Individual decision · SEC · 8 Sep 2016
The SEC Division of Investment Management states it would not recommend enforcement action under Section 17(f)(1) of the Investment Company Act of 1940 if a registered investment company places and maintains custody of its gold or silver bullion with the Depository Trust Company of Delaware, LLC d/b/a Delaware Depository. This position is contingent upon a majority of the fund's board members, including a majority of non-interested directors, determining that such custody arrangement is in the best interest of the fund and its shareholders. The division relies on representations that the depository will provide specific financial disclosures, maintain CME or ICE licensed depository status, and keep at least $1 billion in insurance coverage available for each claim.
Investment Company Act of 1940 — Section 17(f) Depository Trust Company of Delaware, LLC dba Delaware Depository
September 12, 2016
RESPONSE OF THE OFFICE OF CHIEF COUNSEL DIVISION OF INVESTMENT MANAGEMENT
Your letter dated September 8, 2016 (“Letter”) requests our assurance that we would not recommend enforcement action to the Securities and Exchange Commission (“Commission”) under Section 17(f)(1) of the Investment Company Act of 1940 (“1940 Act”) against any registered investment company (“Fund”) if the Fund places and maintains custody of its gold or silver bullion in a vault or other secure custody facility in the United States operated by the Depository Trust Company of Delaware, LLC d/b/a/ Delaware Depository, a Delaware limited liability company (the “Company”).
FACTS
You state that the Company:
is a private, Delaware-chartered limited purpose trust company;
provides custody, accounting, and distribution services for precious metals, including but not limited to gold and silver bullion; [1] and
provides such services for national and state banks, individual retirement account custodians, investment banks, government agencies, and commercial Precious Metals dealers. [2]
You state that the Company, as a limited purpose trust company in the State of Delaware, has certain trust company powers, but: (i) is prohibited under Delaware law from accepting cash deposits, issuing certificates of deposit, and making loans; and (ii) currently does not exercise fiduciary powers. [3] You state that the Company is subject to the State of Delaware’s banking laws and regulations, and supervised by the Office of the Delaware Bank Commissioner (“Delaware Commissioner”). You also state that the Company must meet or exceed a $500,000 net capital requirement, and, subject to criminal penalties in Delaware: (i) submit unaudited quarterly financial reports to the Delaware Commissioner; and (ii) have its operations and management examined periodically by the Delaware Commissioner. [4]
You state that many Precious Metals custodians are exiting such business because of the risks and costs of operating state-of-the-art vaults and secure storage facilities. [5] You state that the Company adheres to a “defense-in-depth” philosophy that combines successive levels of physical safeguards and risk controls that are designed to protect customer assets. [6] You state that such defense-in-depth approach includes: (i) physical security and surveillance; (ii) access controls and electronic security; (iii) internal control procedures; (iv) ensuring the qualifications and integrity of personnel; and (v) insurance. You state that, in addition to its annual Precious Metals audit, [7] the Company recently obtained an unqualified opinion after an independent third-party audit by a Public Company Accounting Oversight Board [8] -registered auditor of the internal controls for its custody operations, including its electronic security controls. [9] Finally, you state that the Company currently has in place: (i) a Precious Metals information and data security plan; (ii) a business continuity and disaster recovery plan; and (iii) a $2 million cybersecurity liability insurance policy.
The Company maintains all-risk Precious Metals storage insurance coverage of $1 billion that is available to cover any Gold or Silver losses sustained by its customers while the Gold or Silver is in the custody of the Company. This amount of insurance coverage is available for each and every claim, which means that previous claims do not reduce the amount of insurance coverage available for future claims. The insurance covers mysterious disappearance, unexplained loss or shortage, and employee infidelity, without an exclusion for fraud or theft by officers or senior managers. In addition, the Company maintains $3 million insurance coverage, per customer, for an out-shipment of Precious Metals that is delivered to the customer by armored carrier. [10]
In the United States, transactions in Gold and Silver can occur under the rules of the CME Group, Inc. (“CME”) or ICE Futures U.S., Inc. (“ICE”). The Company is a CME licensed depository for Gold, and an ICE licensed depository for Gold and Silver (individually or together, a “Licensed Depository”). [11] You state that, as a CME Licensed Depository for Gold, the Company must: (i) have in force insurance against loss of Gold in an amount satisfactory to CME; [12] (ii) provide CME with annual audited financial statements, as they become available; [13] (iii) immediately report to CME any substantial reduction in capital; (iv) at its own expense, have an independent auditor annually audit the Licensed Depository’s inventory in compliance with procedures established by CME, and provide the resulting audit report to CME within thirty days of the date of the completion of the audit; [14] and (v) permit CME, at any time, to examine any and all books and records of the Licensed Depository, for the purpose of ascertaining the stocks relating to Gold on hand. [15] You state that the Company, as an ICE Licensed Depository, has a Vault Regularity Agreement with ICE for Gold and Silver that contains confidential and proprietary provisions. Such provisions of ICE’s Vault Regularity Agreement impose financial reporting and operating requirements on the Company that are substantially similar to the requirements that CME places on a Precious Metals licensed depository. [16] As an ICE Licensed Depository for Gold and Silver, the Company has an ongoing obligation to comply with its Vault Regularity Agreement(s) with ICE. Finally, you state that, because it is an ICE Licensed Depository, the Company is required immediately to report any 20% or more reduction in its tangible net worth to ICE.
In order to qualify as a Licensed Depository of either CME or ICE, each Company facility is subject to approval by CME or ICE, respectively, and, thereafter, is subject to the continuing oversight of CME or ICE. The same approval and continuing oversight applies to each bank Licensed Depository. CME and ICE each is also a “designated contract market” (“DCM”), i.e ., an organized exchange for trading commodity-based futures or options contracts that operates under the regulatory oversight of the Commodity Futures Trading Commission (“CFTC”). [17] The DCM designation requires ongoing compliance with the CFTC’s twenty-three “Core Principles.” [18]
The Company is not a reporting company under the Securities and Exchange Act of 1934, as amended (“Exchange Act”). You state that the Company will provide each of its Fund custody customers with: (i) audited annual financial statements for both itself and its parent company, each of which is prepared in accordance with Generally Accepted Accounting Principles by a PCAOB-registered auditor; (ii) the unaudited quarterly financial reports that it files with the Delaware Commissioner subject to criminal penalties; and (iii) if applicable, a report as set forth in your Letter that promptly will inform a Fund of events that materially affect the Company’s Gold and Silver custody operations for Funds (“Material Events Report”). [19]
You also state that the Company will provide management accountability for the Company’s internal controls over financial reporting (“ICFR”) and certain periodic reports. You state, for example, that the Company’s principal executive and financial officers will certify its annual reports, consistent with the requirements of SOX Section 302. [20] You also state that, consistent with the requirements of SOX Sections 406 and 407, the Company: (i) has a code of ethics that applies to its principal executive officer and senior financial officers (or persons performing similar functions); and (ii) will disclose to the Company’s Fund custody customers the composition of its audit committee, including whether it has at least one “audit committee financial expert” serving on its audit committee. Finally, you state that the Company’s annual report will contain an ICFR report by the Company’s management, consistent with SOX section 404(a), and that such report will be provided to the Company’s Fund custody customers. [21] In particular, you state that the Company has updated its ICFR policies and procedures based on the 2013 Committee of Sponsoring Organizations of the Treadway Commission (“COSO”) internal control guidance. [22]
You believe that permitting the Company to serve as a Fund’s Gold or Silver custodian in the United States satisfies the concerns Congress sought to address in adopting Section 17(f)(1) of the 1940 Act, even though the Company is not a bank as defined in Section 2(a)(5) of the 1940 Act or other qualified custodian under Section 17(f) of the 1940 Act and the rules thereunder, as described below.
ANALYSIS
Section 17(f) of the 1940 Act and the rules thereunder govern the safekeeping of Fund assets, and generally provide that a Fund must place and maintain its securities and similar investments only with certain qualified custodians. These qualified custodians include, for example, banks satisfying the qualifications specified within Section 26(a)(1) of the 1940 Act, a member of a national securities exchange, or other entities that the Commission has prescribed by rule, regulation, or order for the protection of investors. Section 26(a)(1) provides that a bank’s “aggregate capital, surplus, and undivided profits… not be less than $500,000.” The legislative history and requirements of Section 17(f) indicate that Congress intended Fund assets to be kept by financially secure entities that have sufficient safeguards against misappropriation. [23]
The Company is not a bank as defined in Section 2(a)(5) of the 1940 Act, a member of a national securities exchange, or any of the other entities permitted to serve as a custodian to a Fund pursuant to rules and regulations adopted by the Commission under Section 17(f) of the 1940 Act. Nonetheless, you argue that the Company’s safekeeping of Precious Metals is at least as secure and competent as the same services available through any entity that would qualify under Section 17(f) of the 1940 Act.
