Operational and Services External Circular DG-GI-393, Subject 3: Information Management Instruments

Document No: OT/PF/JUN/2026/140193
Recipient: Natural and Legal Persons
Page 3 - 00
OPERATIONAL AND SERVICES EXTERNAL CIRCULAR DG-GI - 393 MANUAL OF THE GENERAL DIRECTORATE OF INFORMATION MANAGEMENT (DGGI) Date: Tuesday, June 16, 2026 Subject 3: Information management instruments This circular entirely replaces Annex No. 4: Information asset register, dated December 29, 2025, of the Operational and Services External Circular – DG-GI-393, corresponding to Subject 3: Information management instruments of the Corporate Manual of the General Directorate of Information Management (DG-GI). The update of the information assets in the aforementioned instrument corresponds to modifications made to the Bank's documentary series, including their creation, repeal, elimination, or modification. Sincerely, MARCELA OCAMPO DUQUE Executive Manager LUIS FRANCISCO RIVAS DUEÑAS Deputy General Manager of Corporate Services

Document No: OT/PF/JUN/2026/140193
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OPERATIONAL AND SERVICES EXTERNAL CIRCULAR DG-GI- 393 Date: Tuesday, June 16, 2026 Subject 3: Information management instruments
Annex 4. Information Asset Register (RAI)
Information Asset Register (RAI)

Series Code	Information Category Name	Description of Information Category Content	Department Responsible for Information Category	Language	Preservation Medium and/or Support	Format	Published Information	Available Information	Consultation Location
0075	Petty cash reconciliation reports	Contains the reports that provide evidence of the reconciliations performed on the petty cash	Administrative Services Department - DSA	Spanish	Electronic	Multiple	N/A	Available, except for classified or reserved information	Information available: Through the Citizen Service System channels https://www.banrep.gov.co/es/transparencia/atencion-ciudadania
0474	ID card destruction reports	Document in which destroyed ID cards of employees, temporary staff, interns, contractors, contractor employees, emissaries or delegates of value transport companies and commercial banks returned to the Bank due to: contract termination, damage or deterioration, expiration, and those that did not meet the quality standard in the production process, are registered quarterly.	Protection and Security Department - DPS	Spanish	Electronic	Multiple	N/A	Available, except for classified or reserved information	Information available: Through the Citizen Service System channels https://www.banrep.gov.co/es/transparencia/atencion-ciudadania
0013	Document elimination reports	Contains the reports and supporting documents that serve as evidence of the process of eliminating physical and electronic files by the Bank.	Document Management Department - DGD	Spanish	Electronic Paper	Multiple	N/A	Available, except for classified or reserved information	Information available: Through the Citizen Service System channels https://www.banrep.gov.co/es/transparencia/atencion-ciudadania
0016	Special material delivery reports	Document whose purpose is to record information corresponding to acquired special material, in terms of its content and form, so that it can be delivered to the Cataloging and Maintenance Section.	Library Network Department - DRBL	Spanish	Hybrid	Multiple	N/A	Available, except for classified or reserved information	Information available: Through the Citizen Service System channels https://www.banrep.gov.co/es/transparencia/atencion-ciudadania

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OPERATIONAL AND SERVICES EXTERNAL CIRCULAR DG-GI-393 Date: Tuesday, June 16, 2026 Subject 3: Information Management Instruments
Annex 4. Information Asset Register (RAI)

Series Code	Information Category Name	Description of Information Category Content	Department Responsible for Information Category	Language	Preservation Medium and/or Support	Format	Published Information	Available Information	Consultation Location
0065	Fixed assets	Corresponds to the information on the registration of reception, movements, and updates of assets owned by the entity.	Administrative Services Department - DSA	Spanish	Hybrid	Multiple	N/A	Available, except for classified or reserved information	Information available: Through the Citizen Service System channels https://www.banrep.gov.co/es/transparencia/atencion-ciudadania
0066	Exchange agreements	Document signed between the Bank of the Republic and the representative of the institution with which this document is subscribed, with the purpose of formalizing the exchange of bibliographic and documentary material. In this document, the institution records the type of material it wishes to receive and can send.	Library Network Department - DRBL	Spanish/English	Electronic	Multiple	N/A	Available, except for classified or reserved information	Information available: Through the Citizen Service System channels https://www.banrep.gov.co/es/transparencia/atencion-ciudadania
0068	Data circulation agreements	Contains the agreements through which the internal circulation of Databases with personal data between a responsible department and a user department is formalized, recording the request, identification of the information, granted authorization, periodicity, control of physical or electronic means for delivery, among others. Likewise, it contains the data circulation agreements of the Corporate Data Warehouse-CDW. Additionally, it contains the technical reports detailing the exception to the subscription of circulation agreements in the existence of agreements, contracts or information exchange agreements registered in the Information Management Inventory, administered by the DG-GI.	General Directorate of Information Management - DG-GI	Spanish	Electronic	Multiple	N/A	Available, except for classified or reserved information	Information available: Through the Citizen Service System channels https://www.banrep.gov.co/es/transparencia/atencion-ciudadania

