Rule · SEC · 8 Sep 2006 · 06-6968
The Securities and Exchange Commission adopts amendments to disclosure requirements for executive and director compensation, related person transactions, director independence, and security ownership. These rules require companies to provide detailed tabular and narrative disclosures, including a Compensation Discussion and Analysis, in proxy statements, periodic reports, and registration statements. Compliance is mandated for Forms 8-K triggering events occurring on or after November 7, 2006, and for Forms 10-K and 10-KSB for fiscal years ending on or after December 15, 2006.
1 17 CFR 229.201 and 17 CFR 228.201. 2 17 CFR 229.306 and 17 CFR 228.306. 3 17 CFR 229.401 and 17 CFR 228.401. 4 17 CFR 229.402 and 17 CFR 228.402. 5 17 CFR 229.403 and 17 CFR 228.403. 6 17 CFR 229.404 and 17 CFR 228.404. 7 17 CFR 229.10 et seq. 8 17 CFR 228.10 et seq. 9 17 CFR 229.601. 10 17 CFR 229.1107. 11 17 CFR 229.1100 et seq. 12 17 CFR 232.304. 13 17 CFR 232.10 et seq. 14 17 CFR 245.100. 15 17 CFR 245.100 et seq. 16 17 CFR 240.13a–11. 17 17 CFR 240.14a–3. 18 17 CFR 240.14a–6. 19 17 CFR 240.14c–5. 20 17 CFR 240.15d–11. 21 17 CFR 240.16b–3. 22 15 U.S.C. 78a et seq. 23 17 CFR 240.14a–101. 24 17 CFR 249.308. 25 17 CFR 249.210. 26 17 CFR 249.210b. 27 17 CFR 249.308a. 28 17 CFR 249.308b. 29 17 CFR 249.310. 30 17 CFR 249.310b. 31 17 CFR 249.220f. 32 17 CFR 239.10. 33 17 CFR 239.11. 34 17 CFR 239.13. 35 17 CFR 239.25. 36 17 CFR 239.18. 37 15 U.S.C. 77a et seq. SECURITIES AND EXCHANGE COMMISSION 17 CFR Parts 228, 229, 232, 239, 240, 245, 249 and 274 [Release Nos. 33–8732A; 34–54302A; IC– 27444A; File No. S7–03–06] RIN 3235–AI80 Executive Compensation and Related Person Disclosure AGENCY: Securities and Exchange Commission. ACTION: Final rule. SUMMARY: The Securities and Exchange Commission is adopting amendments to the disclosure requirements for executive and director compensation, related person transactions, director independence and other corporate governance matters and security ownership of officers and directors. These amendments apply to disclosure in proxy and information statements, periodic reports, current reports and other filings under the Securities Exchange Act of 1934 and to registration statements under the Exchange Act and the Securities Act of 1933. We are also adopting a requirement that disclosure under the amended items generally be provided in plain English. The amendments are intended to make proxy and information statements, reports and registration statements easier to understand. They are also intended to provide investors with a clearer and more complete picture of the compensation earned by a company’s principal executive officer, principal financial officer and highest paid executive officers and members of its board of directors. In addition, they are intended to provide better information about key financial relationships among companies and their executive officers, directors, significant shareholders and their respective immediate family members. In Release No. 33–8735, published elsewhere in the proposed rules section of this issue of the Federal Register, we also request additional comments regarding the proposal to require compensation disclosure for three additional highly compensated employees. DATES: Effective Date: November 7, 2006. Comment Date: Comments regarding the request for comment in Section II.C.3.b. of this document should be received on or before October 23, 2006. Compliance Dates: Companies must comply with these disclosure requirements in Forms 8–K for triggering events that occur on or after
November 7, 2006 and in Forms 10–K and 10–KSB for fiscal years ending on or after December 15, 2006. Companies other than registered investment companies must comply with these disclosure requirements in Securities Act registration statements and Exchange Act registration statements (including pre-effective and posteffective amendments), and in any proxy or information statements filed on or after December 15, 2006 that are required to include Item 402 and 404 disclosure for fiscal years ending on or after December 15, 2006. Registered investment companies must comply with these disclosure requirements in initial registration statements and posteffective amendments that are annual updates to effective registration statements on Forms N–1A, N–2 (except those filed by business development companies) and N–3, and in any new proxy or information statements, filed with the Commission on or after December 15, 2006. ADDRESSES: Comments may be submitted by any of the following methods:
Electronic Comments
38 17 CFR 239.15A and 274.11A.
39 17 CFR 239.14 and 274.11a–1.
40 17 CFR 239.17a and 274.11b.
41 15 U.S.C. 80a–1 et seq.
42 17 CFR 249.331 and 274.128.
43Executive Compensation and Related Party Disclosure, Release No. 33–8655 (Jan. 27, 2006) [71 FR 6542] (the ‘‘Proposing Release’’). 44 Initially, disclosure requirements regarding executive and director compensation were set forth in Schedule A to the Securities Act and Section 12(b) of the Exchange Act, which list the type of information to be included in Securities Act and Exchange Act registration statements. Item 14 of
Schedule A called for disclosure of the
‘‘remuneration, paid or estimated to be paid, by the issuer or its predecessor, directly or indirectly, Continued 1A,38 N–2,39 and N–3 40 under the Securities Act and the Investment Company Act of 1940,41 and Form N– CSR42 under the Investment Company Act and the Exchange Act.
Table of Contents
I. Background and Overview
II. Executive and Director Compensation
Disclosure
A. Options Disclosure
1. Background
2. Required Option Disclosures
a. Tabular Disclosures b. Compensation Discussion and Analysis
i. Timing of Option Grants
ii. Determination of Exercise Price
B. Compensation Discussion and Analysis
1. Intent and Operation of the
Compensation Discussion and Analysis
2. Instructions to Compensation Discussion
and Analysis
3. ‘‘Filed’’ Status of Compensation
Discussion and Analysis and the ‘‘Furnished’’ Compensation Committee Report
4. Retention of the Performance Graph
C. Compensation Tables
1. Compensation to Named Executive
Officers in the Last Three Completed Fiscal Years—The Summary Compensation Table and Related Disclosure a. Total Compensation Column b. Salary and Bonus Columns
c. Plan-Based Awards
i. Stock Awards and Option Awards
Columns
ii. Non-Equity Incentive Plan
Compensation Column d. Change in Pension Value and Nonqualified Deferred Compensation Earnings Column
i. Earnings on Deferred Compensation
ii. Increase in Pension Value
e. All Other Compensation Column
i. Perquisites and Other Personal Benefits
ii. Additional All Other Compensation
Column Items f. Captions and Table Layout
2. Supplemental Grants of Plan-Based
Awards Table
3. Narrative Disclosure to Summary
Compensation Table and Grants of PlanBased Awards Table a. Narrative Description of Additional Material Factors b. Request for Additional Comment on Compensation Disclosure for up to Three Additional Employees
4. Exercises and Holdings of Previously
Awarded Equity a. Outstanding Equity Awards at Fiscal Year-End Table b. Option Exercises and Stock Vested Table
5. Post-Employment Compensation
a. Pension Benefits Table b. Nonqualified Deferred Compensation
Table
c. Other Potential Post-Employment
Payments
6. Officers Covered
a. Named Executive Officers b. Identification of Most Highly Compensated Executive Officers; Dollar Threshold for Disclosure
7. Interplay of Items 402 and 404
8. Other Changes
9. Compensation of Directors
D. Treatment of Specific Types of Issuers
1. Small Business Issuers
2. Foreign Private Issuers
3. Business Development Companies
E. Conforming Amendments
III. Revisions to Form 8–K and the Periodic
Report Exhibit Requirements A. Items 1.01 and 5.02 of Form 8–K
1. Item 1.01—Entry into a Material
Definitive Agreement
2. Item 5.02—Departure of Directors or
Certain Officers; Election of Directors; Appointment of Certain Officers; Compensatory Arrangements of Certain Officers B. Extension of Limited Safe Harbor under
Section 10(b) and Rule 10b–5 to Item
5.02(e) of Form 8–K and Exclusion of Item 5.02(e) from Form S–3 Eligibility Requirements
C. General Instruction D to Form 8-K
D. Foreign Private Issuers
IV. Beneficial Ownership Disclosure
V. Certain Relationships and Related
Transactions Disclosure A. Transactions with Related Persons
1. Broad Principle for Disclosure
a. Indebtedness b. Definitions
2. Disclosure Requirements
3. Exceptions
B. Procedures for Approval of Related Person Transactions
C. Promoters and Control Persons
D. Corporate Governance Disclosure E. Treatment of Specific Types of Issuers
1. Small Business Issuers
2. Foreign Private Issuers
3. Registered Investment Companies
F. Conforming Amendments
1. Regulation Blackout Trading Restriction
2. Rule 16b–3 Non-Employee Director
Definition
3. Other Conforming Amendments
VI. Plain English Disclosure
VII. Transition
VIII. Paperwork Reduction Act
A. Background
B. Summary of Information Collections
C. Summary of Comment Letters and
Revisions to Proposals
D. Revisions to Paperwork Reduction Act Burden Estimates
1. Securities Act Registration Statements,
Exchange Act Registration Statements, Exchange Act Annual Reports, Proxy Statements and Information Statements
2. Exchange Act Current Reports
IX. Cost-Benefit Analysis
A. Background
B. Summary of Amendments
C. Benefits
D. Costs
X. Consideration of Burden on Competition
and Promotion of Efficiency, Competition and Capital Formation
XI. Final Regulatory Flexibility Act Analysis
A. Need for the Rules and Amendments B. Significant Issues Raised by Public Comment
C. Small Entities Subject to the Rules and
Amendments
D. Reporting, Recordkeeping and Other Compliance Requirements E. Agency Action to Minimize Effect on Small Entities
XII. Statutory Authority and Text of the
Amendments
I. Background and Overview
On January 27, 2006, we proposed revisions to our rules governing disclosure of executive compensation, director compensation, related party transactions, director independence and other corporate governance matters, current reporting regarding compensation arrangements and beneficial ownership.43 We received over 20,000 comment letters in response to our proposals. In general, commenters supported the proposals and their objectives. We are adopting the rules and amendments substantially as proposed, with certain modifications to address a number of points that commenters raised. The amendments to the compensation disclosure rules are intended to provide investors with a clearer and more complete picture of compensation to principal executive officers, principal financial officers, the other highest paid executive officers and directors. Closely related to executive officer and director compensation is the participation by executive officers, directors, significant shareholders and other related persons in financial transactions and relationships with the company. We are also adopting revisions to our disclosure rules regarding related party transactions and director independence and board committee functions. Finally, some compensation arrangements must be disclosed under our rules relating to current reports on Form 8–K. Accordingly, we are reorganizing and more appropriately focusing our requirements on the type of compensation information that should be disclosed on a real-time basis. Since the enactment of the Securities Act and the Exchange Act,44 the jlentini on PROD1PC65 with RULES2
during the past year and ensuing year to (a) the directors or persons performing similar functions, and (b) its officers and other persons, naming them wherever such remuneration exceeded $25,000 during any such year.’’ Section 12(b) of the Exchange Act as enacted required disclosure of ‘‘(D) the directors, officers, and underwriters, and each security holder of record holding more than 10 per centum of any class of any equity security of the issuer (other than an exempted security), their remuneration and their interests in the securities of, and their material contracts with, the issuer and any person directly or indirectly controlling or controlled by, or under direct or indirect common control with, the issuer;’’ and ‘‘(E) remuneration to others than directors and officers exceeding $20,000 per annum.’’ 45 In 1938, the Commission promulgated its first executive and director compensation disclosure rules for proxy statements. Release No. 34–1823 (Aug. 11, 1938) [3 FR 1991]. At different times thereafter, the Commission has adopted rules mandating narrative, tabular, or combinations of narrative and tabular disclosure as the best method for presenting compensation disclosure in a manner that is clear and useful to investors. See, e.g., Release No. 34–3347 (Dec. 18, 1942) [7 FR 10653] (introducing first tabular disclosure); Release No. 34–4775 (Dec. 11, 1952) [17 FR 11431] (introducing separate table for pensions and deferred remuneration); Uniform and Integrated Reporting Requirements: Management Remuneration, Release No. 33–6003 (Dec. 4, 1978) [43 FR 58151] (the ‘‘1978 Release’’) (expanding tabular disclosure to cover all forms of compensation); and Disclosure of Executive Compensation, Release No. 33–6486 (Sept. 23, 1983) [48 FR 44467] (the ‘‘1983 Release’’) (limiting tabular disclosure to cash remuneration). 46Executive Compensation Disclosure, Release No. 33–6962 (Oct. 16, 1992) [57 FR 48126] (the ‘‘1992 Release’’); See also Executive Compensation Disclosure; Securityholder Lists and Mailing Requests, Release No. 33–7032 (Nov. 22, 1993) [58 FR 63010] (the ‘‘1993 Release’’), at Section II. 47 Item 303 of Regulation S–K [17 CFR 229.303]. See also Commission Guidance Regarding Management’s Discussion and Analysis of Financial Condition and Results of Operations, Release No. 33–8350 (Dec. 19, 2003) [68 FR 75055], at Section III.A. 48The Audit Committee Report, required by Item 306 of Regulations S–B [17 CFR 228.306] and S–K [17 CFR 229.306] prior to these amendments, will now be required by Item 407(d) of Regulations S– B and S–K. 49The Compensation Committee Report that we adopt today is not deemed to be ‘‘soliciting material’’ or to be ‘‘filed’’ with the Commission or subject to Regulation 14A or 14C [17 CFR 240.14a– 1 et seq. or 240.14c–1 et seq.], other than as specified, or to the liabilities of Section 18 of the Exchange Act [15 U.S.C. 78r], except to the extent a company specifically requests that the report be treated as filed or as
soliciting material or specifically incorporates it by reference into a filing under the Securities Act or the Exchange Act, other than by incorporating by reference the report from a proxy or information statement into the Form 10– K. Instructions 1 and 2 to Item 407(e)(5). 50This narrative disclosure, together with the Compensation Discussion and Analysis noted above, will replace the narrative discussion that was required in the Board Compensation Report on Executive Compensation prior to these amendments. The narrative disclosure, along with the rest of the amended executive officer and director compensation disclosure, other than the new Compensation Committee Report, will be company disclosure filed with the Commission. Commission has on a number of occasions explored the best methods for communicating clear, concise and meaningful information about executive and director compensation and relationships with the company.45 The Commission also has had to reconsider executive and director compensation disclosure requirements in light of changing trends in executive compensation. Most recently, in 1992, the Commission adopted amendments to the disclosure rules that eschewed a mostly narrative disclosure approach adopted in 1983 in favor of formatted tables that captured all compensation, while categorizing the various elements of compensation and promoting comparability from year to year and from company to company.46 We believe this tabular approach remains a sound basis for disclosure. However, especially in light of the complexity of and variations in compensation programs, the very formatted nature of those rules has resulted in too many cases in disclosure that does not inform investors adequately as to all elements of compensation. In those cases investors may lack material information that we believe they should receive. We are thus today adopting an approach that builds on the strengths of the requirements adopted in 1992 rather than discarding them. However, today’s amendments do represent a thorough rethinking of the rules in place prior to these amendments, combining a broader-based tabular presentation with improved narrative disclosure supplementing the tables. This approach will promote clarity and completeness of numerical information through an improved tabular presentation, continue to provide the ability to make comparisons using tables, and call for material qualitative information regarding the manner and context in which compensation is awarded and earned. The amendments that we publish today require that all elements of compensation must be disclosed. We also have sought to structure the revised requirements sufficiently broadly so that they will continue to operate effectively as new forms of compensation are developed in the future. Under the amendments, compensation disclosure will now begin with a narrative providing a general overview. Much like the overview that we have encouraged companies to provide with their
Management’s Discussion and Analysis of Financial Condition and Results of Operations (MD&A),47 the new Compensation Discussion and Analysis calls for a discussion and analysis of the material factors underlying compensation policies and decisions reflected in the data presented in the tables. This overview addresses in one place these factors with respect to both the separate elements of executive compensation and executive compensation as a whole. We are adopting the overview substantially as proposed, but, in response to comments, we are requiring a separate report of the compensation committee similar to the report required of the audit committee,48 which will be considered furnished and not filed.49 Following the Compensation Discussion and Analysis, we have organized detailed disclosure of executive compensation into three broad categories:
51We had proposed similar amendments, which we did not act on, regarding director compensation in 1995. Streamlining and Consolidation of Executive and Director Compensation Disclosure, Release No. 33–7184 (Aug. 6, 1995) [60 FR 35633] (the ‘‘1995 Release’’), at Section I.B. 52 Disclosure of Certain Relationships and Transactions Involving Management, Release No. 33–6441 (Dec. 2, 1982) [47 FR 55661] (the ‘‘1982 Release’’). 53Prior to these amendments, related party transactions were disclosed under Item 404(a) of Regulations S–K and S–B, while indebtedness was separately required to be disclosed under Item 404(c) of Regulation S–K. 54See, e.g., NASD and NYSE Rulemaking:
Relating to Corporate Governance, Release No. 34– 48745 (Nov. 4, 2003) [68 FR 64154] (the ‘‘NASD and NYSE Listing Standards Release’’). This new requirement will replace the disclosure requirement about director relationships that could affect independence specified in Item 404(b) of Regulation S–K prior to these amendments. 55New Item 407 of Regulations S–K and S–B. 56 Item 403(b) of Regulations S–K and S–B. 57 1992 Release. 58See, e.g., Council of Institutional Investors’ Discussion Paper on Executive Pay Disclosure, Executive Compensation Disclosure: How it Works Now, How It Can Be Improved, at 11 (available at www.cii.org/site_files/pdfs/ CII%20pay%20primer%20edited.pdf). executive officers or directors but who earn more than the named executive officers. In particular, we have specific requests for comment as to whether the proposal should be modified to apply only to large accelerated filers who would disclose the total compensation for the most recent fiscal year and a description of the job position for each of their three most highly compensated employees whose total compensation is greater than any of the named executive officers, whether or not such persons are executive officers. Under this approach, employees who have no responsibility for significant policy decisions within either the company, a significant subsidiary or a principal business unit, division, or function, would be excluded from the determination of the three most highly compensated employees and no disclosure regarding them would be required. Finally, we are adopting a director compensation table that is similar to the amended Summary Compensation
Table.51
We also highlight in the release that the principles-based disclosure rules we are adopting today, including but not limited to the Compensation Discussion and Analysis section, may require disclosure of various aspects of a company’s use of options in compensating its executives and directors, including any programs, plans or practices a company may have with regard to the timing or dating of option grants. We are also modifying, as proposed, some of the Form 8–K requirements regarding compensation. Form 8–K requires disclosure within four business days of the entry into, amendment of, and termination of, material definitive agreements that are entered into outside of the ordinary course of business. Under our definition of material contracts in Item 601 of Regulation S– K for the purposes of determining what exhibits are required to be filed, many agreements regarding executive compensation are deemed to be material agreements entered into outside the ordinary course. When, in 2004, for purposes of consistency, we looked to this definition for use in the Form 8–K requirements, we incorporated all of these executive compensation agreements into the Form 8–K disclosure requirements. Therefore, many agreements regarding executive compensation, including some not related to named executive officers, have been required to be disclosed on Form 8–K within four business days of the applicable triggering event. Consistent with our intent that Form 8– K capture only events that are unquestionably or presumptively material to investors, we are today amending the Form 8–K requirements substantially as proposed. We believe that executive and director compensation is closely related to financial transactions and relationships involving companies and their directors, executive officers and significant shareholders and respective immediate family members. Disclosure requirements regarding these matters historically have been interconnected, given that relationships among these parties and the company can include transactions that involve compensation or analogous features. Such disclosure also represents material information in evaluating the overall relationship with a company’s executive officers and directors. Further, this disclosure provides material information regarding the independence of directors. The related party transaction disclosure requirements were adopted piecemeal over the years and were combined into one disclosure requirement beginning in
1982.52 In light of many developments
since then, including the increasing focus on corporate governance and director independence, we believe it is necessary to revise our requirements. Today’s amendments update, clarify and somewhat expand the related party transaction disclosure requirements. The amendments fold into the disclosure requirements for related party transactions what had been a separate disclosure requirement regarding indebtedness of management and directors.53 Further, we are adopting a requirement that calls for a narrative explanation of the independence status of directors under a company’s director independence policies. We intend this requirement to be consistent with recent significant changes to the listing standards of the nation’s principal securities trading markets.54 We also are consolidating this and other corporate governance disclosure requirements regarding director independence and board committees, including new disclosure requirements about the compensation committee, into a single expanded disclosure item.55 In order to ensure that these amended requirements result in disclosure that is clear, concise and understandable for investors, we are adding Rules 13a–20 and 15d–20 under the Exchange Act to require that most of the disclosure provided in response to the amended items be presented in plain English. This extends the plain English requirements currently applicable to portions of registration statements under the Securities Act to the disclosure required under the items that we have amended, which impose requirements for Exchange Act reports and proxy or information statements incorporated by reference into those reports. Finally, we are amending our beneficial ownership disclosure requirements as proposed to require disclosure of shares pledged by named executive officers, directors and director nominees, as well as directors’ qualifying shares.56
II. Executive and Director
Compensation Disclosure Executive and director compensation disclosure has been required since 1933, and the Commission has had disclosure rules in this area applicable to proxy statements since 1938. In 1992, the Commission proposed and adopted substantially revised rules that embody our current requirements.57 In doing so, the Commission moved away from narrative disclosure and back to using tables that permit comparability from year to year and from company to company. As we noted in the Proposing Release, although the reasoning behind this approach remains fundamentally sound, significant changes are appropriate. Much of the concern with the tables adopted in 1992 had also been their strength: they were highly formatted and rigid.58 Thus, information not specifically called for in the tables had sometimes not been provided. For example, the highly formatted and specific approach had led some to jlentini on PROD1PC65 with RULES2
59For examples, see, e.g., The Corporate Counsel (Sept.–Oct. 2005) at 6–7; The Corporate Counsel (Sept.–Oct. 2004) at 7; but see Alan L. Beller, Director, Division of Corporation Finance, U.S. Securities and Exchange Commission, Remarks Before Conference of the NASPP, The Corporate Counsel and the Corporate Executive (Oct. 20, 2004), available at www.sec.gov/news/speech/ spch102004alb.htm. 60The discussion that follows focuses on amendments to Item 402 of Regulation S–K, with
Section II.D.1. explaining the different amendments
to Item 402 of Regulation S–B. References throughout the following discussion are to Items of Regulation S–K, unless otherwise indicated. 61More complex stock options can include provisions that alter the terms of the instrument based on whether performance or other targets are met. 62Our existing rules for companies’ disclosure do prohibit material misrepresentations of option grant dates, as well as any resulting material misstatements of affected financial statements. Companies are also required under our existing rules to disclose any material information that may be necessary to make their other disclosures, in the light of the circumstances under which they are made, not misleading. See, e.g., Rule 12b–20 under the Exchange Act [17 CFR 240.12b–20]. 63We note that Exchange Act Rule 16a–3 [17 CFR 240.16a–3] setsforth the general reporting requirements under Exchange Act Section 16(a). Prior to August 2002, a number of transactions between an issuer and its officers or directors—such as the granting of options—were required to be disclosed following the end of the fiscal year in which the transaction took place although individuals could disclose those transactions earlier if they chose to. In implementing Section 403(a) of the Sarbanes-Oxley Act of 2002, in August 2002, the Commission required immediate disclosure of these transactions for the first time. As a result, since August 2002, grants, awards and other acquisitions of equity-based securities from the issuer, including those pursuant to employee benefit plans (which were previously reportable on an annual basis on Form 5) have been required to be reported by officers and directors on Form 4 within two business days. Ownership Reports and Trading by Officers, Directors and Principal Security Holders, Release No. 34–46421 (Aug. 27, 2002) [56 FR 56461] at Section II.B. suggest that items that did not fit squarely within a ‘‘box’’ specified by the rules need not have been disclosed.59 As another example, because the tables did not call for a single figure for total compensation, that information had generally not been provided prior to today’s amendments, although there had been considerable commentary indicating that a single total figure is high on the list of information that some investors wish to have. To preserve the strengths of the former approach and build on them, we are taking several steps in adopting amendments to Item 402,60 substantially as we proposed:
64We also note that under our rules regarding disclosure of director compensation, the concerns and considerations for disclosure of option timing or dating practices in the executive compensation realm would also apply when the recipients of the stock option grants are directors of the company. 65 Item 402(c)(2)(vi). 66 Item 402(d)(2)(ii) and Item 402(a)(6)(iv). 67 Item 402(d)(2)(vii). 68 Item 402(d)(2)(ii). 69 Instruction 3 to Item 402(d). 70Relevant material information might include disclosure in response to the examples in Item 402(b)(2) in the Compensation Discussion and Analysis section, discussed below. below the various provisions of the rules that we adopt today that relate to options disclosure.64 a. Tabular Disclosures The following disclosures are required in the tables we adopt today. These provisions are discussed in more detail later in the section relating to each particular table.
71 Item 402(b). In addition to the narrative Compensation Discussion and Analysis, we are amending the rules so that, to the extent material, additional narrative disclosure will be provided following certain tables to supplement the disclosure in the table. See, e.g., Section II.C.3.a., discussing the narrative disclosure to the Summary Compensation Table and the Grants of Plan-Based Awards Table. We are also requiring disclosure of compensation committee procedures and processes as well as information regarding compensation committee interlocks and insider participation in compensation decisions as part of new Item 407 of Regulation S–K. See Section V.D., below. 72See Jeffrey N. Gordon, Executive Compensation: What’s the Problem, What’s the Remedy? The Case for Compensation Discussion and Analysis, 30 J. Corp. L. 695 (2005) (arguing that the Commission should require proxy disclosure that includes a ‘‘Compensation Discussion and Analysis’’ section that collects and summarizes all the compensation elements for senior executives, providing a ‘‘bottom line assessment’’ of the different compensation elements and an explanation as to why the board thinks such compensation is warranted). 73See, e.g., letters from British Columbia Investment Management Corporation (‘‘BCIMC’’); Leo J. Burns (‘‘L. Burns’’); CFA Centre for Financial Market Integrity, dated April 13, 2006 (‘‘CFA Centre 1’’); Chamber of Commerce of the United States of America (‘‘Chamber of Commerce’’); Board of Fire and Police Pension Commissioners of the City of Los Angeles (‘‘F&P Pension Board’’); F&C Asset Management; Foley & Lardner LLP (‘‘Foley’’); Hermes Investment Management Limited; Governance for Owners USA, Inc. (‘‘Governance for Owners’’); International Association of Machinists and Aerospace Workers (‘‘IAM’’); Board of Trustees of the International Brotherhood of Electrical Workers Pension Benefit Fund (‘‘IBEW PBF’’); International Brotherhood of Teamsters (‘‘Teamsters’’); Remuneration Committee of the International Corporate Governance Network; Investment Company Institute (‘‘ICI’’); Institutional Shareholder Services (‘‘ISS’’); jointly, California Public Employees’ Retirement System, California State Teachers’ Retirement System, Co-operative Insurance Society—UK, F&C Asset Management— UK, Illinois State Board of Investment, London Pensions Fund Authority—UK, New York State Common Retirement Fund, New York City Pension Funds, Ontario Teachers’ Pension Plan, PGGM Investments—Netherlands, Public Sector and Commonwealth Super (PSS/CSS)—Australia, RAILPEN Investments—UK, State Board of Administration (SBA) of Florida, Stichting Pensioenfonds ABP—Netherlands, UniSuper Limited—Australia, and Universities Superannuation Scheme—UK (‘‘Institutional Investors Group’’); The Pension Boards—United Church of Christ (‘‘PB–UCC’’); State of Wisconsin Investment Board; and T. Rowe Price Associates, Inc. 74See, e.g., letters from American Bar Association, Committee on Federal Regulation of
Securities (‘‘ABA’’); Committee on Securities Regulation of the New York City Bar (‘‘NYCBA’’); and WorldatWork (‘‘WorldatWork’’). account when determining whether and in what amount to make those grants. Although it is not an exhaustive list, there are some elements and questions about option timing to which we believe a company should pay particular attention when drafting the appropriate corresponding disclosure.
75See, e.g., letter from Curt Kollar (‘‘C. Kollar’’). 76See, e.g., letters from CFA Centre 1 and Hewitt Associates LLC (‘‘Hewitt’’). 77See letter from ABA. 78We have also reordered this example, so it is clearer that the items of company performance referenced are the ones noted in the immediately preceding example. 79This example had been proposed as Item 402(f)(1)(iv). 80See letter from ABA. 81This example is discussed in more detail above in Section II.A., the discussion of stock option disclosure. 82See, e.g., letters from Buck Consultants; Frederic W. Cook & Co., Inc., dated March 9, 2006 (‘‘Frederic W. Cook & Co.’’); Thomas Rogers; and WorldatWork. The Commission has construed the Board Compensation Committee Report on Executive Compensation (which had been required to be furnished by Item 402(k) prior to these amendments) to require discussion of this policy. 1993 Release at Section III. As described in the Proposing Release and as adopted, the Compensation Discussion and Analysis requirement is principles-based, in that it identifies the disclosure concept and provides several illustrative examples. Some commenters suggested that a principles-based approach would be better served without examples, on the theory that ‘‘laundry lists’’ would lead to boilerplate.75 Other commenters expressed the opposite view—that more specific description of required disclosure topics would more effectively elicit meaningful disclosure.76 As we explained in the Proposing Release, overall we designed the proposals to state the requirements sufficiently broadly to continue operating effectively as future forms of compensation develop, without suggesting that items that do not fit squarely within a ‘‘box’’ specified by the rules need not be disclosed. We believe that the adopted principles-based Compensation Discussion and Analysis, utilizing a disclosure concept along with illustrative examples, strikes an appropriate balance that will effectively elicit meaningful disclosure, even as new compensation vehicles develop over time. We wish to emphasize, however, that the application of a particular example must be tailored to the company and that the examples are non-exclusive. We believe using illustrative examples helps to identify the types of disclosure that may be applicable. A company must assess the materiality to investors of the information that is identified by the example in light of the particular situation of the company. We also note that in some cases an example may not be material to a particular company, and therefore no disclosure would be required. Because the scope of the Compensation Discussion and Analysis is intended to be comprehensive, a company must address the compensation policies that it applies, even if not included among the examples. The Compensation Discussion and Analysis should reflect the individual circumstances of a company and should avoid boilerplate disclosure. We have adopted, substantially as proposed, the following
examples of the issues that would potentially be appropriate for the company to address in given cases in the Compensation Discussion and Analysis:
83See, e.g., letters from Amalgamated Bank LongView Funds (‘‘Amalgamated’’); CFA Centre 1; and Council of Institutional Investors, dated March 29, 2006 (‘‘CII’’). Section 304 of the Sarbanes-Oxley Act of 2002 [codified at 15 U.S.C. 7243] provides that if a company is required to prepare an accounting restatement due to the material noncompliance of the issuer, as a result of misconduct, with any financial reporting requirement under the securities laws, the principal executive officer and principal financial officer of the company shall reimburse the company for any bonus or other incentive-based or equity-based compensation received by that person from the company during the 12-month period following the first public issuance or filing with the Commission (whichever first occurs) of the financial document embodying such financial reporting requirement, and any profits realized from the sale of securities of the company during that 12- month period. This example would not necessarily be limited to policies covering only situations contemplated by Section 304. 84See letter from Anonymous, dated April 10, 2006. 85See, e.g., letters from Buck Consultants; Frederic W. Cook & Co.; and Mercer Human Resource Consulting, Inc., dated April 10, 2006 (‘‘Mercer’’). 86Forward looking information in the Compensation Discussion and Analysis will fall within the safe harbors for disclosure of such information. See, e.g., Securities Act Section 27A [15 U.S.C. 77z–2] and Exchange Act Section 21E [15 U.S.C. 78u–5]. 87 Instruction 2 to Item 402(b). 88See letter from ABA. 89 Instruction 4 to Item 402(b). Prior to these amendments, Instruction 2 to Item 402(k) had provided a similar exclusion for this type of information. 90See, e.g., letters from American Federation of Labor and Congress of Industrial Organizations, dated April 5, 2006 (‘‘AFL-CIO’’); CII; Governance for Owners; IAM; and The Honorable Barney Frank, United States Representative (MA). 91See, e.g., letter from Sullivan & Cromwell LLP (‘‘Sullivan’’). 92See, e.g., letter from Mercer. executive officer is covered by Compensation Discussion and Analysis. Tax consequences to the named executive officers, as well as tax consequences to the company, may fall within this example. In addition, we have followed commenters’ recommendations to add the following specific examples addressing additional factors:
93See Securities Act Rule 406 [17 CFR 230.406], Exchange Act Rule 24b–2 [17 CFR 240.24b–2], Exemption 4 of the Freedom of Information Act [5 U.S.C. 552(b)(4)], and Rule 80(b)(4) promulgated under the Freedom of Information Act [17 CFR 200.80(b)(4)]. 94While the instruction adopted today, like the instruction that it replaces, does not require a company to seek confidential treatment under the procedures in Securities Act Rule 406 and Exchange Act Rule 24b–2 with regard to the exclusion of the information from the disclosure provided in response to this item, the standards specified in Securities Act Rule 406, Exchange Act Rule 24b–2, Exemption 4 of the Freedom of Information Act and Rule 80(b)(4) promulgated under the Freedom of Information Act still apply and are subject to review and comment by the staff of the Commission. 95See letter from ABA. 96 Instruction 5 to Item 402(b). The non-GAAP financial measure provisions are specified in Regulation G [17 CFR 244.100–102], Item 10(e) of Regulation S–K [17 CFR 229.10] and Item 10(h) of Regulation S–B [17 CFR 228.10]. 97See letter from ABA. 98 15 U.S.C. 78r. 99Exchange Act Rules 13a–14 [17 CFR 240.13a– 14] and 15d–14 [17 CFR 240.15d–14]. See also Certification of Disclosure in Companies’ Quarterly and Annual Reports, Release No. 34–46427 (Aug. 29, 2002) [67 FR 57275], at n. 35 (the ‘‘Certification Release’’) (stating that ‘‘the certification in the annual report on Form 10–K or 10–KSB would be considered to cover the Part III information in a registrant’s proxy or information statement as and when filed’’). 100Exchange Act Rules 13a–15 [17 CFR 240.13a– 15] and 15d–15 [17 CFR 240.15d–15]. 101 1992 Release, at Section II.H. 102See also Martin D. Mobley, Compensation Committee Reports Post-Sarbanes-Oxley:
Unimproved Disclosure for Executive Compensation Policies and Practices, 2005 Colum. Bus. L. Rev. 111 (2005). 103See, e.g., letters from AFL–CIO; American Federation of State, County and Municipal Employees; California Public Employees’ Retirement System (‘‘CalPERS’’); Paul Hodgson, Senior Research Associate, Executive and Board Compensation, the Corporate Library (‘‘Corporate Library’’); Connecticut Retirement Plans and Trust Funds, dated April 10, 2006 (‘‘CRPTF’’); Southwestern Pennsylvania and Western Maryland Area Teamsters and Employers Pension Fund (‘‘Teamsters PA/MD’’); Teamsters Local 671 Health Services and Insurance Plan (‘‘Teamsters Local 671’’); Walden Asset Management (‘‘Walden’’); and Western PA Teamsters & Employers Welfare Fund (‘‘Western PA Teamsters Fund’’). does not have to be disclosed to be the same one that would apply when companies request confidential treatment of confidential trade secrets or confidential commercial or financial information that otherwise is required to be disclosed in registration statements, periodic reports and other documents filed with us.93 Under this approach, to the extent a performance target has otherwise been disclosed publicly, nondisclosure pursuant to this instruction would not be permitted. To make these standards clearer and respond to commenters’ concerns that companies may exploit the instruction to exclude information in inappropriate circumstances, we are revising this instruction as adopted to clearly apply the same standard as for confidential treatment requests. Companies will not be required, however, to submit confidential treatment requests in order to rely on the instruction.94 To mitigate commenters’ concerns that omission of specific performance targets would impair the quality of disclosure, the instruction requires additional disclosure regarding the significance of the undisclosed target. Specifically, if the company uses target levels for specific quantitative or qualitative performance-related factors, or other factors or criteria that it does not disclose in reliance on the instruction, the company must discuss how difficult it will be for the executive or how likely it will be for the company to achieve the undisclosed target levels or other factors. In addition, as discussed below, the Compensation Discussion and Analysis will be considered soliciting material and will be filed with the Commission. This disclosure will be subject to review by the Commission and its staff. Therefore, if a company uses target levels that otherwise would need to be disclosed but does not disclose them in reliance on the instruction, the company may be required to demonstrate to the Commission or its staff that the particular factors or criteria involve confidential trade secrets or confidential commercial or financial information and why disclosure would result in competitive harm. If the Commission or its staff ultimately determines that a company has not met these standards, then the
company will be required to disclose publicly the factors or criteria used. In response to a commenter’s concern,95 we have also added an instruction to clarify that disclosure of a target level that applies a non-GAAP financial measure will not be subject to the general rules regarding disclosure of non-GAAP financial measures but the company must disclose how the number is calculated from the audited financial statements.96 One commenter stated that the Compensation Discussion and Analysis of a new public company should be permitted to be a prospective-only discussion.97 While we agree the most significant disclosure in that situation may be future plans, we do not believe a prospective-only discussion is appropriate. Instead, companies may emphasize the new plans or policies.