In support of your contention, you represent that the Company and its parent company have an amount of shareholder equity and surplus that each of CME and ICE deems to be satisfactory, and that is substantially greater than the amount required under Sections 17(f)(1) and 26(a)(1) of the 1940 Act ( i.e. , approximately 100 times greater than required under Sections 17(f)(1) and 26(a)(1)). You further represent that the Company maintains $1 billion of insurance coverage, which is available to cover any Precious Metals losses sustained by the Company’s customers, including Funds, while in the custody of the Company. You note that this amount of insurance coverage is available for each and every claim, which means that previous claims do not reduce the amount of insurance coverage available for future claims. You contend that the vault and secure storage facilities owned and operated by the Company to store Gold and Silver are not materially distinguishable from the analogous vault facilities used by banks. Therefore, you believe that the Company’s vault and secure storage facilities provide an equally secure storage location for Gold and Silver. Moreover, you believe that permitting Funds to place and maintain custody of their Gold and Silver with the Company would: (i) provide Funds with a geographically diverse option to custody Gold and Silver; [24] and (ii) enhance competition in this market, resulting in greater efficiencies and lower costs with respect to Gold and Silver custody services for Funds. [25]
Based upon the facts and representations that are set forth in your letter, we would not recommend enforcement action to the Commission under Section 17(f)(1) of the 1940 Act against a Fund if the Fund places and maintains custody of its Gold or Silver in a vault or other secure custody facility owned and operated by the Company in the United States, provided that a majority of the Fund’s board members, including a majority of the board members who are not “interested persons” under Section 2(a)(19) of the 1940 Act, determines that maintaining custody of a Fund’s Gold or Silver with the Company is in the best interest of the Fund and its shareholders. [26] In making these determinations, the board or its delegate also should consider whether: (i) the Gold and Silver will be subject to reasonable care; and (ii) the Company can provide services at least equal in nature and quality to the services that could be provided by bank custodians in the same market(s) after consideration of all of the relevant factors. [27]
In particular, we rely on your representations that:
Delaware Depository will provide financial and material event disclosure about its operations as detailed in your Letter.
Delaware Depository will remain a CME Licensed Depository or an ICE Licensed Depository with respect to each vault or secure facility that will be used to custody a Fund’s Gold or Silver.
Delaware Depository continues to maintain insurance coverage of at least $1 billion with respect to each such vault or secure facility to cover any custody-related losses incurred by its customers, including Funds. The insurance coverage must be available for each and every claim, which means that previous claims do not reduce the $1 billion of insurance coverage per vault or secure facility available for future claims.
Our letter provides our position on enforcement action only, and does not provide any legal conclusions on the issues presented. Because our position is based on all of the facts and representations made in your letter, you should note that any different facts or circumstances might require a different conclusion.
Stephan N. Packs Senior Counsel
[1] The term “gold or silver bullion,” as used herein: (i) includes gold or silver bullion in bar, plate, ingot, sponge, or coin form; and (ii) is not held as an investment in the dollar value denomination that is ascribed to a certain gold or silver coin by federal law, see, e.g., 31 U.S.C. § 5112(a)(7) - (11) (setting forth the diameter, weight, and metal content of certain dollar-amount coins that the U.S. Treasury is authorized to mint and issue) (hereafter “Gold” and/or “Silver”). Any Gold or Silver that is held in custody by the Company for a Fund is investment property that will be held solely based on the intrinsic value of its metal content. As used herein, the term “Precious Metals” includes Gold, Silver, and platinum group metals.
[2] You state that the Company does not own or operate armored carrier transportation for Precious Metals. Distribution services that are offered by the Company for the delivery of Gold and Silver to or from its vaults include, for example, advanced shipment preparation; customs clearing arrangements; and delivery to an armored, postal, or other customer-approved carrier.
[3]
See 5 Del.C. § 773(4) (trust company powers). You also state that the Company qualifies as a “bank” under the Internal Revenue Code provision for individual retirement accounts. See 26 U.S.C. § 408(n)(3).
[4] You state that such quarterly financial reports are signed and verified under oath by the Company’s President and attested to by at least two company directors. You also state that the Delaware Commissioner historically has examined the Company once every 12-15 months.
[5] You explain that each building in which the Company stores Gold and Silver is owned outright, without a mortgage or other third-party financing, by a limited liability real estate holding company that is under common ownership with, and exclusively owned by, the Company’s parent company.
[6] The Company uses multiple measures to protect and safely operate its Gold and Silver custody facilities. For example, the Company uses: (i) Universal Laboratories-rated vaults and secure warehouses that are located in and around Wilmington, Delaware; (ii) surveillance by all-weather, all-light cameras; closed circuit television; and alarms equipped with motion, sound, and vibration detection technology; (iii) access controls, including mantraps with interlocking doors and pre-programmed, permission-limited keycards; (iv) walk-through metal detectors with an integrated metal content software program; and (v) background checks, drug testing, and a company-wide ethics policy with sanctions to oversee the competency and integrity of all the Company’s personnel.
[7]
See note 14 and accompanying text, infra .
[8] In the interests of strengthening investor protection, the Sarbanes Oxley Act of 2002 (“SOX”) created the Public Company Accounting Oversight Board (“PCAOB”) to provide independent oversight of brokers, dealers, and the auditors of U.S. public companies.
[9] You state that a Service Organization Control 1 (SOC 1), Type I audit report in accordance with the American Institute of Certified Public Accountants’ (AICPA) Statement on Standards for Attestation Engagements No. 16 (SSAE 16) evaluates, among other things, the suitability of the design of internal controls as of a specified date. You also state that: (i) the scope of such April 2015 SOC 1, SSAE 16 audit, as defined by the Company and its auditor, tested the Company’s internal controls over physical security, information security, account administration, transaction processing and reconciliation, client reporting, and layers of electronic security controls; and (ii) if there is a material change in such scope or to any internal control audited in such SOC 1, SSAE 16 audit, the Company will initiate a new SOC 1, SSAE 16 audit within 60 calendar days of such change. Finally, you state that the Company will undergo a SOC 1, SSAE 16 audit at least once every three years, and provide the resulting audit report to each of the Company’s Fund custody customers.
[10] Such insurance supplements the insurance coverage of the armored carrier.
[11] CME owns the NYMEX and COMEX independent exchanges. NYMEX is the New York Mercantile Exchange Inc. COMEX is the Commodity and Metals Exchange, Inc.
[12]
See NYMEX Rule 703.A.(3). The rules in the NYMEX Rulebook, available at http://www.cmegroup.com/rulebook/NYMEX/ are applicable to a CME licensed depository.
[13]
See NYMEX Rule 703.A.(2).
[14]
See NYMEX Rule 703.A.(6).
[15]
See NYMEX Rule 703.A.(5).
[16] The ICE Rulebook refers to a Vault Regularity Agreement as the exclusive source of the approval conditions and ongoing requirements that apply to an ICE Licensed Depository. See Rule 31.15(b) of the ICE Rulebook, available at https://www.theice.com/publicdocs/rulebooks/futures_us/31_Gold_Futures.pdf .
[17] Section 5 of the CEA and Part 38 of the CFTC’s regulations set forth the criteria, procedures, and requirements for designation as a DCM. See 7 U.S.C. § 7 and 17 C.F.R. (Chapter I), Part 38; also, www.cftc.gov/IndustryOversight/TradingOrganizations/DCMs/index.htm .
[18] See Section 5(d) of the CEA. A DCM is subject to oversight by the CFTC’s Division of Market Oversight (“DMO”). Through its different branches, DMO uses several regulatory tools to determine compliance with the Core Principles, such as, for example: (i) assessment of a DCM’s detailed quarterly reports about financial resources; and (ii) rule enforcement review (“RER”) examinations that typically focus on audit trail, disciplinary programs, trade practice, and market surveillance.
[19] A Material Events Report: (i) is modeled, in pertinent part, on Exchange Act Form 8-K; and (ii) will be provided within four business days of such material event. In particular and in accordance with SOX section 406(b) and its implementing rules, the Company’s Material Events Report will include the prompt disclosure to a Fund custody customer of any material change in or waiver of the code of ethics for senior financial officers.
[20]
See 15 U.S.C. § 7241 (corporate responsibility for financial reports). Such certification requirements and other protective measures implemented by SOX apply to not only operating companies, but also to Funds. See, e.g., Certification of Management Investment Company Shareholder Reports and Designation of Certified Shareholder Reports as Exchange Act Periodic Reporting Forms; Disclosure Required by Sections 406 and 407 of the
Sarbanes-Oxley Act of 2002, Investment Company Act Release No. 25914 (Jan. 27, 2003) (extending such Exchange Act certification requirements to Fund Form N-CSR), available at http://www.sec.gov/rules/final/34-47262.htm .
[21] You state that, measuring the Company’s size by its tangible net worth and assuming it were a reporting company under the Exchange Act, SOX Section 404(c) would exempt the Company from the auditor attestation requirement of SOX Section 404(b). The Commission in 2010 adopted amendments to its rules and forms under the Exchange Act to conform them to SOX Section 404(c), as added by Section 989G of the Dodd-Frank Act of 2010. See
Internal Control Over Financial Reporting In Exchange Act Periodic Reports of Non-Accelerated Filers, Exchange Act Release No. 62914, Sept. 15, 2010.