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OPERATIONAL AND SERVICES EXTERNAL CIRCULAR DG-GI-393 Date: Tuesday, June 16, 2026 Subject 3: Information Management Instruments
Annex 4. Information Asset Register (RAI)

Series Code	Information Category Name	Description of Information Category Content	Department Responsible for Information Category	Language	Preservation Medium and/or Support	Format	Published Information	Available Information	Consultation Location
0067	Structured information preservation agreements (data and data files)	Preservation agreements and supporting documents for the preservation of data and data files of the Bank's information systems.	General Directorate of Information Management – DG-GI	Spanish	Electronic	Multiple	N/A	Available, except for classified or reserved information	Information available: Through the Citizen Service System channels https://www.banrep.gov.co/es/transparencia/atencion-ciudadania
0070	Technical understanding agreements	Document where policies, procedures and regulations are established to execute delegated and coordination services for the fulfillment of functions.	Monetary and International Investments Sub-Management - SG-MII	Spanish	Physical	Paper	N/A	Available, except for classified or reserved information	Information available: Through the Citizen Service System channels https://www.banrep.gov.co/es/transparencia/atencion-ciudadania
0579	Certification audits of the Environmental Risk Management System - SARA and related	Corresponds to the documents associated with third-party audits that allow obtaining environmental certifications.	Environmental Management Unit - UGA	Spanish	Electronic	Multiple	N/A	Available, except for classified or reserved information	Information available: Through the Citizen Service System channels https://www.banrep.gov.co/es/transparencia/atencion-ciudadania
0639	Certification audits of the quality management system of Fiduciary and Securities	Corresponds to the documents associated with third-party audits that allow obtaining certifications for the quality management system of the Fiduciary and Securities Department.	Fiduciary and Securities Department - DFV	Spanish	Electronic	Multiple	N/A	Available, except for classified or reserved information	Information available: Through the Citizen Service System channels https://www.banrep.gov.co/es/transparencia/atencion-ciudadania
0641	Certification audits of the quality management system of the Mint	Corresponds to the documents associated with third-party audits that allow obtaining certifications for the quality management system of the Mint.	Mint - CM-FM	Spanish	Hybrid	Multiple	N/A	Available, except for classified or reserved information	Information available: Through the Citizen Service System channels https://www.banrep.gov.co/es/transparencia/atencion-ciudadania

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OPERATIONAL AND SERVICES EXTERNAL CIRCULAR DG-GI-393 Date: Tuesday, June 16, 2026 Subject 3: Information Management Instruments
Annex 4. Information Asset Register (RAI)

Series Code	Information Category Name	Description of Information Category Content	Department Responsible for Information Category	Language	Preservation Medium and/or Support	Format	Published Information	Available Information	Consultation Location
0589	External certification audits	Documents that provide evidence of external audits performed and the certification issued.	General Directorate of Technology - DG-T	Spanish	Hybrid	Multiple	N/A	Available, except for classified or reserved information	Information available: Through the Citizen Service System channels https://www.banrep.gov.co/es/transparencia/atencion-ciudadania
0730	Audits and certification of the Gender Equality Management System - SGIG	Corresponds to the documents associated with internal, external audits and certification of the Gender Equality Management System - SGIG.	Recruitment, Development and Culture Department - DIDC	Spanish	Electronic	Multiple	N/A	Available, except for classified or reserved information	Information available: Through the Citizen Service System channels https://www.banrep.gov.co/es/transparencia/atencion-ciudadania
0081	Authorizations for access and use of confidential information	Form signed by researchers and Bank employees committing to the proper treatment of information to which they are granted access and which is classified as confidential. Forms: *BR-860-1: "Commitment for access to confidential information of the Technical Management – Interns" Annex 5 of CRI-GT-369, Subject 1: Access and use of economic and financial information of the Technical Management for Bank purposes. *BR-861 *BR-862	Technical Management - GT	Spanish	Physical	Paper	N/A	Available, except for classified or reserved information	Information available: Through the Citizen Service System channels https://www.banrep.gov.co/es/transparencia/atencion-ciudadania
0476	Authorizations for third-party creation and Permanent Instruction	Contains the documents that support the authorization for the creation of third parties and payment accounts.	Planning and Administrative Management Department - DPGA	Spanish	Electronic	Multiple	X	Available, except for classified or reserved information	Information available: Through the Citizen Service System channels https://www.banrep.gov.co/es/transparencia/atencion-ciudadania

