Instruction No. 256 on the Procedure, Deadlines, and Volume of Information Provided by Credit History Bureaus to the National Bank of Tajikistan

Registered with the Ministry of Justice of the Republic of Tajikistan on June 29, 2023, No. 1242 Approved by the Resolution of the Board of the National Bank of Tajikistan dated March 18, 2023, No. 32

Instruction No. 256 on the Procedure, Deadlines, and Volume of Information Provided by Credit History Bureaus to the National Bank of Tajikistan

Instruction No. 256 on the Procedure, Deadlines, and Volume of Information Provided by Credit History Bureaus to the National Bank of Tajikistan (hereinafter – the Instruction) is developed in accordance with Part 2 of Article 7 of the Law of the Republic of Tajikistan "On Credit Histories" and establishes the forms, procedure for preparation, and submission of information by credit history bureaus (hereinafter – CHBs).

1. GENERAL PROVISIONS

1. The primary objective of submitting information and data by CHBs is to ensure that the National Bank of Tajikistan receives complete and reliable information regarding the activities of CHBs, credit financial institutions in this area, and overall, the state of the credit/financing sector.
2. Based on the submitted information, the National Bank of Tajikistan conducts an analysis of CHB activities in accordance with established procedures, aimed at achieving the main regulatory and supervisory objectives for CHBs and credit financial institutions, specifically ensuring banking system stability and protecting the interests of depositors, creditors, and investment account holders.
3. The relevant structural unit of the National Bank of Tajikistan for receiving information is the Banking Supervision Department (hereinafter – the relevant structural unit).
4. The submission of information by CHBs (hereinafter – information) to the National Bank of Tajikistan is mandatory for all CHBs.
5. Information is compiled based on data provided by CHBs and may not serve as the basis for tax calculations with the budget.

2. CONTENT, PROCEDURE, VOLUME, AND DEADLINES FOR SUBMISSION OF INFORMATION
6. The volume of information submitted by CHBs must contain the following data and information:

1. General information on governing bodies (annual and upon changes) in accordance with Appendix 1 to this Instruction must contain the following:

• composition of CHB shareholders;
• composition of the CHB Board of Directors;
• executive body (head and deputies, members of the executive body, and chief accountant) of the CHB;
• heads of relevant structural units of the CHB, whose activities relate to ensuring information security.

2. Information on CHB activities (quarterly, annual) in accordance with Appendix 2 to this Instruction must contain the following:

• brief description of activities;
• information on requested and submitted data;
• overview of the activities of regulated credit financial institutions;
• data provided by regulated credit financial institutions using CHB services;
• requests submitted by regulated credit financial institutions using CHB services;
• breakdown of information by borrowers/individuals (individual entrepreneurs) and borrowers/legal entities;
• data transmitted by credit financial institutions using CHB services, with a breakdown of information by borrowers/individuals, individual entrepreneurs, and borrowers/legal entities.

3. Information on the submission of data by credit financial institutions to CHBs (quarterly, annual) is submitted in accordance with Appendix 3 to this Instruction;
4. Information on the credit market (quarterly, annual) is submitted in accordance with Appendix 4 to this Instruction;
5. Information on active clients and loan issuance (quarterly, annual) is submitted in accordance with Appendix 5 to this Instruction;
6. Information on related parties (quarterly, annual) is submitted in accordance with Appendix 6 to this Instruction.

7. A CHB appoints an employee responsible for submitting a complete, reliable, and timely volume of information. This employee, together with CHB management, bears responsibility to the National Bank of Tajikistan for all matters concerning the data reflected in the information.
8. Information is submitted to the National Bank of Tajikistan in written and electronic forms within the deadlines and volume established by this Instruction.
9. A CHB bears responsibility in accordance with the legislation of the Republic of Tajikistan for late submission (after the deadline established for submitting information) and submission of unreliable data volume.
10. Information is submitted by CHBs in the following manner:

• the volume of information in electronic form must be submitted to the relevant structural unit in the manner established in paragraph 12 of this Instruction within 6 calendar days after the reporting period;
• information in written form must be final and submitted to the National Bank of Tajikistan no later than 3 working days after submission in electronic form.

11. If the last reporting date falls on weekend days (holidays, Saturday and Sunday), a CHB must submit information on the first working day after the weekend.
12. A CHB may correct identified errors in the electronic form of information and resubmit it to the National Bank of Tajikistan within the following deadlines:

• quarterly information – within 2 working days;
• annual information – within 3 working days.

13. In case of uncorrected deficiencies identified by the National Bank of Tajikistan in accordance with the requirements established in paragraph 12 of this Instruction, the National Bank of Tajikistan may apply measures to CHBs in accordance with Article 8 of the Law of the Republic of Tajikistan "On Credit Histories".
14. The responsible employee of a CHB, who signs the information, bears responsibility for its accuracy and reliability. The information is approved by CHB management, and upon request of the National Bank of Tajikistan – by the Chairman or one of the members of the CHB Board of Directors.
15. In case of contradictions arising during the preparation of information, the responsible CHB employee must maintain contact with an employee of the relevant structural unit who acts as the inspector (supervisor) for the CHB.

3. PROCEDURE FOR FILLING OUT THE INFORMATION FORM
16. The information forms submitted by CHBs are completed in accordance with Appendices 1, 2, 3, 4, 5, and 6 to this Instruction and are submitted to the relevant structural unit.