Regulation No. 101 on Depositary Accounting at the National Bank of Tajikistan

APPROVED BY
RESOLUTION OF THE BOARD OF DIRECTORS OF THE NATIONAL BANK OF TAJIKISTAN May 30, 2000, No. 84

Regulation No. 101
"On Depositary Accounting at the National Bank of Tajikistan"

1. General Provisions
1. This Instruction defines the rules for maintaining depositary accounting of state securities issued in the form of account entries (hereinafter referred to as securities).
2. These rules apply to the following types of depositary operations with securities:

• storage and/or accounting;
• carrying out pledge operations;
• other operations.
  3. Depositary accounting is the accounting of securities aimed at obtaining complete and reliable information about securities, broken down by their owners, storage locations, and the depositary operations applied to them.

2. Procedure for Conducting Depositary Operations
4. For the purpose of maintaining depositary accounting, deposit accounts (hereinafter referred to as depot accounts) are opened for each owner of securities.
5. In the text of this Regulation, unless otherwise specified, the term "Depositor" refers to the owner (Dealer or Investor) of securities in whose name the depot account is opened.
6. Accounting of securities in depot accounts is conducted in units (pieces).
7. Securities in depot accounts are accounted for on a double-entry basis: on the liability side - by owner, and on the asset side - by storage location.
8. For all issues of securities accounted for in the depositary, the following balance must be maintained: the total number of securities of this issue accounted for on passive depot accounts must be equal to the total number of securities of this issue accounted for on active depot accounts.
9. Negative balances on individual depot accounts are not permitted after the completion of the operational day.

3. Depositary Documents
10. The basis for executing a depositary operation is an instruction - a document submitted to the depositary and signed by an authorized person.
11. The start of performing a depositary operation is the receipt of the instruction. The completion of a depositary operation is the transmission of a report on the execution of the operation to the necessary parties.
12. Information on all depositary operations executed and being executed by the depositary must be contained in the operational journal of the depositary.
13. The report on the completion of a depositary operation transmitted to the recipient is an official document of depositary accounting. The report on the execution of the operation serves as the basis for making entries in the recipient's accounting records.
14. All documents and records of depositary accounting must be stored in the depositary for at least 5 years from the date the document was received by the depositary. Upon expiration of this period, all depositary accounting materials are transferred to the archive.
15. Depot accounts for dealers are opened on the basis of a contract concluded between the National Bank of Tajikistan and the Dealer.

16. Depot accounts for Investors are opened on the basis of a contract between the Dealer and the Investor, a copy of which is submitted to the National Bank of Tajikistan (Securities Department).
17. The write-off of securities from a depot account is carried out based on the instruction of the owner of the depot account (in the secondary market) or based on the results of an auction in the primary market upon the instruction of the Head of the Securities Department.
18. All opened depot accounts are registered in the Register of Depot Accounts. The register consists of two sections: depot accounts of depositors (passive) and depot accounts of securities storage locations (active).
19. A depositor questionnaire is created for each owner of a depot account.
20. To organize the accounting of securities within a depot account, individual accounts are opened. Securities of one issue with the same set of permissible depositary operations are accounted for on them.
21. Upon the maturity of securities issues, individual depot accounts are closed. Upon closing a depot account, the date of closure is recorded in the Register of Depot Accounts. A depot account on which securities are listed on individual accounts cannot be closed.
22. To preserve information about operations performed with an individual account, two journals are maintained: the operational journal of the individual account and the turnover journal.
23. The operational journal of the individual account contains information on all accounting operations performed with the individual account.
24. The turnover journal of the individual account contains the balances of securities and turnovers on the individual account at the end of those operational days during which there was movement on the individual account.
25. For each issue of securities accounted for in the depositary, a questionnaire for the securities issue is created.
26. The securities issue questionnaire is filled out by the depositary in advance or directly upon the first acceptance for accounting of securities of this issue.
27. After the maturity of all securities of an issue, the date of removal from service is recorded in the issue questionnaire.
28. The execution of a depositary operation begins with the receipt of an instruction - a document submitted to the depositary and signed by an authorized person.
29. The completion of a depositary operation is the transmission of a report on the execution of the operation to all necessary persons.
30. As of the first day of each month, verification statements of individual account balances are prepared for all individual accounts.
31. A brief depot balance is compiled daily, broken down by asset and liability, for all issues of securities serviced by the depositary, with summary totals for all issues.
32. As of the first day of each month, a full depot balance is compiled in the depositary. The full depot balance is compiled for each issue of securities with the derivation of totals for the asset and liability of the depot.

