FSC Amends "Regulations Governing the Use of Proxies for Shareholder Meetings of Public Companies," Mandating Electronic Upload of Solicitation Materials by Solicitors

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FSC Amends "Regulations Governing the Use of Proxies for Shareholder Meetings of Public Companies," Mandating Electronic Upload of Solicitation Materials by Solicitors to Enhance Convenience of Proxy Solicitation Operations, and Initiates Regulatory Pre-announcement

2026-07-02

Considering that current proxy solicitors for shareholder meetings submit solicitation materials via paper delivery to companies and concurrently notify the Securities and Futures Institute (hereinafter referred to as SFI), the preparation of such documents requires significant human resources and cannot be systematically archived. In response to amendments to the Electronic Signatures Act, to continuously promote electronic services for stock affairs operations, and to align with energy-saving and carbon reduction policies, thereby enhancing the digitalization of solicitation materials, the FSC has drafted amendments to the "Regulations Governing the Use of Proxies for Shareholder Meetings of Public Companies." The key amendments are as follows:

1. Specifies that solicitors shall transmit the proxy solicitation information form for attending shareholder meetings and other relevant information to the information reporting website of the Taiwan Depository & Clearing Corporation (TDCC), replacing the current paper delivery to companies and concurrent notification to SFI; companies shall also transmit the compiled solicitor information to the information reporting website for disclosure.

2. To ensure reporting consistency and facilitate operations for companies or stock transfer agents and public inquiries, specifies that companies or their stock transfer agents shall, on the day of the shareholder meeting, compile a statistical table summarizing the number of shares solicited by solicitors and the number of shares represented by entrusted agents, and transmit it to the information reporting website.

3. Specifies that solicitors and companies handling the transmission of solicitation and non-solicitation materials to the information reporting website and other related matters shall comply with the regulations of the TDCC.

4. In conjunction with companies and solicitors being required to transmit solicitation and non-solicitation materials to the information reporting website, there is no longer a need to exclude the application of electronic signature regulations; accordingly, the scope of non-application of the Electronic Signatures Act is amended.

5. Considering that these amendments involve changes in the operational procedures for solicitors and companies regarding the transmission and disclosure of solicitation and non-solicitation materials, to facilitate public understanding and cooperation with adjustments, it is specified that these amendments shall take effect on March 1, 2027.

The FSC stated that in addition to being published in the Executive Yuan Gazette, the draft amendments, including a general explanation and a comparison table of amended articles, will also be posted on the FSC website. Any interested parties are invited to submit comments or consult the FSC Securities and Futures Bureau within 60 days from the day following the publication of the draft pre-announcement in the Gazette, via the 'Draft Pre-announcement' page on the FSC's 'Regulatory Inquiry System' website.

Contact Unit: Securities Transaction Division, Securities and Futures Bureau

Contact Number: (02) 2774-7310

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Update Date: 2026-07-02

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Update Date: 2026-07-02

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