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OPERATIONAL AND SERVICES EXTERNAL CIRCULAR DG-GI-393 Date: Tuesday, June 16, 2026 Subject 3: Information Management Instruments
Annex 4. Information Asset Register (RAI)

Series Code	Information Category Name	Description of Information Category Content	Department Responsible for Information Category	Language	Preservation Medium and/or Support	Format	Published Information	Available Information	Consultation Location
0084	Authorizations for personal data processing	Set of documents related to the authorization granted by the data subject and other demonstrated evidence for the processing of personal data, in compliance with Law 1581 of 2012 and CRI – DG-GI 430 obtained or generated by the Areas responsible for information processing.	General Directorate of Information Management - DG-GI	Spanish	Hybrid	Multiple	N/A	Available, except for classified or reserved information	Information available: Through the Citizen Service System channels https://www.banrep.gov.co/es/transparencia/atencion-ciudadania
0086	Disposal of movable fixed assets	Documents that evidence the physical and accounting processes carried out when the Bank's assets are no longer required due to the fulfillment of their useful life, loss of productive capacity, impossibility of repair, technological obsolescence, non-functionality or due to presenting major damages that do not justify the monetary investment to enable them for use.	Administrative Services Department - DSA	Spanish	Electronic	Paper	N/A	Available, except for classified or reserved information	Information available: Through the Citizen Service System channels https://www.banrep.gov.co/es/transparencia/atencion-ciudadania
0721	Disposal of publications and articles for sale	Contains the documents that provide evidence of the accounting and physical process carried out to dispose of publications and articles for sale that are no longer required.	Administrative Services Department - DSA	Spanish	Electronic	Multiple	X	Available, except for classified or reserved information	Published Information: See Information Publication Scheme http://www.banrep.gov.co/es/instrumentos-gestion-informacion-otras-dependencias Information available: Through the Citizen Service System channels https://www.banrep.gov.co/es/transparencia/atencion-ciudadania

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OPERATIONAL AND SERVICES EXTERNAL CIRCULAR DG-GI-393 Date: Tuesday, June 16, 2026 Subject 3: Information Management Instruments
Annex 4. Information Asset Register (RAI)

Series Code	Information Category Name	Description of Information Category Content	Department Responsible for Information Category	Language	Preservation Medium and/or Support	Format	Published Information	Available Information	Consultation Location
0089	Cultural and bibliographic bulletin	Contains all contracts, documentation and materials related to the publication of each issue of the Cultural and Bibliographic Bulletin.	Administrative Unit - SG-CL - UA-SG-CL	Spanish	Electronic	Multiple	X	Available, except for classified or reserved information	Published Information: See Cultural Portal https://www.banrepcultural.org/ Information available: Through the Citizen Service System channels https://www.banrep.gov.co/es/transparencia/atencion-ciudadania
0094	Board of Directors Bulletins	Contains the administrative acts through which the Resolutions of the Board of Directors and the General External Regulatory Circulars of the Bank of the Republic are disseminated, as applicable, with the Prices of the gram of gold, silver and platinum and the Values of the UVR.	Board of Directors - Secretariat - JD-S	Spanish	Hybrid	Multiple	X	Available, except for classified or reserved information	Published Information: See Information Publication Scheme http://www.banrep.gov.co/es/instrumentos-gestion-informacion-otras-dependencias Information available: Through the Citizen Service System channels https://www.banrep.gov.co/es/transparencia/atencion-ciudadania
0095	Payment systems bulletins and reports	Statistical and monitoring bulletins and reports of the CUD, CEDEC, CENIT systems and the Branch and Delegate Check Clearing House, including the Quarterly SP Bulletin published on the BR WEB.	Payment Systems Department - DSP	Spanish	Electronic	Multiple	X	Available, except for classified or reserved information	Published Information: See Information Publication Scheme http://www.banrep.gov.co/es/instrumentos-gestion-informacion-otras-dependencias Information available: Through the Citizen Service System channels

