Regulation on Bank Unit

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DECREE OF THE GOVERNOR OF THE BANK OF MONGOLIA Date: July 03, 2012 No. A-99 Ulaanbaatar Re: Approving new regulation Upon the article 28.1.2 of The Law on Central Bank (The Bank of Mongolia), article 18.2 and article 22 of The Banking law of Mongolia and minutes of meeting #12 of BOM Board of Directors meeting held on 05 April 2012, the Governor ORDERS:

1. “Regulation on bank unit” is being approved as stipulated in annex.
2. Supervision Department /B.Lkhagvasuren/ shall be responsible for the review of an
   implementation of this ordinance.
   PUREVDORJ. L
   THE GOVERNOR
   THE BANK OF MONGOLIA

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Annex of the Decree #A-99
of the Governor of the Bank of Mongolia on July 3, 2012 THE REGULATION ON BANK UNIT One. General provision
1.1. The objective of this regulation is to regulate procedures for issuing permission to creating bank
unit, monitoring the required documentation and repealing its permission in terms of article 18 of The Banking Law of Mongolia.
1.2. Terms used in this regulation shall have following meaning:
1.2.1. “Bank unit” refers to as stipulated in article 3.1.13 of the Banking Law of Mongolia.
1.2.2. “Bank head-quarter” refers to headquarter of the bank domiciled in capital of Ulaanbaatar.
1.2.3. “Bank branch” refers to banking unit, has no capacity of legal body, that run full scope of
operation or some parts of it or partial operation which requires duly special permission from BOM. The bank headquarter shall perform for managing, auditing, and structuring activities for branch operation and shall furthermore set the limitations on loan volume and relevant rights applicable for bank branch. Bank branch may have affiliate settlement center and cash-desk.
1.2.4. “The settlement center” stands for smaller scope banking unit, under effeir of bank
headquarter or bank branch, which has main functions as open current and savings accounts from legal entities and individuals, perform payment and settlement operations and issue loans within its limitations and capacity set bank quarter or sovereign affiliating branch.
1.2.5. “The cash-desk” refers to smallest scope banking unit that operates under bank branch
which has functions such as opening current and savings accounts from legal entities and individuals, buying and selling foreign currency upon ordinary permission of foreign payment and settlement and performs payment and settlement service.
1.2.6. “The bank representative office” means banking unit which doesn’t run banking business,
domiciled in different place than bank headquarter at and it aims to represent the bank legally at wherever e.g. to protect and foster any legitimate interest of the bank and make agreement on behalf of the bank.
1.3. BOM shall issue general permission for creating bank representative office, branch and settlement
center.
1.4. The bank shall decide the issues as creating cash-desk or liquidate it internally.
1.5. Stamp duty and service commission which arising relevant to establishing bank unit shall be set by
the decree of the governor of the BOM.
Two. Issuing permission to establish bank branch and settlement center, suspending, objecting and repealing the permission
2.1. BOM shall issue permission to establish branch and settlement center for the bank meets
following requirements, of which:

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2.1.1.In terms of article 16 and article 17 of The Banking Law of Mongolia and Prudential ratios set by BOM, the bank shall retain the ratio for last 6 months continually.
2.1.2. Unsatisfactory (equivalent 3) or above rating obtained from the Supervision Department
of the BOM, in accordance with “Regulation on the full scope on-site examination and evaluation of the bank’s operation and financial position” which approved by decree №444 of the governor of the BOM on 2001. 2.1.3.Bank operates smoothly (i.e. there shall not any actions taken such as suspending, restricting, under control of the BOM within duress) at the time bank applies for the permission.
2.2. Supervision Department shall develop proposal on whether to issue general permission to
establish branch and settlement center or not on a basis of reviewing criteria stipulated in article
2.1 of this regulation and shall present it to the Governor of the BOM.
2.3. Based on Supervision Department proposals, the Governor of the BOM shall issue general
permission to establish branch and settlement center for each bank.
2.4. General permission shall be issued twice a year, each with 6 months period.
2.5. Bank shall notify to BOM about establishing branch and settlement center based on general
permission obtained by the governor of BOM timely. Furthermore, bank shall make it official by updating the information in terms of establishing new one and/or changing location of branch and settlement center in the written annex of the banking license.
2.6. Based on payment slip of paid fee for general permission to establish branch and settlement
center, Payment and Accounting Department of BOM shall provide the particular system code to perform payment and settlement to a new branch and settlement center within 3 working days.
2.7. Bank shall make decree of the Board of directors or executive director official notification on
whenever establish bank unit, liquidate and constraining its operation, restructuring (i.e. consolidate, combine, divide, separate, change) and change its location. Bank shall inform to the customers about this matter within no later than 3 working days since decision made and shall submit official letter to BOM in order to get it registered.
2.8. Payment and Accounting Department of BOM shall update coding system of inter-bank settlement
within 3 working days from the date receiving notification stated in article 2.7 of this regulation.
2.9. If it is determined due either on-site or off-site supervision that bank breaches the Banking Law of
Mongolia in some way and/or the bank can’t meet the criteria stipulated in this regulation any longer, BOM may suspend general permission for a certain period e.g. up to 3 months.
2.10. BOM could repeal decree/decision to establish bank unit if it is identified through BOM
supervision that there is considerable case to violate customer’s rights, particular incidence/condition that may cause difficulties for soundness of banking regular operation, finance and solvency occurred or the bank cannot meet requirement in this regulation as well as other banking legislations.
2.11. In case that BOM repealed the particular permission to establish bank unit upon bank bearing
enforcement actions, general permission is considered invalid along.