3. ‘‘Filed’’ Status of Compensation
Discussion and Analysis and the ‘‘Furnished’’ Compensation Committee Report We proposed that the Compensation Discussion and Analysis would be considered a part of the proxy statement and any other filing in which it was included. Unlike the Board Compensation Committee Report on Executive Compensation that was required prior to these amendments, we proposed that the Compensation Discussion and Analysis would be soliciting material and would be filed with the Commission. Therefore, it would be subject to Regulation 14A or 14C and to the liabilities of Section 18 of the Exchange Act.98 In addition, to the extent that the Compensation Discussion and Analysis and any of the other disclosure regarding executive officer and director compensation or other matters are included or incorporated by reference into a periodic report, the disclosure would be covered by the certifications that principal executive officers and principal financial officers are required to make under the Sarbanes-Oxley Act of 2002.99 Likewise, a company’s disclosure controls and procedures 100 apply to the preparation of the company’s proxy statement and Form 10–K, including the Compensation Discussion and Analysis. We noted in the Proposing Release that in adopting the rules that have applied since 1992, the Commission took into account comments that the Board Compensation Committee Report on Executive Compensation should be furnished rather than filed to allow for more open and robust discussion in the reports.101 The Board Compensation Committee Reports on Executive Compensation that were provided prior to today’s amendments in general did not suggest that this treatment resulted in such discussion, nor the more transparent disclosure that the comments suggested would result.102 Further, we noted that we believe that it is appropriate for companies to take responsibility for disclosure involving board matters as with other disclosure. Some commenters supported the proposal to have the Compensation Discussion and Analysis filed, noting among other things that filing should lead to increased accuracy and better disclosure.103 Other commenters objected to this treatment, claiming that certification by principal executive officers and principal financial officers with regard to the disclosure included in the annual report on Form 10–K, including particularly the Compensation Discussion and Analysis, would inappropriately insert these officers into the compensation jlentini on PROD1PC65 with RULES2
104See, e.g., letters from The Corporate & Securities Law Committee and the Employment & Labor Law Committee of the Association of Corporate Counsel (‘‘ACC’’); Compass Bancshares, Inc. (‘‘Compass Bancshares’’); National Association of Manufacturers (‘‘NAM’’); Peabody Energy Corporation (‘‘Peabody Energy’’); and WorldatWork. 105See, e.g., letters from Jesse Brill, Chair of CompensationStandards.com and Chair of the National Association of Stock Plan Professionals, dated March 1, 2006 (‘‘J. Brill 1’’); CFA Centre 1; CRPTF; Frederic W. Cook & Co.; and Hewitt. 106We are moving the audit committee report previously required by Item 306 of Regulations S– K and S–B to Item 407(d) under the amendments adopted today. See Section V.D., below. 107See, e.g., letters from J. Brill 1; California State Teachers’ Retirement System (‘‘CalSTRS’’); CFA Centre 1; and Professor William J. Heisler. 108The audit committee report is only required in a company proxy or information statement relating to an annual meeting of security holders at which directors are to be elected (or special meeting or written consents in lieu of such meeting). See Instruction 3 to Item 407(d). 109 Instruction 3 to Item 407(e)(5). The audit committee instruction is specified in Instruction 2 to Item 407(d). 110 Item 407(e)(5)(ii). 111We note that one commenter suggested that the Compensation Discussion and Analysis should not be required of companies that have only registered the offer and sale of debt securities. See letter from Financial Security Assurance Holdings Ltd. The Compensation Discussion and Analysis is intended to put into perspective for investors the numbers and narrative that follow it. This section will provide a broader discussion than just that of the relationship of compensation to the performance of the company as reflected by stock price. Therefore, we believe it is appropriate for all companies that are not small business issuers or foreign private issuers filing on forms specified for their use to include the information. 112Prior to these amendments, the Board Compensation Committee Report on Executive Compensation had been required by Item 402(k) and the Performance Graph had been required by Item 402(l). 113Section II.B.3. 114See, e.g., letters from CalSTRS; CFA Centre 1; CII; IUE–CWA Pension Fund and 401(k) Plan (‘‘IUE–CWA’’); John W. Hamm; NYCBA; Standard Life Investments Limited (‘‘Standard Life’’); and Vivient Consulting LLC. 115New Item 201(e) of Regulation S–K [17 CFR 229.201(e)] will require the Performance Graph. Consistent with our belief that the Performance Graph should not be linked to the compensation disclosure, we have not retained the portion of the language that was included in Instruction 4 to Item 402(l) prior to these amendments, which conditioned that other performance measures in addition to total return may be included in the graph only so long as the compensation committee (or persons performing equivalent functions or the entire board if
there is no such committee) provided committee’s deliberative process, potentially calling into question the committee’s independence.104 Further, many commenters expressed the view that the Compensation Discussion and Analysis should, in effect, be the report of the compensation committee, submitted under the names of its members, for which they should be accountable.105 Some of these objections may reflect a misconception of the purpose of the Compensation Discussion and Analysis. Although the Compensation Discussion and Analysis discusses company compensation policies and decisions, the Compensation Discussion and Analysis does not address the deliberations of the compensation committee, and is not a report of that committee. Consequently, in certifying the Compensation Discussion and Analysis, principal executive officers and principal financial officers will not need to certify as to the compensation committee deliberations. However, in response to concerns of commenters that compensation committees should continue to be focused on the executive compensation disclosure process, we are adopting a Compensation Committee Report similar to the Audit Committee Report.106 Drawing on commenters’ suggestions for a new Compensation Committee Report,107 the rules we adopt today require the compensation committee to state whether:
a description of the link between the measure and the level of compensation in the Board Compensation Committee Report on Executive Compensation. As a result, companies may include other performance measures, such as return on average common shareholders’ equity, so long as the meaning of any such measures is clear from the Performance Graph and any related legend or other disclosure. 116 Instructions 7 and 8 to Item 201(e). A ‘‘small business issuer’’ as defined in Regulation S–B, is not required to provide the Performance Graph. Instruction 6 to Item 201(e). Because Nasdaq has registered as a national securities exchange under
Section 6 of the Exchange Act [15 U.S.C. 78f], the
former separate reference to ‘‘Nasdaq market’’ is not retained. See Release No. 34–53128 (Jan. 13, 2006) ordering that the application of The NASDAQ Stock Market LLC for registration as a national securities exchange be granted. We also adopt a conforming revision to Rules 304(d) and (e) of Regulation S–T [17 CFR 232.304(d) and (e)], and we make technical revisions to those rules to correctly reference Item 22(b)(7)(ii) of Form N–1A and to eliminate the references to ‘‘prospectuses.’’ 117The tabular disclosure and related narrative disclosure under amended Item 402 applies, as it did prior to today’s amendments, to named executive officers, with amended Item 402(k) applying to directors, as described in Section II.C.9. below. As discussed below in Section II.C.6.a., we are adopting certain changes to the definition of named executive officer. 118The table supplementing the Summary Compensation Table is the Grants of Plan-Based Awards Table, discussed below in Section II.C.2., which combines into a single table the disclosure of the proposed Grants of Performance-Based Awards Table and the proposed Grants of All Other Equity Awards Table. The accompanying narrative disclosure requirement is discussed below in
Section II.C.3.a.
119Under the disclosure rules as adopted, these interests will be disclosed as current compensation for those prior years. 120 Information regarding holdings of such equitybased interests that relate to compensation will be disclosed in the Outstanding Equity Awards at Fiscal Year-End Table, discussed below in Section II.C.4.a. Information regarding realization on holdings of equity-based interests will be required in the Option Exercises and Stock Vested Table discussed below in Section II.C.4.b. 121 Disclosure regarding retirement and postemployment compensation is required in the Pension Benefits Table, discussed below in Section II.C.5.a., the Nonqualified Deferred Compensation
Table, discussed below in Section II.C.5.b., and the
narrative disclosure requirement for other potential post-employment payments discussed below in
Section II.C.5.c.
122See, e.g., letters from CFA Centre 1; jointly, Jennifer Clowes, Lindsey Erskine, Kendra Freeck and Kapri Malesich; F&P Pension Board; IAM; IBEW PBF; Plumbers & Pipefitters National Pension Fund; and Standard Life. 123Prior to today’s amendments, an instruction to Item 402(b) permitted the exclusion of information for fiscal years prior to the last completed fiscal year if the company was not a reporting company pursuant to Exchange Act Section 13(a) or 15(d) at any time during that year, unless the company previously was required to provide information for any such year in response to a Commission filing requirement. This instruction has been retained and redesignated as Instruction 1 to Item 402(c) in the amended rule. retained, the Performance Graph will continue to be ‘‘furnished’’ rather than ‘‘filed.’’ The Performance Graph will be required only in the company’s annual report to security holders that accompanies or precedes a proxy or information statement relating to an annual meeting of security holders at which directors are to be elected (or special meeting or written consents in lieu of such meeting), and will not be deemed to be soliciting material under the proxy rules or incorporated by reference into any filing except to the extent that the company specifically incorporates it.116
C. Compensation Tables
To enhance the benefits of the tabular approach to eliciting compensation disclosure,117 we proposed to reorganize and streamline the tables to provide a clearer and more logical picture of total compensation and its elements for named executive officers. We are adopting reorganized compensation tables and related narrative disclosure that cover three broad categories:
1. Compensation with respect to the
last fiscal year (and the two preceding fiscal years), as reflected in a revised Summary Compensation Table that presents compensation paid currently or deferred (including options, restricted stock and similar grants) and compensation consisting of current earnings or awards that are part of a plan, and as supplemented by one table providing back-up information for certain data in the Summary Compensation Table; 118
2. Holdings of equity-based interests
that relate to compensation or are potential sources of future compensation, focusing on compensation-related equity-based interests that were awarded in prior years 119 and are ‘‘at risk,’’ as well as recent realization on these interests, such as through vesting of restricted stock or the exercise of options and similar instruments; 120 and
3. Retirement and other postemployment compensation, including
retirement and deferred compensation plans, other retirement benefits and other post-employment benefits, such as those payable in the event of a change in control.121 Reorganizing the tables along these themes should help investors understand how compensation components relate to each other. At the same time, we are retaining the ability for investors to use the tables to compare compensation from year to year and from company to company. As we noted in the Proposing Release, by more clearly organizing the compensation tables to explain how the elements relate to each other, we may in some situations be requiring disclosure of both amounts earned (or potentially earned) and amounts subsequently paid out. This approach raises the possible perception of ‘‘double counting’’ some elements of compensation in multiple tables. However, a particular item of compensation only appears once in the Summary Compensation Table. In order to explain the item of compensation, it may also appear in one or more of the other tables. We believe the possible perception of double disclosure is outweighed by the clearer and more complete picture the disclosure in the additional tables will provide to investors. We strongly encourage companies to use the narrative following the tables (and where appropriate the Compensation Discussion and Analysis) to explain how disclosures relate to each other in their particular circumstances. Commenters stated their general support for the format and presentation of the proposed tables.122 We are adopting the tables substantially as proposed with some revisions, as noted below, in response to comments.
1. Compensation to Named Executive
Officers in the Last Three Completed Fiscal Years—The Summary Compensation Table and Related Disclosure Under today’s amendments, the Summary Compensation Table continues to serve as the principal disclosure vehicle regarding executive compensation. This table, as amended, shows the named executive officers’ compensation for each of the last three years, whether or not actually paid out. Consistent with the requirements prior to today’s amendments, the amended Summary Compensation Table continues to require disclosure of compensation for each of the company’s last three completed fiscal years.123 As we proposed, the amendments add disclosure of a figure representing total compensation, as reflected in other columns of the Summary Compensation
Table, and simplify the presentation
from that of the table prior to these amendments. As described in greater detail below, the amendments also provide for a supplemental table disclosing additional information about grants of plan-based awards. Narrative disclosure will follow the two tables, providing disclosure of material information necessary to an understanding of the information disclosed in the tables. jlentini on PROD1PC65 with RULES2
124 ‘‘PEO’’ refers to principal executive officer. See Section II.C.6.a. below for a description of the proposed named executive officers for whom compensation disclosure is required. 125 ‘‘PFO’’ refers to principal financial officer. 126 Instruction 2 to Item 402(c) (requiring all compensation values in the Summary Compensation Table to be reported in dollars and rounded to the nearest dollar). Prior to today’s amendments, some stock-based compensation was disclosed in per share increments rather than in dollar amounts. Instruction 2 to Item 402(c) further requires, where compensation was paid or received in a different currency, footnote disclosure identifying that currency and describing the rate and methodology used for conversion to dollars. 127See, e.g., letters from CFA Centre 1; CII; Frederic W. Cook & Co.; ISS; Standard Life; and Walden. In addition, over 20,000 form letters from individuals specifically supported this proposal. See Letter Type A, available at www.sec.gov/rules/ proposed/s70306.shtml. 128See, e.g., letters from Fenwick & West LLP (‘‘Fenwick’’); Chamber of Commerce; and Hodak Value Advisors, LLC (‘‘Hodak Value Advisors’’). 129See, e.g., letters from Caterpillar Inc. and Corporate Library. 130See, e.g., letters from Business Roundtable (‘‘BRT’’) and Mercer. 131See, e.g., letters from Eli Lilly and Company (‘‘Eli Lilly’’); Hewitt; Society of Corporate Secretaries & Governance Professionals (‘‘SCSGP’’); Towers Perrin, dated April 10, 2006 (‘‘Towers Perrin’’); and Watson Wyatt Worldwide (‘‘Watson Wyatt’’). 132Compensation is generally calculated in a manner that reflects the cost of the compensation to the company and its shareholders. 133See, e.g., letter from ABA (noting that option grants made early in the year may be viewed by the compensation committee primarily as an award for the prior year’s performance or as an incentive for future performance). 134The approach as to the timing of disclosure that we proposed and that we adopt today is the same approach that has been used in the Summary Compensation Table since it was first proposed in
1992. See Executive Compensation Disclosure,
Release No. 33–6940 (June 23, 1992) [57 FR 29582] (noting that the Summary Compensation Table will ‘‘provide shareholders a concise, comprehensive overview of compensation awarded, earned or paid in the reporting period’’). SUMMARY COMPENSATION TABLE Name and principal position Year Salary ($) Bonus ($) Stock awards ($) Option awards ($) Non-equity incentive plan compensation ($) Change in pension value and nonqualified deferred compensation earnings ($) All other compensation ($) Total ($) (a) (b) (c) (d) (e) (f) (g) (h) (i) (j) PEO 124 PFO 125 A B C a. Total Compensation Column We are modifying the Summary Compensation Table to provide a clearer picture of total compensation. As we proposed, we are requiring that all compensation be disclosed in dollars and that a total of all compensation be provided.126 The new ‘‘Total’’ column aggregates the total dollar value of each form of compensation quantified in the other columns (revised columns (c) through (i)). This column responds to concerns that investors, analysts and other users of Item 402 disclosure have not been able to compute aggregate amounts of compensation using the disclosure in the table as specified prior to these amendments in a manner that was accurate or comparable across years or companies. Many commenters expressed their support for the proposal to include a Total column.127 Other commenters expressed concerns that, as proposed, the total number was an amalgam of dissimilar types of compensation.128 These concerns centered on the mix of compensation elements reported in the Summary Compensation Table being measured at different times and having different valuation methods, so that a Total column in effect would combine ‘‘apples’’ with ‘‘oranges.’’ 129 To address this issue, some commenters suggested dividing the Total column into two separate columns reporting Total Earned Compensation and Total Contingent Compensation.130 Others recommended two separate Summary Compensation Tables—one for compensation that had been earned or realized and another for compensation that remained contingent or an opportunity.131 As we noted in the Proposing Release, the Summary Compensation Table is designed to disclose all compensation. Each element of compensation is only disclosed once in the Summary Compensation Table, although it may also be disclosed in some of the other tables. We realize that the timing of when particular items of compensation are disclosed in the Summary Compensation Table varies depending on the form of the compensation.132 Given the various forms and complexities of compensation and the different periods they may be designed to relate to,133 it is unavoidable that the timing of disclosure may vary from element to element in this table.134 jlentini on PROD1PC65 with RULES2
135See, e.g., letters from ACC; Amalgamated; BDO Seidman, LLP (‘‘BDO Seidman’’); CII; IUE–CWA; and Mercer. 136See, e.g., letters from CII; IUE–CWA; and CRPTF. Information about the amounts that could be earned under non-equity incentive plans is required to be disclosed in the Grants of Plan-Based Awards Table when such awards are granted. 137See Section II.C.1.d.i. below, which describes a modification of the proposed Summary Compensation Table disclosure of nonqualified deferred compensation earnings to present only the above-market or preferential portion in this table. 138See Section II.C.6.b. below describing how in response to commenters this column is excluded from total compensation for the purpose of identifying named executive officers. 139Columns (a) and (b) specify the executive officer and the year in question. 140See,e.g., letters from Buck Consultants; Frederic W. Cook & Co.; and SCSGP. 141 Instruction 4 to Item 402(c). 142Prior to the amendments, this requirement was triggered only if the officer elected the deferral. We are amending this requirement as we proposed to cover all deferrals, no matter who has initiated the deferrals. 143See Section II.C.5.b., describing the Nonqualified Deferred Compensation Table. Disclosure of these amounts as contributions will now be required for nonqualified deferred compensation plans. This disclosure will not be required for qualified plans. Nonqualified deferred compensation plans and arrangements provide for the deferral of compensation that does not satisfy the minimum coverage, nondiscrimination and other rules that ‘‘qualify’’ broad-based plans for favorable tax treatment under the Internal Revenue Code. 144See, e.g., letter from WorldatWork. As described in Section II.C.5.b. below, however, we have adopted the corresponding footnote proposed for the Nonqualified Deferred Compensation Table. 145New Item 5.02(f) of Form 8–K and Instruction 1 to Item 402(c)(2)(iii) and (iv). Prior to these amendments, in the event that such amounts were not determinable at the most recent practicable date, they were generally reported in the annual report on Form 10–K or proxy statement for the following fiscal year. We believe providing the information more quickly is appropriate and are therefore adopting the use of a current report on Form 8–K. Instruction 1 to Item 402(c)(2) (iii) and (iv) requires that the company disclose in a footnote that the salary or bonus is not calculable through the latest practicable date and the date that the salary or bonus is expected to be determined. We proposed to include this requirement in an instruction to proposed paragraph (e) of Item 5.02 of Form 8–K. We are adopting it as a separate paragraph of Item 5.02 in order to make it clearer that it is a separate triggering event. 146 Generally speaking, a restricted stock award is an award of stock subject to vesting conditions, such as performance-based conditions or conditions based on continued employment for a
specified period of time. This type of award is referred to as ‘‘nonvested equity shares’’ in FAS 123R. Phantom stock, phantom stock units, common stock equivalent units and other similar awards are typically awards where an executive obtains a right to receive payment in the future of an amount based on the value of a hypothetical, or notional, amount of shares of common equity (or in some cases stock based on that value). To the extent that the terms of phantom stock, phantom stock units, common stock equivalents or other similar awards include option-like features, the awards will be required to Continued We note that some commenters were particularly concerned that non-equity incentive plan awards are reported when earned, while equity incentive plan awards are reported based on grant date value when awarded.135 No single accepted standard for measuring nonequity incentive plan awards at grant date currently exists. Some commenters nonetheless suggested that we require grant date fair value estimates of nonequity incentive plan awards in the Summary Compensation Table.136 We do not believe it is appropriate at this time for us to develop such a standard expressly for compensation disclosure purposes. Nevertheless, we believe that the Summary Compensation Table that we adopt today, including a total of all of the various elements presented, provides meaningful disclosure to investors and allows for comparability between companies and within a company. However, in response to comments, we have created a separate column for the annual change in actuarial value of defined benefit plans and earnings on nonqualified deferred compensation.137 As proposed, these compensation elements would have been included in the aggregate amount reported in the All Other Compensation column. We believe that presenting these items in a separate column will permit investors and other users of the Summary Compensation Table to readily identify elements included in the Total column that may relate principally to longevity of service. These items will not be used to determine the officers included in the
table.138
We proposed that the new column disclosing total compensation would appear as the first column providing compensation information.139 Some commenters suggested moving this column to the right of the table, so that it would follow—rather than precede— the relevant component numbers.140 In response to these comments, we have moved the Total column to the final column in the table. b. Salary and Bonus Columns The first columns providing compensation information that we are requiring are the salary and bonus columns (columns (c) and (d), respectively), which are retained substantially in their previous form. However, we are adopting some changes, as proposed, that will give an investor a clearer picture of the total amount earned. As we proposed, compensation that is earned, but for which payment will be deferred, must be included in the salary, bonus or other column, as appropriate. A new instruction, applicable to the entire Summary Compensation Table, provides that if receipt of any amount of compensation is currently payable but has been deferred for any reason, the amount so deferred must be included in the appropriate column.141 This treatment is no longer limited to salary and bonus, as it was prior to these amendments, and under the amended rules this treatment applies regardless of the reason for the deferral.142 We also proposed that the amount so deferred must be disclosed in a footnote to the applicable column. As described below, the amount deferred will also generally be reflected as a contribution in the deferred compensation presentation.143 The proposed footnote disclosure was intended to clarify the extent to which amounts disclosed in the Nonqualified Deferred Compensation Table described below represent compensation already reported, rather than additional compensation. Because commenters thought it could lead to potential double counting, we have not adopted this proposed footnote requirement.144 As proposed, we have eliminated the delay that existed under the former rules where salary or bonus for the most recent fiscal year is determined following compliance with Item 402 disclosure. Under our new rules, where salary or bonus cannot be calculated as of the most recent practicable date, a current report under Item 5.02 of Form 8–K will be triggered by a payment, decision or other occurrence as a result of which either of such amounts become calculable in whole or part.145 The Form 8–K will include disclosure of the salary or bonus amount and a new total compensation figure including that salary or bonus amount.
c. Plan-Based Awards
As we proposed, the next three columns—Stock Awards, Option Awards and Non-Equity Incentive Plan Compensation—cover plan-based awards.
i. Stock Awards and Option Awards
Columns
As proposed and adopted, the Stock Awards column (column (e)) discloses stock-related awards that derive their value from the company’s equity securities or permit settlement by issuance of the company’s equity securities and, as we have clarified, are thus within the scope of FAS 123R for financial reporting, such as restricted stock, restricted stock units, phantom stock, phantom stock units, common stock equivalent units or other similar instruments that do not have option-like features.146 Valuation is based on the jlentini on PROD1PC65 with RULES2
be included in the Option Awards column. Prior to these amendments, restricted stock awards were valued in the Summary Compensation Table by multiplying the closing market price of the company’s unrestricted stock on the date of grant by the number of shares awarded. 147Prior to these amendments, these performance-based stock awards could be reported at the company’s election as incentive plan awards under what was then specified in Instruction 1 to Item 402(b)(2)(iv). Our amendments today eliminate this alternative. 148A stock appreciation right usually gives the executive the right to receive the value of the increase in the price of a specified number of shares over a specified period of time. These awards may be settled in cash or in shares. 149As proposed, we are eliminating the requirement that had been specified in Options/ SAR Grants in Last Fiscal Year Table under Item 402(c)(2)(vi) to report the potential realizable value of each option grant under 5% or 10% increases in value or the present value of each grant (computed under any option pricing model). These alternative disclosures are no longer necessary insofar as the grant date fair value of equity-based awards is included in the Summary Compensation Table. 150Under FAS 123R, the classification of an award as an equity or liability award is an important aspect of the accounting because the classification will affect the measurement of compensation cost. Awards with cash-based settlement, repurchase features, or other features that do not result in an employee bearing the risks and rewards normally associated with share ownership for a specified period of time would be classified as liability awards under FAS 123R. For an award classified as an equity award under FAS 123R, the compensation cost recognized is fixed for a particular award, and absent modification, is not revised with subsequent changes in market prices or other assumptions used for purposes of the valuation. In contrast, liability awards are initially measured at fair value on the grant date, but for purposes of recognition in financial statement reporting are then re-measured at each reporting date through the settlement date under FAS 123R. These re-measurements would not be the basis for executive compensation disclosure under our amended rules, unless the award has been modified, as described later in this release. 151See, e.g., letters from the SEC Regulations Committee of the American Institute of Certified Public Accountants (‘‘AICPA’’); Baker, Donelson, Bearman, Caldwell & Berkowitz, P.C.; Chamber of Commerce; Computer Sciences Corporation (‘‘Computer Sciences’’); Deloitte & Touche LLP; Ernst & Young LLP (‘‘E&Y’’); Fenwick; Foley; HR Policy Association (‘‘HRPA’’); American Bar Association, Joint Committee on Employee Benefits (‘‘ABA–JCEB’’); and KPMG LLP (‘‘KPMG’’). 152See, e.g., letters from CalPERS; CFA Centre 1; CRPTF; L. Burns; Governance for Owners; Laborers International Union of North America; Nancy
Lucke Ludgus (‘‘N. Ludgus’’); Institutional Investors Group; State Board of Administration (SBA) of Florida (‘‘SBAF’’); Teamsters Local 671; Teamsters PA/MD; United Church Foundation, Inc. (‘‘UCF’’); Washington State Investment Board (‘‘WSIB’’); and Western PA Teamsters Fund. 153 Item 402(c)(2)(v) and (vi). 154FAS 123R requires a company to aggregate individuals receiving awards into relatively homogenous groups with respect to exercise and post-vesting employment termination behaviors for the purpose of determining expected term, for example executives and non-executives. The rules we adopt today are not intended to change the method used to value employee stock options for purposes of FAS 123R or to affect the judgments as to reasonable groupings for purposes of determining the expected term assumption required by FAS 123R. Under the rules we adopt today, where a company uses more than one group, the measurement of grant date fair value for purposes of Item 402 would be derived using the expected term assumption for the group that includes the named executive officers (or the group that includes directors for purposes of Item 402(k)). 155See Section II.C.2., discussing the Grants of Plan-Based Awards Table required by Item 402(d). 156 Instruction 1 to Item 402(c)(2)(v) and (vi). grant date fair value of the award determined pursuant to FAS 123R for financial reporting purposes. Stock awards granted pursuant to an equity incentive plan are also included in this column to ensure consistent reporting of stock awards and to ensure their inclusion in the revised Summary Compensation Table.147 Awards of options, stock appreciation rights, and similar equity-based compensation instruments that have option-like features that, as we have clarified, are within the scope of FAS 123R, must be disclosed in the Option Awards column (column (f)) in a manner similar to the treatment of stock and other equity-based awards under the amendments.148 Instead of the disclosure of the number of securities underlying the awards as was the case prior to today’s amendments, this column requires disclosure of the grant date fair value of the award as determined pursuant to FAS 123R. In order to calculate a total dollar amount of compensation, the value rather than the number of securities underlying an award must be used. The FAS 123R valuation must be used whether the award itself is in the form of stock, options or similar instruments or the award is settled in cash but the amount of payment is tied to performance of the company’s stock.149 Under FAS 123R, the compensation cost is initially measured based on the grant date fair value of an award,150 and generally recognized for financial reporting purposes over the period in which the employee is required to provide service in exchange for the award (generally the vesting period). Some commenters suggested that rather than requiring disclosure of the grant date fair value of equity awards, we should require a company
to disclose just the portion of the award expensed in the company’s financial statements.151 These commenters expressed concerns that disclosing the full grant date fair value would be inconsistent with the company’s financial statements, would overstate compensation earned related to service rendered for the year, and would be inconsistent with the presentation of non-equity incentive plan compensation. Other commenters expressed support for requiring companies to report the full grant date fair value in the year of the award because it would provide a more complete representation of compensation.152 We are adopting these columns substantially as proposed.153 Under our amendments, the compensation cost calculated as the grant date fair value will be shown as compensation in the year in which the grant is made.154 As we stated in the Proposing Release, we believe that this approach is more consistent with the purpose of executive compensation disclosure. We are adopting an approach that subscribes to the measurement method of FAS 123R based on grant date fair value, but also provides for immediate disclosure of compensation. This timing of disclosure of option awards remains the same as it has been since 1992. The only change is that the awards are now disclosed in dollars rather than numbers of units or shares. Disclosing these awards as they are expensed for financial statement reporting purposes would not mirror the timing of disclosure of non-equity incentive plan compensation. While we have imported a financial statement reporting principle to enable disclosure of compensation costs, executive compensation disclosure must continue to inform investors of current actions regarding plan awards—a function that would not be fulfilled applying financial reporting recognition timing. If a company does not believe that the full grant date fair value reflects compensation earned, awarded or paid during a fiscal year, it can provide appropriate explanatory disclosure in the accompanying narrative section. Furthermore, disclosing grant date fair value will give investors a clearer picture of the value of any in-the-money awards. As we proposed, the number of shares underlying an award and other details regarding the award must be disclosed in a separate table covering grants of plan-based awards supplementing the Summary Compensation Table.155 This supplemental table, which combines the disclosure that would have been required by the proposed Grants of Performance-Based Awards Table and Grants of All Other Equity Awards
Table, discloses equity awards granted
pursuant to incentive plans separately from other equity awards. We are adopting as proposed an instruction that requires a footnote referencing the discussion of the relevant assumptions in the notes to the company’s financial statements or the discussion of relevant assumptions in the MD&A.156 The same instruction also jlentini on PROD1PC65 with RULES2
157See Exchange Act Rule 14a–3 [17 CFR 240.14a–3]. 158 In addition, in December 2005, we proposed rules that would allow companies and other persons to use the Internet to satisfy proxy material delivery requirements. Internet Availability of Proxy Materials, Release No. 34–52926 (Dec. 8, 2005) [70 FR 74597]. 159See, e.g., letters from Buck Consultants; CII; Frederic W. Cook & Co.; and IUE–CWA. 160See, e.g., letters from AICPA; Cleary Gottlieb Steen & Hamilton LLP (‘‘Cleary’’); Compass Bancshares; Cravath, Swaine & Moore LLP (‘‘Cravath’’); Hewitt; KPMG; Leggett & Platt, Incorporated (‘‘Leggett & Platt’’); SCSGP; and Sullivan. 161 Instruction 2 to Item 402(c)(2)(v) and (vi). 162 Generally speaking, reload or restorative options are grants of new options that are granted automatically when an executive exercises the old option. Reload or restorative options are treated as new grants under FAS 123R. 163See, e.g., letters from Cleary; Emerson Electric Co. (‘‘Emerson’’); Foley; Hewitt; SCSGP; and Towers Perrin. 164 Item 402(c)(2)(ix)(G). 165 Item 402(e)(1)(iii), discussed in Section II.C.3.a. below. 166See, e.g., letter from ABA. 167 Item 402(a)(6)(iii). An equity incentive plan includes plans that have a performance or market condition. As defined in Appendix E of FAS 123R, a performance condition is ‘‘a condition affecting the vesting, exercisability, exercise price or other pertinent factors used in determining the fair value of an award that relates to both (a) an employee’s rendering service for a specified (either explicitly or implicitly) period of time and (b) achieving a specified performance target that is defined solely by reference to the employer’s own operations (or activities). Attaining a specified growth rate in return on assets, obtaining regulatory approval to market a specified product, selling shares in an initial public offering or other financing event, and a change in control are examples of performance conditions for purposes of this Statement. A performance target also may be defined by reference to the same performance measure of another entity or group of entities. For example, attaining a growth rate in earnings per share that exceeds the average growth rate in earnings per share of other entities in the same industry is a performance condition for purposes of this Statement. A performance target might pertain either to the performance of the enterprise as a whole or to some part of the enterprise, such as a division or an individual employee.’’ An award also would be considered to have a performance condition if it is subject to a market condition, which is ‘‘a condition affecting the exercise price, exercisability, or other pertinent factors used in determining the fair value of an award under a share-based payment arrangement that relates to the achievement of (a) a specified price of the issuer’s shares or a specified amount of intrinsic value indexed solely to the issuer’s shares or (b) a specified price of the
issuer’s shares in terms of a similar (or index of similar) equity security (securities).’’ An award that vests on an accelerated basis upon the occurrence of a change in control is not considered an award under an equity incentive plan if (a) the award contains no other performance or market conditions and (b) the award would otherwise vest based on the completion of a specified employee service period. 168 Item 402(a)(6)(iii). See also discussion of the definition of ‘‘incentive plan’’ at Section II.C.1.f. below. 169 Item 402(c)(2)(vii). An incentive plan generally provides for compensation intended to serve as an incentive for performance to occur over a specified period, whether such performance is measured by reference to financial performance of the company or an affiliate, the company’s stock price, or any other performance measure. See Item 402(a)(6)(iii) for the definition of ‘‘incentive plan.’’ 170Awards disclosed in this column, column (g), are not covered by FAS 123R for financial reporting purposes because they do not involve share-based payment arrangements. Awards that involve sharebased payment arrangements should be disclosed in the Stock Awards or Option Awards columns, as appropriate. provides that the referenced sections will be deemed to be part of the disclosure provided pursuant to Item
402. The referenced sections containing
this disclosure are required in the company’s annual report to shareholders that must precede or accompany the company’s proxy statement.157 In the case of Internet disclosure of proxy materials, companies could provide hyperlinks from the proxy statement to the referenced sections contained in the annual report.158 While some commenters recommended requiring these valuation assumptions to be presented in the proxy statement,159 we believe that investors will be able to easily access this information without requiring it to be repeated from other documents. We proposed that previously awarded options or freestanding stock appreciation awards that the company repriced or otherwise materially modified during the last fiscal year be disclosed in the Summary Compensation Table based on the total fair value of the award as so modified. Under FAS 123R, only the incremental fair value, computed as of the repricing or modification date, is recognized for such an award. Several commenters recommended conforming Summary Compensation Table reporting to the incremental fair value recognition approach of FAS 123R, objecting that the proposed total fair value approach would inappropriately double count the fair value of many modified awards.160 As adopted, the new rules reflect this recommendation.161 Grants of reload or restorative options, however, are reportable based on total grant date fair value because they are new awards that do not replace previously cancelled awards.162 We proposed that all earnings, such as dividends, be included in the Stock Awards and Option Awards columns when paid. Several commenters noted that the value of the right to receive dividends is factored into the grant date fair value computed under FAS 123R.163 If the stock award or option award entitles the holder to receive dividends, then such ‘‘dividend protection’’ is included in the grant date fair value computed under FAS 123R. We are persuaded by the commenters that subsequent disclosure of the value of dividends in these circumstances, as they are received, would repeat in the same table compensation that was previously disclosed. Therefore, we have revised the requirement. However, we note that if the stock award or option award does not entitle the holder to receive dividends, then ‘‘dividend protection’’ is not included in the grant date fair value computed under FAS 123R. Accordingly, the value of any dividends received would not have been previously disclosed in the Summary Compensation Table as part of the grant date fair value of the award. In order to appropriately capture the compensation in these latter circumstances, we are adopting a requirement to disclose any earnings on stock awards or option awards that are not included in the grant date fair value computation for those awards in the All Other Compensation column of the Summary Compensation Table when the dividends or other earnings are paid.164 In addition, the material terms of any equity award (including
whether dividends will be paid, the applicable dividend rate and whether that rate is preferential) may be factors to be discussed in the related narrative
section.165
We had proposed a definition of ‘‘non-stock incentive plan’’ that some commenters stated would result in confusing and potentially anomalous treatment of some awards.166 To clarify the reporting treatment of different types of awards, we have:
171See Section II.C.2., discussing the Grants of Plan-Based Awards Table. 172See, e.g., letters from Amalgamated; Anonymous Compensation Consultant; BDO Seidman; CII; CRPTF; Mercer; and Teamsters Local
671. See discussion at Section II.C.1.a. above.
173Prior to these amendments, Items 402(b)(2)(iv)(C) and 402(e) required disclosure of long-term incentive plan payouts when earned. 174See, e.g., letters from Mercer; Watson Wyatt; and Richard E. Wood. 175Commenters’ issues concerning the scope of awards reportable in this column, in particular as compared to compensation reportable in the bonus column, are discussed in Section II.C.1.f. below. 176 Item 402(c)(2)(vii). These earnings were reportable prior to today’s amendments in the Other Annual Compensation or All Other Compensation columns of the Summary Compensation Table under Items 402(b)(2)(iii)(C)(3) and 402(b)(2)(v)(C), respectively. 177See the discussion of the Total column in
Section II.C.1.a. above and the discussion of
determination of named executive officers in
Section II.C.6. below.
