Operational and Services External Circular DG-GI-393, Subject 3: Information Management Instruments

Document No: OT/PF/JUN/2026/140193
Recipient: Natural and Legal Persons
Page 3 - 00
OPERATIONAL AND SERVICES EXTERNAL CIRCULAR DG-GI - 393 MANUAL OF THE GENERAL DIRECTORATE OF INFORMATION MANAGEMENT (DG-GI) Date: Tuesday, June 16, 2026 Subject 3: Information Management Instruments

This circular fully replaces Annex No. 4: Information Asset Registry, dated December 29, 2025, of the Operational and Services External Circular – DG-GI-393, corresponding to Subject 3: Information Management Instruments of the Corporate Manual of the General Directorate of Information Management (DG-GI).

The update of the information assets in the cited instrument corresponds to the modifications made to the Bank's documentary series, including their creation, repeal, elimination, or modification.

Sincerely,

MARCELA OCAMPO DUQUE
Executive Manager
LUIS FRANCISCO RIVAS DUEÑAS
General Manager of Corporate Services

Document No: OT/PF/JUN/2026/140193
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OPERATIONAL AND SERVICES EXTERNAL CIRCULAR DG-GI- 393 Date: Tuesday, June 16, 2026 Subject 3: Information Management Instruments
Annex 4. Information Asset Registry (RAI)

Information Asset Registry (RAI)

Series Code	Information Category Name	Description of the Information Category Content	Responsible Department for the Information Category	Language	Conservation Medium and/or Support	Format	Published Information	Available Information	Place of Consultation
0075	Cash Count Minutes	Contains the minutes that provide evidence of the cash counts performed on the petty cash.	Administrative Services Department - DSA	Spanish	Electronic	Multiple	N/A	Available, except for classified or reserved information	Available information: Through the channels of the Citizen Attention System https://www.banrep.gov.co/es/transparencia/atencion-ciudadania
0474	Badge Destruction Reports	Document in which badges destroyed quarterly for employees, temporary workers, interns, contractors, contractor employees, messengers or delegates of value transport companies and commercial banks returned to the Bank are recorded. Reasons include: End of contract, damage or deterioration, expiration, and those that did not meet the quality standard in the manufacturing process.	Protection and Security Department - DPS	Spanish	Electronic	Multiple	N/A	Available, except for classified or reserved information	Available information: Through the channels of the Citizen Attention System https://www.banrep.gov.co/es/transparencia/atencion-ciudadania
0013	Document Elimination Minutes	Contains the minutes and supports that serve as evidence of the elimination process of physical and electronic files by the Bank.	Document Management Department - DGD	Spanish	Electronic	Paper	N/A	Available, except for classified or reserved information	Available information: Through the channels of the Citizen Attention System https://www.banrep.gov.co/es/transparencia/atencion-ciudadania
0016	Special Material Delivery Minutes	Document intended to record information regarding special material acquired, in terms of its content and form, so that it can be delivered to the Cataloging and Maintenance Section.	Library Network Department - DRBL	Spanish	Hybrid	Multiple	N/A	Available, except for classified or reserved information	Available information: Through the channels of the Citizen Attention System https://www.banrep.gov.co/es/transparencia/atencion-ciudadania

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OPERATIONAL AND SERVICES EXTERNAL CIRCULAR DG-GI-393 Date: Tuesday, June 16, 2026 Subject 3: Information Management Instruments
Annex 4. Information Asset Registry (RAI)

Series Code	Information Category Name	Description of the Information Category Content	Responsible Department for the Information Category	Language	Conservation Medium and/or Support	Format	Published Information	Available Information	Place of Consultation
0065	Fixed Assets	Corresponds to the information from the registry of receipt, movements, and anomalies of property assets of the entity.	Administrative Services Department - DSA	Spanish	Hybrid	Multiple	N/A	Available, except for classified or reserved information	Available information: Through the channels of the Citizen Attention System https://www.banrep.gov.co/es/transparencia/atencion-ciudadania
0066	Exchange Agreements	Document signed between the Bank of the Republic and the representative of the institution with which this document is subscribed, with the purpose of formalizing the exchange of bibliographic and documentary material. In this document, the institution records the type of material it wishes to receive and that it can send.	Library Network Department - DRBL	Spanish/English	Electronic	Multiple	N/A	Available, except for classified or reserved information	Available information: Through the channels of the Citizen Attention System https://www.banrep.gov.co/es/transparencia/atencion-ciudadania
0068	Data Circulation Agreements	Contains the agreements through which the internal circulation of Databases with personal data is formalized between a responsible department and a user department, recording the request, identification of the information, authorization granted, periodicity, control of physical or electronic media for delivery, among others. Likewise, it contains the data circulation agreements of the Corporate Data Warehouse - BDC. Additionally, it contains the technical reports detailing the exception to the signing of circulation agreements in the presence of conventions, contracts, or information exchange agreements registered in the Information Management Inventory, administered by the DG-GI.	General Directorate of Information Management - DG-GI	Spanish	Electronic	Multiple	N/A	Available, except for classified or reserved information	Available information: Through the channels of the Citizen Attention System https://www.banrep.gov.co/es/transparencia/atencion-ciudadania