[22]
See COSO’s Internal Control - Integrated Framework (2013) (superseding after Dec. 15, 2014 COSO’s 2006 Internal Control over Financial Reporting - Guidance for Smaller Public Companies , see, e.g., http://www.coso.org/IC.htm . COSO is a voluntary private organization dedicated to improving organizational performance and governance through effective internal control, enterprise risk management, and fraud deterrence. The Commission does not mandate the use of any particular framework for ICFR, but has stated that COSO’s framework satisfies the Commission’s criteria and may be used for management’s evaluation and disclosure requirements. See, e.g., Management’s Report on Internal Control Over Financial Reporting and Certification of Disclosure in Exchange Act Periodic Reports, Exchange Act Release No. 34-47986 (Jun. 5, 2003).
[23] Investment Trusts and Investment Companies: Hearings on S. 3580 Before a Subcomm. of the Senate Comm. on Banking and Currency, 76th Cong., 3d Sess. 264 (1940). Cf . 10 SEC ANN.REP. 169 (1994) (discussing Section 17(f) of the 1940 Act and its protections against theft and embezzlement by affiliated persons).
[24] You state that the majority of Precious Metals custodians in the United States are located in the greater New York City area, largely as a result of CME rules. See NYMEX Rule 703.A.(11) (with respect to the conditions for approval as a metal service provider, stating, in pertinent part, that a depository for Gold “must qualify and be designated as a weighmaster and must be located within a 150-mile radius of the City of New York”).
[25]
See also
Privately Offered Securities under the Investment Advisers Act Custody Rule , IM Guidance Update No. 2013-04 (Aug. 2013) (in the context of the Investment Advisers Act of 1940, investment advisers argued that maintaining certain stock certificates at a qualified custodian did not add meaningful protection to investors in pooled investment vehicles, but instead could add substantial costs typically borne by these investors).
[26] The board may delegate its responsibilities to assess the custodial risks of maintaining Precious Metals in the custody of the Company to the same extent as permitted by Rule 17f-5 under the 1940 Act.
[27]
Cf. Rule 17f-5 under the 1940 Act.
Incoming Letter
The Incoming Letter is in Acrobat format.
D ELAWARE ®
September 8, 2016
VIA FEDERAL EXPRESS
Douglas J. Scheidt, Esq.
Associate Director and Chief Counsel
Division of Inveshnent Management
U.S. Securities and Exchange Commission
100 F Street, N.E.
Washington, D.C. 20549-0504
D EPOSITORY
1940 Act Section 17(1)
1940 Act Section 26(a)
Re: Depository Trust Company of Delaware, LLC dba Delaware Depository Dear Mr. Scheidt:
I w rite on behalf of Depository Trust Company of Delaware, LLC dba Delaware Depository (hereinafter, "Delaware Depository" or "Company"), a privately-held limited liability company organized and existing under the laws of the State of DelawaTe. Delaware Depository provides Precious Metals Bullion1 custody, accounting, and distribution services within the United States. Delaware Depository is a limited purpose trust company2 that is supervised and examined by the State of Delaware, Office of the State Bank Commissioner ("Delaware Bank Commissioner"). Delaware Depository, however, is not a "bank," as defined in Sections 17(f)(l) or 26(a) of the Inveshnent Company Act of 1940, as amended (the "1940 Act"), because the "[exercise of] fiduciaTy powers similar to those permitted to national banks under the authority of the Comptroller of Currency" is outside the scope of Delaware Depository's current lines of business. 3 The Company respectfully requests that the staff of the Division of Inveshnent Management (the "Staff") advise the Company that the Staff will not recommend that the Securities and Exchange Commission (the "Commission") take enforcement action under Section 17(f)(l) against any investment company registered under the 1940 Act (each, a "Fund") due to the fact that the Fund places and maintains custody of its gold or silver bullion4 in a vault or other secure custody faci lity operated by Delaware Depository in the United States. 1 "Precious Metals Bullion" or "Precious Metals" is a term of art used herein to describe gold, silver, and platinum group metals(!&,, platinum, palladium, rhodium, ruthenium, iridium, and osmium) existing in the form of a coin, bar, ingot, plate, or sponge which: (1) has a market value that is derived from its intrinsic metal content, and not from its age, design, subject matter, limited mintage, or rarity; and (2) is not held as an Lnvestment in the dollar value denomination that is ascribed to a certain gold or silver coin by federal law, see, e.g., 31U.S.C.§5112(a)(7) - (11) (setting forth the diameter, weight, and metal content of certain dollar-amOLmt coins that the U.S. Treasury is authorized to mint and issue). 2 In the State of De laware, limited purpose h·ust companies such as Delaware Depository have a ll the powers, rights, and privileges of a trust company (including fiduciary powers), except that they are prohibited from receiving cash deposits, issuing certificates of deposit, or making loans to customers. See, 5 Del.C. § 773(4) (trust company powers). 315 U.S.C § 80a- 2(a)(5) 4 Any gold or silver bullion that is held in custody by the Company for a Fund is investment property that will be based on the intrinsic value of its metal content. 3601 North Market Street, Wilming ron, DE 19802 Page 1of17 T: 302-765-3889 • F: 302-762-2674 • www.delawaredeposicory.com
D ELA Wt\ RE
DEP0:;11(lnY' As described more fully below, Delaware Depository believes that permitting the Company to se rve as a Fund's custodian of gold and sil ver bullion: (i) satisfies the concerns that Congress sought to address in adopting Section 17(f)(l) of the 1940 Act; (ii) would enhance competition among custodians that provide Precious Metals custody services to registered investment companies, and provide traditional benefits of competition, including a wider selection of custody providers, improved quality and delivery of services amongst custodians, and potential cost savings; and (iii) provide registered investment companies with the ability to geographically diversify their storage of gold and silver bullion outside vaults in New York City and London, thereby mitigating market and operational risks associa ted with concentrated physical storage of bullion assets in one or two cities that have been impacted by terrorist attacks and weather-related disasters.
