Conducting different meetings of stock exchanges through digital/electronic means

বাংলাদেশ সিকিউরিটিজ অ্যান্ড এক্সচেঞ্জ কমিশন
সিকিউরিটিজ কমিশন ভবন
ই-৬/সি, আগারগাঁও, শেরে বাংলা নগর, ঢাকা-১২০৭। www.sec.gov.bd

SEC/SRMIC/94-231/935 11 June, 2020

ORDER

Whereas, the Bangladesh Securities and Exchange Commission deems it to be proper that in the interest of investors in securities and the capital market, certain directions should be issued to the Stock Exchanges regarding conducting shareholders’ meeting (if necessary), Board of Directors’ meeting, Board Committees’ meeting and meeting of the Teams formed by the Board through digital/electronic means instead of conducting the said meetings through physical presence due to the world-wide as well as country-wide effect of coronavirus and its risk of spreading among the participants of the said meetings;

Now, therefore, in exercise of the power conferred by section 20A of the Securities and Exchange Ordinance, 1969 (XVII of 1969), the Bangladesh Securities and Exchange Commission hereby directs the following issues to the Dhaka Stock Exchange Limited and the Chittagong Stock Exchange Limited namely:-

a) In order to avoid large gathering at one place and to maintain social distancing for holding shareholders’ meeting (if necessary), Board of Directors’ meeting, Board Committees’ meeting and meeting of the Teams formed by the Board, both the stock exchanges may use digital platform at different locations considering the geographical dispersal of its members/shareholders subject to ensuring proper protective measures during the said meetings, ensuring voting and other rights of shareholders/members as well as the limitations and compliances in other regulatory framework till 31 December 2020; and

b) In case of using any digital platform, proceedings of the meetings (AGM/EGM/BOD/other meetings) shall be recorded in both soft and hard copies in such a way that subsequent verification can be undertaken and such hard copies shall be duly authenticated as per regulatory requirements; and

This Order shall have immediate effect.

By order of the Bangladesh Securities and Exchange Commission

(Signature) 11.6.2020
Professor Shibli Rubayat-Ul-Islam
Chairman

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