178 Instruction 3 to Item 402(c)(2)(viii). In contrast, as proposed to be disclosed in the All Other Compensation Column, separate identification and quantification of each element would have been required only if the element exceeded $10,000, although the amounts would have been included in that column without regard to size. 179 Instruction 3 to Item 402(c)(2)(viii). 180Nonqualified defined contribution and other nonqualified deferred compensation plans are plans providing for deferral of compensation that do not satisfy the minimum coverage, nondiscrimination and other rules that ‘‘qualify’’ broad-based plans for favorable tax treatment under the Internal Revenue Code. A typical 401(k) plan, by contrast, is a qualified deferred compensation plan. 181See, e.g., letters from CFA Centre 1 and jointly, Lucian A. Bebchuk, Jesse M. Fried and Robert J. Jackson, Jr. (‘‘Professor Bebchuk, et al.’’). 182See, e.g., letters from American Academy of Actuaries’ Pension Committee (‘‘Academy of Actuaries’’); BRT; Frederic W. Cook & Co.; Computer Sciences; Kimball International, Inc.; NAM; and Sullivan. 183 Item 402(c)(2)(viii)(B). 184 Instruction 2 to Item 402(c)(2)(viii), which is based on the language which had appeared in Instructions 3 and 4 to Item 402(b)(2)(iii)(C) prior to these amendments. not payment is actually made to the named executive officer in that year. The grant of an award under a nonequity incentive plan will be disclosed in the supplemental Grants of PlanBased Awards Table in the year of grant, which may be some year prior to the year in which compensation under the non-equity incentive plan is reported in the Summary Compensation Table.171 As noted above, several commenters recommended Summary Compensation
Table reporting of non-equity incentive
plan awards on a grant date fair value basis, consistent with the reporting of equity incentive plans.172 However, because there is not one clearly required or accepted standard for measuring the value at grant date of these non-equity incentive plan awards that reflects the applicable performance contingencies, as there is for equity-based awards with FAS 123R, we are not including such a value in the Summary Compensation
Table. Instead, we continue the
disclosure approach of reflecting these items of compensation when earned.173 Once the disclosure has been provided in the Summary Compensation Table when the specified performance criteria have been satisfied and the compensation earned, and the grant of the award has been disclosed in the Grants of Plan-Based Awards Table, no further disclosure will be specifically required when payment is actually made to the named executive officer. Some commenters objected to Summary Compensation Table reporting of awards for which the relevant performance condition has been satisfied that remain subject to forfeiture conditions (such as conditions requiring continued service or conditions that provide for forfeiture based on future company performance).174 We continue to believe that satisfaction of the relevant performance condition (including an interim performance condition in a long term plan) is the event that is material to investors for Summary Compensation
Table reporting purposes. We encourage
companies to use the related narrative
section to disclose material features that
are not reflected in the tabular disclosure including, for example, subsequent forfeitures of amounts reported in the table with respect to previous fiscal years.175 As proposed and adopted, earnings on outstanding non-equity incentive plan awards are also included in the NonEquity Incentive Plan Compensation column and identified and quantified in a footnote to the table.176 d. Change in Pension Value and Nonqualified Deferred Compensation Earnings Column As we proposed, we are expanding the Summary Compensation Table to include information regarding the aggregate increase in actuarial value to the named executive officer of all defined benefit and actuarial plans (including supplemental plans) accrued during the year and earnings on nonqualified deferred compensation. However, as mentioned above, we have decided to present this information in a separate column rather than include it in the All Other Compensation column as proposed.177 Footnote identification and quantification of the full amount of each element is required.178 Any amount attributable to the defined benefit and actuarial plans that is a negative number should be disclosed by footnote, but should not be reflected in the amount reported in the column.179
i. Earnings on Deferred Compensation
We proposed to require disclosure of all earnings on compensation that is deferred on a basis that is not taxqualified, including non-tax qualified defined contribution retirement plans.180 Prior to our amendments, these earnings were required to be disclosed only to the extent of any portion that was ‘‘above-market or preferential.’’ This limitation generated criticism that the rule prior to today’s amendments permitted companies to avoid disclosure of substantial compensation. Some commenters supported this proposal.181 However, many commenters asserted that the Summary Compensation Table should continue to require disclosure only of earnings at above-market or preferential rates.182 Commenters stated that differences in earnings on nonqualified deferred compensation among executives may result entirely from the executives’ investment acumen and decisions as to amounts to defer. Commenters further claimed that deferred amounts invested at market rates are conceptually no different from amounts invested directly by an executive. Absent providing an above-market return, contributing additional amounts or guaranteeing investment returns, commenters asserted that the company has no role in the annual growth of the account. We are persuaded that Summary Compensation Table disclosure of nonqualified deferred compensation earnings should continue to be limited to the above-market or preferential portion.183 As under the rule prior to these amendments, the above-market or preferential portion is determined for interest by reference to 120% of the applicable federal long-term rate and for dividends by reference to the dividend rate on the company’s common stock.184 Footnote or narrative disclosure of the company’s criteria for determining any portion considered to be above-market may be provided. The above-market or preferential earnings in this column would always be positive, as it would not be possible for above-market or preferential losses to occur. However, we do not overlook the fact that the company is obligated to pay the executive the entire amount of the nonqualified deferred compensation account, which represents a claim on company assets and is part of a plan that provides the executive with tax jlentini on PROD1PC65 with RULES2
185Nonqualified defined contribution and other nonqualified deferred compensation plans are generally unfunded, and their taxation is governed by Section 409A of the Internal Revenue Code [26 U.S.C. 409A]. 186This separate table is discussed in Section II.C.5.b. below. 187See Section II.C.3.a. below. 188A typical defined contribution plan is a retirement plan in which the company and/or the executive makes contributions of a specified amount, and the amount that is paid out to the executive depends on the return on investments from the contributed amounts. A typical defined benefit plan is a retirement plan in which the company pays the executive specified amounts at retirement which are not tied to investment performance of the contributions that fund the plan. 189 Item 402(c)(2)(viii)(A). 190 Instruction 1 to Item 402(c)(2)(viii). Defined benefit plans include, for example, cash balance plans in which the retiree’s benefit may be determined by the amount represented in an account rather than based on a formula referencing salary while still employed. 191See Section II.C.5.a., discussing the Pension Benefits Table. 192See, e.g., letters from Academy of Actuaries; Frederick W. Cook & Co.; ABA–JCEB; and Mercer. 193 Item 402(h), discussed in Section III.C.5.a. below. 194 Instruction 1 to Item 402(c)(2)(viii) and Instruction 2 to Item (h)(2). Regarding such key assumptions as itnerest rate, form of benefit, number of years of service, level of compensation used to determine the benefit and mortality tables, a company must use the same assumptions as it applies pursuant to Financial Accounting Standards Board Statement of Financial Accounting Standards No. 87, Employers’ Accounting for Pensions (FAS
87) both for this Summary Compensation Table
column and the separate Pension Benefits Table. 195See, e.g., letters from Eli Lilly and SCSGP. 196See Section II.C.6. below. 197 Item 402(c)(2)(ix). 198The only exception, as discussed below, is for perquisites and personal benefits if they aggregate less than $10,00 for a named executive officer. The 1992 Release, at Section II.A.4., also noted ‘‘the revised item includes an express statement that it requires disclosure of all compensation to the named executive officers and directors for services rendered in all capacities to the registrant and its subsidiaries.’’ See also Item 402(a)(2) as stated prior to these amendments. Further, as described above, Summary Compensation Table disclosure of nonqualified deferred compensation earnings is limited to the above-market or preferential portion of earnings. As was previously the case before these amendments, companies may omit information regarding group life, health, hospitalization and medical reimbursement plans that do not discriminate in scope, terms or operation in favor of executive officers or directors of the company and that are available generally to all salaried employees. See Item 402(a)(6)(ii). benefits.185 To reflect this obligation, we have decided to require disclosure of all earnings on nonqualified deferred compensation in the separate Nonqualified Deferred Compensation
Table, as we proposed.186 The
disclosure required by that table discloses the rate at which the company’s obligation grows on an annual basis. Further, the method of calculating earnings on deferred compensation plans is an example of a factor that may be material and therefore described in the narrative disclosure to the Summary Compensation Table and the Grants of Plan-Based Awards Table.187
ii. Increase in Pension Value
We proposed to require Summary Compensation Table disclosure of the aggregate increase in actuarial value to the executive officer of defined benefit and actuarial plans (including supplemental plans) accrued during the year. In contrast to defined contribution plans, for which the Summary Compensation Table requires disclosure of company contributions, the rules prior to our amendments did not require disclosure of the annual change in value of defined benefit plans, such as pension plans, in which the named executive officers participated.188 The annual increase in actuarial value of these plans may be a significant element of compensation that is earned on an annual basis, thus we proposed to include it in the computation of total compensation. Such disclosure is necessary to permit the Summary Compensation Table to reflect total compensation for the year. Such disclosure also permits a full understanding of the company’s compensation obligations to named executive officers, given that defined benefit plans guarantee what can be a lifetime stream of payments and allocate risk of investment performance to the company and its shareholders. In addition commentators have noted that the absence of such a disclosure requirement creates an incentive to shift compensation to pensions, results in the understatement of non-performancebased compensation, and distorts pay comparisons between executives and between companies. We are adopting the requirement substantially as proposed.189 As proposed and adopted, an instruction specifies that this disclosure applies to each plan that provides for the payment of retirement benefits, or benefits that will be paid primarily following retirement, including but not limited to tax-qualified defined benefit plans and supplemental executive retirement plans, but excluding defined contribution plans.190 The retirement
section, discussed below, provides more
information regarding these covered plans.191 Some commenters raised issues regarding computation of the amount to be disclosed.192 In response to these comments, we have revised the language of the requirement as adopted to clarify that the disclosure applies to the change, from the pension plan measurement date used for the company’s audited financial statements for the prior completed fiscal year to the pension plan measurement date used for the company’s audited financial statements for the covered fiscal year, in the actuarial present value of the named executive officer’s accumulated benefit under all defined benefit and actuarial pension plans (including supplemental plans). The disclosure therefore includes both:
199Prior to today’s amendments, Item 402(b)(2)(iii)(c) had required the separate column entitled ‘‘Other Annual Compensation.’’ 200See Section II.C.1.e.i. regarding separate standards for identification of perquisites and other personal benefits. 201See, e.g., letters from Association of BellTel Retirees (‘‘ABTR’’); AFL–CIO; Amalgamated; Association of US West Retirees (‘‘AUSWR’’); Corporate Library; ISS; UCF; and Walden. 202See e.g., letters from Buck Consultants; Chamber of Commerce; Compass Bancshares; Computer Sciences; Eli Lilly; Emerson; Hodak Value Advisors; C. Kollar; NAM; and SCSGP. 203The requirement had been set forth in Instruction 1 to Item 402(b)(2)(iii)(C) prior to these amendments. 204 Instruction 4 to Item 402(c)(2)(ix). 205See letter from Chamber of Commerce. 206See, e.g., letter from SCSGP. 207For directors, the disclosure will be required in the Director Compensation Table discussed below in Section II.C.9. 208 Item 402(j), discussed in Section II.C.5.c. below. disclose all compensation, we state explicitly that compensation not properly reportable in the other columns reporting specified forms of compensation must be reported in this column; and
209See, e.g., letters from NACCO Industries, Inc. (‘‘NACCO Industries’’) and NAM. 210 ‘‘Accredited investor’’ is defined in Securities Act Rule 501(a)[17 CFR 230.501(a)] for purposes of Regulation D [17 CFR 230.501–508]. 211The Commission has taken action in circumstances where perquisites were not properly disclosed. See SEC v. Greg A. Gadel and Daniel J. Skrypek, Litigation Release No. 19720 (June 7, 2006) and In the Matter of Tyson Foods, Inc. and Donald Tyson, Litigation Release No. 19208 (Apr. 28, 2005). 212 Instruction 4 to Item 402(c)(2)(is). 213See e.g., letters from ABTR; AUSWR; CH; Computer Sciences; Pearl Meyer & Partners; and Institutional Investors Group. As we stated in the Proposing Release, the amount attributed to perquisites and other personal benefits for federal income tax purposes is not the incremental cost for purposes of our disclosure rules unless, independently of the tax characterization, it constitutes such incremental cost. Therefore, for example, the cost of aircraft travel attributed to an executive for federal income tax purposes is not generally the incremental cost of such a perquisite or personal benefit for purposes of our disclosure rules. See IRS Regulation § 1.61–21(g) [26 CFR Continued compensation disclosure is required. Moreover, if an item is integrally and directly related to the performance of an executive’s duties under this analysis, there is no requirement to disclose any incremental cost over a less expensive alternative. For example, with respect to business travel, it is not necessary to disclose the cost differential between renting a mid-sized car over a compact car. Because of the integral and direct connection to job performance, the elements of the second part of the analysis (e.g., whether there is also a personal benefit or whether the item is generally available to other employees) are irrelevant. An example of such an item could be a ‘‘Blackberry’’ or a laptop computer if the company believes it is an integral part of the executive’s duties to be accessible by e-mail to the executive’s colleagues and clients when out of the office. Just as these devices represent advances over earlier technology (such as voicemail), we expect that as new technology facilitates the extent to which work is conducted outside the office, additional devices may be developed that will fall into this category. The concept of a benefit that is ‘‘integrally and directly related’’ to job performance is a narrow one. The analysis draws a critical distinction between an item that a company provides because the executive needs it to do the job, making it integrally and directly related to the performance of duties, and an item provided for some other reason, even where that other reason can involve both company benefit and personal benefit. Some commenters objected that ‘‘integrally and directly related’’ is too narrow a standard, suggesting that other business reasons for providing an item should not be disregarded
in determining whether an item is a perquisite.209 We do not adopt this suggested approach. As we stated in the Proposing Release, the fact that the company has determined that an expense is an ‘‘ordinary’’ or ‘‘necessary’’ business expense for tax or other purposes or that an expense is for the benefit or convenience of the company is not responsive to the inquiry as to whether the expense provides a perquisite or other personal benefit for disclosure purposes. Whether the company should pay for an expense or it is deductible for tax purposes relates principally to questions of state law regarding use of corporate assets and of tax law; our disclosure requirements are triggered by different and broader concepts. As we noted in the Proposing Release, business purpose or convenience does not affect the characterization of an item as a perquisite or personal benefit where it is not integrally and directly related to the performance by the executive of his or her job. Therefore, for example, a company’s decision to provide an item of personal benefit for security purposes does not affect its characterization as a perquisite or personal benefit. A company policy that for security purposes an executive (or an executive and his or her family) must use company aircraft or other company means of travel for personal travel, or must use company or companyprovided property for vacations, does not affect the conclusion that the item provided is a perquisite or personal benefit. If an item is not integrally and directly related to the performance of the executive’s duties, the second step of the analysis comes into play. Does the item confer a direct or indirect benefit that has a personal aspect (without regard to whether it may be provided for some business reason or for the convenience of the company)? If so, is it generally available on a nondiscriminatory basis to all employees? For example, a company’s provision of helicopter service for an executive to commute to work from home is not integrally and directly related to job performance (although it would benefit the company by getting the executive to work faster), clearly bestows a benefit that has a personal aspect, and is not generally available to all employees on a non-discriminatory basis. As we have noted, business purpose or convenience does not affect the characterization of an item as a perquisite or personal benefit where it is not integrally and directly related to the performance by the executive of his or her job. A company may reasonably conclude that an item is generally available to all employees on a non-discriminatory basis if it is available to those employees to whom it lawfully may be provided. For this purpose, a company may recognize jurisdictionally based legal restrictions (such as for foreign employees) or the employees’ ‘‘accredited investor’’ 210 status. In contrast, merely providing a benefit consistent with its availability to employees in the same job category or at the
same pay scale does not establish that it is generally available on a nondiscriminatory basis to all employees. Applying the concepts that we outline above, examples of items requiring disclosure as perquisites or personal benefits under Item 402 include, but are not limited to: club memberships not used exclusively for business entertainment purposes, personal financial or tax advice, personal travel using vehicles owned or leased by the company, personal travel otherwise financed by the company, personal use of other property owned or leased by the company, housing and other living expenses (including but not limited to relocation assistance and payments for the executive or director to stay at his or her personal residence), security provided at a personal residence or during personal travel, commuting expenses (whether or not for the company’s convenience or benefit), and discounts on the company’s products or services not generally available to employees on a non-discriminatory basis. Beyond the examples provided, we assume that companies and their advisors, who are more familiar with the detailed facts of a particular situation and who are responsible for providing materially accurate and complete disclosure satisfying our requirements, can apply the two-step analysis to assess whether particular arrangements require disclosure as perquisites or personal benefits. In light of the importance of the subject to many investors, all participants should approach the subject of perquisites and personal benefits thoughtfully.211 The amendments we adopt today, as proposed, call for aggregate incremental cost to the company as the proper measure of value of perquisites and other personal benefits.212 Some commenters instead recommended valuing perquisites based on current market values.213 Consistent with our jlentini on PROD1PC65 with RULES2
1.61–21(g)] regarding Internal Revenue Service guidelines for imputing taxable personal income to an employee who travels for personal reasons on corporate aircraft. These complex regulations are known as the Standard Industry Fare Level or SIFL rules. 214See, e.g., letter from Mercer. 215 Instruction 4 to Item 402(c)(2)(ix). 216All of these items were required to be disclosed either under All Other Compensation or under Other Annual Compensation proir to these amendments. 217Unlike the text of Item 402(b)(2)(v)(A) prior to these amendments, Item 402(c)(2)(ix)(D) as amended does not refer to amounts payable under post-employment benefits. Instruction 5 to Item 402(c)(2)(ix) provides that an accrued amount is an amount for which payment has become due, such as a severance payment currently owed by the company to an executive officer. These items, as well as amounts that are payable in the future, are also the subject of disclosure as post-termination compenstaion, as described in Section II.C.5.c. below. For any compensation as a result of a business combination, other than pursuant to a plan or arrangement in connection with any termination of employment or change-in-control, such as a retention bonus, acceleration of option or stock vesting period, or performance-based compensation intended to serve as an incentive for named executive officers to acquire other companies or enter into a merger agreement, disclosure will now be requlired in the appropriate Summary Compensation Table column and in the other tables or narrative disclosure where the particular element of compensation is required to be disclosed. 218 Item 402(c)(2)(ix)(E). 219 Item 402(c)(2)(ix)(F). Because the amendments call for disclosure of the dollar value of any life insurance premiums, rather than only premiums with respect to term life insurance (as was required prior to these amendments), the requirement that had been previously specified in Item 402(b)(2)(v)(E)(1) and (2) to disclose the value of any remaining premiums with respect to circumstances where the named executive officer has an interest in the policy’s cash surrender value is not retained in the amended rule. 220 Item 402(c)(2)(ix)(B). 221 Item 402(c)(2)(ix)(C). This requirement as adopted has been revised from the proposal to clarify that no amount of compensation is required to be disclosed if there is no compensation cost computed for the discounted securities purchase in accordance with FAS 123R. For example, under FAS 123R, if the discount is five percent or less, all qualified employees can participate in the offer and there are no option features, then there is no compensation cost to recognize for financial reporting purposes and thus no compensation is reported for this item in the All Other Compensation column. 222 Item 402(c)(2)(ix)(G). 223See, e.g., letter from Cravath. 224We have moved this disclosure requirement to the Pension Benefits Table, described in Section II.C.5.a. below. 225 Instruction 2 to
Item 402(c)(2)(ix). 226 Item 402(a)(6)(iii). 227 Id. 228See, e.g., letters from Hewitt; Mercer; NACCO Industries; and SCSGP. 229This table is described in Section II.C.2. immediately below. Further, no longer reporting compensation pursuant to these awards as ‘‘bonus’’ in the Summary Compensation Table does not affect the determination of named executive officers because, as described in Section II.C.6.b. below, that approach of disclosing a company’s compensation costs, we remain of the view that perquisites should be valued based on aggregate incremental cost. Finally, commenters observed that investors cannot fully understand disclosed perquisite amounts without disclosure of the methodology used to compute them.214 We agree that this disclosure will improve investors’ ability to compare the cost of perquisites from company to company. The rule as adopted requires footnote disclosure of the methodology for computing the aggregate incremental cost for the perquisites.215
ii. Additional All Other Compensation
Column Items
We are adopting as proposed a requirement that items to be disclosed in the All Other Compensation column include, but are not limited to, the following items: 216
determination is not limited to consideration of salary and bonus. 230Proposed Item 402(d). 231Proposed Item 402(e), containing much of the information that was required prior to these amendments by the Option/SAR Grants Table (formerly specified in Item 402(c)). 232See letter from Hewitt. 233 Instruction 1 to Item 402(d). 234 Item 402(e)(1)(iii), described in Section II.C.3.a. immediately below. 235See letter from ABA. 236See Section II.C.4.a. below. 237Proposed Item 402(d)(2)(v). See, e.g., letters from Frederic W. Cook & Co. and SCSGP. 238 Instruction 5 to Item 402(d). 239 Instruction 2 to Item 402(d). award based on satisfaction of a performance target that was not preestablished and communicated, or the outcome of which is not substantially uncertain, would be reportable in the Summary Compensation Table as a bonus.
2. Supplemental Grants of Plan-Based
Awards Table
Following the Summary
Compensation Table, we proposed two supplemental tables to explain information in the Summary Compensation Table. The proposed tables were derived from two tables required under the rules prior to these amendments. The first table we proposed to supplement the Summary Compensation Table would have included information regarding nonstock grants of incentive plan awards, stock-based incentive plan awards and awards of options, restricted stock and similar instruments under plans that are performance-based (and thus provide the opportunity for future compensation if conditions are satisfied).230 The second table we proposed to supplement the Summary Compensation Table would have shown the equity-based compensation awards granted in the last fiscal year that are not performance-based, such as stock, options or similar instruments where the payout or future value is tied to the company’s stock price, and not to other performance criteria.231 Because much of the information for each proposed table is consistent, we have followed the recommendation of a commenter to simplify the disclosure format by combining the proposed disclosure in a single table.232 GRANTS OF PLAN-BASED AWARDS Name Grant date Estimated future payouts under non-equity incentive plan awards Estimated future payouts under equity incentive plan awards All other stock awards:
Number of shares of stock or units (#) All other option awards:
Number of securities underlying options (#) Exercise or base price of option awards ($/Sh) Threshold ($) Target ($) Maximum ($) Threshold (#) Target (#) Maximum (#) (a) (b) (c) (d) (e) (f) (g) (h) (i) (j) (k) PEO PFO A B C Disclosure in this table complements Summary Compensation Table disclosure of grant date fair value of stock awards and option awards by disclosing the number of shares of stock or units comprising or underlying the award. This supplemental table shows the terms of grants made during the current year, including estimated future payouts for both equity incentive plans and non-equity incentive plans, with separate disclosure for each grant.233 To simplify the presentation further, we have eliminated some of the proposed columns. Because the narrative section identifies the material terms of an award reported in this table as an example of a material factor to be described,234 and thus will cover the same information, we have eliminated the proposed columns reporting vesting date, or performance or other period until vesting or payout. As a commenter noted, vesting information typically cannot be reported easily in a single line in a table.235 Similarly, because the modifications we are making to the Outstanding Equity Awards at Fiscal Year-End Table require that table to report the expiration dates of options and similar awards,236 we are eliminating the proposed expiration date column. Finally, the proposed column reporting the dollar amount of consideration paid for the award, if any, is not adopted, reflecting comments that this column would be used only rarely.237 Instead, in those rare instances where consideration is paid for an award, this disclosure will be provided in a footnote to the appropriate column.238 As proposed, the Grants of All Other Equity Awards Table would have permitted aggregation of option grants with the same exercise or base price. We have not adopted such an instruction for this table, based on our belief that grantby-grant disclosure is the most appropriate approach, particularly given our particular disclosure concerns regarding option grants. For incentive plan awards, threshold, target and maximum payout information should be provided, but if the award provides only for a single estimated payout, that amount should be reported as the target.239 Where there is a tandem grant of two instruments, only one of which is granted under an incentive plan, only jlentini on PROD1PC65 with RULES2
240 Instruction 4 to Item 402(d). 241See discussion at Section II.C.1.c.i. above. 242 Item 402(d)(2)(vii). 243See, e.g., letters from Cravath; Eli Lilly; and Sidley Austin LLP (‘‘Sidley Austin’’). 244This requirement had been set forth in Instruction 6 to Item 402(c) prior to today’s amendments. 245See the discussion of options disclosure in
Section II.A., above. 246See, e.g., letter from CFA Centre for Financial
Market Integrity, dated May 30, 2006 (‘‘CFA Centre 2’’). 247Because the concept of closing market price is used in a number of provisions of Item 402, we are adopting a definition of the term closing market price in Item 402(a)(6)(v). A foreign company complying with this requirement may instead look to the principal foreign market in which the underlying securities trade. 248 Instruction 3 to Item 402(d). 249See, e.g., letter from CFA Centre 2. 250 Item 402(d)(2)(ii). 251 Item 402(a)(6)(iv). 252 Instruction 6 to Item 402(d). 253 Item 402(e)(1). The standard of materiality that applies in Item 402(e) is that of Basic v. Levinson, 485 U.S. 224 (1988) and TSC Industries v. Northway, 426 U.S. 438 (1976). 254 Item 402(e)(1)(i). 255 Item 402(j), described in Section II.C.5.c. 256 Item 402(e)(1)(ii). 257The ten-year option repricing table had been required by Item 402(i) prior to its elimination with these amendments. We believe that the narrative disclosure requirement will provide investors with material information regarding repricings and modifications and eliminate the arguably dated information contained in the former ten-year option repricing table. the instrument that is not granted under an incentive plan is reported in the
table, with the tandem feature noted.240
Because the rules as adopted require Summary Compensation Table disclosure of the incremental fair value, computed in accordance with FAS 123R, of options, stock appreciation rights and similar option-like instruments granted in connection with a repricing transaction, rather than the total fair value as we had proposed, grants of these instruments are not reported in this table.241 Disclosure should be provided in the Compensation Discussion and Analysis and the narrative disclosures for the Summary Compensation Table and Grants of Plan-Based Awards, as appropriate, regarding awards granted in connection with repricing transactions. As proposed and adopted, if the pershare exercise or base price of options, stock appreciation rights and similar option-like instruments is less than the market price of the underlying security on the grant date, a separate column must be added showing market price on the grant date.242 Some commenters objected to our proposal to calculate grant date market price for this purpose using the closing price per share of the underlying security on that date. These commenters stated that plans requiring awards to be granted with an exercise price equal to the underlying security’s grant date fair market value may define ‘‘fair market value’’ based on a formula related to the average market price on the grant date or a range of days either before or after the grant date.243 Our proposed departure from the rule prior to these amendments, which permitted use of such formulas even for securities traded on an established market,244 was considered, and along with the requirement to disclose the grant date, reflects the significance of issues in awards of option grants.245 Moreover, commenters expressed concern regarding the manipulation of option grant dates to achieve below-market exercise prices.246 The rule as adopted uses the measure for grant date market price of the underlying security that we proposed, modified to specify that the grant date closing market price per share is the last sale price on the principal United States market for the security on the specified date.247 Moreover, if the exercise or base price is not the grant date closing market price per share, we require a description of the methodology for determining the exercise or base price either by footnote to the table or in the accompanying narrative section.248 Further reflecting the significance of grant date issues in awards of option grants and in response to comments,249 we are also providing that if the date on which the compensation committee (or a committee of the board of directors performing a similar function or the full board of directors) takes action or is deemed to take action to grant equitybased awards is different from the date of grant, a column must be added to disclose the date of action.250 For these purposes, the ‘‘date of grant’’ or ‘‘grant date’’ is the grant date determined for financial statement reporting purposes pursuant to
FAS 123R.251 Finally, in combining the proposed tables, we have adopted an instruction specifying that if a non-equity incentive plan award is denominated in units or other rights, then a separate, adjoining column would be required to disclose the units or other rights awarded.252
3. Narrative Disclosure to Summary
Compensation Table and Grants of PlanBased Awards Table a. Narrative Description of Additional Material Factors As we proposed, we are requiring narrative disclosure following the Summary Compensation Table and the Grants of Plan-Based Awards Table in order to give context to the tabular disclosure. A company will be required to provide a narrative description of any additional material factors necessary to an understanding of the information disclosed in the tables.253 Unlike the Compensation Discussion and Analysis, which focuses on broader topics regarding the objectives and implementation of executive compensation policies, the narrative disclosures following the Summary Compensation Table and other tables focus on and provide specific context to the quantitative disclosure in the tables. For example, narrative disclosure following a table might explain material aspects of a plan that are not evident from the quantitative tabular disclosure and are not addressed in the Compensation Discussion and Analysis. The material factors that require disclosure will vary depending on the facts and circumstances. As one example, such material factors might include descriptions of the material terms in the named executive officers’ employment agreements as those descriptions might provide material information necessary to an understanding of the tabular disclosure. The narrative disclosure covers written or unwritten agreements or arrangements.254 Requiring this disclosure in proximity to the Summary Compensation Table is intended to make the tabular disclosure more meaningful. Mere filing of employment agreements (or summaries of oral agreements) may not be adequate to disclose material factors depending on the circumstances. As stated in the Proposing Release, provisions regarding post-termination compensation need to be addressed in the narrative section only to the extent disclosure of such compensation is required in the Summary Compensation Table; otherwise these provisions will be disclosable as post-termination compensation.255 The factors that could be material include each repricing or other material modification of any outstanding option or other equity-based award during the last fiscal year. This disclosure addresses not only option repricings, but also other significant changes to the terms of equity-based awards.256 As proposed, we are eliminating the former ten-year option repricing table.257 In its place, the narrative disclosure following the Summary Compensation Table will describe, to the extent material and necessary to an understanding of the tabular disclosure, repricing, extension of exercise periods, change of vesting or forfeiture conditions, change or jlentini on PROD1PC65 with RULES2
258As described in Section II.C.1.c.i. above, the tabular disclosure will report the incremental fair value of the modification for financial reporting purposes. However, narrative disclosure will not apply to any repricing that occurs through a preexisting formula or mechanism in the plan or award that results in the periodic adjustment of the option or stock appreciation right exercise or base price, an antidilution provision, or a recapitalization or similar transaction equally affecting all holders of the class of securities underlying the options or stock appreciation rights. Instruction 1 to Item 402(e). 259 Item 402(e)(1)(iii), which combines some information that had been required by Instruction 2 to Item 402(b)(2)(iv) with information that had been required by Instruction 1 to Item 402(e) as they were stated in the rule before these amendments. 260We have adopted Instruction 2 to Item 402(e)(1), which specifically applies to the narrative disclosure of Item 402(e)(1) the same standard applicable to Compensation Discussion and Analysis for determining whether disclosure would result in competitive harm for the company. See
Section II.B.2., above, for a discussion of this
standard.
261See Section II.C.5.a. below.
262See Section II.C.1.a. above and Section II.C.6.b. below. 263 Item 402(e)(1)(iv). 264Proposed Item 402(f)(2). 265See, e.g., letters from Corporate Library; The Greenlining Institute; Institutional Investor Group; and SBAF. 266See, e.g., letters from ABA; Chamber of Commerce; Eli Lilly; Leggett & Platt; N. Ludgus; and Mercer. 267See, e.g., letters from ABA-JCEB; BRT; jointly, CBS Corporation, The Walt Disney Company, NBC Universal, News Corporation, and Viacom, Inc. (‘‘Entertainment Industry Group’’); Committee on Corporate Finance of Financial Executives International (‘‘FEI’’); Chamber of Commerce; Cleary; CNET Networks, Inc. (‘‘CNET Networks’’); Compass Bancshares; Compensia; Cravath; DreamWorks Animation SKG (‘‘DreamWorks’’); Eli Lilly; Emerson; Fenwick; The Financial Services Roundtable (‘‘FSR’’); Professor Joseph A. Grundfest, dated April 10, 2006 (‘‘Grundfest’’); ICI; Intel Corporation (‘‘Intel’’); Kellogg Company (‘‘Kellogg’’); Kennedy & Baris, LLP (‘‘Kennedy’’); Mercer; Peabody Energy; Pearl Meyer & Partners; Securities Industry Association (‘‘SIA’’); Sullivan; SCSGP; and WorldatWork. 268See, e.g., letters from CalSTRS; Cleary; CNET Networks; Compass Bancshares; DreamWorks; Entertainment Industry Group; Fried, Frank, Harris, Shriver & Jacobson LLP (‘‘Fried Frank’’); FSR; Hewitt; ICI; Intel; Kellogg; Kennedy; Leggett & Platt; Peabody Energy; Pearl Meyer & Partners; SCSGP; SIA; Stradling Yocca Carlson & Rauth (‘‘Stradling Yocca’’); Top Five Data Services, Inc. (‘‘Top Five Data’’); Towers Perrin; and Walden. 269The Commission expressed similar concerns in 1978, when it stated ‘‘a key employee or director of a subsidiary might be the highest-paid person in the entire corporate structure and have managerial responsibility for major aspects of the registrant’s overall operations.’’ 1978 Release. See n. 327 for a discussion of the term ‘‘executive officer.’’ In light of some of the comments that we received, we have clarified that the definition of ‘‘executive officer’’ includes all individuals in a registrant policymaking role. See, e.g., letters from SCSGP and Cravath. elimination of applicable performance criteria, change of the bases upon which returns are determined, or any other material modification.258 Narrative text accompanying the tables will also describe, to the extent material and necessary to an understanding of the tabular disclosure, award terms relating to disclosure provided in the Grants of Plan-Based Awards Table. This could include, for example, a general description of the formula or criteria to be applied in determining the amounts payable, the vesting schedule, a description of the performance-based conditions and any other material conditions applicable to the award, whether dividends or other amounts would be paid, the applicable rate and whether that rate is preferential.259 As noted above and consistent with current disclosure requirements, however, companies will not be required to disclose any factor, criteria,
or performance-related or other condition to payout or vesting of a particular award that involves confidential trade secrets or confidential commercial or financial information, disclosure of which would result in competitive harm to the company.260 We proposed that this example also include material assumptions underlying the determination of the amount of increase in the actuarial value of defined benefit and actuarial plans. However, in light of the modifications we are adopting, we have concluded that the better place to discuss these assumptions is in the narrative section accompanying the Pension Benefits Table.261 Further, in response to commenters’ concerns regarding the computation of total compensation and the expanded basis for determining the most highly compensated officers,262 we specify as an additional example an explanation of the level of salary and bonus in proportion to total compensation.263 b. Request for Additional Comment on Compensation Disclosure for up to Three Additional Employees As part of this narrative disclosure requirement, we had proposed an additional item that would have required disclosure for up to three employees who were not executive officers during the last completed fiscal year and whose total compensation for the last completed fiscal year was greater than that of any of the named executive officers.264 We received extensive comment on this proposal. Some commenters supported the proposal or suggested that it should go further.265 Many commenters expressed concern that the benefits of this disclosure to investors would be negligible, yet compliance might require the outlay of considerable company resources.266 Some commenters expressed concern that the proposed disclosure would raise privacy issues or negatively impact competition for employees.267 While we continue to consider whether to adopt such a requirement as part of the executive compensation disclosure rules, in Release No. 33–8735 we are requesting additional comment as to whether potential modifications would address the concerns that commenters have raised. We note in particular that some commenters questioned the materiality of the information that would have been required by the proposal, given that the covered employees would not be in policy-making positions as executive officers.268 After considering the issues raised by these commenters, we remain concerned about disclosure with respect to employees, particularly within very large companies, whether or not they are executive officers, whose total compensation for the last completed fiscal year was greater than that of one or more of the named executive officers. If any of these employees exert significant policy influence at the company, at a significant subsidiary of the company or at a principal business unit, division, or function of the company, then investors seeking a fuller understanding of a company’s compensation program may believe that disclosure of these employees’ total
compensation is important information.269 Knowing the compensation, and job positions within the organization, of these highly compensated policy-makers whose total compensation for the last fiscal year was greater than that of a named executive officer, should assist in placing in context and permit a better understanding of the compensation structure of the named executive officers and directors. Our intention is to provide investors with information regarding the most highly compensated employees who exert significant policy influence by having responsibility for significant policy decisions. Responsibility for significant policy decisions could consist of, for example, the exercise of strategic, technical, editorial, creative, managerial, or similar responsibilities. Examples of employees who might not be executive officers but who might have responsibility for significant policy decisions could include the director of the news division of a major network; the principal creative leader of the entertainment function of a media conglomerate; or the head of a principal business unit developing a significant technological innovation. By contrast, we are convinced by commenters that a jlentini on PROD1PC65 with RULES2
270See, e.g., letter from Entertainment Industry Group. In addition, we note our intention is not to suggest that these additional employees, whether or not they are executive officers, are individuals whose compensation is required to be reported under the Exchange Act ‘‘by reason of such employee being among the 4 highest compensated officers for the taxable year,’’ as stated in Internal Revenue Code Section 162(m)(3)(B) [26 U.S.C. 162(m)(3)(B)]. See letter from Cleary (expressing concern that the additional individuals not fall within the purview of Section 162(m) of the Internal Revenue Code). 271The term large accelerated filer is defined in Exchange Act Rule 12b–2 [17 CFR 240.12b–2]. salesperson, entertainment personality, actor, singer, or professional athlete who is highly compensated but who does not have responsibility for significant policy decisions would not be the type of employee about whom we would seek disclosure. Nor, as a general matter, would investment professionals (such as a trader, or a portfolio manager for an investment adviser who is responsible for one or more mutual funds or other clients) be deemed to have responsibility for significant policy decisions at the company, at a significant subsidiary or at a principal business unit, division or function simply as a result of performing the duties associated with those positions. On the other hand, an investment professional, such as a trader or portfolio manager, who does have broader duties within a firm (such as, for example, oversight of all equity funds for an investment adviser) may be considered to have responsibility for significant policy decisions. We continue to consider whether it is appropriate to require some level of narrative disclosure so that shareholders will have information about these most highly compensated employees. This consideration includes the appropriate level of information about these employees and their compensation in light of their roles. As to issues regarding privacy and competition for employees, to the extent that commenters objected that the disclosure could result in a competitor stealing a company’s top ‘‘talent,’’ 270 we have tried to address these concerns by focusing the disclosure on persons who exert significant policy influence within the company or significant parts of the company. Request for Comment We request additional comment on the proposal to require compensation disclosure for up to three additional employees. In addition to general comment, we encourage commenters to address the following specific questions:
272We estimate there are approximately 1,700 companies that are large accelerated filers. See Revisions to Accelerated Filer Definition and Accelerated Deadlines for Reporting Periodic Reports, Release No. 33–8644 (Dec. 21, 2005) [70 FR 76626], at Section V.A.2. 273Some of this information had been required in the Aggregated Option/SAR Exercises in Last Fiscal Year and Fiscal Year-End Option/SAR Value Table, which was required under Item 402(d) prior to adoption of these amendments. 274 Item 402(f). Under the rules prior to today’s amendments, such disclosure was provided only for holdings of outstanding stock options and stock appreciation rights.