I. THE STATUTORY PROVISIONS AND REGULA TORY POLICY
DEUl..,.'ARE
DEPOSrf RY'
It is respectfully submitted that the Company's Precious Metals Bullion safekeeping service is at least as secure and competent as the same services available through any entity that would qualify under Section 17(f) of the 1940 Act. As such, and based on the facts and representations set forth below, Delaware Depository seeks the Staff's assurance that it will not recommend enforcement action against a Fund due to the fact that the Fund places and maintains custody of its gold or silver bu llion in a vault or other secure facility operated by Delaware Depository.
2. Delaware Depository's Request is Consistent with the Investor Protection Objectives of
Section 17(f)(l)
The legislative history of Section 17(f) of the 1940 Act evidences a Congressional objective of ensuring that fund assets are held by a financially secure entity with sufficient safeguards against misappropriation. 10 Delaware Depository believes that it would provide a Fund with levels of financial security and investment asset safekeeping that are commensurate with what Congress envisioned when it enacted Section 17(f). In particular, the Company believes that its Precious Metals BuJlion custody, accounting, and distribution services are at least as secure and competent as the same services that are made available by an entity that would qualify as a "bank" under
Section 17(f)(l) of the 1940 Act.
In the United States, federal banking regulations do not expressly require a bank to design and maintain certain security devices or implement internal controls in carrying out the safekeeping activities of a Precious Metals custodian. In the Precious Metals custodian industry in' which Delaware Depository competes with banks and nonbanks, customer demand and loss insurer requirements converge to impose evolving security, quality assurance, internal control, and audit standards upon custodians in: (a) designing and maintaining vaults and secure facilities for the safekeeping of Precious Metals; (b) designing, implementing, and auditing internal controls over the custodian's operation; and (c) affirmatively seeking direct and indirect federal and/or state regulatory oversight of a custodian's operations. These forces apply equally to Delaware Depository and to any bank. A. Express U.S. Bank Security Requirements Under the Bank Protection Act of 1968 ("BPA"), federal banking regulators require banks to:
(1) establish minimum standards for bank security; and (2) implement procedures to discourage crime against banks. 11 The BPA applies to federal banks regulated by the Office of the Comptroller of the Currency (OCC), state-chartered banks regulated by the Board of Governors of the Federal Reserve System (FRB), and state-chartered banks regulated by Federal Deposit Insurance Corporation (FDiq.12 In addressing the "security measures" to be undertaken by a bank, the BPA states:
w Investment Trusts and Investment Companies: Hearings on S 3580 before a Subcomm. of the Senate Comm. On Banking and Currency, 76lh Cong., 3d Sess. 264 (1940); See also, Securities and Exchange Commission, Release Nos. IC-23201; IS-1136; File No. 57-23-95, RJN 3235-AE98 ("[t]he legislative history and requirements of section 17(f) ind icate that Congress intended fund assets to be kept by financially secure entities that have sufficient safeguards against misappropriation.") 11 12 U.S.C. § 1881, et seq. 12 12 u.s.c. § 1813 360 I N Market Street. Wilmington. DE 19802 Page 3 of17 T: 302-765-3889 • F: 302-762-26 74 • www.dela\Yaredepositor~ .COin
DELA\X'ARE
D EPO IT()R\ .. Within six months from Ju ly 7, 1968, each Federal supervisory agency shall promulgate rules establishing minimum standards with which each bank or savings association must comply with respect to the installation, maintenance, and operation of security devices and procedures, reasonable in cost, to discourage robberies, burglaries, and larcenies and to assist in the identification and apprehension of persons who commit such acts ... The rules shall establish the time limits within which banks and savings associations shall comply with the standards.13 The initial regulations promulgated in 1969 by the OCC, FRB, and FDIC required bank vaults to maintain the following physical barriers and security devices:
Vault walls, roof and floor contracted for after February 15, 1969, should be made of steel-reinforced concrete, at least 18 inches thick; vault doors should be made of steel or other drill- and torch-resistant material, at least 3 1 /2 inches thick, and be equipped with a dial combination lock and a time lock and a substantial, lockable day-gate; or vaults and vault doors should be constructed of materials that afford at least equivalent burglary-resistance.14 In 1991, the OCC sought to amend the initial regulations. The Proposed Rules included the OCC's proposal " to delete references to specific security devices which, due to technological advances, are likely to become obsolete."15 The OCC's objective was to "avoid frequent updates of the list of required security devices" for bank security programs.16 The OCC proposal was adopted and it is currently in effect. Thus, today, the Final Rule states, in relevant part, that banks must have the following security devices:
(1) A means of protecting cash or other liquid assets, such as a vault, safe, or other secure space; (2) A lighting system for illuminating, during the hours of darkness, the area around the vault, if the vault is visible from outside the banking office; (3) An alarm system or other appropriate device for promptly notifying the nearest responsible law enforcement officers of an attempted or perpetrated robbery or burglary; (4) Tamper-resistant locks on exterior doors and exterior windows that may be opened; and (5) Such other devices as the security officer determines to be appropriate, taking into consideration :(i) the incidence of crimes against financial institutions in the area; (ii) the amount of currency or other valuables exposed to robbery, burglary, and larceny; 13 12u.s.c.§1882. 14 12 C.F.R. Part 21 (App. A), 34 Fed. Reg. 615 (Jan. 16, 1969) (applicable to FRB-su pervised state banks). Cf. 34 Fed. Reg. 612 (identical to App. A, and applicable to OCC-supervised federal banks); 34 Fed. Reg. 618 (identical to App. A, and applicable to FDIC-supervised state banks) (Jan. 16, 1969). 15 Proposed Rulemaking, 12 CFR Part 21 Minimum Security Devices and Procedures, Reports of Crimes and Suspected Crimes and Bank Secrecy Compliance, 55 FR 14424-01 (April 18, 1990) 16 Id. 360 1 N Market Street. Wilmington. DE 19802 Page 4of17 T: 302-765-3889 • F: 302-762-2674 • WW\.dclawarcclcpository.com
DELAWARE
D EPO!ll r RY' (iii) the distance of the banking office from the nearest responsible law enforcement offi cers; (iv) the cost of the security devices; (v) other security measures in effect at the banking office; and (vi) The physical characteristics of the structure of the banking offi ce and its surroundings.17 By design, the current regulations provide banks with considerable flexibility and discretion in their selection of security devices and internal controls over the function and integrity of such security devices. Notably, Delaware Depository utilizes the security devices prescribed in the initial and current regulations, and other security devices and internal controls described herein that are designed in a manner that satisfies the Congressional objective of Section 17(f). B. Direct and Indirect Regulatory Oversight of a Custodian's Operations In the United States, regulated fuh1res contract transactions in gold, silver, platinum, and palladium bullion occur under the rules of CME Group, Inc. (COMEX and NYMEX Divisions18) ("CME") and ICE Futures US, Inc. ("ICE"), respectively. In comparison to the Bank Protection Act, the CME and ICE rules contain more identifiable and industry-specific security and internal control standards related to the Precious Metals custody industry. Delaware Depository is approved and licensed by CME to store gold bullion that satisfies the physical settlement requirements of CME gold futures contracts. As a condition of being approved as a CME Licensed Gold Depository, Delaware Depository had to establish, inter alia, that its financial condition, precious metals insurance coverage, scales for weighing fine troy ounces of gold, and locational proximity to the City of New York aTe sufficient to meet CME requirements for a CME Licensed Gold Depository. 19 Additionally, prior to being approved, Delaware Depository submitted: (i) a detailed description of the type of building, materials of construction, floor load bearing capacity and its estimated storage capacity for gold bullion; (ii) a detailed description of the vault facility's security features, both internal and external; (iii) confirmation that the London Underwriters inspected and approved the vault facility as a Class III storage facility; and (iv) a detailed description of the insurance coverage for the vault facility and a copy of the policy and current insurance certificates. As a CME Licensed Depository, Delaware Depository and all other licensed depositories that store gold, silver, platinum or palladium bullion, undertake a continuing and ongoing responsibility to comply with Chapter 7 of the CME rulebook entitled "Delivery Facilities and Procedures"20 and the following relevant provisions:
A. On an annual basis, and as they become available, a licensed depository must submit audited financial statements in accordance with generally accepted accounting principles (GAAP) prepared on behalf of the licensed depository, and if applicable, audited financial statements of the paTent company of the licensed depository. 17 12 C.F.R. § 208.6l(c)(2) (applicable to FRB-supervised state banks). Cf 12 C.F.R. § 21.3(b) (identical regulations applicable to OCC-supervised national banks); 12 C.F.R. § 326.3(b) (identical regulations applicable to FDICsupervised state banks). 18 ln 2008, CME acquired New York Mercantile Exchange, Inc. (NYMEX) and Nymex's subsidiary, Commodity Exchange, Inc. (COMEX). Since then, the NYMEX and COMEX Divisions of CME have operated as DCMs that a re supervised by the CME's Market Regulation Depa rtment. See, CFTC Publication 6101-11. 19 See, Rule 703.A of the NYMEX Rules entitled "Designation and Obligations of Metal Service Providers." 20 www.cmegroup.com/rulebook/NYMEX/l/7.pdf 360 I N Markt:! Stred. Wilmington. DE 19802 Page 5 of17 T: 302-765-3889 • F: 302-762-2674 • www.dclawarcdcpository.com
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PO IT RY' B. On an annual basis, and at its own expense, a licensed depository must have a physical audit conducted by an independent auditor of registered metal21 inventory and inventory reporting in accordance with procedures established by CME, and an audit report must be submitted within 30 days of completion of the audit.