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Three. Issuing permission to representative office of foreign banks and suspending, objecting and repealing the permission

3.1. Foreign bank that meets requirements set in article 2.3 of “Regulation on Banking License”
approved upon decree of the Governor of the BOM № A-80 dated on 2012 could apply and submit its request to BOM about opening representative office in Mongolia.
3.2. To establish representative office in Mongolia, foreign bank is required to submit notarized copy
of documents stipulated in article 22.1 of the Banking Law of Mongolia and following documents both in English and Mongolian:
3.2.1.Official request from foreign bank and financial institutions concerning on to obtain permission to establish representative office,
3.2.2. Decision to establish representative office in Mongolia which made by Board of
Governors or equivalent sovereign authority of the applying foreign bank and financial institutions,
3.2.3. Documents of foreign bank that can confirm applying bank is already registered to
sovereign authority of origin country which issues permission on establishing bank country and maintains banking supervision, no objection letter or up-front decree that permits for establishing representative office in the Mongolian territory,
3.2.4. The decree on appointment of management (i.e. key personnel) for representative
office,
3.2.5. Last three year financial statements of foreign bank and financial institutions that
certified by internationally recognized audit firms,
3.2.6. Rating made by internationally recognized rating organizations (such as S&P, Fitch and
Moody’s)
3.2.7. Charter of representative office, including following information, of which:

3.2.7.1. Official address of domiciliation,
3.2.7.2. Organization, structuring and its business;
3.2.7.3. Principle on cooperating with foreign bank and financial institutions
rights and duties and responsibilities;
3.2.7.4. Operational principle, basis for liquidation and restructuring, right &
duties and responsibilities of executive management;
3.2.7.5. Control and monitoring system to be performed by foreign bank and
financial institutions;
3.2.7.6. Other necessary concerns.
3.2.8. Applications of executive officer for representative office in accordance
with Annex 2 of this regulation,
3.2.9. Regulations to be applied for operations or particular activities of representative office
/guidelines, regulation, directives etc/. These regulations shall be in compliance with Mongolian laws and other legal acts and codes approved by BOM,

3.2.10. Payment slip conforming stamp duty paid,
3.2.11. If it is deemed foreign bank and financial institutions sufficiently met above requirements
to establish representative office in Mongolia, in the next phase it shall provide

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3.2.12. Other necessary materials.
3.3. If BOM considers additional supplementary documents required at result of reviewing submitted
documents, BOM shall inform to founders of the representative officers by official letter.
3.4. Representative office of foreign bank and financial institutions shall operate under the name
“…… /Name of the foreign bank or financial institution/ representative office”.
3.5. Supervision Department shall present its proposal on whether to issue permission or not to the
Governor of BOM by reviewing documents stated in article 3.2 of this regulation in compliance with Annex 1 of this regulation occupying principle stated in article 3.1 of “Regulation on Banking License” approved upon decree #A-80 by Governor of BOM on 2012.
3.6. Permission to establish representative office in Mongolian territory shall be obtained upon decree
of the Governor of the BOM.
3.7. If BOM found out that representative office is breaching The Banking Law of Mongolia or it can’t
meet the requirements stated in this regulation as result of its supervision, BOM may suspend permission for up to 3 months.
3.8. BOM may object to issue permission to establish representative office on basis of article 3.6 of
“Regulation on Banking License” approved upon decree #A-80 by governor of BOM on 2012.
3.9. This regulation is not applicable for representative office of International Finance Cooperation
Organizations that Mongolia joined as a member upon Mongolian Law or Government resolution. Four. Issuing permission to establish bank unit in foreign countries and suspending, objecting and repealing the permission
4.1. Domestic banks that has headquartered and registered in Mongolia shall get permission to
establish bank unit in foreign countries.
4.2. Bank that applying for permission to establish bank unit in foreign countries shall satisfy
following criteria:
4.2.1. Bank has operated stable for more than 2 years period from the date received banking
license from the BOM.
4.2.2. Bank has complied article 16 and article 17 of The Banking Law of Mongolia and has
retained prudential ratios to banking operation for last 1 year sufficiently.
4.2.3. “Good” (equivalent 2) or above rating obtained from the Supervision department of the
BOM, in accordance with a full scope on-site examination of the BOM.
4.3. Bank that satisfies criteria stated in article 4.2 of this regulation shall submit its request to
establish bank unit in foreign country along with following documents:

4.3.1. Board of Governors decree on establishing bank unit in foreign countries,

4.3.2. Operational function,

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4.3.3. Preliminary permission from sovereign authority issues permission to establish bank in
host country, or memorandum letter about this matter,

4.3.4. Economic initiative to open bank unit in host country, unit charter and strategy plan.
4.4. Supervision Department shall receive the official request to open bank unit in foreign country and
it shall evaluate and prepare opinion within 30 working days by assessing whether documents met requirements stated in article 4.2 of this regulation or not and whether bank submit all required documents completely and fairly or not.
4.5. Based on assessment opinion of Supervision department, the Governor of BOM shall issue
permission to establish bank unit in foreign country. It shall stipulate the operational function clearly. 4.6.If it is identified that bank breaches any banking legislations or it can’t meet the requirements stated in this regulation as result of BOM supervision, BOM may suspend bank unit permission for certain period e.g. up to 3 months.
4.7. In case that bank can’t satisfy requirements set in article 4.2 of this regulation or documents stated
in article 4.3 are fabricated or it includes wrong or inaccurate information, BOM may reject to issue permission to establish bank unit in foreign country.
4.8. Supervision department shall deliver its decree letter that rejected to establish bank unit in foreign
country and it shall retain and keep relevant documents in the bank profile.
4.9. Bank may address to establish bank unit to Central bank or other sovereign authority of a host
country(s) on the basis of decree on permission to establish bank unit in foreign countries provided by BOM.
4.10. Based on a decree proving relevant sovereign authority of host country obtained permission to
establish Mongolian bank unit in its country territory and payment slip of stamp duty paid, Supervision department shall note and certify relevant information in the annex of banking license.
4.11. If the sovereign authority of host country rejected to obtain above permission, bank shall
notify in form of official letter to Supervision Department within 10 days after such decision made. Based on above official letter, governor of BOM shall enact decision to repeal permission given earlier by BOM. Five. Control and responsibilities
5.1. Bank CEO, Internal Auditing Department and competent body responsible for bank unit
division and/or office) shall maintain control to the operation of the bank unit.
5.2. Quarterly report of bank unit shall be prepared according to Annex 3 of this regulation and it
shall be submitted to BOM no later than 5th day of first month of next quarter.
5.3. In course of full scope or partial on-site examination for a bank, if necessary, BOM may
examine the operation of bank unit.
5.4. BOM is obliged to supervise operation of representative office of any bank.
5.5. If bank established bank unit without permission from BOM, bank shall be imposed by
actions stated in article 68.1.1 of the Banking Law of Mongolia.

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5.6. BOM shall not responsible for any costs rising related to repeal bank permission on unit
operation on the basis stated in this regulation.
5.7. BOM shall monitor the enforcement of this regulation and shall charge any violators of
banking legislation with sufficient responsibilities in accordance with relevant regulations. ----------oOo----------

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Annex 1of the “Regulation on Bank unit”
CHECKLIST FOR DOCUMENTS REQUIRED FOR ESTABLISHING REPRESENTATIVE OFFICE OF FOREIGN BANKS Request letter to establish representative office of . . . . . . . . . . . . .Bank Date received documents: 20. . . year . . . month . . . day

• Table shall be filled out only in black color pen
• If bank submitted the relevant document, please tick “a” it. If bank didn’t submit the document or it is
  incomplete, please put “–“in the relevant cell.
  № Name of the documents to be submitted

1. Official request from foreign bank and financial institutions concerning on to
   obtain permission to establish representative office a -
2. Decision to establish representative office in Mongolia which made by Board of
   Governors or equivalent sovereign authority of the applying foreign bank and financial institutions a - 3. Official documents of foreign bank that can confirm applying bank is already registered to sovereign authority of origin country which issues permission on establishing bank country and maintains banking supervision, no objection letter or up-front decree that permits for establishing representative office in the Mongolian territory a -
3. The resolution on appointment of management (i.e. key personnel) for
   representative office a -
4. Last three year financial statements of applying foreign bank and financial
   institutions that certified by internationally recognized audit firms, a -
5. Certification of rating made by internationally recognized rating organizations a -
6. Applications of executive officers for representative office in accordance with
   Annex 2 of this regulation
   a -
7. Regulation, conventions and guidance to be applied for operations or particular
   activities of representative office a -
8. Payment slip of paid stamp duty a -
9. Charter of the Representative office a -
10. Other necessary documents a -

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If completion of documents meets requirements:
In accordance with requests and relevant documents from . . . . . . . . . . . . . . . . . . . . . . . . .Bank to establish Representative office are complete, hereby it is notifying receipt of documents on 20..year month ….day to Bank through official letter ….dated on 20… year …month…day.