275Proposed Item 402(g)(2)(iii).
276See, e.g., letters from Frederic W. Cook & Co.; N. Ludgus; and SCSGP. 277See, e.g., letters from Amalgamated; Brian Foley & Company, Inc. (‘‘Brian Foley & Co.’’); Buck Consultants; CII; Hodak Value Advisors; IUE–CWA; and SBAF. 278See, e.g., letters from Leggett & Platt; SCSGP; and Sidley Austin. 279Multiple awards may be aggregated where the expiration date and the exercise and/or base price of the instruments is identical. A single award consisting of a combination of options, SARs and/ or similar option-like instruments must be reported as separate awards with respect to each tranche with a different exercise and/or base price or expiration date. Instruction 4 to Item 402(f)(2). We have not adopted the proposed requirements to disclose whether an option that expired after fiscal year-end had been exercised, in response to comment that this would unnecessarily deviate from the standard of reporting last fiscal year information. See letter from ABA. 280 Instruction 1 to Item 402(f)(2). See letter from ABA. 281See Registration of Securities on Form S–8, Release No. 33–7646 (Feb. 25, 1999) [64 FR 11103], at Section III.D. 282 Item 402(g), described in Section II.C.4.b. immediately below. 283 Item 402(f)(2)(iv). 284See letter from Sullivan. OUTSTANDING EQUITY AWARDS AT FISCAL YEAR-END—Continued Name Option awards Stock awards Number of securities underlying unexercised options (#) Exercisable Number of securities underlying unexercised options (#) Unexercisable Equity incentive plan awards:
Number of securities underlying unexercised unearned options (#) Option exercise price ($) Option expiration date Number of shares or units of stock that have not vested (#) Market value of shares or units of stock that have not vested ($) Equity incentive plan awards:
Number of unearned shares, units or other rights that have not vested (#) Equity incentive plan awards:
Market or payout value of unearned shares, units or other rights that have not vested ($) (a) (b) (c) (d) (e) (f) (g) (h) (i) (j) B C As proposed, the table included a column reporting aggregate dollar amounts of in-the-money unexercised options.275 Some commenters believed that this table should not include information on out-of-the-money options because they believed that these awards have no value to executives at the point they are out-of-the-money.276 Several other commenters recommended disclosure of the number and key terms of out-of-the-money instruments, so investors can understand the potential compensation opportunity of these awards if the market price of the underlying shares increases.277 We proposed to require expiration date information in footnote disclosure. We note that some commenters expressed concern that disclosure of expiration and vesting dates of the instruments would be lengthy.278 However, because we agree with other commenters that information regarding out-of-the-money options is material to investors, we have revised the columns applicable to unexercised options, stock appreciation rights and similar instruments with option-like features to require disclosure of:
285See, e.g., letter from Hewitt. 286 Instruction 3 to Item 402(f). 287 Instruction 5 to Item 402(f). 288This table is similar to a portion of the Aggregate Options/SAR Exercises in Last Fiscal Year and FY-End Options/SAR Values Table that was required prior to these amendments, except unlike that table it also includes the vesting of restricted stock and similar instruments. Commentators have noted a need for comparable disclosure of restricted stock vesting. 289See, e.g., letters from Foley; SCSGP; and Stradling Yocca. 290 Item 402(g)(2)(iii) and (v). on achieving target performance goals.285 As adopted, an instruction provides that the number of shares reported in the appropriate columns for equity incentive plan awards (columns (d) and (i)) or the payout value reported in column (j) is based on achieving threshold performance goals, except that if the previous fiscal year’s performance has exceeded the threshold, the disclosure shall be based on the next higher performance measure (target or maximum) that exceeds the previous fiscal year’s performance. If the award provides only for a single estimated payout, that amount should be reported. If the target amount is not determinable, registrants must provide a representative amount based on the previous fiscal year’s performance.286 We have also adopted an instruction clarifying that stock or options under equity incentive plans are reported in columns (d) or (i) and (j), as appropriate, until the relevant performance condition has been satisfied. Once the relevant performance condition has been satisfied, if stock remains unvested or the option unexercised, the stock or options are reported in columns (b) or (c), or (g) and (h), as appropriate.287 b. Option Exercises and Stock Vested
Table
We are adopting substantially as proposed a table that will show the amounts received upon exercise of options or similar instruments or the vesting of stock or similar instruments during the most recent fiscal year. This
table will allow investors to have a
picture of the amounts that a named executive officer realizes on equity compensation through its final stage.288 OPTION EXERCISES AND STOCK VESTED Name Option awards Stock awards Number of shares acquired on exercise (#) Value realized on exercise ($) Number of shares acquired on vesting (#) Value realized on vesting ($) (a) (b) (c) (d) (e) PEO PFO A B C We proposed that this table include the grant date fair value of these instruments that would have been disclosed in the Summary Compensation Table for the year in which they were awarded. We proposed this column to eliminate the possible impact of double disclosure by showing amounts previously disclosed. We have adopted the table without the grant date fair value column in response to commenters’ concerns that this column would confuse investors and increase the potential for double counting.289 As described in the preceding section, in response to comment that transfers of awards for value also are realization events, amounts realized upon such transfers must be included in columns (c) and (e) of this table.290 Finally, we have reformatted the columns to make the presentation of stock and option awards consistent with the presentation in other tables.
5. Post-Employment Compensation
As we proposed, we are making significant revisions to the disclosure requirements regarding postemployment compensation to provide a clearer picture of this potential future compensation. As we noted in the Proposing Release, executive retirement packages and other post-termination compensation may represent a significant commitment of corporate resources and a significant portion of overall compensation. First, we are replacing the former pension plan table, alternative plan disclosure and some of the other narrative descriptions with a
table regarding defined benefit pension
plans and enhanced narrative disclosure. We have revised the table from the table proposed. Second, we are adding a table and narrative disclosure that will disclose information regarding nonqualified defined contribution plans and other deferred compensation. We have adopted this table substantially as proposed. Finally, we are adopting revised requirements substantially as proposed regarding disclosure of compensation arrangements triggered upon termination and on changes in control. a. Pension Benefits Table We proposed significant revisions to the rules disclosing retirement benefits to require disclosure of the estimate of retirement benefits to be payable at normal retirement age and, if available, early retirement. Disclosure under the rules prior to today’s amendments frequently did not provide investors jlentini on PROD1PC65 with RULES2
291The rules prior to today’s amendments provided that, for defined benefit or actuarial plans, disclosure was required under Item 402(f) by way of a general table showing estimated annual benefits under the plan payable upon retirement (including amounts attributable to supplementary or excess pension award plans) for specified compensation levels and years of service. This table did not provide disclosure for any specific named executive officer. This requirement applied to plans under which benefits were determined primarily by final compensation (or average final compensation) and years of service, and included narrative disclosure. If named executive officers were subject to other plans under which benefits were not determined primarily by final compensation (or average final compensation), narrative disclosure had been required prior to these amendments of the benefit formula and estimated annual benefits payable to the officers upon retirement at normal retirement age. 292See, e.g., letters from BRT; Chadbourne & Parke LLP (‘‘Chadbourne’’); Cleary; and ABA–JCEB. 293See, e.g., letters from ABA and NACCO Industries. 294See, e.g., letters from Buck Consultants; Frederic W. Cook & Co.; Professor Bebchuk, et al.; and SBAF. 295 Item 402(h)(2)(iv). If the number of years of credited service for a plan differs from the named executive officer’s number of actual years of service with the company, footnote quantification of the difference and any resulting benefit augmentation is required. Instruction 4 to Item 402(h)(2). 296Further, basing pension plan disclosure on the accumulated benefit is consistent with nonqualified deferred compensation plan disclosure, which, as described in Section II.C.5.b. immediately below, reports an aggregate account balance. 297 Instruction 2 to Item 402(h)(2). Of course, the benefits included in the plan document or the executive’s contract itself is not an assumption. 298 Item 402(h)(3) and Instruction 2 to Item 402(h)(2). This requirement could be satisfied by reference to a discussion of those assumptions in the company’s financial statements, footnotes to the financial statements, or Management’s Discussion and Analysis. The sections so referenced would be deemed a part of the disclosure provided by this Item. 299 Instruction 1 to Item 402(h)(2). 300 Instruction 3 to Item 402(h). 301See letter from ABA. useful information regarding specific potential pension benefits relating to a particular named executive officer.291 In particular, it may have been difficult to understand which amounts related to any particular named executive officer, obscuring the value of a significant component of compensation. We therefore proposed a new table that would have required disclosure of the estimated retirement benefits payable at normal retirement age and, if available, early retirement, under defined benefit plans. Under the proposal, benefits would have been quantified based on the form of benefit currently elected by the
named executive officer, such as joint and survivor annuity or single life annuity. Some commenters objected that the proposed revisions would result in disclosure that would not be comparable and could be manipulated.292 In particular, the calculation of benefits would depend on such factors as the form of benefit payment, the named executive officer’s marital status, and the actuarial assumptions applied, which would vary from company to company and plan to plan. Explanations of the complicated methodologies involved could hinder transparency. Some commenters suggested that the Commission prescribe standard assumptions for calculating annual benefits for disclosure purposes, such as a single life annuity and retirement at age 65, in order to facilitate comparability.293 Other commenters suggested disclosure of the present value of the current accrued benefit computed as of the end of the company’s last completed fiscal year,294 achieving comparability by reporting the economic value of the benefit that the executive has accumulated through the plan. Because the latter approach achieves comparability and transparency by disclosing a benefit that already has accrued, we view it as preferable to an approach that would ‘‘normalize’’ disclosure based on hypothetical annual benefit assumptions prescribed by the Commission that might bear no relationship to the assumptions that the company actually applies with respect to the plan. Furthermore, this approach will make clearer the relationship of this
table to the Summary Compensation
Table disclosure of increase in pension
value. This approach will also lessen the burden on companies, since they are required to calculate the present value for the Summary Compensation Table. Accordingly, the table we adopt today requires disclosure of the actuarial present value of the named executive officer’s accumulated benefit under the plan and the number of years of service credited to the named executive officer under the plan reported in the table, each computed as of the same pension plan measurement date for financial statement reporting purposes with respect to the audited financial statements for the company’s last completed fiscal year.295 This disclosure applies without regard to the particular form(s) of benefit payment available under the plan. Whether or not the plan allows for a lump-sum payment, presentation of the present value of the accrued plan benefit provides investors an understanding of the cost of promised future benefits in present value terms.296 Companies must use the same assumptions, such as interest rate assumptions, that they use to derive the amounts disclosed in conformity with generally accepted accounting principles, but would assume that retirement age is normal retirement age as defined in the plan, or if not so defined, the earliest time at which a participant may retire under the plan without any benefit reduction due to age.297 The estimates are to be based on current compensation, and as such, future levels of compensation need not be estimated for purposes of the calculation. The valuation method and all material assumptions applied will be described in the narrative section accompanying this table.298 A separate row will be provided for each plan in which a named executive officer participates.299 For purposes of allocating the current accrued benefit between tax qualified defined benefit plans and related supplemental plans, a company will apply the applicable Internal Revenue Code limitations in effect as of the pension plan measurement date.300 At the suggestion of a commenter, we have simplified the name of the table.301 PENSION BENEFITS Name Plan name Number of years credited service (#) Present value of accumulated benefit ($) Payments during last fiscal year ($) (a) (b) (c) (d) (e) PEO jlentini on PROD1PC65 with RULES2
302 Item 402(h)(2)(v). See also Instruction 1 to Item 402(c)(2)(viii). We have included these amounts in this table rather than the Summary Compensation Table since the increase in the value of the pension benefit would have been previously disclosed in the Summary Compensation Table. 303 Item 402(a)(5) as amended provides that a column may be omitted if there is no compensation required to be reported in that column in any fiscal year covered by that table. 304For this purpose, ‘‘normal retirement age’’ means the normal retirement age defined in the plan, or if not so defined, the earliest time at which a participant may retire under the plan without any benefit reduction due to age. ‘‘Early retirement age’’ means early retirement age as defined in the plan, or otherwise available to the executive under the plan. Item 402(h)(3)(i) and (ii). 305See Section II.C.1.d.i. above. 306See Lucian A. Bebchuk and Jesse M. Fried, Stealth Compensation via Retirement Benefits, 1 Berkeley Bus. L.J. 291, 314–316 (2004). 307 Item 402(i). PENSION BENEFITS—Continued Name Plan name Number of years credited service (#) Present value of accumulated benefit ($) Payments during last fiscal year ($) (a) (b) (c) (d) (e) PFO A B C We have moved the disclosure proposed to be included in the Summary Compensation Table of pension benefits paid to a named executive officer during the last completed fiscal year to the Pension Benefits Table so that pension benefits are disclosed only once in the Summary Compensation Table.302 We remain of the view that disclosure of these payments would be material to investors, particularly where the named executive officer receives them while still employed by the company.303 The table will be followed by a narrative description of material factors necessary to an understanding of each plan disclosed in the table. Examples of such factors may include, in given cases, among other things:
308See letter from Foley.
309 Instruction to Item 402(i)(2). 310As described in Section II.C.1.b. above, the rules as adopted do not include the corresponding footnote that was proposed for the Summary Compensation Table. 311 Item 402(i)(3). 312 1983 Release, at Section III.E. 313We confirm that this aspect of the disclosure requirement is not limited to a change in responsibilities in connection with a change in control. 314 Item 402(j). 315We have eliminated the $100,000 disclosure threshold that was specified in the rule prior to today’s amendments. For post-termination perquisites, however, the same disclosure and itemization thresholds used for the amended Summary Compensation Table apply. See Section II.C.1.e.i. above. We have modified Item 402(j)(2) from the proposal in response to comments to clarify that the required description covers both annual and lump sum payments. See letter from ABA. 316We have modified Item 402(j)(3) from the proposal to clarify the scope of the required disclosure. The proposal would have required the company to describe and explain the specific factors used to determine the appropriate payment and benefit levels under the various triggering circumstances. A commenter suggested that the proposed language was overly broad and ambiguous and could result in mere repetition of the pension payout formula and actuarial assumptions. See letter from ABA. NONQUALIFIED DEFERRED COMPENSATION—Continued Name Executive contributions in last FY ($) Registrant contributions in last FY ($) Aggregate earnings in last FY ($) Aggregate withdrawals/ distributions ($) Aggregate balance at last FYE ($) (a) (b) (c) (d) (e) (f) A B C One commenter noted that the title proposed—Nonqualified Defined Contribution and Other Deferred Compensation Plans—suggested that tax qualified plans that provide for deferral of compensation, such as Section 401(k) plans, would be covered.308 We have adopted the commenter’s recommendation to modify the title to clarify that the table covers only deferred compensation that is not taxqualified, and we have also shortened the title consistent with our amendments regarding the Pension Benefits Table. As proposed and adopted, an instruction requires footnote quantification of the extent to which amounts in the contributions and earnings columns are reported as compensation in the year in question and other amounts reported in the table in the aggregate balance column were reported previously in the Summary Compensation Table for prior years.309 This footnote provides information so that investors can avoid ‘‘double counting’’ of deferred amounts by clarifying the extent to which amounts payable as deferred compensation represent compensation previously reported, rather than additional currently earned compensation.310 The table will be followed by a narrative description of material factors necessary to an understanding of the disclosure in the table.311 Examples of such factors may include, in given cases, among other things:
317This would include, for example, disclosure of whether an executive simultaneously receives both severance and retirement benefits, a practice commonly known as a ‘‘double dip.’’ See letter from WorldatWork. 318See, e.g., Securities Act Section 27A and Exchange Act Section 21E. 319See, e.g., letters from Cleary; Foley; HRPA; and Top Five Data. 320 Instruction 1 to Item 402(j). See, e.g., letters from Emerson; Foley; and Frederic W. Cook & Co. 321 Instruction 4 to Item 402(j). See letter from ABA. 322 Item 402(j)(1) and Instruction 2 to Item 402(j). These would be the assumptions applied under Financial Accounting Standards Board Statement of Financial Accounting Standards No. 106, Employer’s Accounting for Postretirement Benefits Other Than Pensions (FAS 106). See, e.g., letters from Peabody Energy and WorldatWork. 323See letter from Academy of Actuaries. 324 Instruction 3 to Item 402(j). 325 Instruction 5 to Item 402(j). 326We are adopting the nomenclature used in Item 5.02 of Form 8–K, which refers to ‘‘principal executive officer’’ and ‘‘principal financial officer.’’ 327 Item 402(a)(3). As defined in Securities Act Rule 405 [17 CFR 230.405] and Exchange Act Rule 3b–7 [17 CFR 240.3b–7], ‘‘the term ’executive officer,’ when used with reference to a registrant, means its president, any vice president of the registrant in charge of a principal business unit, division or function (such as sales, administration or finance), any other officer who performs a policymaking function or any other person who performs similar policy-making functions for the registrant. Executive officers of subsidiaries may be deemed executive officers of the registrant if they perform such policy-making functions for the registrant.’’ Therefore, as was formerly the case, a named executive officer may be an executive officer of a subsidiary or an employee of a subsidiary who performs such policy-making functions for the registrant. We have clarified this point in the provision describing the determination of named executive officer. Instruction 2 to Item 402(a)(3). 328Exchange Act Rules 13a–14 and 15d–14. 329Paragraphs (a)(3)(i) and (a)(3)(ii) of Item 402 provide that all individuals who served as a principal executive officer and principal financial officer or in similar capacities during the last completed fiscal year must be considered named executive officers. Item 402(a)(4) specifies that if the principal executive officer or principal financial officer served in that capacity for only part of a fiscal year, information must be provided as to all of the individual’s compensation for the full fiscal year. Item 402(a)(4) also specifies that if a named executive officer (other than the principal executive officer or principal financial officer) served as an executive officer of the company (whether or not in the same position) during any part of the fiscal year, then information is required as to all compensation of that individual for the full fiscal year. 330These
are the registrant’s principal executive officer, president, principal financial officer, principal accounting officer, principal operating officer or any person performing similar functions. As described in Section III.A. below, the rules we adopt today also amend Item 5.02 of Form 8–K.
331See, e.g., letters from ACC; Emerson; Leggett & Platt; SCSGP; and Unitrin. 332See, e.g., letters from Frederic W. Cook & Co. and Intel. 333See, e.g., letter from Intel. 334See Section II.C.1.f. above, discussing the effect of this change on compensation formerly reported as ‘‘bonus.’’ 335 Instruction 1 to Item 402(a)(3). 336This exclusion had been set forth in Instruction 3 to Item 402(a)(3) prior to these amendments. 337 Instruction 3 to Item 402(a)(3). 338These relevant provisions were set forth in paragraphs (a)(2) and (a)(5) of Item 402 before today’s amendments. Because paragraph (a)(5) of Item 402 as it had been stated prior to these amendments was otherwise redundant with paragraph (a)(2) of Item 402 as that provision had been stated, we are eliminating the language that had been set forth in paragraph (a)(5) in its entirety and making a conforming amendment to paragraph (a)(2) of Item 402. 339See Instruction 5 to Item 404(a), discussed in
Section V.A.3., below.
340This language appeared in Item 402(a)(7)(ii) prior to today’s amendments, which generally defined the term ‘‘plan.’’ 341Amendment to Instruction 2 to Item 15(b) of Form N–1A; amendment to Instruction 2 to Item
21.2 of Form N–2; amendment to Instruction 2 to
Item 22(b) of Form N–3.
342 Item 402(a)(6)(ii).
Given these factors, it is reasonable for the two groups not to be identical. b. Identification of Most Highly Compensated Executive Officers; Dollar Threshold for Disclosure In the rule prior to today’s amendments, the determination of the most highly compensated executive officers was based solely on total annual salary and bonus for the last fiscal year, subject to a $100,000 disclosure threshold. We proposed to revise the dollar threshold for disclosure of named executive officers other than the principal executive officer and the principal financial officer to $100,000 of total compensation for the last fiscal year. Given the proliferation of various forms of compensation other than salary and bonus, we believe that total compensation would more accurately identify those officers who are, in fact, the most highly compensated. Several commenters objected to using total compensation to identify named executive officers.331 In particular, commenters stated that this measure would minimize the importance of the compensation committee’s compensation decisions for the most recent year and include significant elements beyond the committee’s control, such as the increase in pension value and earnings on nonqualified deferred compensation. Some commenters recommended continuing to rely solely on salary and bonus, stating that these measures more accurately reflect the executives who are most highly valued in the company and permit greater year-to-year consistency.332 Other commenters expressed concern that including episodic option awards would result in more frequent changes to the named executive officer roster.333 We are persuaded that it is appropriate to exclude from the named executive officer determination compensation elements that principally reflect executives’ decisions to defer compensation and wealth accumulation in pension plans, or are unduly influenced by age or years of service. However, as we stated in the Proposing Release, basing identification of named executive officers solely on the compensation reportable in the salary and bonus categories may provide an incentive to re-characterize compensation. Further, limiting the determination to salary and bonus is not consistent with our decision to eliminate the distinction between ‘‘annual’’ and ‘‘long-term’’ compensation in the Summary Compensation Table.334 We realize that this may result in more frequent changes to the officers designated as named executive officers, but believe that it will provide a clearer picture of compensation at a company. Accordingly, we require the most highly compensated executive officers to be determined based on total compensation, reduced by the sum of the increase in pension values and nonqualified deferred compensation above-market or preferential earnings reported in column (h) of the Summary Compensation.335 Prior to these amendments, companies were permitted to exclude an executive officer (other than the chief executive officer) due to either an
unusually large amount of cash compensation that was not part of a recurring arrangement and was unlikely to continue, or cash compensation relating to overseas assignments attributed predominantly to such assignments.336 Because payments attributed to overseas assignments have the potential to skew the application of Item 402 disclosure away from executives whose compensation otherwise properly would be disclosed, we are retaining this basis for exclusion, as we proposed. However, we believe that other compensation that is ‘‘not recurring and unlikely to continue’’ should be considered compensation for disclosure purposes. There has been inconsistent interpretation of the ‘‘not recurring and unlikely to continue’’ standard, and it is susceptible to manipulation. We therefore are eliminating this basis for exclusion, as we proposed.337
7. Interplay of Items 402 and 404
We are amending Item 402 so that it requires disclosure of all transactions between the company and a third party where the primary purpose of the transaction is to furnish compensation to a named executive officer as proposed. Also as proposed, amended Item 402 will no longer exclude from its disclosure requirements information about compensatory transaction that had been disclosed under the related person transaction disclosure requirements of Item 404.338 Further, instructions to amended Item 404 clarify what compensatory transactions with executive officers and directors need not be disclosed under Item 404.339 As noted in the Proposing Release, the result of these amendments may be that in some cases compensation information will be required to be disclosed under Item 402, while the related person transaction giving rise to that compensation is also disclosed under Item 404. We believe that the possibility of additional disclosure in the context of each of these respective items is preferable to the possibility that compensation is not properly and fully disclosed under Item 402.
8. Other Changes
Before today’s amendments, a company was permitted to omit from Item 402 disclosure of ‘‘information regarding group life, health, hospitalization, medical reimbursement or relocation plans that do not discriminate in scope, terms or operation, in favor of executive officers or directors of the registrant and that are available generally to all salaried employees.’’ 340 Because relocation plans, even when available generally to all salaried employees, are susceptible to operation in a discriminatory manner that favors executive officers, this exclusion may have deprived investors of disclosure of significant compensatory benefits. For this reason, we are deleting relocation plans from this exclusion, as we proposed. For the same reason, as we proposed, we are also deleting relocation plans from the exclusion from portfolio manager compensation in forms used by management investment companies to register under the Investment Company Act and offer securities under the Securities Act.341 We also are revising the definition of ‘‘plan’’ so that it is more principles-based, as we proposed.342 Finally, in order to jlentini on PROD1PC65 with RULES2
343 Item 402(a)(6)(i).
344See, e.g., National Association of Corporate Directors and Pearl Meyer & Partners, 2003–2004 Director Compensation Survey (2004); National Association of Corporate Directors, Report of the NACD Blue Ribbon Commission On Director Compensation (2001); and Dennis C. Carey, et al, How Should Corporate Directors Be Compensated?, Investment Dealers’ Digest Inc.—Special Issue:
Boards and Directors (Jan. 1996).
345 1995 Release. The 1995 proposed amendment was coupled with a proposed amendment to permit companies to reduce the detailed executive compensation information provided in the proxy statement by instead furnishing that information in the Form 10–K. We did not act upon these proposed amendments. 346As noted in n. 303 above, Item 402(a)(5) provides that a column may be omitted if there is no compensation required to be reported in that column. 347Under director legacy programs, also known as charitable award programs, registrants typically agree to make a future donation to one or more charitable institutions in the director’s name, payable by the company upon a designated event such as death or retirement. The amount to be disclosed in the table shall be the annual cost of such promises and payments, with footnote disclosure of the total dollar amount and other material terms of each such program. Instruction 1 to Item 402(k)(2)(vii). simplify the language of the individual requirements, we have consolidated into one provision the definitions for the terms stock, option and equity as used in Item 402.343
9. Compensation of Directors
Director compensation has continued to evolve from simple compensation packages mostly involving cash compensation and attendance fees to more complex packages, which can also include equity-based compensation, incentive plans and other forms of compensation.344 In light of this complexity, we proposed to require formatted tabular disclosure for director compensation, accompanied by narrative disclosure of additional material information. In doing so, we revisited an approach that the Commission proposed in 1995 but did not adopt at that time.345 Director compensation has continued to evolve since 1995 so that we are today adopting a Director Compensation
Table, which resembles the revised
Summary Compensation Table, but presents information only with respect to the company’s last completed fiscal year. Consistent with the modifications to the Summary Compensation Table, this table moves pension and nonqualified deferred compensation plan disclosure from All Other Compensation to a separate column.346 Because the same instructions as provided in the Summary Compensation Table govern analogous matters in the Director Compensation
Table, our modifications to those
instructions also apply to this table. DIRECTOR COMPENSATION Name Fees earned or paid in cash ($) Stock awards ($) Option awards ($) Non-equity incentive plan compensation ($) Change in pension value and nonqualified deferred compensation earnings All other compensation ($) Total ($) (a) (b) (c) (d) (e) (f) (g) (h) A B C D E As proposed and adopted, director fees earned or paid in cash would be reported separately from fees paid in stock. The All Other Compensation column of the Director Compensation
Table includes, but is not limited to:
348 Instruction to Item 402(k)(2)(iii) and (iv). See letter from ABA. 349The only exception is if all perquisites received by the director total less than $10,000, they do not need to be disclosed. Further, as described above for the Summary Compensation Table, disclosure of nonqualified deferred compensation earnings is limited to the above-market or preferential portion. 350 Instruction 3 to Item 402(c). 351 Instruction to Item 402(k)(2). 352 Item 402(k)(3). 353These amendments apply only to small business issuers, as defined by Item 10(a)(1) of Regulation S–B. The Commission’s Advisory Committee on Smaller Public Companies has recommended that the Commission incorporate the scaled disclosure accommodations currently available to small business issuers under Regulation S–B into Regulation S–K and make them available to all microcap companies. Final Report of the Advisory Committee on Smaller Public Companies to the United States Securities and Exchange Commission (Apr. 23, 2006). Any future consideration of this recommendation would be the subject of a separate rulemaking. 354Prior to today’s amendments, under both Item 402 of Regulation S7–B and Item 402 of Regulation S–K, a small business issuer was not required to provide the Compensation Committee Report, the Performance Graph, the Compensation Committee Interlocks disclosure, the Ten-Year Option/SAR Repricings Table, and the Option Grant Table columns disclosing potential realizable value or grant date value. The rules prior to today’s amendments also permitted small business issuers to exclude the Pension Plan Table. 355See, e.g., letters from CII; CRPTF; IUE–CWA; SBAF; and WSIB. 356See, e.g., letters from ISS and Institutional Investors Group. 357See letters from America’s Community Bankers (‘‘ACB’’); Independent Community Bankers of America (‘‘ICBA’’); and SCSGP. 358 Items 402(b) and 402(c) of Regulation S–B. Consistent with the instructions to the narrative disclosure required by Item 402(e) of Regulation S– K, we have added an instruction to Item 402(c) of Regulation S–B so that disclosure is not required regarding any repricing that occurs through specified provisions. Instruction to Item 402(c) of Regulation S–B. 359 Item 402(d) of Regulation S–B. 360 Item 402(f) of Regulation S–B. 361 Item 402(a) of Regulation S–B. Item 402(c)(7) of Regulation S–B requires an identification to the extent material of any item included under All Other Compensation in the Summary Compensation Table. However, identification of an item will not be considered material if it does not exceed the greater of $25,000 or 10% of all items included in the specified category. All items of compensation are required to be included in the Summary Compensation Table without regard to whether such items are required to be identified. 362See letter from ABA. 363 Items 402(c) and 402(e) of Regulation S–B. in the narrative accompanying the table, we have simplified the relevant instruction to require footnote disclosure
only of the aggregate numbers of stock awards and option awards outstanding at fiscal year end.348 As with the Summary Compensation
Table, the new rules make clear that all
compensation must be included in the
table.349 As is the case with the current
director disclosure requirement, companies will not be required to include in the director disclosure any amounts of compensation paid to a named executive officer and disclosed in the Summary Compensation Table with footnote disclosure indicating what amounts reflected in that table are compensation for services as a director.350 An instruction to the Director Compensation Table permits the grouping of multiple directors in a single row of the table if all of their elements and amounts of compensation are identical.351 Following the table, narrative disclosure will describe any material factors necessary to an understanding of the table. Such factors may include, for example, a breakdown of types of fees.352 In addition, as noted in Section II.A., disclosure regarding option timing or dating practices may be necessary under this narrative disclosure requirement when the recipients of the stock option grants are directors of the company. As we proposed, we are not requiring a supplemental Grants of PlanBased Awards Table for directors. D. Treatment of Specific Types of Issuers
364We are also eliminating a provision of Item 402 of Regulation S–K that allows small business issuers using forms that call for Regulation S–K disclosure to exclude the disclosure required by certain paragraphs of that Item. This provision had been set forth in Item 402(a)(1)(i) of Regulation S– K prior to today’s amendments. 365See, e.g., letters from Federation of German Industries; DaimlerChrysler AG; and jointly, Allianz AG, Deutsche Bank AG and Siemens AG. 366 Item 402(a)(1). 367Business development companies are a category of closed-end investment companies that are not required to register under the Investment Company Act [15 U.S.C. 80a–2(a)(48)]. 368New Item 18.14 of Form N–2. Under the amendments, business development companies will no longer be required to respond to Item 18.13 of Form N–2, and Item 18.13(c) of Form N–2 is being deleted. Items 18.14 and 18.15 of Form N–2 are being redesignated as Items 18.15 and 18.16, respectively. As a result of the redesignation of Item
18.15 of Form N–2, a change to the cross reference
to this Item in Instruction 8(a) of Item 24 of the form is also being made. 369Amendment to Item 8 of Schedule 14A. Under the amendments, business development companies will no longer be required to respond to Item 22(b)(13) of Schedule 14A, and Item 22(b)(13)(iii) of
Schedule 14A is being deleted. Amendments to
Item 22(b)(13) of Schedule 14A.
370 Item 11 of Form 10–K.
371See Section II.C.6., above.
372See instructions 4 and 6 to Item 22(b)(13)(i) of
Schedule 14A; and instructions 4 and 6 to Item
18.13(a) of Form N–2 (prior to today’s amendments requiring certain entries in the compensation table in the proxy and information statements and registration statements of business development companies to include compensation from the fund complex). 373Amendments to: Instruction 2 to paragraph (d) of Item 201 of Regulation S–B; Instruction 2 to paragraph (d) of Item 201 of Regulation S–K; Exchange Act Rules 14a–6(a)(4) and 14c–5(a)(4); and Instruction 1 to Item 10 of Schedule 14A. 374Amendment to Item 601(b)(10)(iii)(C)(5). 375Amendments to Item 10(b)(1)(ii) and Instruction to Item 10(b)(1)(ii) of Schedule 14A. 376We stated in Section I of Additional Form 8– K Disclosure Requirements and Acceleration of Filing Date, Release No 33–8400 (Mar. 16, 2004) [69 FR 15594] (the ‘‘Form 8–K Adopting Release’’):
‘‘The revisions that we adopt today will benefit markets by increasing the number of unquestionably or presumptively material events that must be disclosed currently.’’ Discussion and Analysis or the related Compensation Committee Report.364
2. Foreign Private Issuers
Prior to today’s amendments, a foreign private issuer was deemed to comply with Item 402 of Regulation S– K if it provided the information required by Items 6.B. and 6.E.2. of Form 20–F, with more detailed information provided if otherwise made publicly available. We proposed to continue this treatment of these issuers and clarify that the treatment of foreign private issuers under Item 402 parallels that under Form 20–F. Commenters supported this approach, stating that it showed appropriate deference to a foreign private issuer’s home country requirements.365 We are adopting these requirements as proposed.366
3. Business Development Companies
As proposed, we are applying the same executive compensation disclosure requirements to business development companies that we are adopting for operating companies.367 We received no comments on this proposal. Our amendments eliminate the inconsistency between Form 10–K, on the one hand, which requires business development companies to furnish all of the information required by Item 402 of Regulation S–K, and the proxy rules and Form N–2, on the other, which require business development companies to provide some of the information from Item 402 and other information that applies to registered investment companies. Under the amendments, the registration statements of business development companies will be required to include all of the disclosures required by Item 402 of Regulation S– K for all of the persons covered by Item
402.368 This disclosure will also be
required in the proxy and information statements of business development companies if action is to be taken with respect to the election of directors or with respect to the compensation arrangements and other matters enumerated in Items 8(b) through (d) of
Schedule 14A.369 Business development
companies will also be required to make these disclosures in their annual reports on Form 10–K.370 As a result of these amendments, the persons covered by the compensation disclosure requirements will be changed. The compensation disclosure in the proxy and information statements and registration statements of business development companies will be required to cover the same officers as for operating companies, including the principal executive officer and principal financial officer, as well as the three most highly compensated executive officers that have total compensation exceeding $100,000,371 instead of each of the three highest paid officers of the company that have aggregate compensation from the company for the most recently completed fiscal year in excess of $60,000. In addition, the registration statements of business development companies will no longer be required to disclose compensation of members of the advisory board or certain affiliated persons of the company. Finally, under the amendments, the proxy and information statements and registration statements of business development companies will not be required to include compensation from the ‘‘fund complex.’’ Previously, this information was required in some circumstances.372 E. Conforming Amendments The Item 402 amendments necessitate conforming amendments to the Items of Regulations S–K and S–B and the proxy rules that cross reference amended paragraphs of Item 402. On this basis, we are amending:
377See, e.g., letters on Additional Form 8–K Disclosure Requirements and Acceleration of Filing Date, Release No. 33–8106 (June 17, 2002) [67 FR 42914] in File No. S7–22–02 from the Committee on Federal Regulation of Securities, Section of Business Law of the American Bar Association, dated September 12, 2002; Cleary, Gottlieb, Steen & Hamilton, dated August 26, 2002; Intel Corporation, dated August 26, 2002; Professor Joseph A. Grundfest, et al. dated October 3, 2002; Perkins Coie LLP, dated August 26, 2002; Shearman & Sterling, dated August 30, 2002; and Sullivan & Cromwell, dated August 26, 2002. 378See, e.g., letter in File No. S7–22–02 from the
Section of Business Law of the American Bar
Association.
