Regulatory Alerts2018-02-22
Added · Updated
Companies (Postal Ballot) Regulations, 2018
These regulations establish the procedural framework for companies to conduct postal ballots and electronic voting under the Companies Act, 2017. They mandate that companies appoint eligible e-voting service providers and maintain member contact records to facilitate secure electronic voting via web portals, SMS codes, or electronic signatures. The rules specify strict timelines, requiring companies to distribute voting information at least seven days before general meetings and to publish ballot papers in newspapers and on websites within three working days of a poll demand. Additionally, the regulations define eligibility criteria for service providers, authentication methods for voters, and the chairman's responsibilities for counting votes and announcing results within twenty-four hours of the meeting's conclusion.