Companies (Postal Ballot) Regulations, 2018

These regulations establish the procedural framework for companies to conduct postal ballots and electronic voting under the Companies Act, 2017. They mandate that companies appoint eligible e-voting service providers and maintain member contact records to facilitate secure electronic voting via web portals, SMS codes, or electronic signatures. The rules specify strict timelines, requiring companies to distribute voting information at least seven days before general meetings and to publish ballot papers in newspapers and on websites within three working days of a poll demand. Additionally, the regulations define eligibility criteria for service providers, authentication methods for voters, and the chairman's responsibilities for counting votes and announcing results within twenty-four hours of the meeting's conclusion.

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GOVERNMENT OF PAKISTAN
SECURITIES AND EXCHANGE COMMISSION OF PAKISTAN -.-.-.- Islamabad, the 22nd February 2018 NOTIFICATION S.R.O. 254 (I)/2018. __ In exercise of powers conferred by section 512 read with section 134 of the Companies Act, 2017 (XIX of 2017), the Securities and Exchange Commission of Pakistan hereby makes the following Regulations, the same having been previously published vide S.R.O. 3(I)/2018 dated 1st January 2018 as required by section 512 of the said Act, namely:-
CHAPTER I
Preliminary

Short title and commencement. - (1) These regulations shall be called Companies
(Postal Ballot) Regulations, 2018.
(2) They shall come into force at once.
Definitions. - (1) In these regulations, unless there is anything repugnant in the subject
or context, -
(a) “Act” means the Companies Act, 2017 (XIX of 2017); (b) “authentication” means authentication through email and SMS codes for ensuring communication with legitimate member; (c) “Commission” means the Securities and Exchange Commission of Pakistan established under section 3 of the Securities and Exchange Commission of Pakistan Act, 1997 (XLII of 1997); (d) “cyber security” includes protecting information, equipment, devices, computer, computer resource, communication device and information stored therein, from unauthorized access, use, disclosures, disruption, modification or destruction; (e) “electronic signature” shall be the same as defined under clause (n) of
section 2 of the Electronic Transactions Ordinance, 2002 (LI of 2002); and
(f) “electronic voting or (e-voting)” means voting through electronic mode.

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Lineage: In force

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This document supersedes: Companies (E-Voting) Regulations 2016

Source: Securities and Exchange Commission of Pakistan — original document · Summary generated with machine assistance and reviewed before publication; the authoritative text is the regulator's original document. How RegAlert works