379 Item 601(b)(10)(iii) of Regulation S–K. We note the provision in Item 601(b)(10)(iii)(A) that carves out any plan, contract or arrangement in which named executive officers and directors do not participate that is ‘‘immaterial in amount or significance.’’ In 1980, the Commission adopted amendments to Regulation S–K that consolidated all of the exhibit requirements of various disclosure forms into a single item in Regulation S–K. Amendments Regarding Exhibit Requirements, Release No. 33–6230 (Aug. 27, 1980) [45 FR 58822], at Section II.B. This item was a forerunner of the current Item 601. As part of that 1980 adopting release, the definition of material contract contained in the new item was also revised in an effort to reduce the number of remunerative plans or arrangements that must be filed. Not long after, though, the staff discovered that rather than reduce the number of exhibits filed, the provision actually had the opposite effect. The staff found that the revised definition of material contract ‘‘has resulted in registrants filing a large volume of varied remunerative contracts involving directors and executive officers, contracts which are not material and which would not have been filed under the previously existing ‘material in amount or significance’ standard.’’ Technical Amendment Regarding Exhibit Requirement, Release No. 33– 6287 (Feb. 6, 1981) [46 FR 11952], at Section I. Therefore, in February 1981, the Commission added ‘‘unless immaterial in amount or significance’’ to the definition of ‘‘material contracts’’ as applied to remunerative plans, contracts or arrangements participated in by executives who are not named executive officers. Id. We reiterate that this phrase was intended to indicate that whether plans, contracts or arrangements in which executive officers other than named executive officers participate are required to be disclosed under Item 601(b)(10) must be determined on the basis of materiality. 380See, e.g., letters from ABA; Chamber of Commerce; N. Ludgus; Committee on Securities Regulation of the Business Law Section of the New York State Bar Association; SCSGP; and Sullivan. amendment of such agreement that is material to the company. When we initially proposed this item, several commenters stated that it would be difficult to determine, within the shortened Form 8–K filing period, whether a particular definitive agreement met the materiality threshold of Item 1.01, and whether the agreement was outside of the ordinary course of business.377 Some of these commenters suggested that we apply to Item 1.01 the standards used in pre-existing Item 601(b)(10) of Regulation S–K, which governs the filing as exhibits to Commission reports of material contracts entered into outside the ordinary course, because these standards had been in place for many years and were familiar to reporting companies.378 In response to the concerns raised by these comments, we adopted Item 1.01 of Form 8–K so that it uses the standards
of Item 601(b)(10) to determine the types of agreements that are material to a company and not in the ordinary course of business. Item 601(b)(10) of Regulation S–K requires a company to file, as an exhibit to Securities Act and Exchange Act filings, material contracts that are not made in the ordinary course of business and are to be performed in whole or part at or after the filing of the registration statement or report, or were entered into not more than two years before the filing. Item 601(b)(10)(iii) refers specifically to employment compensation arrangements and established a company’s obligation to file the following as exhibits:
381 Item 1.02(b) states: ‘‘For purposes of this Item 1.02, the term material definitive agreement shall have the same meaning as set forth in Item 1.01(b).’’ 382 Items 5.02(a) and (b) of Form 8–K. 383See letter from ABA. 384 Instruction 4 to Item 5.02. 385 Item 5.02(b) of Form 8–K will continue to cover the officers currently specified therein, whether or not named executive officers for the previous or current years, and all directors. 386 Items 5.02(c)(3) and (d)(5). Plans, contracts or arrangements (but not material amendments or grants or awards or modifications thereto) may be denoted by reference to the description in the company’s most recent annual report on Form 10– K or proxy statement. 387 Item 5.02(e) and Instruction 2 to Item 5.02(e). 388 Item 5.02(f). See Section II.C.1.b. above for a discussion of the reporting delay that exists under the current disclosure rules when bonus and salary are not determinable at the most recent practicable date. 389See letter from ABA. involving the subject matter identified in Item 601(b)(10)(iii)(A) and (B) of Regulation S–K need not be disclosed under amended Item 1.01 of Form 8–K. This change also will apply to the disclosure of terminations of material definitive agreements under Item 1.02 of Form 8–K, which references the definition of ‘‘material definitive agreement’’ in Item 1.01 of Form 8–K.381 Instead of being required to be disclosed based on the general requirements with regard to material definitive agreements in Item 1.01 and Item 1.02 of Form 8– K, employment compensation arrangements will now be covered under Item 5.02 of Form 8–K, as amended.
2. Item 5.02—Departure of Directors or
Certain Officers; Election of Directors; Appointment of Certain Officers; Compensatory Arrangements of Certain Officers Item 5.02 generally requires disclosure within four business days of the appointment or departure of directors and specified officers. In particular, Item 5.02(b) has required disclosure if a company’s principal executive officer, president, principal financial officer, principal accounting officer, principal operating officer, or any person performing similar functions, retires, resigns or is terminated from that position and Item 5.02(c) has required disclosure if a company appoints a new principal executive officer, president, principal financial officer, principal accounting officer, principal operating officer, or any person performing similar functions. Item 5.02 has also required disclosure if a director retires, resigns, is removed, or declines to stand for reelection.382 Before adopting today’s amendments, the required disclosure under Item 5.02 included a brief description of the material terms of any employment agreement between the company and the officer and a description of disagreements, if any. As proposed, we are modifying Item
5.02 to capture generally the
information already required under that item, as well as additional information regarding material employment compensation arrangements involving named executive officers that, prior to today’s amendments, would be called for under Item 1.01. With respect to the additional disclosure that we are requiring for named executive officers under amended Item 5.02, one commenter noted that because the definition of ‘‘named executive officer’’ is determined with reference to a company’s last completed fiscal year, greater clarity is needed to determine how the standard should be applied for current Form 8–K reporting throughout the year.383 The commenter suggested that companies might find it difficult to identify their named executive officers for purposes of real-time disclosure under Item 5.02 during the period following the completion of their last fiscal year but prior to preparing their proxy statements or Forms 10–K in the new fiscal year. Accordingly, we are including a new Instruction to Item 5.02 that will clarify that for purposes of this Item the named executive officers are the persons for whom disclosure was required in the most recent filing with the Commission that required disclosure under Item 402(c) of Regulation S–K or Item 402(b) of Regulation S–B, as applicable.384 In general, our revisions to Form 8– K will both modify the overall requirements for disclosure of employment compensation arrangements on Form 8–K and locate all such disclosure under a single item. We are accomplishing this by taking the following steps:
390See letter from ABA.
391 General Instruction I.A.3 to Form S–3. 392Form 8–K Adopting Release, at Section II.E. 393 Id. 394We are also making a similar revision to Item 601(b)(10)(iii)(C)(5) of Regulation S–K. 395New Instruction 4(c)(v) to Exhibits to Form 20–F. 396Many jurisdictions now require or encourage disclosure of executive compensation information. For example, enhanced disclosure of executive remuneration is included as part of the European Commission’s 2003 Company Law Action Plan. See Guido Ferrarini and Niamh Moloney, Executive Remuneration in the EU: The Context for Reform, European Corporate Governance Institute, Law Working Paper N. 32/2005 (April 2005). 397 Item 403(a). ambiguity; and (ii) clarifies that, for purposes of the Instruction, no distinction should be made between awards granted under cash or equitybased plans. New Item 5.02(f) responds to comments we received that our proposed Instruction 3 to 5.02(e) should be codified as a separate item because it called for disclosure (determining salary or bonus amounts for a completed fiscal year) that otherwise may not be required under Item 5.02(e).390 B. Extension of Limited Safe Harbor Under Section 10(b) and Rule 10b–5 to Item 5.02(e) of Form 8–K and Exclusion of Item 5.02(e) From Form S–3 Eligibility Requirements We are extending the safe harbors regarding Section 10(b) and Rule 10b–5 and Form S–3 eligibility in the event that a company fails to timely file reports required by Item 5.02(e) of Form 8–K. In March 2004, we adopted a limited safe harbor from liability under Section 10(b) of the Exchange Act and Rule 10b– 5 thereunder for failure to timely file reports required by Form 8–K Items 1.01, 1.02, 2.03, 2.04, 2.05, 2.06, 4.02(a) and 6.03. Because we believed that these items may require management to make rapid materiality and similar judgments within the condensed timeframe required for filing of a Form 8–K, we established a safe harbor that applies until the filing due date of the company’s quarterly or annual report for the period in question. We concluded that the risk of liability under these provisions for the failure to timely file was disproportionate to the benefit of real-time disclosure and therefore justified the need for a limited safe harbor of a fixed duration. For the same reasons, we believe that the safe harbor should also extend to Item 5.02(e) of Form 8–K. We therefore are amending Exchange Act Rules 13a–11(c) and 15d– 11(c) accordingly. In addition, a company forfeits its eligibility to use Form S–3 if it fails to timely file all reports required under Exchange Act Section 13(a) or 15(d) during the 12 month period prior to filing of the registration statement.391 For the same reasons, when adopting the expanded Form 8–K rules in 2004, we revised the Form S–3 eligibility requirements so that a company would not lose its eligibility to use Form S–3 registration statements if it failed to timely file reports required by the Form 8–K items to which the Section 10(b) and
Rule 10b–5 safe harbor applies.392 In particular, the burden resulting from a company’s sudden loss of eligibility to use Form S–3 could be a disproportionately large negative consequence of an untimely Form 8–K filing under one of the specified items.393 We believe that this safe harbor should be extended to Item 5.02(e) of Form 8–K and, therefore, we are amending General Instruction I.A.3.(b) of Form S–3, which pertains to the eligibility requirements for use of Form S–3 to reflect this position.
C. General Instruction D to Form 8–K
We are adopting the revision to General Instruction D as proposed. Frequently, an event may trigger a Form 8–K filing under multiple items, particularly under both Item 1.01 and another item. General Instruction D to Form 8–K permits a company to file a single Form 8–K to satisfy one or more disclosure items, provided that the company identifies by item number and caption all applicable items being satisfied and provides all of the substantive disclosure required by each of the items. In order to promote prompt filings on Form 8–K and avoid potential non-compliance with Form 8–K due to inadvertent exclusions of captions, we are amending General Instruction D to permit companies to omit the Item 1.01 heading in a Form 8–K that also discloses any other item, so long as the substantive disclosure required by Item
1.01 is included in the Form 8–K. This
would not extend to allowing a company to omit any other caption if the Item 1.01 caption is included. D. Foreign Private Issuers We are amending the exhibit instructions to Form 20–F so that foreign private issuers will be required to file an employment or compensatory plan with management or directors (or portion of such plan) only when the foreign private issuer either is required to publicly file the plan (or portion of it) in its home country or if the foreign private issuer has otherwise publicly disclosed the plan.394 Under Item 6.B.1 of Form 20–F, a foreign private issuer must disclose the compensation of directors and management on an aggregate basis and, additionally, on an individual basis, unless individual disclosure is not required in the issuer’s home country and is not otherwise publicly disclosed by the foreign private issuer. Under the exhibit instructions to Form 20–F prior to our amendments, management contracts or compensatory plans in which directors or members of management participate generally were required to be filed as exhibits, unless the foreign private issuer provided compensation information on an aggregate basis and not on an individual basis. Under those pre-amendment provisions, an issuer that provided any individualized compensation disclosure was required to file as an exhibit to Form 20–F management employment agreements that potentially relate to matters that have not otherwise been disclosed. Our amendment of the exhibit instructions to Form 20–F 395 is intended to be consistent with the existing disclosure requirements under Form 20–F relating to executive compensation matters for foreign private issuers. In the same way that executive compensation disclosure under Form 20–F largely mirrors the disclosure that a foreign private issuer makes under home country requirements or voluntarily, so too the public filing of management employment agreements as an exhibit to Form 20–F under our amendments will mirror the public availability of such agreements under home country requirements or otherwise. In addition, we believe that the amendments may encourage foreign private issuers to provide more compensation disclosure in their filings with the Commission by eliminating privacy concerns associated with filing an individual’s employment agreement when such agreement is not required to be made public by a home country exchange or securities regulator. As foreign disclosure related to executive remuneration varies in different countries but continues to improve,396 the revisions recognize that trend and provide for greater harmonization of international disclosure standards with respect to executive compensation in a manner consistent with other requirements of Form 20–F.
IV. Beneficial Ownership Disclosure
Item 403 requires disclosure of company voting securities beneficially owned by more than five percent holders,397 and company equity securities beneficially owned by jlentini on PROD1PC65 with RULES2
398 Item 403(b).
399As specified in Exchange Act Rule 13d–3(d)(1) [17 CFR 240.13d–3(d)(1)]. 400 Item 403(c). 401 Item 403(b) of Regulation S–K and Item 403(b) of Regulation S–B are both amended in the same manner. 402This was similar to a proposal the Commission made in 2002. See Form 8–K Disclosure of Certain Management Transactions, Release No. 33–8090 (Apr. 12, 2002) [67 FR 19914]. 403See, e.g., Marianne M. Jennings, The Disconnect Between and Among Legal Ethics, Business Ethics, Law, and Virtue: Learning Not to Make Ethics So Complex, 1 U. St. Thomas L.J. 995, 1010 (Spring 2004) (arguing that the extension of loans to the CEO of WorldCom, which were collateralized by WorldCom shares owned by the CEO, contributed to WorldCom’s financial demise). Regarding commenters’ views, contrast letters from Frederic W. Cook & Co.; PB–UCC; and SBAF with letters from FSR; NACCO Industries; Unitrin; and Compass Bancshares. 404 Item 403(c) of Regulation S–K. See also Items 6 and 7(3) of Schedule 13D [17 CFR 240.13d–101]. 405See letter from ABA. 406 15 U.S.C. 78p(a). 407See Item 402(b)(2)(xiii) of Regulation S–K, discussed in Section II.B.1., above. 408See the 1982 Release. For a discussion of these provisions, see also Disclosure of Certain Relationships and Transactions Involving Management, Release No. 33–6416 (July 9, 1982) [47 FR 31394], at Section II. 409The discussion that follows focuses on changes to Regulation S–K, with Section V.E.1. explaining the modifications to Regulation S–B. References throughout the following discussion are to Items of Regulation S–K, unless otherwise indicated. 410Prior to adoption of these amendments, disclosure regarding promoters was required under Item 404(d). 411These matters previously were required to be disclosed pursuant to various provisions, including Item 7 of Schedule 14A and Items 306, 401(h), (i) and (j), 402(j) and 404(b). We are eliminating as proposed the requirement for disclosure regarding specific director and director nominee relationships that had been set forth in Item 404(b) prior to today’s amendments, in favor of the disclosures regarding director independence required by Item 407(a). directors, director nominees and named executive officers.398 These disclosure requirements provide investors with information regarding concentrated holdings of voting securities and management’s equity stake in the company, including securities for which these holders have the right to acquire beneficial ownership within 60 days.399 Item 403 also requires disclosure of arrangements known to the company that may result in a change in control of the company.400 As proposed, we are amending Item 403(b) 401 by adding a requirement for footnote disclosure of the number of shares pledged as security by named executive officers, directors and director nominees.402 To the extent that shares beneficially owned by named executive officers, directors and director nominees are used as collateral, these shares may be subject to material risk or
contingencies that do not apply to other shares beneficially owned by these persons. These circumstances have the potential to influence management’s performance and decisions.403 As a result, we believe that the existence of these securities pledges could be material to shareholders. Because significant shareholders who are not members of management are in a different relationship with other shareholders and have different obligations to them, the amendments do not require disclosure of their pledges pursuant to Item 403(a), other than pledges that may result in a change of control currently required to be disclosed.404 The amendments also specifically require disclosure of beneficial ownership of directors’ qualifying shares, which was not required prior to these amendments, because we believe the beneficial ownership disclosure should include a complete tally of the securities beneficially owned by directors. One commenter recommended that we expand this section to also require disclosure of hedging arrangements whereby the executive has altered his or her economic interest in the securities that he or she beneficially owns.405 These transactions frequently involve the purchase or sale of a derivative security that the named executive officer would be required to report within two business days under Section 16(a) of the Exchange Act.406 Because information concerning these transactions frequently would be available on a prompt basis in the
Section 16(a) filings and companies
would disclose their policies regarding these transactions in Compensation Discussion and Analysis,407 we have not followed the commenter’s recommendation.
V. Certain Relationships and Related
Transactions Disclosure As we explained in the Proposing Release, we believe that, in addition to disclosure regarding executive compensation, a materially complete picture of financial relationships with a company involves disclosure regarding related party transactions. Therefore, we are also adopting significant revisions to Item 404 of Regulation S–K, previously titled ‘‘Certain Relationships and Related Transactions.’’ In 1982, various provisions that had been adopted in a piecemeal fashion and had been subject to frequent amendment were consolidated into Item 404 of Regulation S–K.408 Today we are amending Item 404 of Regulation S–K and S–B to streamline and modernize this disclosure requirement, while making it more principles-based. Although the amendments significantly modify this disclosure requirement, its purpose—to elicit disclosure regarding transactions and relationships, including indebtedness, involving the company and related persons and the independence of directors and nominees for director and the interests of management—remains unchanged. As discussed in greater detail below, the amendments have four parts: 409
412Prior to today’s amendments, Instruction 1 to Item 404(a) had stated that ‘‘[t]he materiality of any interest is to be determined on the basis of the significance of the information to investors in light of all the circumstances of the particular case. The importance of the interest to the person having the interest, the relationship of the parties to the transaction with each other and the amount involved in the transactions are among the factors to be considered in determining the significance of the information to investors.’’ 413See Basic v. Levinson and TSC Industries v. Northway. 414Prior to today’s amendments, Instruction 9 to Item 404(a) had stated that ‘‘There may be situations where, although these instructions do not expressly authorize nondisclosure, the interest of a person specified in paragraphs (a)(1) through (4) in a particular transaction or series of transactions is not a direct or indirect material interest. In that case, information regarding such interest and transaction is not required to be disclosed in response to this paragraph.’’ 415The ‘‘related persons’’ covered by the amended Item are discussed below in Section V.A.1.b. 416However, if the disclosure is being incorporated by reference into a registration statement on Form S–4, the additional two years of disclosure will not be required, as specified in Instruction 1 to Item 404. 417See letter from Sullivan. See also letter from SCSGP. 418For example, disclosure would be required if a company benefits from a transaction with a related person that the company has arranged and in which it participates, notwithstanding the fact that it is not a party to a contract. 419See, e.g., letters from BRT and Sullivan. 420See, e.g., letters from Amalgamated and CalSTRS. 421See letter from Teamsters (recommending a $250 disclosure threshold). 422See, e.g., letters from CII and ISS. 423See letter from SCSGP recommending a disclosure threshold for companies that are not small business issuers of the greater of $120,000 or a percentage (which it believes could be as low as two percent) of consolidated gross revenues of the recipient for certain types of transactions. 424The disclosure threshold in amended Item 404(a) of Regulation S–B is the lesser of $120,000 or one percent of the average of the small business issuer’s total assets at year-end for the last three completed fiscal years because we believe that transactions that are below $120,000 can be significant for small business issuers given their relative size. Item 404(a) as adopted extends to disclosure of indebtedness, by consolidating the disclosure formerly required under Item 404(a) regarding transactions involving the company and related persons with the disclosure regarding indebtedness which had been separately required by Item 404(c) prior to these amendments. We have consolidated these two provisions substantially as proposed in order to eliminate confusion regarding the circumstances in which each item applied and
to streamline duplicative portions of Item 404.
425For the same reason, we have eliminated as proposed the references to ‘‘subsidiaries’’ in the ‘‘compensation committee interlocks and insider participation in compensation decisions’’ disclosure requirement adopted in Item 407(e)(4). This revision does not change the scope of disclosure required under the rule. 426Codified in Section 13(k) of the Exchange Act [15 U.S.C. 78m(k)]. 427Prior to today’s amendments, the related person transaction disclosure requirement in Item 404(a) covered significant shareholders, while the indebtedness disclosure requirement in Item 404(c) did not. The significant shareholders covered by Item 404(a) as adopted will continue to be any security holder who is known to the company to beneficially own more than five percent of any class of the company’s voting securities. See Instruction 1.b.i. to Item 404(a). 428See, e.g., letter from Sullivan. See also, letter from SCSGP. 429See Instruction 4.b. to Item 404(a). Disclosure would be required, however, if the significant shareholder (or such shareholder’s immediate family member) was also a related person specified in Instruction 1.a. to Item 404(a), for example, if the significant shareholder was also an executive officer. 430Prior to these amendments, Item 404(c) also had required disclosure of some specific indirect interests of directors, nominees for director, and executive officers of the company in indebtedness through corporations, organizations, trusts, and estates. Disclosure of these specific interests had been required by subparagraphs (c)(4) and (c)(5) of Item 404. Under the amendments, these subparagraphs have been eliminated as duplicative and the need for disclosure in these situations will be determined using a materiality analysis under the principle for disclosure in Item 404(a). 431See Section V.A.3. below. 432 Instruction 2 to Item 404(a). 433 Instruction 1 to Item 404(a). 434As proposed, the principle for disclosure that we have adopted only applies to nominees for director if disclosure is being provided in a proxy or information statement involving the election of directors. Also, as proposed, ongoing disclosure is not required regarding nominees for director who were not elected (unless a nominee has been nominated again for director). 435This position, which had been included in the proxy rule provisions that were the precursor to Item 404, was deleted from those provisions in 1967 Continued regarding situations involving ‘‘the registrant or any of its subsidiaries.’’ Because companies must include subsidiaries in making materiality determinations in all circumstances, the reference to ‘‘subsidiaries’’ is superfluous, and we have therefore eliminated it. This modification does not change the scope of disclosure required under the Item.425 a. Indebtedness
Section 402 of the Sarbanes-Oxley Act
prohibits most personal loans by a company to its officers and directors.426 This development raises the issue of whether disclosure of indebtedness of the sort required under our rules prior to the amendments should be maintained. We believe that the approach to disclosure of indebtedness involving related persons that we adopt today is appropriate because of the scope of the direct and indirect interests covered by our disclosure requirements, because related persons include persons not covered by the prohibitions, and because there are certain exceptions to the prohibitions. We have, however, eliminated the distinction between indebtedness and other types of related person transactions. As a result of integrating what had been required to be disclosed under paragraph (c) of Item 404 into paragraph (a) of Item 404, the rule proposals would have changed the situations in which indebtedness disclosure is necessary by requiring disclosure of indebtedness transactions with regard to all related persons covered by the related person transaction disclosure requirement, including significant shareholders.427 Some commenters questioned whether disclosure of indebtedness of significant shareholders would be useful to investors and whether companies would have access to the information necessary to provide this disclosure.428 In response to these comments, the amendments do not require disclosure of indebtedness transactions of significant shareholders (or their immediate family members).429 Another result of integrating the disclosure requirements that had been specified in paragraph (c) of Item 404 into paragraph (a) of Item 404, is that the rule changes set a $120,000 threshold and require disclosure if there is a direct or indirect material interest in an indebtedness transaction, while prior to these amendments Item 404(c) required disclosure of all indebtedness exceeding $60,000.430 For example, under amended Item 404(a) disclosure is required if an executive officer had a material indirect interest in an indebtedness transaction (exceeding $120,000) between the company and another entity due to that executive officer’s ownership interest in the other entity. Disclosure of material indirect interests of related persons in transactions involving the company will be required by Item 404(a) as amended, just as it was prior to adoption of these amendments. We believe that disclosure requirements for indebtedness and for other related person transactions should be congruent. In particular, we believe that loans by companies other than financial institutions should be treated like any other related person transactions; however, as discussed below,431 we address certain ordinary course loans by financial institutions in an instruction to Item 404(a). b. Definitions We have defined the terms ‘‘transaction,’’ ‘‘related person’’ and ‘‘amount involved’’ substantially as proposed in order to streamline Item 404(a) and to clarify the broad scope of financial
transactions and relationships covered by the rule. The term ‘‘transaction’’ has a broad scope in Item 404(a).432 This term is not to be interpreted narrowly, but rather broadly includes, but is not limited to, any financial transaction, arrangement or relationship or any series of similar transactions, arrangements or relationships. The definition of ‘‘transaction’’ also specifically notes that the term includes indebtedness and guarantees of indebtedness. The definition of ‘‘related person’’ identifies the persons covered, and clarifies the time periods during which they are covered. The term ‘‘related person’’ 433 means any person who was in any of the following categories at any time during the specified period for which disclosure under paragraph (a) of Item 404 is required:
as duplicative of a note that applied to all of the disclosure required in Schedule 14A (including the related party disclosure requirement in Schedule 14A). Adoption of Amendments to Proxy Rules and Information Rules, Release No. 34–8206 (Dec. 14,
1967) [32 FR 20960], at ‘‘Schedule 14A—Item7(f).’’
Before today’s amendments, Note C to Schedule 14A provided that ‘‘[i]nformation need not be included for any portion of the period during which such person did not hold any such position or relationship, provided a statement to that effect is made.’’ We have amended Note C to Schedule 14A as proposed so that it will no longer apply to disclosure of related person transactions. 436The persons included in these additions to the definition are also included in the definition of ‘‘family member’’ in General Instruction A.1.(a)(5) to Securities Act Form S–8. 437 Instruction 3 to Item 404(a). 438Prior to today’s amendments, Instruction 3 to Item 404(a) had provided guidance regarding computing the amount involved in lease or other agreements providing for periodic payments or installments. 439Prior to today’s amendments, the basis for determining the amount involved in indebtedness transactions had been set forth in Item 404(c). 440Because of the manner in which the amount involved in the transaction is calculated for indebtedness, as discussed above, disclosure with respect to indebtedness will include the largest aggregate amount of principal outstanding during the period for which disclosure is provided, as well as the amount of principal and interest paid during the period for which disclosure is provided, the aggregate amount of principal outstanding as of the latest practicable date, and the rate or amount of interest payable on the indebtedness. Item 404(a)(5). 441 Item 404(a)(4). 442See letter from Sullivan. 443This requirement had been set forth in Instruction 4 to Item 404(c) prior to these amendments. 444See letter from SCSGP. that, because of the potential for abuse and the close proximity in time between the transaction and the person’s status as a ‘‘related person,’’ it is appropriate to require disclosure for transactions in which the person had a material interest occurring at any time during the fiscal year. For example, it is possible that a material interest of a person in a transaction during this timeframe could influence the person’s performance of his or her duties. We believe that transactions with persons who have been or who will become significant shareholders (or their immediate family members), but are not at the time of the transaction, raise different considerations and are harder to track, and thus we are excluding them as proposed. Disclosure will be required, however, regarding a transaction that begins before a significant shareholder becomes a significant shareholder, and continues (for example, through the on-going receipt of payments) on or after the time that the person becomes a significant shareholder. We are adopting the definition of ‘‘immediate family member’’ as proposed. Under Item 404(a), the term ‘‘immediate family member’’ means any child, stepchild, parent, stepparent, spouse, sibling, mother-in-law, fatherin-law, son-in-law, daughter-in-law, brother-in-law, or sister-in-law, and any person (other than
a tenant or employee) sharing the household of any director, nominee for director, executive officer, or significant shareholder of the company. The amended definition differs from the former definition in that it includes stepchildren, stepparents, and any person (other than a tenant or employee) sharing the household of a director, nominee for director, executive officer, or significant shareholder of the company.436 The amended definition of ‘‘amount involved’’ is adopted as proposed.437 The definition incorporates two concepts that were included in Item 404 prior to these amendments regarding how to determine the ‘‘amount involved’’ in transactions, and clarifies that the amounts reported must be in dollars even if the amount was set or expensed in a different currency. As adopted, the term ‘‘amount involved’’ means the dollar value of the transaction, or series of similar transactions, and includes:
445 Instructions 4, 5, 6 and 7 to Item 404(a). 446 Instruction 5.a. to Item 404(a). 447See letter from NYCBA. 448 Instruction 5.b. to Item 404(a). 449One commenter believed that the proposals would have eliminated disclosure of related person transactions involving the employment of immediate family members. See letter from CRPTF. Item 404(a), as amended, continues to require disclosure of these types of related person transactions when the threshold for disclosure has been met and the immediate family member has or will have a direct or indirect material interest. 450 Instruction 4.a. to Item 404(a), which is based on Instruction 2 to Item 404(c) as it was stated prior to today’s amendments. 451 12 CFR part 220. 452See Item III.C.1. and 2. of Industry Guide 3, Statistical Disclosure by Bank Holding Companies [17 CFR 229.802(c)]. 453 Instruction 4.c. to Item 404(a). 454Specifically, the language that was in Instruction 3 to paragraph (c) of Item 404 prior to these amendments has been modified to replace the reference ‘‘comparable transactions with other persons’’ with the phrase ‘‘comparable loans with persons not related to the lender.’’ 455 Instruction 6 to Item 404(a). This amendment is based on the language that was in parts A and B of Instruction 8 to Item 404(a) prior to these amendments. This amendment omits the portion of that instruction (Instruction 8.C.) regarding interests arising solely from holding an equity or a creditor interest in a person other than the company that is a party to the transaction, when the transaction is not material to the other person. This exception may have resulted in inappropriate non-disclosure of transactions without regard to whether they were material to the company. In addition, we are eliminating the language that had been set forth in Instruction 6 to Item 404(a) prior to these amendments, which had covered a subset of transactions now covered by Instruction 6, as amended, and therefore was duplicative. 456 Instruction 7.a. to Item 404(a). and therefore Item 404(a) as amended includes disclosure exceptions that we believe are consistent with our principles-based approach.445 The first category of transactions involves compensation. Disclosure of compensation to an executive officer will not be required if:
457Letter from SCSGP.
458 Instruction 7.b. to Item 404(a). 459See, e.g., letters from American Bankers Association (‘‘American Bankers’’); Compass Bancshares; and Whitney Holding Corporation (‘‘Whitney Holding’’). 460 Instruction 7.c. to Item 404(a). 461Before the adoption of these amendments, Instruction 7.C. to Item 404(a) provided that no information was required under Item 404(a) for transactions where the interest of the related person arose solely from the ownership of securities of the company and such person received no extra or special benefit not shared on a pro rata basis. 462See, e.g., letters from SCSGP and Sullivan. 463The instruction as adopted differs from the language of Instruction 7.C. prior to these amendments in that it is limited to ownership of a class of equity securities rather than securities generally and focuses on benefits being provided pro rata to the holders of that class rather than the absence of certain extra or special benefits. 464See, e.g., letters from SCSGP and Sullivan. 465 Del. Code Ann. tit. 8, § 144 (2004). See also NYSE, Inc. Listed Company Manual Section 307.00 and NASD Manual, Marketplace Rules 4350(h) and 4360(i). 466See letter from NYCBA. 467See Instruction to Item 404(b). For example, disclosure would not be required under Item 404(b) in a company’s Form 10–K for the fiscal year ended December 31, 2005 of a transaction that occurred in March 2005 between the company and an immediate family member of a person who later became a director of the company in August 2005. However, disclosure would be required under Item 404(a) in this circumstance. This Instruction to Item 404(b) does not apply to transactions of significant shareholders of the company, because Item 404(a) does not require disclosure of transactions with significant shareholders that are completed before they become significant shareholders. 468 Item 404(c). exception embodied a conclusion that the terms of these types of transactions would likely not be influenced by the related persons and therefore should be excluded as not material.457 As a result, the instruction is retained in the rule as adopted. Second, disclosure need not be provided under paragraph (a) of Item 404 if the transaction involves services as a bank depositary of funds, transfer agent, registrar, trustee under a trust indenture, or similar services.458 We had proposed to eliminate this exception. We are persuaded by commenters’ concerns that eliminating this exception may be detrimental to financial institutions and may not result in additional meaningful disclosure.459 Accordingly, we are retaining this exception. Third, we are adopting an exception indicating that disclosure need not be provided pursuant to paragraph (a) of Item 404 if the interest of the related person arises solely from the ownership of a class of equity securities of the company and all holders of that class of equity securities of the company received the same benefit on a pro rata basis.460 Commenters expressed
concern that our proposal to eliminate the former exception 461 would require disclosure if a related person receives over $120,000 in dividends on company stock in a year, even though those dividends are paid on the same terms as for all other stockholders.462 We are persuaded by the commenters that related person transaction disclosure is not necessary for transactions where a related person receives pro rata dividends or returns on the ownership of equity securities, and therefore we have adopted an instruction to provide an exception from disclosure in these limited circumstances.463 Some commenters requested that we create a new exception for transactions undertaken in the ordinary course of business of the company and conducted on the same terms that the company offers generally in transactions with persons who are not related persons.464 Former Item 404(a) did not include such an ‘‘ordinary course of business’’ disclosure exception, and we are not persuaded that it should be expanded to include one. In this regard, we note that transactions which should properly be disclosed under Item 404(a) might be excluded under an ordinary course of business exception, such as employment of immediate family members of officers and directors. However, we note that whether a transaction which was not material to the company or the other entity involved and which was undertaken in the ordinary course of business of the company and on the same terms that the company offers generally in transactions with persons who are not related persons, are factors that could be taken into consideration when performing the materiality analysis for determining whether disclosure is required under the principle for disclosure. B. Procedures for Approval of Related Person Transactions We are adopting a new requirement for disclosure of the policies and procedures established by the company and its board of directors regarding related person transactions substantially as proposed. State corporate law and increasingly robust corporate governance practices support or provide for such procedures in connection with transactions involving conflicts of interest.465 We believe that this type of information may be material to investors, and our amendments therefore require disclosure of policies and procedures regarding related person transactions under paragraph (b) of Item 404, as amended. Specifically, the amendments require a description of the company’s policies and procedures for the review, approval or ratification of transactions with related persons that are reportable under paragraph (a) of Item 404. The description must include the material features of these policies and procedures that are necessary to understand them. While the material features of such policies and procedures will vary depending on the particular circumstances, examples of such features may include, in given cases, among other things:
469We also adopt as proposed similar revisions to the disclosure requirement referencing promoters in Item 401(g)(1) of Regulation S–K. In addition, as proposed our revisions add Form SB–2 to the list of registration statement forms in Item 404 for which promoter disclosure is required. While this revision updates the registration statement forms listed in Item 404, it does not change the promoter disclosure requirement of Form SB–2. 470 Item 404(c)(2). The term ‘‘group’’ has the same meaning as in Exchange Act Rule 13d–5(b)(1) [17 CFR 240.13d–5(b)(1)], that is, any two or more persons that agree to act together for the purpose of acquiring, holding, voting or disposing of equity securities of an issuer. The term ‘‘shell company’’ is defined in Securities Act Rule 405 and Exchange Act Rule 12b–2. 471 Item 407 of Regulations S–K and S–B. As adopted, Item 407 consolidates corporate governance disclosure requirements located in several places under our rules and the principal markets’ listing standards, including in particular requirements that had been specified in Items 306, 401(h), (i) and (j), 402(j) and 404(b) of Regulation S–K and Item 7 of Schedule 14A under the Exchange Act prior to these amendments. We are not making any changes to the substance of the requirements under Item 306, Item 401(h), (i) or (j), or Item 402(j) as part of this consolidation. However, as proposed, Item 407 reorders some provisions that were specified in Item 306 and reflects the relevant Public Company Accounting Oversight Board rules. See PCAOB Rulemaking:
Public Company Accounting Oversight Board; Order Approving Proposed Technical Amendments to Interim Standards Rules, Release No. 34–49624 (Apr. 28, 2004) [69 FR 24199]; and Order Regarding
Section 101(d) of the Sarbanes-Oxley Act of 2002,
Release No. 33–8223 (Apr. 25, 2003) [68 FR 2336]. 472Letter from Fenwick. 473See Section 10A(m) of the Exchange Act [15 U.S.C. 78j–1(m)]; Exchange Act Rule 10A–3 [17 CFR 240.10A–3]; and Standards Relating to Listed Company Audit Committees, Release No. 33–8220 (Apr. 9, 2003) (the ‘‘Audit Committee Release’’) [68 FR 18788]. 474NASD and NYSE Listing Standards Release. The other exchanges have also adopted corporate governance listing standards. See Order Granting Approval of Proposed Rule Change by the American Stock Exchange LLC and Notice of Filing and Order Granting Accelerated Approval of Amendment No. 2 Relating to Enhanced Corporate Governance Requirements Applicable to Listed Companies, Release No. 34–48863 (Dec. 1, 2003) [68 FR 68432]; Notice of Filing and Order Granting Accelerated Approval of Proposed Rule Change and Amendment Nos. 1 and 2 Thereto by the Philadelphia Stock Exchange, Inc. Relating to Corporate Governance, Release No. 34–49881 (June 17, 2004) [69 FR 35408]; Order Approving Proposed Rule Change and Notice of Filing and Order Granting Accelerated Approval to Amendment Nos. 2 and 3 to the Proposed Rule Change by the Chicago Stock Exchange, Inc. Relating to Governance of Issuers on the Exchange, Release No. 34–49911 (June 24, 2004) [69 FR 39989]; Notice of Filing and Order Granting Accelerated Approval of Proposed Rule Change by the Boston Stock Exchange, Inc. to Amend Chapter XXVII, Section 10 of the Rules of the Board of Governors by Adding Requirements Concerning Corporate Governance Standards of Exchange-Listed Companies, Release No. 34–49955 (July 1, 2004) [69 FR 41555]; Notice of Filing and Order Granting Accelerated Approval of Proposed Rule Change and Amendment Nos. 1 and 2 Thereto by the Chicago Board Options Exchange, Incorporated, Relating to Enhanced Corporate Governance Requirements for Listed Companies, Release No. 34–49995 (July 9, 2004) [69 FR 42476]; Notice of Filing and Order Granting Accelerated Approval of Proposed Rule Change and Amendment Nos. 1 and 2 Thereto by National Stock Exchange Relating to Corporate Governance, Release No. 34–49998 (July 9, 2004) [69 FR 42788]; and Notice of Filing and Immediate Effectiveness of Proposed Rule Change by the Pacific Exchange, Inc. to Amend the Corporate Governance Requirements for PCX Listed Companies, Release No. 34–50677 (Nov. 16, 2004) [69 FR 68205]. The Commission has previously received a rulemaking petition submitted by the AFL/CIO, which requested the Commission to amend Items 401 and 404 of Regulation S–K to require disclosure about transactions with non-profit organizations (letter dated Dec. 12, 2001 from Richard Trumka, Secretary-Treasurer, AFL/CIO, File No. 4–499, available at www.sec.gov/rules/petitions/petn4- 499.pdf) and a rulemaking petition submitted by the Council of Institutional Investors, which requested amendments to Item 401 of Regulation S–K to require disclosure of certain transactions between directors, executive officers and nominees
(letter dated Oct. 1, 1997, as amended Oct. 19, 1998, from Sarah A.B. Teslik, Executive Director, Council of Institutional Investors, File No. 4–404). We believe these requests have in large part been addressed by revised listing standards instituted by the exchanges, so that we are not now taking additional action under these petitions. 475 Item 407(a). of any consideration received by the company; and
476 Id. If the company does not have a separately designated compensation, nominating or audit committee or committee performing similar functions, it must provide this disclosure regarding independence under committee independence standards with respect to all members of the board of directors. 477Under the amendments, ‘‘listed issuer’’ has the same meaning as in Exchange Act Rule 10A–3. 478Under the amendments, ‘‘national securities exchange’’ means a national securities exchange registered pursuant to Section 6(a) of Exchange Act [15 U.S.C. 78f(a)]. 479Under the amendments, ‘‘inter-dealer quotation system’’ means an automated inter-dealer quotation system of a national securities association registered pursuant to Section 15A(a) of the Exchange Act [15 U.S.C. 78o–3(a)], and a ‘‘national securities association’’ means a national securities association registered pursuant to Section 15A(a) of the Exchange Act [15 U.S.C. 78o–3(a)] that has been approved by the Commission (as that definition may be modified or supplemented). Inter-dealer quotation systems such as the OTC Bulletin Board, the Pink Sheets and the Yellow Sheets, which do not maintain or impose listing standards and do not have listing agreements or arrangements with the issuers whose securities are quoted through them, are not within this definition. See Section II.F.1. in the Audit Committee Release. 480Similar disclosure had been required pursuant to Item 7(d)(2)(ii) and Item 7(d)(3)(iv) of Schedule 14A prior to these amendments. As part of our consolidation of these provisions into new Item 407, we adopt revised language for these provisions that reflects the general approach discussed above with regard to disclosure of director independence for board and committee purposes. 481Letter from NYCBA. 482 Instruction 1 to Item 407(a). 483See Section 121.B.(2)(c) of the American Stock Exchange Company Guide; paragraph (g) of Chapter XXVII, Listed Securities, Section 10, Corporate Governance, of the Rules of the Board of Governors of the Boston Stock Exchange; and Rule 19(a)(1) of
Article XXVIII, Listed Securities, of the Chicago
Stock Exchange Rules.
