facts referred to in Article 14, § 1, second paragraph, of the Act includes, in particular, the examination of their apparent economic justification and legitimacy.

The organisms also specify in writing to their staff responsible for first-line supervision the procedure required for the transmission of written reports to the person responsible for preventing money laundering and terrorist financing referred to in Article 18 of the Act, including the required transmission deadlines.

Art. 32. The organisms supplement first-line supervision with second-line supervision exercised by a supervision system enabling the detection of atypical transactions, which must be the subject of a written report referred to in Article 14, § 2, of the Act.

The supervision system must:
— cover all client accounts and their operations; — be based on precise and pertinent criteria, set by each organism taking into account, in particular, the characteristics of the services and products it offers and those of the clientele to which it addresses itself, and sufficiently discriminating to effectively detect atypical operations; — enable rapid detection of these operations; — produce written reports describing the atypical operations detected and the criteria referred to in the second bullet point of this paragraph on the basis of which they are considered atypical, these reports being transmitted to the person responsible for preventing money laundering and terrorist financing referred to in Article 18 of the Act; — be automated, unless the organism can demonstrate that the nature and volume of the operations to be supervised do not require the automation of the supervision system; — be subject to an initial validation procedure and a periodic re-examination of its pertinence to adapt it, if necessary, according to the evolution of activities, clientele, or environment.

The criteria referred to in the previous paragraph, 2nd bullet point, take into account in particular the specific risk regarding money laundering or terrorist financing linked to operations carried out by clients whose acceptance has been subject to reinforced rules under the client acceptance policy referred to in Chapter 8.

These criteria also take into account the specific risk of money laundering and terrorist financing associated with operations involving amounts unusual in absolute terms or regarding the habits of the client considered in their relations with the organism.

Constitutes an atypical operation within the meaning of this Article, a transfer of funds received to the benefit of a client without being accompanied by the information regarding the order giver required by Regulation (EC) No 1781/2006 of the European Parliament and of the Council of 15 November 2006 on information concerning the order giver accompanying money transfers.

Art. 33. When an organism communicates to the Financial Information Processing Cell information regarding a suspicious operation in accordance with Articles 23, 24, 27, or 28 of the Act, or a fact likely to be an indication of money laundering or terrorist financing in accordance with Article 25 of the Act, the organism subjects its business relationships with the persons concerned by the information thus communicated to increased vigilance.

This increased vigilance must be maintained in force for the time necessary, depending on the circumstances, to conclude to the isolated character of the operation having aroused the organism's suspicions or to identify without delay any new suspicious operations possibly carried out by the client.

In that case, the enterprises shall, in particular, in accordance with Article 14 of the Act, pay particular attention to any client transaction consisting of a withdrawal, transfer, repurchase, or any other transaction that could contribute to concealing the location of funds suspected of having an illegal origin. Where appropriate, the enterprises shall make a new report to the Financial Information Processing Cell in accordance with Articles 23, 24, 25, 27, or 28 of the Act.

Art. 34. The enterprises shall employ the necessary means and develop appropriate procedures to, under the responsibility of the person responsible for the prevention of money laundering and terrorist financing referred to in Article 18 of the Act, proceed as soon as possible to the analysis of the written reports referred to in Article 14, § 2, of the Act, which are submitted to him in accordance with Articles 31 and 32 of this Regulation, and to determine whether those transactions or facts should be brought to the attention of the Financial Information Processing Cell in accordance with Articles 23 to 25, 27, and 28 of the Act.

The analysis of the written report and the decision resulting from that analysis under Articles 23 to 25, 27, and 28 of the Act shall be kept in the manner referred to in the second paragraph of Article 15 of the Act.

CHAPTER 12. — Designation and role of the person responsible for the prevention of money laundering and terrorist financing

Art. 35. § 1. The person or persons responsible for the prevention of money laundering and terrorist financing referred to in Article 18 of the Act shall be designated by the body responsible for the effective management of each enterprise, after that body has satisfied itself that the person or persons concerned possess the appropriate professional integrity necessary to perform those functions with integrity.

§ 2. The person or persons designated in accordance with § 1 must have the required professional experience, knowledge of the Belgian legal and regulatory framework for the prevention of money laundering and terrorist financing, be at the appropriate hierarchical level within the enterprise and have the necessary authority, and be sufficiently available to exercise the relevant functions effectively and autonomously.

§ 3. The person or persons responsible for the prevention of money laundering and terrorist financing shall generally ensure that the enterprise complies with all its obligations regarding the prevention of money laundering and terrorist financing, and shall in particular ensure that the enterprise provides for an appropriate administrative organization and internal control measures as required under Article 16 of the Act. They are empowered to propose, on their own initiative, to the effective management of the enterprise all measures necessary or useful for this purpose, including the release of the necessary resources.

They shall in particular develop and apply under their responsibility procedures for the analysis of the written reports drawn up in accordance with Article 14, § 2, of the Act, and for the provision of information to the Financial Information Processing Cell in accordance with Articles 23 to 25, 27, and 28 of the Act.

They shall oversee the training and awareness of staff in accordance with Article 17 of the Act and Article 36 of this Regulation.

They are the privileged contact persons, where appropriate in consultation with the compliance officer, for the Commission for Banking, Finance and Insurance and for the Financial Information Processing Cell regarding all questions concerning the prevention of money laundering and terrorist financing.

§ 4. The person or persons responsible for the prevention of money laundering and terrorist financing shall draw up at least once a year an activity report which they submit to the body responsible for the effective management of their enterprise. This report must allow for an assessment of the extent of the detected attempts at money laundering or terrorist financing, the appropriateness of the administrative organization and internal controls developed, and the cooperation of the enterprise's services in prevention.