Documents completion examined by:
Supervisor of the Supervision Department . . . . . . . . . . . . . . . . . . ( . . . . . . . . . . . . . . . . . . . . . . . .) signature name Reviewed by:
Senior supervisor of the Supervision Department . . . . . . . . . . . . . . . . . . ( . . . . . . . . . . . . . . . . . . . ) signature name Director of the Restructuring & Policy regulation Division . . . . . . . . . . . . . . .( . . . . . . . . .. . . . . . ) signature name Director of the Supervision Department . . . . . . . . . . . . . . . . . . ( . . . . . . . . . . . . . . . . . . . . . . . .) signature name Introduced to:
The Deputy Governor. . . . . . . . . . . . . . . . . . ( . . . . . . . . . . . . . . . . . . . . . . . .) signature name

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If completion of documents meets requirements:
In accordance with requests and relevant documents from . . . . . . . . . . . . . . . . . . . . . . . . .Bank to establish Representative office are incomplete, hereby it is notifying receipt of documents on 20..year month ….day to Bank through official letter ….dated on 20… year …month…day.

List of the missing documents:

1. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
2. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
3. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
4. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
5. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
   6). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Documents completion examined by:
   Supervisor of the Supervision Department . . . . . . . . . . . . . . . . . . ( . . . . . . . . . . . . . . . . . . . . . . . .) signature name Reviewed by:
   Senior supervisor of the Supervision Department . . . . . . . . . . . . . . . . . . ( . . . . . . . . . . . . . . . . . . . ) signature name Director of the Restructuring & Policy regulation Division . . . . . . . . . . . . . . .( . . . . . . . . .. . . . . . ) signature name Director of the Supervision Department . . . . . . . . . . . . . . . . . . ( . . . . . . . . . . . . . . . . . . . . . . . .) signature name Introduced to:
   The Deputy Governor. . . . . . . . . . . . . . . . . . ( . . . . . . . . . . . . . . . . . . . . . . . .) signature name

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Annex 2 of the “Regulation on Bank unit”
This application shall be filled out neat only by hand using black color pen RESUME OF EXECUTIVE OFFICER OF THE REPRESENTATIVE OFFICE OF ……………… BANK

Registration ID: Number of National identity:
(please attach notarized copy of national identity)

1. PERSONAL INFORMATION
   1.1.Surname: ……………………………. Given name: ……………………..
   1.2.Sex: ………….
   1.3.Date of birth: ……………. year …… month …… day 1.4.Place of birth: ………………………………………………………
   1.5. Nationality: …………………………………………………………
   1.6.Following personal information shall be collected, of which:
   1.6.1. Reference on whether he/she has any due default upon loan and guarantee contract or not,
   1.6.2. Reference on whether he/she has any due to Customs and Taxation Authority,
   1.6.3. Clarification on whether he/she has ever been sentenced by economical and entity criminal
   offence.
   1.7. Family (shall write people who are only in family registration):
   Relation with you
   Surname & given name of family member
   Date of birth Place of birth Position held currently

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2. EDUCATIONAL INFORMATION
Education Obtained where (Name of country and city) Name of Institution Gained education/ educational degree Major High school University

Foreign language proficiency: English , Russian , Dutch , French , Chinese , Korea , other . About professional preparations (training courses etc): (Shall write in-depth practicing and specialization for any job, major and other purpose) Country and name of the training/course Organization When Route Attended period

3. WORKING EXPERIENCE
   Organization worked, name of the position Starting date Finishing date Reason of leaving

4. OTHER INFORMATION
   4.1.Home address: ______________________________________________________________ 4.2.Cell phone #: ______________ Office telephone: _______________ 4.3.E-mail address: ______________ I herein certify that all the above information is true and correct to the best of my knowledge. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ..( .. . . .. . .. . . .. . .. . .. . . . . . . . . . ) signature name

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Annex 3 of the “Regulation on Bank unit”
REPORT ON CHANGES AND MOVEMENTS OF BANK UNIT FOR ..............................BANK Date: 20….year…month….day…. № Number of branches Settlement centers Cash-desk Number of bank units /previous quarter/ Number of bank units /current quarter/ Changes Established new branches Location changed Other UB Local Foreign country UB Local Foreign country UB Local Foreign country a) date of bank resolution б) Number в) established date a) date of bank resolution б) num ber в) changed date 1 2 3 Report prepared correctly:
CEO: /name/
Director of Administration of Branch Unit: /name/ Administrative staff of Branch Unit: /name/