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OPERATIONAL AND SERVICES EXTERNAL CIRCULAR DG-GI-393 Date: Tuesday, June 16, 2026 Subject 3: Information Management Instruments
Annex 4. Information Asset Register (RAI)

Series Code	Information Category Name	Description of Information Category Content	Department Responsible for Information Category	Language	Preservation Medium and/or Support	Format	Published Information	Available Information	Consultation Location
									https://www.banrep.gov.co/es/transparencia/atencion-ciudadania
0097	Informative bulletins	Publication with information related to the Central Securities Depository (DCV) and the Electronic Negotiation System (SEN).	Fiduciary and Securities Department - DFV	Spanish	Electronic	Multiple	X	Available, except for classified or reserved information	Published Information: See Information Publication Scheme http://www.banrep.gov.co/es/instrumentos-gestion-informacion-otras-dependencias Information available: Through the Citizen Service System channels https://www.banrep.gov.co/es/transparencia/atencion-ciudadania
0098	Circular letters	Official informative document through which directives communicate administrative, organizational matters, general instructions, appointments, etc.	Document Management Department - DGD	Spanish	Electronic	Multiple	N/A	Available, except for classified or reserved information	Information available: Through the Citizen Service System channels https://www.banrep.gov.co/es/transparencia/atencion-ciudadania
0586	Certificates of possession of goods belonging to the national archaeological heritage	Documents that evidence the process carried out by the Bank of the Republic before the ICANH for the request of certificates of Possession of Goods belonging to the National Archaeological Heritage.	Administrative Unit - SG-CL - UA-SG-CL	Spanish	Hybrid	Multiple	N/A	Available, except for classified or reserved information	Information available: Through the Citizen Service System channels https://www.banrep.gov.co/es/transparencia/atencion-ciudadania

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OPERATIONAL AND SERVICES EXTERNAL CIRCULAR DG-GI-393 Date: Tuesday, June 16, 2026 Subject 3: Information Management Instruments
Annex 4. Information Asset Register (RAI)

Series Code	Information Category Name	Description of Information Category Content	Department Responsible for Information Category	Language	Preservation Medium and/or Support	Format	Published Information	Available Information	Consultation Location
0107	Regulatory circulars	Official documents that regulate the operations and procedures necessary for the effective development of the function or service in compliance with legal and regulatory norms and the decisions of the Bank's directives.	Document Management Department - DGD	Spanish	Electronic	Multiple	X	Available, except for classified or reserved information	Published Information: See Information Publication Scheme http://www.banrep.gov.co/es/instrumentos-gestion-informacion-otras-dependencias Information available: Through the Citizen Service System channels https://www.banrep.gov.co/es/transparencia/atencion-ciudadania
0108	Code of conduct	Document that describes the expected actions or behaviors of the employees of the Bank of the Republic in the performance of their duties.	Risk Sub-Management - SG-R	Spanish	Electronic	Multiple	X	Available, except for classified or reserved information	Published Information: See Information Publication Scheme http://www.banrep.gov.co/es/instrumentos-gestion-informacion-otras-dependencias Information available: Through the Citizen Service System channels https://www.banrep.gov.co/es/transparencia/atencion-ciudadania
0703	Commissions or training abroad	Set of documents corresponding to the management of commissions or training abroad authorized for employees of the different departments of the Bank.	Administrative Services Department - DSA	Spanish	Electronic	Multiple	N/A	Available, except for classified or reserved information	Information available: Through the Citizen Service System channels https://www.banrep.gov.co/es/transparencia/atencion-ciudadania

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OPERATIONAL AND SERVICES EXTERNAL CIRCULAR DG-GI-393 Date: Tuesday, June 16, 2026 Subject 3: Information Management Instruments
Annex 4. Information Asset Register (RAI)

Series Code	Information Category Name	Description of Information Category Content	Department Responsible for Information Category	Language	Preservation Medium and/or Support	Format	Published Information	Available Information	Consultation Location
0719	Accounting vouchers	Information generated from the SAP (ERP) application as a result of the recognition of economic events in the different modules of this application or the integration of these with other corporate applications.	Accounting Department - DCO	Spanish	Electronic	Multiple	N/A	Available, except for classified or reserved information