484 Item 407(a)(2).
485See, e.g., letters from Chamber of Commerce; FSR; and Sidley Austin. 486 Instruction 3 to Item 407(a). 487 Instruction 2 to Item 407(a) has been revised to clarify this requirement. As proposed, disclosure under these amendments will not be required for persons no longer serving as a director in registration statements under the Securities Act or the Exchange Act filed at a time when the company is not subject to the reporting requirements of Exchange Act Section 13(a) or 15(d). As proposed, disclosure will not be required of anyone who was a director only during the time period before the company made its initial public offering if he or she was no longer a director at the time of the offering. 488For this reason, we are not incorporating the concept previously found in Instruction 4 to Item 404(b) into Item 407(a) as adopted. independence for that board committee applicable to it.476 More specifically, if the company is an issuer 477 with securities listed, or for which it has applied for listing, on a national securities exchange 478 or in an automated inter-dealer quotation system of a national securities association 479 which has requirements that a majority of the board of directors be independent, Item 407(a) requires disclosure of those directors and director nominees that the company identifies as independent (and committee members not identified as independent), using the definition for independence for directors (and for committee members) that it uses for determining compliance with the applicable listing standards. If the company is not a listed issuer, we are requiring disclosure of those directors and director nominees that the company identifies as independent (and committee members not identified as independent) using the definition for independence for directors (and for committee members) of a national securities exchange or a national securities association, specified by the company. The company will be required to apply the same definition consistently to all directors and also to use the independence standards of the same national securities exchange or national securities association for purposes of determining the independence of members of the compensation, nominating and audit committees.480 One commenter pointed out the rule proposals did not make clear what disclosure would be required for listed issuers that relied upon an exemption from independence requirements, most notably a ‘‘controlled company’’ exemption.481 To clarify the disclosure required in this situation, we added a requirement to the amendments that if the company is a listed issuer whose securities are listed on a national securities exchange or in an inter-dealer quotation system which has requirements that a majority of the board of directors be independent, and also has exemptions to those requirements (for board or committee member independence) upon which the company relied, the company must disclose the exemption relied upon and explain the
basis for its conclusion that such exemption is applicable.482 Similar disclosure is required for those companies that are not listed issuers but would qualify for an exemption under the listing standards selected. In addition, this instruction clarifies that small business issuers listed on exchanges where at least half of the members of the board of directors, rather than a majority, are required to be independent must comply with the disclosure requirements specified in Item 407(a).483 The amendments require as proposed that an issuer which has adopted definitions of independence for directors and committee members must disclose whether those definitions are posted on the company’s Web site, and if they are not include the definitions as an appendix to the company’s proxy or information statement at least once every three years or if the policies have been materially amended since the beginning of the company’s last fiscal year.484 Further, if the policies are not on the company’s Web site, or included as an appendix to the company’s proxy or information statement, the company must disclose in which of the prior fiscal years the policies were included in the company’s proxy or information statement. In addition, the amendments require, for each director or director nominee identified as independent, a description, by specific category or type, of any transactions, relationships or arrangements not disclosed pursuant to paragraph (a) of Item 404 that were considered by the board of directors of the company in determining that the applicable independence standards were met. Under our proposals, disclosure of the specific details of each such transaction, relationship or arrangement would have been required. Several commenters objected to providing this disclosure, given the potential for extensive detail about these types of transactions, relationships or arrangements, and some suggested instead providing disclosure by category or type of transaction.485 In response to the commenters, we have revised the disclosure requirement to permit transactions, relationships or arrangements of each director or director nominee to be described by the specific category or type. Consistent with the rule proposals, the amended rule requires that the disclosure be made on a director by director basis, with separate disclosure of categories or types of transactions, relationships or arrangements for each director and director nominee. We have also adopted an instruction indicating that the description of the category or type must be sufficiently detailed so that the nature of the transactions, relationships or arrangements is readily apparent.486 As proposed, this independence disclosure is required for any person who served as a director of the company during any part of the year for which disclosure must be provided,487 even if the person no longer serves as director at the time of filing the registration statement or report or, if the information is in a
proxy statement, if the director’s term of office as a director will not continue after the meeting. In this regard, we believe that the independence status of a director is material while the person is serving as director, and not just as a matter of reelection.488 jlentini on PROD1PC65 with RULES2
489However, we are not revising the provision that the Audit Committee Report is furnished and not filed. 490 Item 407(d)(1) and Instruction 2 to Item 407. 491 Item 407(d)(5). 492These compensation committee disclosure requirements are included in Item 407(e). 493See, e.g., letters from J. Brill 1; Hewitt; Mercer; Pearl Meyer & Partners; and SCSGP. 494See, e.g., letters from Buck Consultants; Chamber of Commerce; Hewitt; Pearl Meyer & Partners; Mercer; and Steven Hall & Partners. 495See, e.g., letters from Brian Foley & Co.; 3CCompensation Consulting Consortium; BCIMC; CFA Centre 1; Governance for Owners; Michelle Leder; James McFadden; Institutional Investor Group; SBAF; and Theodore Schlissel. 496See, e.g., letters from Compensia; FedEx Corporation; Hewitt; and Mercer. 497Under the rules as adopted, disclosure would also not be required under this Item if an employee of a consulting firm met with company management to work on matters not involving compensation. See letter from Hewitt. 498Prior to these amendments, disclosure regarding compensation committee interlocks and insider participation in compensation decisions was required by Item 402(j). 499Prior to these amendments, this disclosure was required by Item 7(g) of Schedule 14A. 500 Item 5.02(a) of Form 8–K. 501 Item 22(b)(17) of Schedule 14A. 502 Item 407(b) includes disclosure requirements previously specified in paragraphs (d)(1), (f), and (h)(3) of Item 7 of Schedule 14A. 503 Instructions 1 and 2 to Item 407. Instruction 2 also includes as proposed a requirement that the charter be provided if it is materially amended. We also amend the disclosure requirements regarding the audit committee and nominating committee applicable prior to these amendments in order to eliminate duplicative committee member independence disclosure and to update the required audit committee charter disclosure requirements for consistency with the more recently adopted nominating committee charter disclosure requirements.489 As a result, as proposed the audit committee charter will no longer be required to be delivered to security holders if it is posted on the company’s Web site.490 We also are moving the disclosure required by Section 407 of the SarbanesOxley Act regarding audit committee financial experts to Item 407, although as proposed we are not making any substantive changes to that requirement.491 The amendments require new disclosures regarding the compensation committee that are similar to the disclosures required regarding audit and nominating committees of the board of directors.492 The company must state whether the compensation committee has a charter, and if it does make the charter available through its Web site or proxy materials in one of the ways that the audit and nominating committee charters may be made available. As proposed, the company will be required to describe its processes and procedures for the consideration and determination of executive and director compensation including:
504We are revising Item 404(a) of Regulation S– B from the proposal to clarify that the determination of a small business issuer’s total assets for purposes of this Item shall be made as of the issuer’s fiscal year-end for its last three completed fiscal years. 505 Instruction 8 to Item 404(a) of Regulation S– B. 506This is consistent with the requirements of Regulation S–B prior to these amendments. 507 Instruction 9 to Item 404(a) of Regulation S– B. 508For example, if an employee had a material interest in a transaction with the small business issuer which occurred in February 2005 and then became an executive officer in July 2005, disclosure would be required in the small business issuer’s Form 10–KSB for the fiscal year ended December 31, 2005. However, if the transaction had occurred in February 2004, disclosure would not be required in the small business issuer’s 2005 Form 10–KSB. 509 Item 404(b) of Regulation S–B. 510The requirements that were specified in paragraphs (e), (f), and (g) of Item 401 of Regulation S–B prior to these amendments are now specified in paragraphs (d)(5), (d)(4) and (c)(3), respectively, of Item 407 of Regulation S–B. 511 Instruction 2 to Item 404 of Regulation S–K. 512Amendments to Item 7(e) of Schedule 14A. Business development companies will furnish the information required by Item 7 of Schedule 14A, in addition to the information required by Items 8 and 22(b) of Schedule 14A. See amendments to Items 7, 8, and 22(b) of Schedule 14A. 513Amendments to Items 22(b)(15)(i) and (ii)(A) and 22(b)(16)(i) of Schedule 14A. Amended Item 22(b)(15)(i) requires the information required by new Items 407(b)(1) and (2) and (f), corresponding to the information that registered investment companies have been required to provide pursuant to Items 7(f) and 7(h) prior to today’s amendments. Amended Item 22(b)(15)(ii)(A) requires the information required by new Items 407(c)(1) and (2), corresponding to the information that registered investment companies have been required to provide pursuant to Items 7(d)(2)(i) and 7(d)(2)(ii) (other than the nominating committee independence disclosures required prior to today’s amendments by Item 7(d)(2)(ii)(C)). Amended Item 22(b)(16)(i) requires closed-end investment companies to provide the information required by new Items 407(d)(1) through (3), corresponding to the information that closed-end investment companies have been required to provide prior to today’s amendments pursuant to Item 7(d)(3) (other than the audit committee independence disclosures required prior to today’s amendments by Items 7(d)(3)(iv)(A)(1) and (B)). $120,000 or one percent of the average of the small business issuer’s total assets at year-end for the last three completed fiscal years,504 to require disclosure for small business issuers that may have material related person transactions even though smaller than the absolute dollar amount of $120,000. Both amended items consist of disclosure requirements regarding related
person transactions and promoters. These provisions of Item 404 of Regulation S–B are substantially identical to those of Item 404 of Regulation S–K, except for certain changes conforming amended Item 404 of Regulation S–B to former Item 404 of Regulation S–B. These changes consist of the following:
514Amendments to Items 22(b)(15)(ii)(B) and (16)(ii) of Schedule 14A. Amended Item 22(b)(15)(ii)(B) requires disclosure about the independence of nominating committee members that is similar to those required by Item 7(d)(2)(ii)(C) prior to today’s amendments and amended Item 22(b)(16)(ii) requires disclosure about the independence of audit committee members that is similar to those required by Items 7(d)(3)(iv)(A)(1) and (B) prior to today’s amendments. 515 Instruction to Item 22(b)(15)(ii)(B) of Schedule 14A; Instruction to Item 22(b)(16)(ii) of Schedule 14A. 516Amendments to Items 22(b)(7), 22(b)(8), and 22(b)(9) of Schedule 14A; amendments to Items 12(b)(6), 12(b)(7), and 12(b)(8) of Form N–1A; amendments to Items 18.9, 18.10, and 18.11 of Form N–2; amendments to Items 20(h), 20(i), and 20(j) of Form N–3. 517 17 CFR 245.100–104. 518 15 U.S.C. 7244(a), entitled ‘‘Prohibition of Insider Trading During Pension Fund Blackout Periods.’’ 519 Insider Trades During Pension Fund Blackout Periods, Release No. 34–47225 (Jan. 22, 2003) [68 FR 4337]. Section 306(a) makes it unlawful for any director or executive officer of an issuer of any equity security (other than an exempted security), directly or indirectly, to purchase, sell, or otherwise acquire or transfer any equity security of the issuer (other than an exempted security) during any pension plan blackout period with respect to such equity security, if the director or executive officer acquires the equity security in connection with his or her service or employment as a director or executive officer. This provision equalizes the treatment of corporate executives and rank-and-file employees with respect to their ability to engage in transactions involving issuer equity securities during a pension plan blackout period if the securities were acquired in connection with their service to, or employment with, the issuer. 520This term is defined in Rule 100(a) of Regulation BTR. 521Rule 100(a)(2) of Regulation BTR. 522Exchange Act Rule 16b–3(b)(3)(ii), which defines a Non-Employee Director of a closed-end investment company as ‘‘a director who is not an ‘interested person’ of the issuer, as that term is defined in Section 2(a)(19) of the Investment Company Act of 1940,’’ is not amended. 523Exchange Act Rules 16b–3(d)(1) and 16b–3(e). 524See letter from Sullivan. 525 15 U.S.C. 78j–1(m) and 17 CFR 240.10A–3. 526Proposing Release at n. 309. nominating and audit committees that are similar to those contained in new Item 407(a) of Regulation S–K and contained in Item 7 prior to the amendments.514 We are also adding instructions that are similar to new Instruction 1 to Item 407(a).515 As proposed, we are also raising from $60,000 to $120,000 the threshold for disclosure of certain interests, transactions, and relationships of each director or nominee for election as director who is not or would not be an ‘‘interested person’’ of an investment company within the meaning of Section 2(a)(19) of the Investment
Company Act.516 This disclosure is required in investment company proxy and information statements and registration statements. The increase in the disclosure threshold corresponds to the increase in the disclosure threshold for amended Item 404 from $60,000 to $120,000. F. Conforming Amendments The changes to Item 404 necessitate conforming amendments to other rules that refer specifically to Item 404.
527See, e.g., letter from SCSGP.
528Note 4 to Rule 16b–3.
529As under Rule 16b–3 prior to these amendments, each test referring to Item 404 is measured by reference to Regulation S–K, even if the disclosure requirements applicable to the company are governed by Regulation S–B. 530See amendments to Item 15 of Form SB–2, Item 11(n) of Form S–1, Item 18(a)(7)(iii) and Item 19(a)(7)(iii) of Form S–4, Item 23 of Form S–11, Item 7 of Form 10, Item 13 of Form 10–K, Item 7 of Form 10–SB and Item 12 of Form 10–KSB. The amendments to Forms SB–2, 10–SB and 10–KSB require disclosure of the information required by amended Item 404 and new Item 407(a) of Regulation S–B. 531See amendment to Item 7(b) of Schedule 14A, which refers to amended Items 404(a) and (b), and Item 22(b)(11) and the Instruction to Item 22(b)(11) of Schedule 14A, and Item 5.02(c)(2) of Form 8–K, which refer to amended Item 404(a). The amendments to Form 8–K that reference Regulation S–B require disclosure of the information required by amended Item 404(a) of Regulation S–B. 532See amendments to Item 23 of Form S–11. 533See amendments to Item 8 of Schedule 14A, Item 11(l) of Form S–1, General Instruction I.B.4.(c) of Form S–3, Items 18(a)(7)(ii) and 19(a)(7)(ii) of Form S–4, Item 22 of Form S–11, Item 6 of Form 10 and Item 11 of Form 10–K. 534See amendments to General Instruction I.B.4.(c) of Form S–3, and Item 10 of Form 10–K, which refer to Item 401 and paragraphs (c)(3), (d)(4) and (d)(5) of new Item 407, and Item 7(b) of
Schedule 14A, which refers to Item 401 and
paragraphs (d)(4) and (d)(5) of new Item 407. The amendments to Form 10–KSB require disclosure of the information required by amended Item 401 and new Item 407(c)(3), (d)(4) and (d)(5) of Regulation S–B. We are not making any changes to the reference to Item 401 in Note G to Form 10–K, however, because the portion of Item 401 applicable in Note G (certain disclosure regarding executive officers) does not include the part of Item 401 that we are combining into new Item 407. 535See amendments to Item 5 in Part II of Form 10–Q, and Item 5 in Part II of Form 10–QSB. The amendments to Item 5 in Part II of Form 10–QSB require disclosure of the information required by new Item 407(c)(3) of Regulation S–B. 536See amendments to Item 1107(e) of Regulation AB. 537See, e.g., letters from SCSGP; jointly, Angela Chappa, Annie Gabel and Michelle Prater; SBAF; and Standard Life. 538See, e.g., letters from SCSGP; Foley; and Mercer. directors to be Non-Employee Directors. In other cases, where revised Item 404(a) may require disclosure of director indebtedness and disclosure of business relationships not subject to disclosure under former Item 404(b), some formerly eligible directors may become ineligible. In response to concerns of commenters about the potential difficulty of making a determination,527 we have revised the rule as it was proposed to include an additional note to Rule 16b–3.528 The Non-Employee Director definition contemplates that the director must satisfy the definition’s tests at the time he or she votes to approve a transaction. For purposes of determining a director’s status under those tests that are based on Item 404(a), a company may rely on the disclosure provided under Item 404 of Regulation S–K for the issuer’s most recent fiscal year contained in the most recent filing in which Item 404 disclosure is presented.529 Where a transaction disclosed in that filing was terminated before the director’s proposed service as a Non-Employee Director, that transaction will not bar such service. The issuer must believe in good faith that any current or contemplated transaction in which the director participates will not require Item 404(a) disclosure, based on information readily available to the issuer and the director at the time such director proposes to act as a Non-Employee Director. At such time as the issuer believes in good faith, based on readily available information, that a current (or contemplated) transaction with a director will require Item 404(a) disclosure in a future filing, the director no longer is eligible to serve as a Non-Employee Director. However, this determination does not result in retroactive loss of a Rule 16b–3 exemption for a transaction previously approved by the director while serving as a Non-Employee director consistent with the note. In making determinations under the note, an issuer may rely on information it obtains from the director, for example pursuant to a response to an inquiry.
3. Other Conforming Amendments
The changes to Item 404, along with the consolidation of provisions into Item 407, necessitate conforming amendments to various forms and schedules under the Securities Act and the Exchange Act. The amendments modify:
539Plain English Disclosure, Release No. 33–7497 (Jan. 28, 1998) [63 FR 6369] (adopting revisions to Securities Act Rule 421 [17 CFR 230.421]). We have also required that risk factor disclosure included in annual reports and Summary Term Sheets in business combination filings be in plain English. See Item 1A. to Form 10–K and Item 1001 of Regulation M–A [17 CFR 229.1001], respectively. 540See, e.g., General Instruction G(3) to Form 10– K and General Instruction E.3. to Form 10–KSB (specifying information that may be incorporated by reference from a proxy or information statement in an annual report on Form 10–K or 10–KSB). 541Of course, the tables required under the rules we adopt today must be included and cannot be modified except as specifically allowed for in the rules. See Item 402(a)(5) of Regulation S–K and Item 402(a)(4) of Regulation S–B. 542See, e.g., letters from Amalgamated; CFA Centre 1; CII; IUE–CWA; Mercer; and SBAF. 543See, e.g., letters from Buck Consultants; Frederic W. Cook & Co.; HRPA; ISS; Mercer; and The Value Alliance and Corporate Governance Alliance. 544See, e.g., letters from ABA; ACC; Brian Foley & Co.; Jesse Brill, Chair of CompensationStandards.com and Chair of the National Association of Stock Plan Professionals, dated April 28, 2006; Buck Consultants; Foley; Frederic W. Cook & Co.; Fried Frank; Mercer; and Sullivan. 545See letter from BDO Seidman. risk factors section of prospectuses in plain English and apply plain English principles to other portions of the prospectus.539 These rules transformed the landscape of public offering disclosure and made prospectuses more accessible to investors. We believe that plain English principles should apply to the disclosure requirements that we are adopting, so disclosure provided in response to those requirements is easier to read and understand. Clearer, more concise presentation of executive and director compensation, related person transactions, beneficial ownership and corporate governance matters can facilitate more informed investing and voting decisions in the face of complex information about these important areas. We are adding Exchange Act Rules 13a–20 and 15d–20 to require that companies prepare their executive and director compensation, related person transaction, beneficial ownership and corporate governance disclosures included in Exchange Act reports using plain English, including the following principles:
546The amendments to the cross-references in Item 10 of Form N–CSR will appear in the Form concurrent with the effective date of the amendments to our proxy rules, and will be effective for a particular registrant’s Forms N–CSR that are filed after the filing of any proxy statement that includes a response to new Item 407(c)(2)(iv) of Regulation S–K (as required by new Item 22(b)(15) of Schedule 14A). The substance of the information required by the Item has not been changed. 547The other amended executive and director compensation disclosure requirements which relate to the last completed fiscal year will not be affected by this transition approach. The Summary Compensation Table will be treated differently because, as amended, it requires disclosure of compensation to the named executive officers for the last three fiscal years. 548 44 U.S.C. 3501 et seq. 549 44 U.S.C. 3507(d) and 5 CFR 1320.11. 550The paperwork burden from Regulations S–K and S–B is imposed through the forms that are subject to the requirements in those Regulations and is reflected in the analysis of those forms. To avoid a Paperwork Reduction Act inventory reflecting duplicative burdens, for administrative convenience we estimate the burdens imposed by each of Regulations S–K and S–B to be a total of one hour. 551The pertinent annual reports are those on Form 10–K or 10–KSB.
552The amended disclosure requirements regarding executive and director compensation, beneficial ownership, related person transactions and parts of the amended corporate governance disclosure requirements are in Form 10–K,
Schedule 14A and Schedule 14C. Form 10–K
permits the incorporation by reference of information in Schedule 14A or 14C to satisfy the disclosure requirements of Form 10–K. The analysis that follows assumes that companies would either provide the required disclosure in a Form 10–K only, if the company is not subject to the proxy rules, or would incorporate the required disclosure into the Form 10–K by reference to the proxy or information statement if the company is subject to the proxy rules. This approach takes into account the burden from the amended disclosure requirements that are included in both the Form 10–K and in Schedule 14A or Schedule 14C.
553The same analysis as discussed above with regard to the relationship of Form 10–K to the disclosure required in proxy or information statements is also applied to Form 10–KSB. company’s processes and procedures for the consideration and determination of executive and director compensation with respect to the compensation committee or persons performing the equivalent functions, and disclosure regarding the availability of the compensation committee’s charter (if it has one), either as an appendix to the proxy or information statement at least once every three fiscal years or on the company’s Web site. These amendments will not require a compensation committee to establish or maintain a charter. The amended disclosure that will be required regarding compensation committees is similar to what is currently required for audit committees and nominating committees. The amendments will decrease disclosure requirements for proxy and information statements by eliminating a disclosure requirement regarding the resignation of directors and a compensation committee report on the repricing of options and stock appreciation rights. The amendments require the Compensation Discussion and Analysis disclosure in the annual report on Form 10–K and in proxy or information statements to be accompanied by a short Compensation Committee Report regarding the compensation committee’s review and discussion with management of the Compensation Discussion and Analysis, and the compensation committee’s recommendation to the board of directors with regard to the disclosure of the Compensation Discussion and Analysis. This new Compensation Committee Report, along with the Compensation Discussion and Analysis, is required instead of the Board Compensation Committee Report on Executive Compensation that was previously required to be furnished with proxy and information statements prior to these amendments. The extent to which eliminating the former requirements to provide the Board Compensation Committee Report on Executive Compensation and a compensation committee report on the repricing of options and stock appreciation rights reduces burdens for proxy and information statements will be offset to a substantial extent, as discussed above, by the periodic reporting and proxy or information statement requirements for Compensation Discussion and Analysis, the new Compensation Committee Report and a narrative disclosure requirement regarding repricings and other modifications of outstanding awards. The Compensation Discussion and Analysis and narrative disclosure requirement regarding repricings and other modifications will be required to be included or incorporated by reference in annual reports and registration statements, while the Compensation Committee Report will only be required to be included or incorporated by reference from the proxy or information statement in the annual report on Form 10–K. We estimate that, on balance, the changes that are specific to proxy or
information statements will result in some incremental burdens on proxy or information statement collections of information, as described in more detail below. The amendments will increase existing disclosure burdens for annual reports on Form 10–KSB553 and registration statements on Forms 10–SB and SB–2 filed by small business issuers by requiring:
554One commenter noted our aggregate burden estimates in commenting that the ‘‘administrative costs’’ noted in the Proposing Release did not account for the need to overcome compliance risks ‘‘where concern for satisfying new rules is multiplied by the potential legal risks associated with sufficiency and completeness under a regime of CEO and CFO certification.’’ Letter from Hodak Value Advisors. 555See letter from Chamber of Commerce. 556See, e.g., letters from Computer Sciences; HRPA; N. Ludgus; and Kathy B. Wheby. 557See letter from Computer Sciences. 558See letter from HRPA. 559See letter from Sullivan. 560See, e.g., letters from Hodak Value Advisors and Chamber of Commerce. 561See, e.g., letters from E&Y and KPMG. 562See, e.g., letters from Hodak Value Advisors; ACC; Eli Lilly; and NACCO Industries. 563See, e.g., letters from ABA; Leggett & Platt; SCSGP; and Sidley Austin. 564See, e.g., letters from ABA; Hewitt; HRPA; and Towers Perrin. 565See, e.g., letters from Sullivan; Kellogg; SCSGP; and Chamber of Commerce. 566See, e.g., letters from American Bankers; Whitney Holding; SCSGP; and FSR. 567See, e.g., letters from BRT; Chadbourne; Chamber of Commerce; FSR; Intel; SCSGP; Sidley Austin; and Sullivan. 568See, e.g., letters from Chamber of Commerce and Compensia. 569See, e.g., letters from Mercer and Compensia. 570See, e.g., letters from ABA; ACB; ICBA; and SCSGP. these items. The amendments will increase the existing disclosure burdens for Form N–2 by requiring business development companies to provide additional disclosure regarding compensation. However, the amendments will decrease the existing disclosure burden by no longer requiring compensation disclosure with respect to certain affiliated persons and the advisory board of business development companies and by no longer requiring business development companies to disclose certain compensation from the fund complex. The amendments will decrease the Form 8–K disclosure burdens, by focusing the Form 8–K disclosure requirement on more presumptively material employment agreements, plans or arrangements of the narrower group of named executive officers, which should reduce the number of current reports on Form 8–K filed each year relating to executive and director compensation matters. We do not believe that our amendments regarding exhibit filing requirements for Form 20–F and our treatment of foreign private issuers under the revised rules will impose any incremental increase or decrease in the disclosure burden for these issuers.
C. Summary of Comment Letters and
Revisions to Proposals
We requested comment on the Paperwork Reduction Act analysis contained in the Proposing Release. We did not receive comments on our Paperwork Reduction Act estimates; 554 however, a number of commenters expressed concerns that costs associated with the proposals were understated. Commenters also raised concerns with costs and burdens associated with particular aspects of the proposals. One commenter indicated that the Commission needs to take into consideration that the disclosure is more detailed and lengthy, and realistically will require more preparation time by more people; historically, the individuals involved in the process outside a company have been attorneys and accountants who are preparing or reviewing the documents, but compensation consultants and their advisors and special counsel to the directors would be introduced into the process; and the cost analysis does not reflect additional director time that will be required to read the lengthy new disclosure.555 The commenter also expressed the view that smaller to midsize issuers will be negatively affected disproportionately more than larger public companies, as disclosure requirements increase and greater reliance on external support is thus necessitated. Other commenters stated their belief that the Commission underestimated the cost of the proposed disclosure requirements.556 One of these commenters cited the limited availability of information from existing information systems and requested that the Commission afford an adequate transition period to accommodate the proposed changes,557 while another commenter suggested that the proposal would notably impose a reporting and administrative burden that would add to the already substantial reporting obligations imposed by the SarbanesOxley Act of 2002 and related rules.558 Another commenter noted that companies will likely incur considerable costs in preparing the first proxy statement under the revised rules, even if, as was proposed, they do not have to ‘‘restate’’ compensation for prior years.559 Other commenters noted that specific aspects of the proposals would result in significant costs or burdens, including:
571The pre-existing estimate for Form N–2 represents the internal hour burden per response. In addition there is a pre-existing external cost estimate for Form N–2 of $12,766 per response. 572For administrative convenience, the presentation of the totals related to the paperwork burden hours have been rounded to the nearest whole number and the cost totals have been rounded to the nearest hundred. 573Our estimates are based on annual responses on Form 10–K of 8,602 and annual responses on Form 10–KSB of 3,504. Our estimates of the number of annual responses to the collections of information are based on the number of filings made in the period from October 1, 2004 through September 30, 2005. 574At the proposing stage, we used an estimated hourly rate of $300.00 to determine the estimated cost to public companies of executive compensation and related disclosure prepared or reviewed by outside counsel. We recently have increased this hourly rate estimate to $400.00 per hour after consulting with several private law firms. The cost estimates in this release are based on the $400.00 hourly rate. the aggregate annual change in that value, so that the Summary Compensation Table data will directly relate to the data presented in the Pension Benefits Table;
575As mentioned above, we do not believe that the amendments increasing to $120,000 the current $60,000 threshold in Forms N–1A, N–2, and N–3 for disclosure of certain interests, transactions, and relationships of disinterested directors will significantly impact the hours of company personnel time and cost of outside professionals in responding to these items. 576We calculated an annual average over a three year period because OMB approval of Paperwork Reduction Act submissions covers a three year period. Embedded in the three year period is the recognition that the costs in the initial year of compliance are likely to be higher than in later years. 577 In the Proposing Release, we estimated that the proposed revisions would average 67 hours per Form 10–K; 35 hours per Form 10–KSB; 60 hours per Form 10; 30 hours per Forms 10–SB and SB– 2; 60 hours per Forms S–1, S–4 and S–11; and 1.675 hours per Form N–2. 578Similarly, the hours of company personnel time and outside professional time required to prepare the disclosure required by the amended conforming revisions to Item 22(b) relating to the independence of members of nominating and audit committees of investment companies will be approximately the same as for compliance with the requirements regarding disclosure of the independence of nominating and audit committee members of investment companies that were required by Item 7 of Schedule 14A prior to today’s amendments. or 10–SB, we estimate that 25% of the burden of preparation is carried by the company internally and that 75% of the burden is carried by outside professionals retained by the issuer at an average cost of $400 per hour.575 The portion of the burden carried by outside professionals is reflected as a cost, while the portion of the burden carried by the company internally is reflected in hours.
579For Form S–1, we estimate an average incremental burden of 74 hours, based on an estimate that 459 out of the 528 registration statements that we estimate will be filed on Form S–1 will not include the disclosure contemplated by these rule changes through incorporation by reference to a Form 10–K or Form 10–KSB (459 filings times 85 hours = 39,015 hours, which when divided by the 528 total annual filings results in approximately 74 hours per Form S–1). For Form S–4, we estimate an average incremental burden of 17 hours, based on an estimate that 123 out of the 619 registration statements that we estimate will be filed on Form S–4 will not include the disclosure contemplated by these rule changes through incorporation by reference to a Form 10–K or Form 10–KSB (123 filings times 85 hours = 10,455 hours, which when divided by the 619 total annual filings results in approximately 17 hours per Form S–4). information statements on Schedule 14C, taking into account that larger companies may require more time to comply with the amended disclosure requirements, while smaller companies (including small business issuers) with potentially less complex circumstances may require less additional time to comply with the amended requirements.
580For Form N–2, we estimate that it will take business development companies 150 additional hours to prepare the amended disclosure in year one, 75 hours in year two and 30 hours in year three and thereafter, which results in an average of 85 hours for each business development company to comply with the amended compensation disclosures that would be required on Form N–2. We estimate an average annual incremental disclosure burden of 5 hours per Form N–2, based on 85 hours per Form N–2 filing by business development companies times 27 filings on Form N–2 by business development companies (representing all Form N–2 and N–2/A filings by business development companies during the year ended December 31, 2005) (85 hours times 27 Form N–2 filings (including amendments) = 2,295 hours), divided by 462 total annual filings on Form N–2 (representing all Form N–2 and N–2/A filings during the year ended December 31, 2005) (2,295 hours divided by 462 filings on Form N–2 (including amendments) = approximately 5 hours per Form N–2 (including amendments)). We note that in the Proposing Release, we estimated 935 total annual filings on Form N–2 and N–2/A, but this higher number double counted certain filings that were made under both the Securities Act and the Investment Company Act. Our revised estimate is 462 annual filings. 581The burden estimates for Form 10–K and 10– KSB assume that the amended requirements are satisfied by either including information directly in the annual reports or incorporating the information by reference from the proxy statement or information statement in Schedule 14A or Schedule 14C, respectively. As described above, we now estimate that the changes to executive compensation and corporate governance disclosure requirements applicable only in proxy or information statements (and thus not in Securities Act registration statements or Exchange Act reports or registration statements) will impose an incremental burden. 582The amendments do not change the exhibit filing requirements under Item 601(b)(10) of Regulations S–K and S–B, therefore companies may be required to file compensatory plans, contracts or arrangements as exhibits to filings even if current reporting on Form 8–K is no longer required for the entry into or amendment of those plans, contracts or arrangements. 583This is based on the number of responses made in the period from October 1, 2004 through September 30, 2005.