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OPERATIONAL AND SERVICES EXTERNAL CIRCULAR DG-GI-393 Date: Tuesday, June 16, 2026 Subject 3: Information Management Instruments
Annex 4. Information Asset Registry (RAI)

Series Code	Information Category Name	Description of the Information Category Content	Responsible Department for the Information Category	Language	Conservation Medium and/or Support	Format	Published Information	Available Information	Place of Consultation
0067	Structured Information Conservation Agreements (Data and Data Files)	Conservation agreements and supporting documents for the conservation of data and data files from the Bank's information systems.	General Directorate of Information Management – DG-GI	Spanish	Electronic	Multiple	N/A	Available, except for classified or reserved information	Available information: Through the channels of the Citizen Attention System https://www.banrep.gov.co/es/transparencia/atencion-ciudadania
0070	Technical Understanding Agreements	Document where policies, procedures, and regulations are established to execute delegated and coordination services for the fulfillment of functions.	Monetary and International Investments Sub-gerency - SG-MII	Spanish	Physical	Paper	N/A	Available, except for classified or reserved information	Available information: Through the channels of the Citizen Attention System https://www.banrep.gov.co/es/transparencia/atencion-ciudadania
0579	Certification Audits of the Environmental Risk Management System - SARA and related	Corresponds to documents associated with third-party audits that allow obtaining environmental certifications.	Environmental Management Unit - UGA	Spanish	Electronic	Multiple	N/A	Available, except for classified or reserved information	Available information: Through the channels of the Citizen Attention System https://www.banrep.gov.co/es/transparencia/atencion-ciudadania
0639	Certification Audits of the Quality Management System of Fiduciary and Securities	Corresponds to documents associated with third-party audits that allow obtaining certifications for the quality management system of the Fiduciary and Securities Department.	Fiduciary and Securities Department - DFV	Spanish	Electronic	Multiple	N/A	Available, except for classified or reserved information	Available information: Through the channels of the Citizen Attention System https://www.banrep.gov.co/es/transparencia/atencion-ciudadania
0641	Certification Audits of the Quality Management System of the Mint	Corresponds to documents associated with third-party audits that allow obtaining certifications for the quality management system of the Mint.	Mint - CM-FM	Spanish	Hybrid	Multiple	N/A	Available, except for classified or reserved information	Available information: Through the channels of the Citizen Attention System https://www.banrep.gov.co/es/transparencia/atencion-ciudadania

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OPERATIONAL AND SERVICES EXTERNAL CIRCULAR DG-GI-393 Date: Tuesday, June 16, 2026 Subject 3: Information Management Instruments
Annex 4. Information Asset Registry (RAI)

Series Code	Information Category Name	Description of the Information Category Content	Responsible Department for the Information Category	Language	Conservation Medium and/or Support	Format	Published Information	Available Information	Place of Consultation
0589	External Certification Audits	Documents that provide evidence of external audits performed and the certification issued.	General Directorate of Technology - DG-T	Spanish	Hybrid	Multiple	N/A	Available, except for classified or reserved information	Available information: Through the channels of the Citizen Attention System https://www.banrep.gov.co/es/transparencia/atencion-ciudadania
0730	Audits and Certification of the Gender Equality Management System - SGIG	Corresponds to documents associated with internal and external audits and certification of the Gender Equality Management System - SGIG.	Incorporation, Development and Culture Department - DIDC	Spanish	Electronic	Multiple	N/A	Available, except for classified or reserved information	Available information: Through the channels of the Citizen Attention System https://www.banrep.gov.co/es/transparencia/atencion-ciudadania
0081	Access and Use Authorizations for Confidential Information	Form signed and committed to be complied with by researchers, Bank employees, regarding the proper treatment of information to which they have access and which is classified as confidential. Forms: *BR-860-1: