Settlement of Running Account of Client’s Funds lying with Trading Member

CIRCULAR
SEBI/HO/MIRSD/DOP/P/CIR/2021/577 June 16, 2021 To, All recognized Stock Exchanges Madam / Sir, Sub: Settlement of Running Account of Client’s Funds lying with Trading Member (TM)

1. SEBI, vide circular no. MIRSD/SE/Cir-19/2009 dated December 03, 2009 and
   SEBI/HO/MIRSD/MIRSD2/CIR/P/2016/95 dated September 26, 2016, issued the guideline for settlement of running account of client’s funds / securities. As specified by SEBI, the actual settlement of funds and securities shall be done by the member depending on the mandate of the client and there must be a gap of maximum 90 / 30 days (as per the choice of client viz. Quarterly / Monthly) between two settlements of running account.

2. Vide SEBI circular no. CIR/HO/MIRSD/DOP/CIR/P/2019/75 dated June 20, 2019,
   settlement of running account for securities has been discontinued and therefore, SEBI circulars dated December 03, 2009 and September 26, 2016, are now applicable for settlement of running account of client’s “funds” only.

3. Further, SEBI, vide circular no. SEBI/HO/MIRSD/DOP/CIR/P/2020/28 dated
   February 25, 2020, discontinued title transfer of securities to the demat account of TM for margin purposes and TM shall accept collateral from the clients in the form of securities only by way of ‘margin pledge’ created in the Depository system.

4. SEBI had extensive consultations with Stock Exchanges and industry
   representatives, to devise a framework to mitigate the risk of misuse of client’s funds. The proposal was also discussed in the meeting of Secondary Market Advisory Committee.

5. In partial modification of the aforementioned circulars dated December 03, 2009
   and September 26, 2016 on settlement of running account, following has been decided:
   5.1. The settlement of running account of funds of the client shall be done by the
   TM after considering the End of the day (EOD) obligation of funds as on the date of settlement across all the Exchanges, at least once within a gap of 30 / 90 days between two settlements of running account as per the preference of the client.
   5.2. In case of client having any outstanding trade position on the day on which
   settlement of running account of funds is scheduled, a TM may retain funds calculated in the manner specified below:
   5.2.1. Entire pay-in obligation of funds outstanding at the end of the day on
   settlement of running account, of T day & T-1 day.
   5.2.2. Margin liability as on the date of settlement of running account, in all
   segments and additional margins (maximum upto 125% of total margin liability on the day of settlement). The margin liability shall include the end of the day margin requirement excluding the MTM and pay-in obligation, therefore, TM may retain 225% of the total margin liability in all the segments across exchanges. Computation for arriving at retention of excess client funds based on above points would be as under:
   Scenario Fund pay in obligation of T day
   & T-1 day
   EOD/peak margin requirement
   225% of the margin
   Securities pledged/ repledged
   Client fund balance
   Excess client funds retained
   A B C=225%*B D E F=E-
   [(C-D)
   +A]
   1 110000 100000 225000 200000 300000 165000 2 50000 20000 45000 15000 50000 0 3 150000 100000 225000 280000 ^ 180000 30000

^ Excess securities of Rs. 55,000 (i.e. 280000-225000) is not required to be unpledged.
5.2.3. TM will first adjust the value of securities (after applying appropriate
haircut) accepted as collateral from the clients by way of ‘margin pledge’ created in the Depository system for the purpose of margin and value of commodities (after applying appropriate haircut) respectively and thereafter TM shall adjust the client funds.
5.2.4. It is clarified that the excess securities (in the form of margin pledge)
or any cash equivalent collateral identifiable with the client and deposited with CC, after adjustment of the 225% of margin liability need not be unpledged.
5.3. Client’s running account shall be considered settled only by making actual
payment into client’s bank account and not by making any journal entries. Journal entries in client account shall be permitted only for levy / reversal of charges in client’s account.
5.4. For the clients having credit balance, who have not done any transaction in the
30 calendar days since the last transaction, the credit balance shall be returned to the client by TM, within next three working days irrespective of the date when the running account was previously settled.

5.5. In cases where physical payment instrument (cheque or demand draft) is
issued by the TM towards the settlement of running account due to failure of electronic payment instructions, the date of realization of physical instrument into client’s bank account shall be considered as settlement date and not the date of issue of physical instrument.

5.6. Retention of any amount towards administrative / operational difficulties in
settling the accounts of regular trading clients (active clients), shall be discontinued.
5.7. The Authorized person is not permitted to accept client’s funds and securities.
The TM should keep a proper check. Proprietary trading by Authorized person should be permitted only on his own funds and securities and not using any of the client’s fund.
5.8. Once the TM settles the running account of funds of a client, an intimation shall
be sent to the client by SMS on mobile number and also by email. The intimation should also include details about the transfer of funds (in case of electronic transfer – transaction number and date; in case of physical payment instruments – instrument number and date). TM shall send the retention statement along with the statement of running accounts to the clients as per the existing provisions within 5 working days.
5.9. Client shall bring any dispute on the statement of running account, to the notice
of TM within 30 working days from the date of the statement.
6. Stock Exchanges shall develop online system for effective monitoring of timely
settlement of running account for funds of client and to verify that excess clients’ funds are not retained by the TM as on the date of settlement of running account. The intent of the online system shall be to discourage TM from retaining excess funds of clients after settlement of running account, by considering all the client obligations across exchanges. The responsibility of monitoring settlement of running account compliance of TM may be shared among Stock Exchanges.

7. The provisions of this circular shall be applicable with effect from August 01, 2021.
   Stock Exchanges shall put in place an appropriate reporting requirement by TM to enforce the above system.

8. This circular is issued in exercise of powers conferred under Section 11(1) of the
   Securities and Exchange Board of India Act, 1992, to protect the interests of investors in securities and to promote the development of, and to regulate the securities markets. Yours faithfully Narendra Rawat General Manager Market Intermediaries Regulation and Supervision Department