584For Form 8–K, the current burden estimate is 5 hours per filing. We estimate that 75% of the burden of preparation is carried by the company internally and that 25% of the burden is carried by outside professionals retained by the issuer at an average cost of $400 per hour. The computation of the reduction in burden is thus based on 1,722 fewer current reports on Form 8–K filed with a per filing burden of 3.75 hours carried by the company and 1.25 hours at a cost of $400 per hour (or $500 per filing). 585Prior to these amendments, Item 402(a)(2) of Regulation S–B required compensation disclosure for all individuals serving as the small business issuer’s chief executive officer and the small business issuer’s four highest paid executive officers other than the chief executive officer. 586Prior to these amendments, Item 402(b)(1) of Regulation S–B required disclosure in the Summary Compensation Table of compensation of the named executive officers for each of the last three fiscal years, and narrative disclosure was not required to accompany the Summary Compensation Table. Under the amendments adopted today, new narrative disclosure will address some elements of compensation previously required to be disclosed in tables. would relate to executive or director compensation matters; and
587We are also adopting conforming revisions to Item 22(b) relating to the independence of members of nominating and audit committees of investment companies. Form 8–K focus real-time disclosure on compensation arrangements with executives and directors that we believe are unquestionably or presumptively material, and eliminate the obligation to file Form 8–K with respect to other compensatory arrangements. Further, the amendments streamline and modernize Item 404 of Regulation S–K, while making it more principlesbased. For example, indebtedness of related persons is limited by the Sarbanes-Oxley Act, and the disclosure requirement regarding indebtedness of related persons has been combined into the requirement regarding other transactions with related persons. This consolidated disclosure requirement applies to an expanded group of related persons through amendments to the definition of the term ‘‘immediate family member.’’ While the pre-existing principles for disclosure have been retained, the amendments increase the threshold for disclosure from $60,000 to $120,000 and eliminate or narrow the scope of certain instructions delineating what transactions are reportable or excludable. The disclosure requirements in Item 404 regarding transactions with promoters have been slightly expanded in the amendments to apply when a company had a promoter over the past five years, as well as to require analogous disclosure regarding transactions with control persons of a shell company. With respect to registered investment companies and business development companies, amendments to Items 22(b)(7), 22(b)(8), and 22(b)(9) of
Schedule 14A and to Forms N–1A,
N–2, and N–3 similarly increase to $120,000 the former $60,000 threshold for disclosure of certain interests, transactions, and relationships of each director (and, in the case of Items 22(b)(7), 22(b)(8), and 22(b)(9) of
Schedule 14A, each nominee for
election as director) who is not or would not be an ‘‘interested person’’ of the fund within the meaning of Section 2(a)(19) of the Investment Company Act (and their immediate family members). In addition, amended Form N–2 requires business development companies to include the compensation disclosure required by Item 402 of Regulation S–K, as amended. The amendments also replace the disclosure requirement for certain business relationships of directors that had been required by Item 404(b) of Regulation S–K prior to these amendments, which focused on relationships relevant to director independence, with requirements for director independence disclosure in new Item 407 discussed below. Under the amendments, some of the disclosure that had been required under the certain business relationship disclosure requirement may be required by the consolidated disclosure requirement regarding transactions and relationships with related persons in Item 404(a) of Regulation S–K. Item 404(b) of Regulation S–K as amended requires disclosure regarding the company’s policies for the review, approval or ratification of transactions with related persons. We are adopting similar amendments to Item 404 of Regulation S–B, which will result in a more detailed related person transaction disclosure requirement than had existed in Item 404 of Regulation S–B prior to these amendments. However, unlike Item 404 of Regulation S–K, Item 404 of Regulation S–B as amended does not require disclosure regarding the company’s policies for the review, approval or ratification of transactions with related persons. We are retaining the requirement that transactions occurring within the last two years must be disclosed under Item 404 of Regulation S–B, whereas Item 404 of Regulation S–K requires disclosure for the last fiscal year, unless the information is included in a Securities Act or Exchange Act registration statement, where information as to the last three fiscal years is required. We are adopting a new disclosure requirement in Item 407 of Regulations S–K and S–B that consolidates disclosures previously required in several places throughout our rules addressing director independence, board committee functions and other related corporate governance matters. This new Item, which requires new disclosure regarding independence of members of the board of directors and board committees, is intended to enhance disclosures regarding independence required by corporate governance listing standards of national securities exchanges and automated inter-dealer quotation systems of a national securities association.587 Item 407 of Regulations S–K and S–B also includes a new disclosure requirement regarding the compensation committee’s processes and procedures for the consideration and determination of executive and director compensation, and disclosure regarding the availability of the compensation committee’s charter (if it has one), either as an appendix to the proxy or information statement
at least once every three fiscal years or on the company’s Web site. The amendments to Item 407 of Regulation S–K require a short Compensation Committee Report regarding the compensation committee’s review and discussion with management of the Compensation Discussion and Analysis, and the compensation committee’s recommendation to the Board with regard to the disclosure of the Compensation Discussion and Analysis. This new Compensation Committee Report, along with the Compensation Discussion and Analysis, is required instead of the Board Compensation Committee Report on Executive Compensation that was previously required by Item 402 of Regulation S– K prior to today’s amendments. To the extent that shares beneficially owned by named executive officers, directors and director nominees are used as collateral for loans, these shares are subject to risks or contingencies that do not apply to other shares beneficially owned by these persons. These circumstances have the potential to influence management’s performance and decisions. As a result, we believe that the existence of these securities pledges could be material to shareholders and should be disclosed. We therefore are amending Item 403 of Regulations S–K and S–B to require this disclosure as well as disclosure regarding directors’ beneficial ownership of qualifying shares. We are requiring that most of the information that is required by these amendments be provided in plain English in Exchange Act reports or in proxy or information statements incorporated by reference into those reports. The plain English requirements will make these documents easier to understand. The amendments to Item 402 of Regulation S–K, Items 402 and 404 of Regulation S–B, and Form 8–K will affect all companies reporting under Sections 13(a) and 15(d) of the Exchange Act, other than registered investment companies. The amendments to Item 404 of Regulation S–K will affect all companies reporting under Sections 13(a) and 15(d) of the Exchange Act, other than registered investment companies, and all companies, including registered investment companies, filing proxy or information statements with respect to the election of directors. The changes to Items 402 and 404 of Regulation S–K and Regulation S–B will also affect additional companies filing Securities Act and Exchange Act registration statements. The changes to Item 22(b) of
Schedule 14A will affect business
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588For a discussion of the debate concerning board of directors and managerial decision-making in the area of executive compensation, see, e.g., Steven M. Bainbridge, Executive Compensation:
Who Decides?, 83 Tex. L. Rev. 1615 (2005). development companies and registered investment companies filing proxy statements with respect to the election of directors. The changes to Form N–1A will affect open-end investment companies registering with the Commission on Form N–1A. The changes to Form N–2 will affect closedend investment companies (including business development companies) registering with the Commission on Form N–2. The changes to Form N–3 will affect separate accounts, organized as management investment companies and offering variable annuities, registering with the Commission on Form N–3.
C. Benefits
As discussed, the overall goal of the executive and director compensation amendments is to provide investors with clearer, better organized and more complete disclosure regarding the mix, size and incentive components of executive and director compensation. This goal is accomplished by eliminating some tables and other disclosures that we believe may no longer be useful to investors, revising other tables so that they are more informative, and requiring new disclosure for retirement plans and similar benefits, nonqualified deferred compensation, post-termination benefits and director compensation. The amendments require enhanced narrative disclosure, in the form of a Compensation Discussion and Analysis
section and narrative disclosure
accompanying the tables, to explain the significant factors underlying the compensation decisions reflected in the tabular data. The amendments also require companies to report the total amount of compensation for named executive officers and directors, and provide important context to the disclosure of total compensation. Improved disclosure under the amendments of executive and director compensation, such as equity-based compensation, non-equity incentive plan compensation, and retirement and other post-employment compensation, combined with the ability of investors to track the elements of compensation and the relative weights of those elements over time (and the reasons why companies allocate compensation in the manner that they do), will better enable investors to make comparisons both within and across companies. A presentation facilitating the comparability of different elements of compensation in different companies should make it easier for investors to analyze both the manner of compensation across companies and the quality of compensation disclosure across companies. Disclosure of total compensation will benefit investors by reducing the need to make individual computations in order to assess the size of current compensation. Further, improved executive and director compensation disclosure will enhance investors’ understanding of this use of corporate resources and the actions of boards of directors and compensation committees in making decisions in this area.588 Particularly with respect to the proxy statement for the annual meeting at which directors are elected, this improved disclosure will provide better information to shareholders for purposes of evaluating the actions of the board of directors in fulfilling its responsibilities to the company and its shareholders. With respect to the new Compensation Committee Report regarding the compensation committee’s review and discussion with management of the Compensation Discussion and Analysis, and the compensation committee’s recommendation to the board of directors with regard to disclosure of the Compensation Discussion and Analysis, we believe that benefits will be derived from the attention of the compensation committee to the disclosure provided in Compensation Discussion and Analysis. Further, the principal executive officer and principal financial officer can look to the Compensation Committee Report when providing their certifications. Finally, the Board Compensation Committee Report on Executive Compensation has been eliminated in favor of company disclosure in the form of the Compensation Discussion and Analysis, which will provide investors with enhanced disclosure about the objectives and implementation of executive compensation programs. We believe that the extent to which increased transparency and completeness in executive and director compensation disclosure will result in broader benefits depends at least in part on the extent to which current executive and director
compensation practices are aligned with the interests of investors as reflected in their investment and voting decisions. Any changes to a company that might occur, including changes in corporate governance, changes in control, changes in the employment of particular executives or other changes could depend to some extent on the degree to which improved transparency in executive and director compensation will affect investors’ decision-making with respect to that company. Disclosure under these new regulations will provide substantial benefit to investors in terms of the accuracy, transparency, completeness and accessibility of executive compensation and related person transaction disclosure. Improved transparency in executive and director compensation under these amendments could have other benefits in terms of the allocative efficiency of affected corporations with regard to the use of resources for executive compensation relative to other corporate needs, as well as improvements in efficiency of managerial labor markets. Benefits such as these depend on the extent to which the amendments, including requirements to disclose a total amount of compensation and more detail regarding compensation policies, alter existing and future policies or practices in these areas. We emphasize that we are not seeking to foster any particular policy or practice. Our objective is to increase transparency to enable decision-makers to make more informed decisions, which could result in different policies or practices or an increase in investor confidence in existing policies or practices. Enhanced disclosure of outstanding option awards on an award-by-award basis, and additional disclosure regarding other equity-based awards, will further benefit investors by making it easier to evaluate the components of equity compensation for each named executive officer and the valuations of those equity awards provided by companies in the Summary Compensation Table. The amendments to Form 8–K will facilitate shareholder and investor access to real-time disclosure of public companies’ significant personnel and compensation decisions by focusing this disclosure only on what we believe are the most important compensatory arrangements with executive officers and directors. This information will be filed pursuant to Item 5.02 of Form 8– K. To find this information, shareholders and investors no longer will need to examine multiple Item 1.01 disclosures relating to other actions. Companies will also be relieved of obligations to quickly report arguably less important compensation information on Form 8–K. The amendments to Item 404 will provide investors with more complete disclosure of related person transactions and director independence, and new disclosure regarding a company’s policies and procedures for the review, jlentini on PROD1PC65 with RULES2
589The new plain English requirements will require both the rewriting of existing disclosures in plain English, as well as drafting new disclosures in plain English, such as Compensation Discussion and Analysis. 590The Compensation Discussion and Analysis, unlike the Board Compensation Committee Report on Executive Compensation that was required prior to the adoption of these amendments, but like all of the rest of the current compensation disclosure, is considered filed and as such will be part of the documents for which certifications apply. The new Compensation Committee Report will be furnished rather than filed. The release adopting our certification requirements discussed the costs and benefits of the requirements as follows:
The new certification requirement may lead to some additional costs for issuers. The new rules require an issuer’s principal executive and financial officers to review the issuer’s periodic reports and to make the required certification. To the extent that corporate officers would need to spend additional time thinking critically about the overall context of their company’s disclosure, issuers would incur costs (although investors would benefit from improved disclosure). The certification requirement creates a new legal obligation for an issuer’s principal executive and financial officers, but does not change the standard of legal liability. * * * Conversely, the new rules are likely to provide significant benefits by ensuring that information about an issuer’s business and financial condition is adequately reviewed by the issuer’s principal executive and financial officers. Certification Release, at Section VII. 591While our rules do not require the retention of consultants or other advisers, to the extent that companies do retain compensation consultants or other professionals we understand that they would generally charge per-hour rates comparable to those rates charged by outside counsel, which we have estimated for the purposes of our Paperwork Reduction Act analysis are approximately $400 per hour. approval or ratification of relationships with related persons. These amendments will enhance investors’ understanding of how corporate resources are used in related person transactions, and provide improved information to shareholders for purposes of better evaluating the actions of the board of directors and executive officers in fulfilling their responsibilities to the company and its shareholders. In addition, by combining similar provisions of former Item 404 into a single combined disclosure requirement, the amendments will reduce confusion that may have occurred regarding the disclosure required when more than one of the provisions of Item 404 applied to a particular transaction or relationship before these amendments. Improved corporate governance disclosure in new Item 407 will provide investors with better organized and more complete information regarding the independence of members of the board of directors. The amendments to Item 403 of Regulation S–K and Regulation S–B will provide investors with disclosure of pledges of the securities beneficially owned by management and directors and full disclosure of beneficial ownership by directors, including directors’ qualifying shares. This information will contribute to investor understanding of the economic incentives for executives and directors of public companies. Changes to Items 22(b)(7), 22(b)(8) and 22(b)(9) of Schedule 14A and to Forms N–1A, N–2, and N–3 may increase or decrease existing disclosure burdens imposed on investment companies, or not affect them at all, depending on the particular circumstances, by increasing the threshold for disclosure of certain interests,
transactions, and relationships of each director (and, in the case of Items 22(b)(7), 22(b)(8), and 22(b)(9) of
Schedule 14A, each nominee for
election as director) who is not or would not be an ‘‘interested person’’ of the fund within the meaning of Section 2(a)(19) of the Investment Company Act (and their immediate family members). The amendments to the executive and director compensation, related person transaction, beneficial ownership and corporate governance disclosure requirements will in many respects make these requirements clearer for companies and their advisors, which could have the benefit of improving overall compliance with these provisions, including those provisions where disclosure requirements have not changed substantively. Finally, presentation in plain English will facilitate investor understanding of most of the matters contemplated by our amendments. D. Costs In our view, the amendments to the executive officer and director compensation, related person transaction and corporate governance disclosure requirements will increase the costs of complying with the Commission’s rules. We further believe that the costs related to preparing required disclosure in plain English will be short-term costs arising mainly in the first two years of implementation.589 We believe that compliance with these amendments will, on balance, be more costly for companies than compliance with the former disclosure requirements, with the highest incremental annual costs occurring principally in the first two years as companies and their advisors determine how best to compile and report information in response to new or expanded disclosure requirements. The improved quantitative and textual disclosure regarding executive and director compensation that we are adopting will incrementally increase costs for companies in several ways as a result of the following new or expanded requirements. First, we are requiring that companies provide a Compensation Discussion and Analysis involving a discussion and analysis of material factors underlying compensation decisions reflected in the tabular presentations.590 To respond to commenters’ concerns that it is appropriate for the compensation committee to continue to focus on the executive compensation disclosure process as well as concerns with certifications, we are adopting a new Compensation Committee Report regarding the compensation committee’s review and discussion with management of the Compensation Discussion and Analysis, and the compensation committee’s recommendation to the board of directors with regard to the disclosure of the Compensation Discussion and Analysis. To the extent that members of the compensation committee would need to spend additional time and resources reviewing the executive and director compensation disclosures and potentially retaining experts and advisors to assist them in that review,591 this requirement will result in additional costs to issuers. In addition to the Compensation Discussion and Analysis section, we are requiring narrative disclosure to accompany tabular presentations so that the data included in the
tables may be understood in context. We are also expanding disclosure regarding compensation-related equity-based and other plan-based holdings, as well as retirement and similar plans. Finally, we are adopting a Director Compensation Table that will require more detailed information regarding director compensation than was specified in the narrative disclosure requirement that existed prior to today’s amendments. Each of these revisions seeks to elicit clearer and more complete information than was required under the requirements in place before adoption of these amendments. We have also decided to retain the Performance Graph in light of commenters’ overwhelming support for this disclosure requirement, but we are moving it to new paragraph (e) of Item 201 of Regulation S–K and requiring that it will be furnished in the annual report to security holders rather than the proxy or information statement. Since we originally proposed to delete the Performance Graph altogether, its retention requires us to consider the costs incurred by issuers to continue to comply with this requirement; however, jlentini on PROD1PC65 with RULES2
592Several commenters recommended expanded disclosure of the number and key terms of out-ofthe-money instruments. See n. 277. Other commenters suggested award-by-award disclosure for options. See letters from Hodak Value Advisors and The Rock Center for Corporate Governance. 593See, e.g., letters from Brian Foley & Co.; Buck Consultants; and Grundfest. the substance of what is required with regard to the Performance Graph will not change substantially from what was required prior to the adoption of these amendments. While the Summary Compensation
Table as amended will require reporting
of the grant date fair value of equitybased awards, we do not believe that this change will increase costs for companies, because the computation of the grant date fair values of stock, options and similar instruments already is required for financial statement purposes as a result of the implementation of FAS 123R. Companies may incur additional costs, however, in determining the year to year incremental changes in the actuarial present value of the named executive officers’ accumulated benefit under defined benefit and actuarial pension plans for the purposes of reporting such compensation in the Summary Compensation Table. In an effort to reduce costs in response to commenters’ suggestions, we have revised the requirement to specify that in computing the amount to be disclosed under the amendments, companies must use the same assumptions (other than the normal retirement age) that they use for financial reporting purposes under generally accepted accounting principles. Another change which may help to make the calculation less costly is our revision to the proposal that the incremental change in the actuarial present value of the named executive officers’ accumulated benefit under defined benefit and actuarial pension plans required in the Summary Compensation Table directly correspond to the disclosure required in the Pension Benefits Table. Therefore, a second and different calculation of pension benefits is not being adopted as proposed. Costs may also arise from the reporting of other compensation in the All Other Compensation Column of the Summary Compensation Table. We do not believe that the addition of a ‘‘Total’’ column to the Summary Compensation Table in and of itself will increase costs, because former disclosure requirements already mandated the disclosure of all compensation, and the mechanical process of adding up disclosure amounts should not be significant. Companies will incur additional costs associated with disclosing the number and key terms of out-of-the-money instruments in the Outstanding Equity Awards at Fiscal Year-End Table. As adopted, this table will require companies to disclose, on an award-byaward basis, the number of underlying securities, the exercise or base price and the expiration date with respect to each award of unexercised options, stock appreciation rights and similar instruments with option-like features. Given the detailed information required, the disclosure generated may be lengthy, but commenters indicated that this information is meaningful to them.592 Instead of disclosure on an aggregate basis, as was proposed and as was required for some outstanding option awards before adoption of these amendments, the disclosure of individual awards will enable investors to understand the extent and magnitude to which an executive’s previously awarded options provide the potential to generate upside growth in the value of these holdings.593 We have attempted to minimize the cost of this rule as amended by
requiring that companies list only the key terms of the securities, as opposed to computing the weighted average of exercise prices or some other calculation necessary for the purposes of aggregation. Additional costs may also be incurred in preparing and presenting required disclosures regarding retirement benefits, deferred compensation and post-termination or change in control payments, to the extent that information regarding these matters is not currently collected in a way that would facilitate disclosure under the amendments. However, these costs will likely be mitigated to some extent for the following reasons:
Since these forms already require such disclosure using the $60,000 threshold, we do not believe the amendments would impose additional costs. Amended Item 404(b) of Regulation S–K introduces new costs by imposing new disclosure requirements on companies regarding their policies for review, approval or ratification of related person transactions. In order to comply with disclosure requirements regarding policies for the review, approval or ratification of related person transactions, we understand that companies will incur costs of collecting the type of information that will be required to be disclosed. These costs will be higher to the extent companies do not already collect this information, either pursuant to their corporate governance policies or through directors’ and officers’ questionnaires. The new rules do not require companies to create new policies or processes for review, approval or ratification of relationships with related persons. However, to the extent that companies do create new policies or processes that require the collection of different or additional information, they may incur incremental costs. The amended disclosures regarding director independence are similar to disclosure requirements under the proxy rules regarding the independence of directors who are members of the company’s audit and nominating committees. Thus, for companies that are subject to the proxy rules, the task of complying with the disclosure requirement regarding director independence can be performed by the same person or group of persons already responsible for compliance with the rules requiring disclosure about the independence of nominating and audit committee members. Because the rules prior to these amendments already required companies subject to the proxy rules to collect and disclose information about the independence of directors who serve on the audit and nominating committees, this amended disclosure should not impose significant new costs for the collection of information by companies that are subject to the proxy rules. The new disclosure requirement regarding director and committee member independence may require disclosure of additional categories or types of director relationships. Additional costs may be incurred in seeking this information. However, such costs are limited by the extent to which companies already identify and track the relationships that may be required to be disclosed for the purposes of complying with pre-existing disclosure requirements or corporate governance listing standards. Finally, additional costs may be incurred by companies complying with Item 407(a) when companies rely on an exemption from independence standards, as we are requiring disclosure regarding reliance on any such exemption, including the basis for the conclusion that the exemption is available. We believe that, overall, the costs noted above which are associated with the amended disclosure requirements for related person transactions and
director independence will be offset to some extent by cost decreases associated with narrowing the scope of other disclosure requirements under the amendments, such as the disclosure that was required about director relationships under Item 404(b) of Regulation S–K before today’s amendments. In this regard, we believe that companies will generally be required to provide an amount of information that is comparable to what had been required by our rules before the amendments. However, under the amendments the information regarding these matters will be presented in a manner that recognizes recent changes, such as the imposition of corporate governance listing standards at the major markets. Moreover, our amendments to the related person transaction and director independence disclosure requirements differ in certain respects from the proposals, which may lessen the expected compliance costs. In response to commenters’ concerns, we are retaining certain exceptions to the related person transaction disclosure requirements that existed under the rules prior to these amendments, and we are not requiring disclosure of indebtedness transactions with significant shareholders (or their immediate family members). For the amended disclosures under new Item 407(a), any additional compliance costs associated with requiring companies to disclose the transactions, relationships and arrangements considered by the board of directors in determining the independence of directors or director nominees is mitigated to some extent because the amendments require only the disclosure of the specific type or category of transactions considered by the board of directors that are not otherwise disclosed under the related person transaction disclosure requirement of Item 404(a). In contrast, under the rule proposals, disclosure of the specific details of each such transaction, relationship or arrangement would have been required. Furthermore, in response to several commenters, we have eliminated the proposed requirement under new Item 407(e) to identify any executive officer within the company that a compensation consultant contacted in carrying out its assignment. The overall effect of these modifications to Items 404(a) and 407 as they were proposed will be to reduce the number and type of transactions or contacts for which disclosure will be required under the new rules and lessen the aggregate burden imposed on companies to comply with the new rules. We recognize, as suggested by commenters, that additional costs may be incurred in preparing the additional disclosures required regarding the compensation committee process, including disclosure regarding the use of compensation consultants, as well as in the compensation committee’s involvement with the Compensation Discussion and Analysis through the Compensation Committee Report. Our plain English amendments require that companies use a clear writing style to present the information about executive and director
compensation, related person transactions, beneficial ownership and some corporate governance matters that are required to be disclosed in Exchange Act reports such as annual reports on Forms 10–K or 10–KSB. We believe the amended rules will result in a shortterm increase in costs for companies as they rewrite the information required to be included in annual reports or incorporated by reference from proxy or information statements, but few additional costs after the first year or two of implementation, as companies become familiar with the organizational, language, and document structure changes necessary to comply with these amendments. Additional costs, if any, should be one-time or otherwise shortterm. We believe that there would be little, if any, increase in the cost of complying with the beneficial ownership rule amendments. A company will be required to disclose named executive officer, director and director nominee pledges of securities, and directors’ full beneficial ownership of equity securities, including directors’ qualifying shares. The company can inquire as to this information in questionnaires it already circulates to the company’s officers and directors. For purposes of the Paperwork Reduction Act, we have estimated the annual incremental increase in the paperwork burden for companies to comply with our collection of information requirements to be approximately 783,284 hours of inhouse company personnel time and to be approximately $133,883,300 for the jlentini on PROD1PC65 with RULES2
594See Section VIII. above.
595 15 U.S.C. 78w(a)(2).
596 15 U.S.C. 77b(b).
597 15 U.S.C. 78c(f).
598 15 U.S.C. 80a–2(c).
599For example, we have attempted to reduce the burden on quantifying post-employment compensation. See Section II.C.5. In addition, several of our other modifications to the proposals were made to address some commenter concerns over the possible perception of ‘‘double-counting’’ of compensation elements, which should also help to improve the utility of the compensation disclosures to investors. services of outside professionals. As noted in the Paperwork Reduction Act
section, we have revised these estimates
both in response to comments about the proposed estimates and in light of the changes we have made from the proposal.594 These costs are based on our estimates that the annual incremental disclosure burden imposed by the revisions that we adopt today will average 95 hours per Form 10–K; 50 hours per Form 10–KSB; 3 hours per
Schedule 14A and Schedule 14C; 85
hours per Form 10; 45 hours per Forms 10–SB and SB–2; 74 hours per Form S– 1; 17 hours per Form S–4; 85 hours per Form S–11; and 5 hours per Form N–2. We estimate that the amendments to Item 22(b) of Schedule 14A and increasing to $120,000 the former $60,000 threshold for disclosure of certain interests, transactions, and relationships of each director in Forms N–1A, N–2, and N–3 will not impose an annual incremental disclosure burden. These estimated costs include an estimated reduction in costs attributable to current reports on Form 8–K of approximately 6,458 hours of company personnel time and by a cost of approximately $861,000 for the services of outside professionals, based on an estimate that 1,722 fewer current reports on Form 8–K will be filed because of more focused current reporting of compensation transactions. Based on these estimates solely computed for the purposes of the Paperwork Reduction Act and assuming that the cost of inhouse company personnel time is $175, the total estimated incremental costs of the amendments is approximately $270,958,000. These estimates of incremental costs, which were prepared for the purposes of the Paperwork Reduction Act, are limited to hours and costs associated with collecting information, preparing disclosure, filing forms, and retaining records imposed by the applicable forms, and were based in
part with reference to the pre-existing
burden estimates for each of the forms.
X. Consideration of Burden on
Competition and Promotion of Efficiency, Competition and Capital Formation Exchange Act Section 23(a)(2) 595 requires us, when adopting rules under the Exchange Act, to consider the impact that any new rule would have on competition. In addition, Section 23(a)(2) prohibits us from adopting any rule that would impose a burden on competition not necessary or appropriate in furtherance of the purposes of the Exchange Act. Furthermore, Securities Act Section 2(b),596 Exchange Act Section 3(f) 597 and Investment Company Act Section 2(c) 598 require us, when engaging in rulemaking where we are required to consider or determine whether an action is necessary or appropriate in the public interest, to consider, in addition to the protection of investors, whether the action will promote efficiency, competition, and capital formation. We have also discussed other impacts of the amendments in our Cost-Benefit, Paperwork Reduction Act and Final Regulatory Flexibility Act Analyses. The amendments to Regulations S–K and S– B, to Items 8 and 22(b) of Schedule 14A, and to Forms N–1A, N–2, and N–3 are intended to improve the completeness and clarity of executive compensation and related person transactions disclosure available to investors and the financial markets. These amendments will enhance investors’ understanding of how corporate resources are used, and enable shareholders to better evaluate the actions of the board of directors in fulfilling their responsibilities, as well as the incentives for executive officers. The amendments to Form 8–K are intended to facilitate the ability of investors and shareholders to access real-time disclosure of public companies’ executive compensation events that are unquestionably or presumptively material by requiring this disclosure only for compensatory agreements with specified executive officers. To find this information, shareholders and investors no longer need to examine multiple Form 8–K disclosures relating to other executive officers or other material non-ordinary course definitive agreements. The amendments to expand and consolidate into one item the director independence and related corporate governance disclosure requirements in new Item 407 of Regulation S–K will improve the understanding of shareholders and investors about the composition and functions of the board of directors and board committees. Amendments to beneficial ownership reporting requiring disclosure of pledged securities and director qualifying shares are intended to improve the disclosure regarding security holdings of directors and executive officers. The requirement that most of the information called for in these amendments be written in plain English is intended to make Exchange Act reports and proxy or information statements incorporated by reference in those reports easier to understand. Thus, the amended rules will enhance the reporting requirements in place before adoption of these amendments by providing more effective material
disclosure to investors in a timely manner. We anticipate that these amendments will improve investors’ ability to make informed investment and voting decisions and, therefore, may lead to increased efficiency and competitiveness of the U.S. capital markets. As discussed more fully in our Cost-Benefit Analysis, improved transparency in disclosure under these amendments could have other benefits in terms of the allocative efficiency of affected corporations with regard to the use of resources for executive compensation relative to other corporate needs, as well as improvements in efficiency of managerial labor markets. Some commenters were concerned as to whether including examples in the principles-based Compensation Discussion and Analysis disclosure item would in some way cause companies and compensation committees to feel obligated to conform their compensation decision-making processes to those examples. As we discussed in Section II.B.1., we emphasize that application of a particular example must be tailored to the company. We believe using a disclosure concept along with illustrative examples strikes an appropriate balance to effectively elicit meaningful disclosure applicable to the company. Companies must assess the materiality to investors of the information that is identified by the examples in light of the particular situation of the company. We recognize that increased time and resources will need to be devoted by companies and their officers, directors and advisors to prepare the revised disclosures required by these amendments. As discussed in more detail above, we have made substantive modifications to the proposals to address, in part, cost and burden concerns raised by some commenters.599 We have also revisited and increased our burden estimates for Paperwork Reduction Act purposes. Ultimately, the impact of additional jlentini on PROD1PC65 with RULES2
600See, e.g., letters from CalPERS; CalSTRS; D. Cayot; CII; CRPTF; C. Green; ICI; Institutional Investors Group; M. McPherson; A. Silverstein; and M. von Euler. 601See, e.g., letters from CII; CFA Centre 1; ICI; and ISS. 602The principal financial officer is not specified as a named executive officer in Item 402 of Regulation S–B. 603 Item 404 of Regulation S–B as adopted does not require disclosure about policies and procedures for the review, approval or ratification of related person transactions. resources being used by companies to prepare the new disclosures will be borne by the companies’ shareholders. Based on the extensive comment we received from investors supporting our proposals, strong evidence suggests that shareholders are willing to bear these costs.600 Because only companies subject to the reporting requirements of Sections 13 and 15 of the Exchange Act, and companies filing registration statements under the Securities Act and Exchange Act, will be required to make the amended disclosures required by Items 402, 404 and 407, competitors not in those categories could gain an informational advantage. However, with respect to executive compensation, as under Item 402 before adoption of these amendments, a company will not be required to disclose target levels with respect to specific quantitative or qualitative performance-related factors, or any other factors or criteria involving confidential trade secrets and commercial or financial information, the disclosure of which would result in competitive harm to the company. Notwithstanding this exception for competitively sensitive information, competitors could potentially gain additional insight into the executive compensation policies of companies through disclosure required in Compensation Discussion and Analysis and in other portions of the required disclosure. Further, the availability of more broad-based compensation disclosure may provide additional information to be used by competitors in recruiting executive talent, although much of this information is already available from compensation consultants and other sources. We have considered any impact the amendments may have on smaller as opposed to larger public companies, including the ability of smaller companies to absorb the costs of the amendments and whether any resulting disproportionate impact might affect the competitiveness of smaller issuers or their capital formation decisions. Further, as discussed in our Final Regulatory Flexibility Act Analysis, we have considered alternatives to minimize any significant adverse impact on smaller companies, including adopting different and less restrictive reporting requirements for small business issuers under Regulation S–B, particularly given that small business issuer compensation structures are likely to be less complex than those of larger issuers. We believe the changes that are reflected in the amendments to Regulation S–B will balance the information needs of investors in
smaller companies with the burdens imposed on such companies by the disclosure requirements. We do not expect that the incremental effect of the amendments overall will have a material effect on competition. We expect that the amended reporting requirements will enhance the efficiency of capital formation. Investors have stated that they believe that the improved transparency and completeness of executive compensation information resulting from these amendments will help them make more informed investment and voting decisions.601 Investors are likely to be more confident allocating capital to firms in which compensation practices are well-aligned with the investors’ interests when investors possess more information regarding executive compensation. Improved transparency thus may encourage investors to commit their capital and thereby facilitate issuers’ access to capital.
XI. Final Regulatory Flexibility Act
Analysis
This Final Regulatory Flexibility Act Analysis has been prepared in accordance with 5 U.S.C. 603. It relates to revisions to the rules and forms under the Securities Act and Exchange Act that seek to improve the clarity and completeness of companies’ disclosure of the compensation earned by the principal executive officer, principal financial officer,602 other highly paid executive officers and all members of the board of directors, and of related person transactions. These changes include amending the executive and director compensation disclosure requirements, modifying our rules so that only elements of compensation that are unquestionably or presumptively material to investors must be disclosed in current reports on Form 8–K, streamlining and modernizing disclosure requirements regarding related person transactions, adding disclosure regarding pledges of securities beneficially owned by executive officers and directors and regarding directors’ qualifying shares, consolidating corporate governance disclosure requirements and expanding disclosure regarding the independence of the board of directors, as well as requiring that most of the disclosure required by the amended rules be provided in plain English. A. Need for the Rules and Amendments On January 27, 2006, we issued proposals to change the rules requiring disclosure of executive and director compensation, related person transactions, director independence and other corporate governance matters, and security ownership of officers and directors. We are adopting amendments that establish a broader-based approach to eliciting executive and director compensation disclosure, while retaining comparability. In addition, we are adopting amendments to Form 8–K in order to focus current disclosure on compensation-related events that are unquestionably or presumptively material to investors. Given the close relationship between executive and director compensation and other financial transactions and relationships involving companies and their directors, executive officers, significant shareholders and respective immediate family members, we are also adopting amendments to streamline and modernize the related person transaction disclosure requirements, while also making the requirements more principles-based and expanding the requirements to elicit disclosure about policies and procedures for the review, approval or ratification of related person transactions.603 With respect to disclosure about director independence, we are replacing requirements for disclosure about specific relationships that can affect director independence with a narrative explanation of the independence status of directors under a company’s independence policies for the majority of the board and for the nominating, audit and compensation committees. We are also consolidating these and other requirements regarding director independence, board committees and other corporate governance matters in a new disclosure item. In
addition, we are adopting corresponding changes to items in our registration forms and proxy and information statements filed by registered investment companies and business development companies that impose requirements to disclose certain interests, transactions, and relationships of each director or nominee for election as director who is not or would not be jlentini on PROD1PC65 with RULES2
604See, e.g., letters from ABA; ACB; ICBA; and SCSGP. 605 17 CFR 230.157. 606 17 CFR 240.0–10(a). 607 17 CFR 270.0–10(a). 608 Item 10 of Regulation S–B (17 CFR 228.10) defines a small business issuer as a registrant that has revenues of less than $25 million, is a U.S. or Canadian issuer, is not an investment company, and has a public float of less than $25 million. Also, if it is a majority owned subsidiary, the parent corporation also must be a small business issuer. 609Amended Item 404(a) of Regulation S–K only includes $120,000 as the threshold. an ‘‘interested person’’ of the fund within the meaning of Section 2(a)(19) of the Investment Company Act (and their immediate family members). Further, we are adopting amendments to require disclosure of the number of shares pledged by named executive officers, directors and director nominees, given that these shares are subject to risks and contingencies that do not apply to other shares beneficially owned by these persons. Finally, in order to emphasize that most of these amended requirements must be presented in a manner that is clear, concise and understandable for investors, we are adopting rules requiring that the disclosure regarding executive and director compensation, beneficial ownership, related person transactions and most corporate governance matters be provided in plain English when included in Exchange Act reports. B. Significant Issues Raised by Public Comment In the Proposing Release, we requested comment on any aspect of the Initial Regulatory Flexibility Act Analysis, including the number of small entities that would be affected by the proposals, and both the qualitative and quantitative nature of the impact. Several commenters noted that costs and burdens arising from the proposals would have disproportionately affected small business issuers and smaller public companies that are not small business issuers but did not provide any specific comments on the Initial Regulatory Flexibility Act Analysis.604 As summarized in Section XI.D. below and discussed in greater detail in previous sections, we have taken these comments into account in adopting different requirements for small business issuers.
C. Small Entities Subject to the Rules
and Amendments
The amendments will affect small entities, the securities of which are registered under Section 12 of the Exchange Act or that are required to file reports under Section 15(d) of the Exchange Act. The amendments also will affect small entities that file, or have filed, a registration statement that has not yet become effective under the Securities Act or the Exchange Act and that has not been withdrawn. Securities Act Rule 157 605 and Exchange Act Rule 0–10(a) 606 define an issuer to be a ‘‘small business’’ or ‘‘small organization’’ for purposes of the Regulatory Flexibility Act if it had total assets of $5 million or less on the last day of its most recent fiscal year. These are the types of entities that we refer to as small entities in this section. We believe that the amendments will affect small entities that are operating companies. We estimate that there are approximately 2,500 issuers, other than investment companies, that may be considered small entities. An investment company is considered to be a ‘‘small business’’ if it, together with other investment companies in the same group of related investment companies, has net assets of $50 million or less as of the end of its most recent fiscal year.607 We believe that the amendments will affect small entities that are investment companies. We estimate that there are approximately 240 investment companies that may be considered small entities. D. Reporting, Recordkeeping and Other Compliance Requirements We note that small business issuers,608 which is a broader category of issuers than small entities, in certain circumstances may provide the executive and director compensation, relationships with related persons and promoters, beneficial ownership and corporate governance disclosure specified, respectively, in Items 402, 403, 404 and 407 of Regulation S–B, rather than the corresponding disclosure specified in Items 402, 403, 404 and 407 of Regulation S–K. The amendments to Item 402 of Regulation S–K expand some former disclosure requirements, and consolidate or eliminate others. The amendments to Item 402 of Regulation S–B will require less extensive disclosure for small business issuers than will be required for companies complying with Item 402 of Regulation S–K as amended. Under the amendments, the scope and presentation of information in Item 402 of Regulation S–B will differ in a number of significant ways from Item 402 of Regulation S–K. Item 402 of Regulation S–B will:
610As was the case prior to these amendments, compensation committee interlocks disclosure is required by Regulation S–K but is not required under Regulation S–B. the same time, the amendments to Item 404 of Regulation S–B will increase the scope of the related person transaction disclosure requirement by expanding the group of related persons covered to include additional ‘‘immediate family members.’’ In addition, the amendments may decrease or increase the scope of the related person transaction disclosure requirement by eliminating or reducing the scope of instructions that provide bright line tests for whether related person transaction disclosure is required. Unlike the amendments to Item 404 of Regulation S–K, the amendments to Item 404 of Regulation S–B will not impose an additional disclosure requirement for small business issuers, including small entities, regarding their policies and procedures for the review, approval or ratification of relationships with related persons. The amendments to Item 404 of Regulation S–B and new Item 407 of Regulation S–B require, depending upon the particular circumstances of a company, more or less disclosure by changing the disclosure requirement regarding director independence.610 Unlike the amendments to Item 407 of Regulation S–K, the amendments to Item 407 of Regulation S–B do not require a Compensation Committee Report regarding the compensation committee’s review and discussion with management of the Compensation Discussion and Analysis, and the compensation committee’s recommendation to the board of directors with regard to the disclosure of the Compensation Discussion and Analysis, because Item 402 of Regulation S–B does not require Compensation Discussion and Analysis disclosure. Similar to amended Item 404(a) of Regulation S–K, amendments to Items 22(b)(7), 22(b)(8), and 22(b)(9) of
Schedule 14A and to Forms N–1A, N–
2, and N–3 decrease the scope of the requirement imposed on registered investment companies and business development companies to disclose certain interests, transactions, and relationships of each director (and, in the case of Items 22(b)(7), 22(b)(8), and 22(b)(9) of Schedule 14A, each nominee for election as director) who is not or would not be an ‘‘interested person’’ of the fund within the meaning of Section 2(a)(19) of the Investment Company Act (and their immediate family members) by increasing to $120,000 the former $60,000 threshold for disclosure of such interests, transactions, and relationships. The amendments to Item 403 of Regulations S–K and S–B require footnote disclosure to the beneficial ownership table of the number of shares pledged by named executive officers, directors and director nominees and disclosure of directors’ qualifying shares. This imposes an additional disclosure requirement on companies, including small entities. The new plain English rules applicable to Exchange Act reports and proxy or information statements incorporated by reference into Exchange Act reports will not affect the substance of disclosures that companies must make. The new plain English rules will also not impose any new recordkeeping requirements or require reporting of additional information. Other changes to our rules will decrease the scope of the disclosure requirements for Form 8– K, and thereby result in a reduction in the number of current reports on Form 8–K filed each year. Overall, the amendments are expected to result in increased costs to all subject companies, large or small, as follows:
disclosure in year one, 75 hours in year two and 30 hours in year three and thereafter, which results in an average of 85 hours for each business development company to comply with the revised compensation disclosures that will be required on Form N–2. If we assume that 25% of the burden will be borne internally at a cost of $175 per hour and 75% of the burden will be carried by outside professionals retained by the company at a cost of $400 per hour, the average annual cost for business development companies to comply with the revised disclosure requirements on Form N–2 will be approximately $29,219. The extent to which an additional average compliance cost of approximately $29,219 per small entity over a three year period constitutes a significant economic impact for small entities will depend on the relative assets, income, operating expenses and the allocation of resources toward compliance with the Commission’s rules for small entities both individually and as a group. E. Agency Action To Minimize Effect on Small Entities The Regulatory Flexibility Act directs us to consider significant alternatives that would accomplish the stated objectives, while minimizing any significant adverse impact on small entities. In connection with the amendments, we considered the following alternatives: 1. Establishing different compliance or reporting requirements which take into account the resources available to smaller entities;
2. The clarification, consolidation or
simplification of disclosure for small entities;
3. Use of performance standards
rather than design standards; and
4. Exempting smaller entities from
coverage of the disclosure requirements, or any part thereof. With regard to Alternative 1, we have adopted different compliance or reporting requirements for small entities. We nevertheless believe improving the clarity and completeness of disclosure regarding executive and director compensation and related person transactions requires a high degree of comparability between all issuers. Regarding Alternative 2, the amendments clarify, consolidate and simplify the requirements for all public companies, and some especially for small entities. Regarding Alternative 3, we believe that design rather than performance standards are appropriate, because design standards for small entities are necessary to promote the goal of relatively uniform presentation of comparable information for the benefit of investors. Finally, although we are exempting some information required of larger issuers, a wholesale exemption for small entities is not appropriate because the amendments are designed to make uniform the application of the disclosure and other requirements that we are adopting. We have used design rather than performance standards in connection with the amendments for two reasons. First, based on our past experience, we believe the disclosure provided in response to the amended requirements will be more useful to investors if there are specific informational requirements. The mandated disclosures we are adopting are intended to result in more focused and comprehensive disclosure. Second, the specific disclosure requirements in the amendments will promote more consistent disclosure among public companies, because they provide greater certainty as to the scope of required disclosure.
XII. Statutory Authority and Text of the
Amendments
We are adopting new rules and amendments pursuant to Sections 3(b), 6, 7, 10, and 19(a) of the Securities Act, as amended, Sections 10(b), 12, 13, 14, 15(d), 16 and 23(a) of the Exchange Act, as amended, Sections 8, 20(a), 24(a), 30 and 38 of the Investment Company Act of 1940, as amended, and Sections 3(a) and 306(a) of the Sarbanes-Oxley Act of 2002. List of Subjects 17 CFR Part 228 Reporting and recordkeeping requirements, Securities, Small businesses. 17 CFR Parts 229, 232, 239, 240, 245 and 249 Reporting and recordkeeping requirements, Securities. 17 CFR Part 274 Investment companies, Reporting and recordkeeping requirements, Securities.
Instructions to paragraph (d).
§ 228.306 [Removed and reserved]
officers other than the PEO who were serving as executive officers at the end of the last completed fiscal year; and (iii) Up to two additional individuals for whom disclosure would have been provided pursuant to paragraph (a)(2)(ii) of this Item but for the fact that the individual was not serving as an executive officer of the small business issuer at the end of the last completed fiscal year. Instructions to Item 402(a)(2).
(2) The Table shall include:
(i) The name and principal position of the named executive officer (column (a)); (ii) The fiscal year covered (column (b)); (iii) The dollar value of base salary (cash and non-cash) earned by the named executive officer during the fiscal year covered (column (c)); (iv) The dollar value of bonus (cash and non-cash) earned by the named executive officer during the fiscal year covered (column (d)); Instructions to Item 402(b)(2)(iii) and (iv).
1. If the amount of salary or bonus earned
in a given fiscal year is not calculable through the latest practicable date, a footnote shall be included disclosing that the amount of salary or bonus is not calculable through the latest practicable date and providing the date that the amount of salary or bonus is expected to be determined, and such amount must then be disclosed in a filing under Item 5.02(f) of Form 8–K (17 CFR 249.308).
2. Small business issuers need not include
in the salary column (column (c)) or bonus column (column (d)) any amount of salary or bonus forgone at the election of a named executive officer pursuant to a small business issuer’s program under which stock, equitybased or other forms of non-cash compensation may be received by a named executive officer instead of a portion of annual compensation earned in a covered fiscal year. However, the receipt of any such form of non-cash compensation instead of salary or bonus earned for a covered fiscal year must be disclosed in the appropriate column of the Summary Compensation Table corresponding to that fiscal year (e.g., stock awards (column (e)); option awards (column (f)); all other compensation (column (i))), or, if made pursuant to a non-equity incentive plan and therefore not reportable in the Summary Compensation Table when granted, a footnote must be added to the salary or bonus column so disclosing and referring to the narrative disclosure to the Summary Compensation Table (required by paragraph (c) of this Item) where the material terms of the award are reported. (v) For awards of stock, the aggregate grant date fair value computed in accordance with FAS 123R (column (e)); (vi) For awards of options, with or without tandem SARs (including awards that subsequently have been transferred), the aggregate grant date fair value computed in accordance with FAS 123R (column (f)); Instructions to Item 402(b)(2)(v) and (vi).
1. For awards reported in columns (e) and
(f), include a footnote disclosing all assumptions made in the valuation by reference to a discussion of those assumptions in the small business issuer’s financial statements, footnotes to the financial statements, or discussion in the Management’s Discussion and Analysis. The sections so referenced are deemed part of the disclosure provided pursuant to this Item.
2. If at any time during the last completed
fiscal year, the small business issuer has adjusted or amended the exercise price of options or SARs previously awarded to a named executive officer, whether through amendment, cancellation or replacement grants, or any other means (‘‘repriced’’), or otherwise has materially modified such awards, the small business issuer shall include, as awards required to be reported in column (f), the incremental fair value, computed as of the repricing or modification date in accordance with FAS 123R, with respect to that repriced or modified award. (vii) The dollar value of all earnings for services performed during the fiscal year pursuant to awards under nonequity incentive plans as defined in paragraph (a)(5)(iii) of this Item, and all earnings on any outstanding awards (column (g)); Instructions to Item 402(b)(2)(vii).
1. If the relevant performance measure is
satisfied during the fiscal year (including for a single year in a plan with a multi-year performance measure), the earnings are reportable for that fiscal year, even if not payable until a later date, and are not reportable again in the fiscal year when amounts are paid to the named executive officer.
2. All earnings on non-equity incentive
plan compensation must be identified and quantified in a footnote to column (g), whether the earnings were paid during the fiscal year, payable during the period but deferred at the election of the named executive officer, or payable by their terms at a later date. (viii) Above-market or preferential earnings on compensation that is deferred on a basis that is not taxqualified, including such earnings on nonqualified defined contribution plans (column (h)); Instruction to Item 402(b)(2)(viii). Interest on deferred compensation is above-market only if the rate of interest exceeds 120% of the applicable federal longterm rate, with compounding (as prescribed under section 1274(d) of the Internal Revenue Code, (26 U.S.C. 1274(d))) at the rate that corresponds most closely to the rate under the small business issuer’s plan at the time the interest rate or formula is set. In the event of a discretionary reset of the interest rate, the requisite calculation must be made on the basis of the interest rate at the time of such reset, rather than when originally established. Only the above-market portion of the interest must be included. If the applicable interest rates vary depending upon conditions such as a minimum period of continued service, the reported amount should be calculated assuming satisfaction of all conditions to receiving interest at the highest rate. Dividends (and dividend equivalents) on deferred compensation denominated in the small business issuer’s stock (‘‘deferred stock’’) are preferential only if earned at a rate higher than dividends on the small business issuer’s common stock. Only the preferential portion of the dividends or equivalents must be included. Footnote or narrative disclosure may be provided explaining the small business issuer’s criteria for determining any portion considered to be above-market. (ix) All other compensation for the covered fiscal year that the small business issuer could not properly report in any other column of the Summary Compensation Table (column (i)). Each compensation item that is not properly reportable in columns (c)–(h), regardless of the amount of the compensation item, must be included in column (i). Such compensation must include, but is not limited to:
(A) Perquisites and other personal benefits, or property, unless the aggregate amount of such compensation is less than $10,000; (B) All ‘‘gross-ups’’ or other amounts reimbursed during the fiscal year for the payment of taxes; (C) For any security of the small business issuer or its subsidiaries purchased from the small business issuer or its subsidiaries (through deferral of salary or bonus, or otherwise) at a discount from the market price of such security at the date of purchase, unless that discount is available generally, either to all security holders or to all salaried employees of the small business issuer, the compensation cost, if any, computed in accordance with FAS 123R; (D) The amount paid or accrued to any named executive officer pursuant to a plan or arrangement in connection with:
(1) Any termination, including without limitation through retirement, resignation, severance or constructive termination (including a change in responsibilities) of such executive officer’s employment with the small business issuer and its subsidiaries; or (2) A change in control of the small business issuer; (E) Small business issuer contributions or other allocations to vested and unvested defined contribution plans; (F) The dollar value of any insurance premiums paid by, or on behalf of, the small business issuer during the covered fiscal year with respect to life insurance for the benefit of a named executive officer; and (G) The dollar value of any dividends or other earnings paid on stock or option awards, when those amounts were not factored into the grant date fair value required to be reported for the stock or option award in columns (e) or (f); and Instructions to Item 402(b)(2)(ix).
1. Non-equity incentive plan awards and
earnings and earnings on stock or options, jlentini on PROD1PC65 with RULES2
except as specified in paragraph (b)(2)(ix)(G) of this Item, are required to be reported elsewhere as provided in this Item and are not reportable as All Other Compensation in column (i).
2. Benefits paid pursuant to defined benefit
and actuarial plans are not reportable as All Other Compensation in column (i) unless accelerated pursuant to a change in control; information concerning these plans is reportable pursuant to paragraph (e)(1) of this Item.
3. Reimbursements of taxes owed with
respect to perquisites or other personal benefits must be included in the columns as tax reimbursements (paragraph (b)(2)(ix)(B) of this Item) even if the associated perquisites or other personal benefits are not required to be included because the aggregate amount of such compensation is less than $10,000.
4. Perquisites and other personal benefits
shall be valued on the basis of the aggregate incremental cost to the small business issuer.
5. For purposes of paragraph (b)(2)(ix)(D) of
this Item, an accrued amount is an amount for which payment has become due. (x) The dollar value of total compensation for the covered fiscal year (column (j)). With respect to each named executive officer, disclose the sum of all amounts reported in columns (c) through (i). Instructions to Item 402(b).
OUTSTANDING EQUITY AWARDS AT FISCAL YEAR-END Name Option awards Stock awards Number of securities underlying unexercised options (#) exercisable Number of securities underlying unexercised options (#) unexercisable Equity incentive plan awards:
Number of securities underlying unexercised unearned options (#) Option exercise price ($) Option expiration date Number of shares or units of stock that have not vested (#) Market value of shares of units of stock that have not vested ($) Equity incentive plan awards:
Number of unearned shares, units or other rights that have not vested (#) Equity incentive plan awards:
Market or payout value of unearned shares, units or others rights that have not vested ($) (a) (b) (c) (d) (e) (f) (g) (h) (i) (j) PEO A B (2) The Table shall include:
(i) The name of the named executive officer (column (a)); (ii) On an award-by-award basis, the number of securities underlying unexercised options, including awards that have been transferred other than for value, that are exercisable and that are not reported in column (d) (column (b)); (iii) On an award-by-award basis, the number of securities underlying unexercised options, including awards that have been transferred other than for value, that are unexercisable and that are not reported in column (d) (column (c)); (iv) On an award-by-award basis, the total number of shares underlying unexercised options awarded under any equity incentive plan that have not been earned (column (d)); (v) For each instrument reported in columns (b), (c) and (d), as applicable, the exercise or base price (column (e)); (vi) For each instrument reported in columns (b), (c) and (d), as applicable, the expiration date (column (f)); (vii) The total number of shares of stock that have not vested and that are not reported in column (i) (column (g)); (viii) The aggregate market value of shares of stock that have not vested and that are not reported in column (j) (column (h)); (ix) The total number of shares of stock, units or other rights awarded under any equity incentive plan that have not vested and that have not been earned, and, if applicable the number of shares underlying any such unit or right (column (i)); and (x) The aggregate market or payout value of shares of stock, units or other rights awarded under any equity incentive plan that have not vested and that have not been earned (column (j)). Instructions to Item 402(d)(2).
paragraph (f)(2) of this Item, concerning the compensation of the directors for the small business issuer’s last completed fiscal year, in the following tabular format:
DIRECTOR COMPENSATION
Name
Fees earned or paid in cash ($) Stock awards ($) Option awards ($) Non-equity incentive plan compensation ($) Nonqualified deferred compensation earnings ($) All other compensation ($) Total ($) (a) (b) (c) (d) (e) (f) (g) (h) A B C D E (2) The Table shall include:
(i) The name of each director unless such director is also a named executive officer under paragraph (a) of this Item and his or her compensation for service as a director is fully reflected in the Summary Compensation Table pursuant to paragraph (b) of this Item and otherwise as required pursuant to paragraphs (c) through (e) of this Item (column (a)); (ii) The aggregate dollar amount of all fees earned or paid in cash for services as a director, including annual retainer fees, committee and/or chairmanship fees, and meeting fees (column (b)); (iii) For awards of stock, the aggregate grant date fair value computed in accordance with FAS 123R (column (c)); (iv) For awards of options, with or without tandem SARs (including awards that subsequently have been transferred), the aggregate grant date fair value computed in accordance with FAS 123R (column (d)); Instruction to Item 402(f)(2)(iii) and (iv). For each director, disclose by footnote to the appropriate column, the aggregate number of stock awards and the aggregate number of option awards outstanding at fiscal year end. (v) The dollar value of all earnings for services performed during the fiscal year pursuant to non-equity incentive plans as defined in paragraph (a)(5)(iii) of this Item, and all earnings on any outstanding awards (column (e)); (vi) Above-market or preferential earnings on compensation that is deferred on a basis that is not taxqualified, including such earnings on nonqualified defined contribution plans (column (f)); (vii) All other compensation for the covered fiscal year that the small business issuer could not properly report in any other column of the Director Compensation Table (column (g)). Each compensation item that is not properly reportable in columns (b)–(f), regardless of the amount of the compensation item, must be included in column (g) and must be identified and quantified in a footnote if it is deemed material in accordance with paragraph (c)(7) of this Item. Such compensation must include, but is not limited to:
(A) Perquisites and other personal benefits, or property, unless the aggregate amount of such compensation is less than $10,000; (B) All ‘‘gross-ups’’ or other amounts reimbursed during the fiscal year for the payment of taxes; (C) For any security of the small business issuer or its subsidiaries purchased from the small business issuer or its subsidiaries (through deferral of salary or bonus, or otherwise) at a discount from the market price of such security at the date of purchase, unless that discount is available generally, either to all security holders or to all salaried employees of the small business issuer, the compensation cost, if any, computed in accordance with FAS 123R; (D) The amount paid or accrued to any director pursuant to a plan or arrangement in connection with:
(1) The resignation, retirement or any other termination of such director; or (2) A change in control of the small business issuer; (E) Small business issuer contributions or other allocations to vested and unvested defined contribution plans; (F) Consulting fees earned from, or paid or payable by the small business issuer and/or its subsidiaries (including joint ventures); (G) The annual costs of payments and promises of payments pursuant to director legacy programs and similar charitable award programs; (H) The dollar value of any insurance premiums paid by, or on behalf of, the small business issuer during the covered fiscal year with respect to life insurance for the benefit of a director; and (I) The dollar value of any dividends or other earnings paid on stock or option awards, when those amounts were not factored into the grant date fair value required to be reported for the stock or option award in column (c) or (d); and Instruction to Item 402(f)(2)(vii). Programs in which small business issuers agree to make donations to one or more charitable institutions in a director’s name, payable by the small business issuer currently or upon a designated event, such as the retirement or death of the director, are charitable awards programs or director legacy programs for purposes of the disclosure required by paragraph (f)(2)(vii)(G) of this Item. Provide footnote disclosure of the total dollar amount payable under the program and other material terms of each such jlentini on PROD1PC65 with RULES2
program for which tabular disclosure is provided. (viii) The dollar value of total compensation for the covered fiscal year (column (h)). With respect to each director, disclose the sum of all amounts reported in columns (b) through (g). Instruction to Item 402(f)(2). Two or more directors may be grouped in a single row in the Table if all elements of their compensation are identical. The names of the directors for whom disclosure is presented on a group basis should be clear from the Table. (3) Narrative to director compensation
table. Provide a narrative description of
any material factors necessary to an understanding of the director compensation disclosed in this Table. While material factors will vary depending upon the facts, examples of such factors may include, in given cases, among other things:
(i) A description of standard compensation arrangements (such as fees for retainer, committee service, service as chairman of the board or a committee, and meeting attendance); and (ii) Whether any director has a different compensation arrangement, identifying that director and describing the terms of that arrangement. Instruction to Item 402(f). In addition to the Instruction to paragraph (f)(2)(vii) of this Item, the following apply equally to paragraph (f) of this Item:
Instructions 2 and 4 to paragraph (b) of this Item; the Instructions to paragraphs (b)(2)(iii) and (iv) of this Item; the Instructions to paragraphs (b)(2)(v) and (vi) of this Item; the Instructions to paragraph (b)(2)(vii) of this Item; the Instruction to paragraph (b)(2)(viii) of this Item; the Instructions to paragraph (b)(2)(ix) of this Item; and paragraph (c)(7) of this Item. These Instructions apply to the columns in the Director Compensation Table that are analogous to the columns in the Summary Compensation Table to which they refer and to disclosures under paragraph (f) of this Item that correspond to analogous disclosures provided for in paragraph (b) of this Item to which they refer.
(b) Security ownership of management. Furnish the following information, as of the most recent practicable date, in substantially the tabular form indicated, as to each class of equity securities of the small business issuer or any of its parents or subsidiaries, including directors’ qualifying shares, beneficially owned by all directors and nominees, naming them, each of the named executive officers as defined in Item 402(a)(2) (§ 228.402(a)(2)), and directors and executive officers of the small business issuer as a group, without naming them. Show in column (3) the total number of shares beneficially owned and in column (4) the percent of the class so owned. Of the number of shares shown in column (3), indicate, by footnote or otherwise, the amount of shares that are pledged as security and the amount of shares with respect to which such persons have the right to acquire beneficial ownership as specified in § 240.13d–3(d)(1) of this chapter. (1) Title of class (2) Name of beneficial owner (3) Amount and nature of beneficial ownership (4) Percent of class
2. For purposes of paragraph (a) of this
Item, a transaction includes, but is not limited to, any financial transaction, arrangement or relationship (including any indebtedness or guarantee of indebtedness) or any series of similar transactions, arrangements or relationships.
3. The amount involved in the transaction
shall be computed by determining the dollar value of the amount involved in the transaction in question, which shall include:
a. In the case of any lease or other transaction providing for periodic payments or installments, the aggregate amount of all periodic payments or installments due on or after the beginning of the small business issuer’s last fiscal year, including any required or optional payments due during or at the conclusion of the lease or other transaction providing for periodic payments or installments; and b. In the case of indebtedness, the largest aggregate amount of all indebtedness outstanding at any time since the beginning of the small business issuer’s last fiscal year and all amounts of interest payable on it during the last fiscal year.
4. In the case of a transaction involving
indebtedness:
a. The following items of indebtedness may be excluded from the calculation of the amount of indebtedness and need not be disclosed: amounts due from the related person for purchases of goods and services subject to usual trade terms, for ordinary business travel and expense payments and for other transactions in the ordinary course of business; b. Disclosure need not be provided of any indebtedness transaction for the related persons specified in Instruction 1.b. to paragraph (a) of this Item; and
c. If the lender is a bank, savings and loan
association, or broker-dealer extending credit under Federal Reserve Regulation T (12 CFR
part 220) and the loans are not disclosed as
nonaccrual, past due, restructured or potential problems (see Item III.C.1. and 2. of Industry Guide 3, Statistical Disclosure by Bank Holding Companies (17 CFR 229.802(c))), disclosure under paragraph (a) of this Item may consist of a statement, if such is the case, that the loans to such persons:
i. Were made in the ordinary course of
business;
ii. Were made on substantially the same
terms, including interest rates and collateral, as those prevailing at the time for comparable loans with persons not related to the lender; and
iii. Did not involve more than the normal
risk of collectibility or present other unfavorable features. 5.a. Disclosure of an employment relationship or transaction involving an executive officer and any related compensation solely resulting from that employment relationship or transaction need not be provided pursuant to paragraph (a) of this Item if:
i. The compensation arising from the
relationship or transaction is reported pursuant to Item 402 (§ 228.402); or
ii. The executive officer is not an
immediate family member (as specified in Instruction 1 to paragraph (a) of this Item) and such compensation would have been reported under Item 402 (§ 228.402) as compensation earned for services to the small business issuer if the executive officer was a named executive officer as that term is defined in Item 402(a)(2) (§ 228.402(a)(2)), and such compensation had been approved, or recommended to the board of directors of the small business issuer for approval, by the compensation committee of the board of directors (or group of independent directors performing a similar function) of the small business issuer. b. Disclosure of compensation to a director need not be provided pursuant to paragraph (a) of this Item if the compensation is reported pursuant to Item 402(f) (§ 228.402(f)).
6. A person who has a position or
relationship with a firm, corporation, or other entity that engages in a transaction with the small business issuer shall not be deemed to have an indirect material interest within the meaning of paragraph (a) of this Item where:
a. The interest arises only:
i. From such person’s position as a director
of another corporation or organization that is a party to the transaction; or
ii. From the direct or indirect ownership by
such person and all other persons specified in Instruction 1 to paragraph (a) of this Item, in the aggregate, of less than a ten percent equity interest in another person (other than a partnership) which is a party to the transaction; or
iii. From both such position and
ownership; or b. The interest arises only from such person’s position as a limited partner in a partnership in which the person and all other persons specified in Instruction 1 to paragraph (a) of this Item, have an interest of less than ten percent, and the person is not a general partner of and does not hold another position in the partnership.
7. Disclosure need not be provided
pursuant to paragraph (a) of this Item if:
a. The transaction is one where the rates or charges involved in the transaction are determined by competitive bids, or the transaction involves the rendering of services as a common or contract carrier, or public utility, at rates or charges fixed in conformity with law or governmental authority; b. The transaction involves services as a bank depositary of funds, transfer agent, registrar, trustee under a trust indenture, or similar services; or
c. The interest of the related person arises
solely from the ownership of a class of equity securities of the small business issuer and all holders of that class of equity securities of the small business issuer received the same benefit on a pro rata basis.
8. Include information for any material
underwriting discounts and commissions upon the sale of securities by the small business issuer where any of the specified persons was or is to be a principal underwriter or is a controlling person or member of a firm that was or is to be a principal underwriter.
9. Information shall be given for the period
specified in paragraph (a) of this Item and, in addition, for the fiscal year preceding the small business issuer’s last fiscal year. (b) Parents. List all parents of the small business issuer showing the basis of control and as to each parent, the percentage of voting securities owned or other basis of control by its immediate parent, if any. (c) Promoters and control persons. (1) Small business issuers that had a promoter at any time during the past five fiscal years shall:
(i) State the names of the promoter(s), the nature and amount of anything of value (including money, property, contracts, options or rights of any kind) received or to be received by each promoter, directly or indirectly, from the small business issuer and the nature and amount of any assets, services or other consideration therefore received or to be received by the small business issuer; and (ii) As to any assets acquired or to be acquired by the small business issuer from a promoter, state the amount at which the assets were acquired or are to be acquired and the principle followed or to be followed in determining such amount, and identify the persons making the determination and their relationship, if any, with the small business issuer or any promoter. If the assets were acquired by the promoter within two years prior to their transfer to the small business issuer, also state the cost thereof to the promoter. (2) Small business issuers shall provide the disclosure required by paragraphs (c)(1)(i) and (c)(1)(ii) of this Item as to any person who acquired control of a small business issuer that is a shell company, or any person that is
part of a group, consisting of two or
more persons that agree to act together for the purpose of acquiring, holding, voting or disposing of equity securities of a small business issuer, that acquired control of a small business issuer that is a shell company. For purposes of this Item, shell company has the same meaning as in Rule 405 under the Securities Act (17 CFR 230.405) and Rule 12b–2 under the Exchange Act (17 CFR 240.12b–2).
requirements for committees of the board of directors, identify each director that is a member of the compensation, nominating or audit committee that is not independent under such committee independence standards. If the small business issuer does not have a separately designated audit, nominating or compensation committee or committee performing similar functions, the small business issuer must provide the disclosure of directors that are not independent with respect to all members of the board of directors applying such committee independence standards. (1) In determining whether or not the director or nominee for director is independent for the purposes of paragraph (a) of this Item, the small business issuer shall use the applicable definition of independence, as follows:
(i) If the small business issuer is a listed issuer whose securities are listed on a national securities exchange or in an inter-dealer quotation system which has requirements that a majority of the board of directors be independent, the small business issuer’s definition of independence that it uses for determining if a majority of the board of directors is independent in compliance with the listing standards applicable to the small business issuer. When determining whether the members of a committee of the board of directors are independent, the small business issuer’s definition of independence that it uses for determining if the members of that specific committee are independent in compliance with the independence standards applicable for the members of the specific committee in the listing standards of the national securities exchange or inter-dealer quotation system that the small business issuer uses for determining if a majority of the board of directors are independent. If the small business issuer does not have independence standards for a committee, the independence standards for that specific committee in the listing standards of the national securities exchange or inter-dealer quotation system that the small business issuer uses for determining if a majority of the board of directors are independent. (ii) If the small business issuer is not a listed issuer, a definition of independence of a national securities exchange or of an inter-dealer quotation system which has requirements that a majority of the board of directors be independent, and state which definition is used. Whatever such definition the small business issuer chooses, it must use the same definition with respect to all directors and nominees for director. When determining whether the members of a specific committee of the board of directors are independent, if the national securities exchange or national securities association whose standards are used has independence standards for the members of a specific committee, use those committee specific standards. (iii) If the information called for by paragraph (a) of this Item is being presented in a registration statement on Form S–1 (§ 239.11 of this chapter) or Form SB–2 (§ 239.10 of this chapter) under the Securities Act or on a Form 10 (§ 249.210 of this chapter) or Form 10–SB (§ 249.210b of this chapter) under the Exchange Act where the small business issuer has applied for listing with a national securities exchange or in an inter-dealer quotation system which has requirements that a majority of the board of directors be independent, the definition of independence that the small business issuer uses for determining if a majority of the board of directors is independent, and the definition of independence that the small business issuer uses for determining if members of the specific committee of the board of directors are independent, that is in compliance with the independence listing standards of the national
securities exchange or inter-dealer quotation system on which it has applied for listing, or if the small business issuer has not adopted such definitions, the independence standards for determining if the majority of the board of directors is independent and if members of the committee of the board of directors are independent of that national securities exchange or interdealer quotation system. (2) If the small business issuer uses its own definitions for determining whether its directors and nominees for director, and members of specific committees of the board of directors, are independent, disclose whether these definitions are available to security holders on the small business issuer’s Web site. If so, provide the small business issuer’s Web site address. If not, include a copy of these policies in an appendix to the small business issuer’s proxy statement or information statement that is provided to security holders at least once every three fiscal years or if the policies have been materially amended since the beginning of the small business issuer’s last fiscal year. If a current copy of the policies is not available to security holders on the small business issuer’s Web site, and is not included as an appendix to the small business issuer’s proxy statement or information statement, identify the most recent fiscal year in which the policies were so included in satisfaction of this requirement. (3) For each director and nominee for director that is identified as independent, describe, by specific category or type, any transactions, relationships or arrangements not disclosed pursuant to Item 404(a) (§ 228.404(a)) that were considered by the board of directors under the applicable independence definitions in determining that the director is independent. Instructions to Item 407(a).
last full fiscal year attended fewer than 75 percent of the aggregate of:
(i) The total number of meetings of the board of directors (held during the period for which he has been a director); and (ii) The total number of meetings held by all committees of the board on which he served (during the periods that he served). (2) Describe the small business issuer’s policy, if any, with regard to board members’ attendance at annual meetings of security holders and state the number of board members who attended the prior year’s annual meeting. Instruction to Item 407(b)(2). In lieu of providing the information required by paragraph (b)(2) of this Item in the proxy statement, the small business issuer may instead provide the small business issuer’s Web site address where such information appears. (3) State whether or not the small business issuer has standing audit, nominating and compensation committees of the board of directors, or committees performing similar functions. If the small business issuer has such committees, however designated, identify each committee member, state the number of committee meetings held by each such committee during the last fiscal year and describe briefly the functions performed by each such committee. Such disclosure need not be provided to the extent it is duplicative of disclosure provided in accordance with paragraph (c), (d) or (e) of this Item. (c) Nominating committee. (1) If the small business issuer does not have a standing nominating committee or committee performing similar functions, state the basis for the view of the board of directors that it is appropriate for the small business issuer not to have such a committee and identify each director who participates in the consideration of director nominees. (2) Provide the following information regarding the small business issuer’s director nomination process:
(i) State whether or not the nominating committee has a charter. If the nominating committee has a charter, provide the disclosure required by Instruction 2 to this Item regarding the nominating committee charter; (ii) If the nominating committee has a policy with regard to the consideration of any director candidates recommended by security holders, provide a description of the material elements of that policy, which shall include, but need not be limited to, a statement as to whether the committee will consider director candidates recommended by security holders; (iii) If the nominating committee does not have a policy with regard to the consideration of any director candidates recommended by security holders, state that fact and state the basis for the view of the board of directors that it is appropriate for the small business issuer not to have such a policy; (iv) If the nominating committee will consider candidates recommended by security holders, describe the procedures to be followed by security holders in submitting such recommendations; (v) Describe any specific minimum qualifications that the nominating committee believes must be met by a nominating committee-recommended nominee for a position on the small business issuer’s board of directors, and describe any specific qualities or skills that the nominating committee believes are necessary for one or more of the small business issuer’s directors to possess; (vi) Describe the nominating committee’s process for identifying and evaluating nominees for director, including nominees recommended by security holders, and any differences in the manner in which the nominating committee evaluates nominees for director based on whether the nominee is recommended by a security holder; (vii) With regard to each nominee approved by the nominating committee for inclusion on the small business issuer’s proxy card (other than nominees who are executive officers or who are directors standing for reelection), state which one or more of the following categories of persons or entities recommended that nominee:
Security holder, non-management director, chief executive officer, other executive officer, third-party search firm, or other specified source; (viii) If the small business issuer pays a fee to any third party or parties to identify or evaluate or assist in identifying or evaluating potential nominees, disclose the function performed by each such third party; and (ix) If the small business issuer’s nominating committee received, by a date not later than the 120th calendar day before the date of the small business issuer’s proxy statement released to security holders in connection with the previous year’s annual meeting, a recommended nominee from a security holder that beneficially owned more than 5% of the small business issuer’s voting common stock for at least one year as of the date the recommendation was made, or from a group of security holders that beneficially owned, in the aggregate, more than 5% of the small business issuer’s voting common stock, with each of the securities used to calculate that ownership held for at least one year as of the date the recommendation was made, identify the candidate and the security holder or security holder group that recommended the candidate and disclose whether the nominating committee chose to nominate the candidate, provided, however, that no such identification or disclosure is required without the written consent of both the security holder or security holder group and the candidate to be so identified. Instructions to Item 407(c)(2)(ix).
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