Appendices

REGISTER OF DEPOT ACCOUNTS

1. Account Code.
2. Account Type.
3. Date of Opening.
4. Date of Closure.

DEPOT ACCOUNT QUESTIONNAIRE

1. Account Code.
2. Account Type.
3. Number and Date of Operation for Opening the Account.
4. Account Owner.
5. Monetary Account. (The monetary account of the depot account owner to which income received by the owner of securities accounted for in the account is transferred)
6. Method of Information Transmission to the Account Owner.
7. Account Administrators.
8. Account Status.

REGISTRATION CARD OF INDIVIDUAL DEPOT ACCOUNT

1. Individual Depot Account Code.
2. Depot Account Code within which the individual depot account is opened.
3. Number of State Registration of the Securities Issue.
4. Date of Opening of the Individual Depot Account.
5. Date of Closure of the Individual Depot Account.

OPERATIONAL JOURNAL OF DEPOT ACCOUNT
The operational journal of the depot account contains information on changes in the depot account.
A. Administrative Operations
It is recommended to include the following details in the record of an administrative operation in the operational journal of the depot account:
1. Standard Header.
2. Type of document created (modified) according to the depositary classification.
3. Identifier of the created (modified) document.
4. Code of the created (modified) field.
4.1. New value of the field.
4.2. Old value of the field (filled in if the field was modified).
Item 4 should be repeated as many times as fields are created or modified in the document.
If an administrative operation creates (modifies) several documents, items 2 - 4 in the operation record are repeated the necessary number of times. B. Informational Operations
1. Standard Header. The time of execution of an informational operation is the time of receipt of the report.
2. Type of report according to the depositary classification.
3. Reporting period (for some types of reports).
4. Identifiers of materials for which the report is issued (individual account numbers, account sections, questionnaire identifiers, etc.).

TURNOVER JOURNAL OF INDIVIDUAL DEPOT ACCOUNT

1. Individual Depot Account Code.
2. Number of State Registration of the securities issue accounted for on this individual account.
3. Turnover Statement for the Individual Depot Account.
   One record of the turnover statement for the individual depot account contains the following details:
   3.1. Date of entry.
   3.2. Balance on the individual account at the beginning of the day.
   3.3. Debit Turnover.
   3.4. Credit Turnover.
   3.5. Balance on the individual account at the end of the day.

CHART OF DEPOT ACCOUNTS
FOR ACCOUNTING OF DEPOSITARY OPERATIONS WITH SECURITIES Active Accounts 010 Securities stored in the depositary.
020 Securities in transit.
030 Shortage of securities.
Passive Accounts
040 Securities of Dealers.
050 Securities of Investors.
060 Securities encumbered with obligations.
090 Securities out of circulation.

DEPOT BALANCE

1. Date of Balance Preparation.
2. Balance Table:
   Number of Securities Issue | Balance on Asset | Balance on Liability

Total:

TURNOVER STATEMENTS
A. Turnover Statement

1. Date of Statement Preparation.
2. Name and Number of State Registration of the securities issue.
3. Turnover Table for this securities issue:
   Depot Account Code | Balance at Beginning of Reporting Period | Debit Turnover from Beginning of Reporting Period | Credit Turnover from Beginning of Reporting Period | Balance at End of Reporting Period

Total on Asset

Total on Liability