A copy of the annual activity report is systematically submitted to the Commission for Banking, Finance and Insurance and, where appropriate, to the auditor, certified auditor of the enterprise. The enterprises referred to in Article 2, § 1, 5° and 7°, of the Act are exempt from this obligation to submit their annual activity report, but must nevertheless keep their five most recent annual reports available to the Commission for Banking, Finance and Insurance and submit them immediately upon request.

CHAPTER 13. — Training and awareness of staff

Art. 36. § 1. The mandatory training and awareness regarding the prevention of money laundering and terrorist financing referred to in Article 17 of the Act applies to the staff of the enterprises and to all persons who represent the enterprises as independent contractors:
— who, by the tasks they perform for clients, or by the transactions they carry out, risk being confronted with attempts at money laundering or terrorist financing, or — whose tasks consist of developing procedures or computer or other applications used in activities sensitive to this risk.

§ 2. The training and awareness of and regular information to staff are in particular aimed at:
— helping them acquire the necessary knowledge and develop the necessary critical reflex to detect atypical transactions; — helping them acquire the necessary knowledge of procedures to respond appropriately when confronted with such transactions; — appropriately integrating the issues concerning the prevention of money laundering and terrorist financing into the procedures and applications developed to be applied to risk-sensitive activities.

CHAPTER 14. — Entry into force and transitional provisions

Art. 37. This Regulation shall enter into force on the date of entry into force of the Royal Decree approving it.

From that date, this Regulation replaces the Regulation of the Commission for Banking, Finance and Insurance of 27 July 2004 concerning the prevention of money laundering and terrorist financing, approved by Royal Decree of 8 October 2004, which is hereby repealed.

Brussels, 23 February 2010.
The President,
J.-P. SERVAIS

F. 2010 — 1019
FEDERAL PUBLIC SERVICE
SOCIAL SECURITY

• [2010/200763]
  21 FEBRUARY 2010. — Royal Decree granting optional allowances charged to the basic allocation 58.11.33.00.14 of budget 24 of the Federal Public Service Social Security for the budget year 2009

ALBERT II, King of the Belgians,
To all whom these presents shall come, Greeting.

Having regard to the laws on State accounting, coordinated on 17 July 1991, Articles 55 to 58; Having regard to the Act of 13 January 2009 containing the General Expenditure Budget for the budget year 2009; Having regard to the opinion of the Inspector of Finances, given on 16 December 2009; On the proposal of the Minister of Social Affairs, We have decided and do decide:

Article 1. An allowance of one thousand EUR is granted to:
Théâtre de la Toison d’Or-Mazal ASBL
Galeries de la Toison d’Or 396-398
1050 Brussels

Une copie du rapport annuel d’activité est systématiquement adressée à la Commission bancaire, financière et des assurances et, le cas échéant, au commissaire réviseur agréé de l’organisme. Toutefois, les organismes visés à l’article 2, § 1er, 5° et 7°, de la loi, sont dispensés de cette transmission annuelle, mais tiennent les cinq derniers rapports annuels à la disposition de la Commission bancaire, financière et des assurances, et les lui communiquent sans délai à sa demande.

CHAPITRE 13. — Formation et sensibilisation du personnel

Art. 36. § 1er. L’obligation de formation et de sensibilisation à la prévention du blanchiment de capitaux et du financement du terrorisme visée à l’article 17 de la loi, concerne les membres du personnel des organismes et toute personne qui les représente en qualité d’indépendant, — dont les tâches en relation avec les clients ou les opérations les exposent au risque d’être confrontés à des tentatives de blanchiment de capitaux ou de financement du terrorisme, — ou dont les tâches consistent à développer des procédures ou des outils informatiques ou autres applicables à des activités sensibles du point de vue de ce risque.

§ 2. La formation, la sensibilisation et l’information régulière du personnel visent notamment :
— à acquérir les connaissances et développer l’esprit critique nécessaires pour détecter les opérations atypiques; — à acquérir la connaissance des procédures qui est nécessaire pour réagir adéquatement face à de telles opérations; — à intégrer adéquatement la problématique de la prévention du blanchiment de capitaux et du financement du terrorisme dans les procédures et outils développés pour être appliqués à des activités sensibles du point de vue de ce risque.

CHAPITRE 14. — Entrée en vigueur et dispositions transitoires

Art. 37. Le présent règlement entre en vigueur le jour de l’entrée en vigueur de l’arrêté royal qui l’approuve.

Il abroge et remplace à cette date le règlement de la Commission bancaire, financière et des assurances du 27 juillet 2004 relatif à la prévention du blanchiment de capitaux et du financement du terrorisme, approuvé par arrêté royal du 8 octobre 2004.

Bruxelles, le 23 février 2010.
Le Président,
J.-P. SERVAIS

SERVICE PUBLIC FEDERAL
SECURITE SOCIALE

F. 2010 — 1019 [2010/200763]
21 FEVRIER 2010. — Arrêté royal portant octroi de subsides facultatifs à charge de l’allocation de base 58.11.33.00.14 du budget 24 du Service public fédéral Sécurité sociale pour l’année budgétaire 2009

ALBERT II, Roi des Belges,
A tous, présents et à venir, Salut.

Vu les lois sur la comptabilité de l’Etat, coordonnées le 17 juillet 1991, les articles 55 à 58; Vu la loi du 13 janvier 2009 contenant le budget général des dépenses pour l’année budgétaire 2009; Vu l’avis de l’Inspecteur des Finances, donné le 16 décembre 2009; Sur la proposition de la Ministre des Affaires sociales, Nous avons arrêté et arrêtons :

Article 1er. Un subside de mille EUR est alloué à :
Théâtre de la Toison d’Or-Mazal ASBL
Galeries de la Toison d’Or 396-398
1050 Bruxelles