C. A licensed depository must permit CME, at any time, to examine any and all books
and records of the Licensed Depository, for the purpose of ascertaining the stocks relating to Precious Metals on hand. D. A licensed depository must immediately report to CME any substantial reduction in capital as compared to the most recent filing of its financial report. E. A licensed depository must maintain all-risk insurance against loss of metal in an amount satisfactory to CME. Delaware Depository is approved and Licensed by ICE to store gold and silver bullion that satisfies the physical settlement requirements of ICE gold and silver futures contracts. In its Application and Agreement for Declaration of Regu larity to ICE, Delaware Depository established, inter alia, that its financial condition, insurance coverage, and vault facilities are sufficient to carry out obligations of an ICE Licensed Depository of gold and silver bullion satisfying ICE physical settlement requirements. As an ICE Licensed Depository, the Company undertakes a continuing and ongoing responsibility to report a 20% or more reduction in its tangible net worth to ICE, and to otherwise comply with Vault Regularity Agreements applicable to ICE gold and silver futures contracts, respectively. The Vault Regularity Agreement contains confidential and proprietary provisions that impose ongoing financial reporting and operating requirements that are substantially similar to requirements imposed upon a CME Licensed Depository.22 Both CME and ICE are Designated Contract Markets (DCM). A DCM is a designated board of trade23 that operates under the regulatory oversight of the United States Commodity Futures Commission's (CFTC). 24 The criteria for the CFTC to approve a DCM are set forth in Section 5 of the Commodity Exchange Act (CEA) 2s and Part 38 of the CFTC's regulations.26 Upon approval, and on an ongoing basis, a DCM is required to comply with the CFTC's "Core Principles for Contract Markets." In relevant part, and consistent with the Congressional objective of Section 17(f)(l) of the 1940 Act, one of the Core Principles requires a DCM to create rules that are designed to ensure " the protection of customer funds." 27 This Core Principle and the other 22 Core Principles advance the CFTC's mission of protecting market users and their funds, consumers, and the public from fraud, manipulation, and abusive practices.28 A DCM is subject to oversight of the CFTC's Division of Market Oversight's (DMO) Market Compliance Section. Through its different branches, a DMO uses several regulatory tools to 21 The term " registered metal" refers to 100-oz. gold bars, 1,000-oz. silver bars, 50-oz. platimun bars or 100-oz. palladium bars that are physically stored by a CME Licensed Depository, and for which a warrant has been issued. See, Rule 703.A of the NYMEX Rulebook. 22 The ICE Rulebook references the Vault Regularity Agreement as the exclusive source of the conditions for approval of, and ongoing requirements applicable to, an ICE Licensed Depository. See, Rule 31.lS(b) of the ICE
Rulebook. 23 "Board of trade" refers to an organized exchange or other trading facility. See, 17 C.F.R. § l.3(a) 24 17 C.F.R. § 1.3; See also, United States Commodity Futures Trading Commission Handbook, p. 41-42. 25 7 u.s.c. § 7 26 J7 C.F.R. § 38.3 27 See, Core Principle ll(B)(ii) of 17 C.F.R. § 38.3 28 www .cftc.gov I About/MissionResponsibil i ties/index.hbn 360 I N Market Street. Wilmington. DE 19802 Page 6 of 17 T: 302-765-3889 • F: 302-762-2674 • www.delawaredepository.com
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DEPOSI r pR\ .. determjne compliance with the Core Principles, such as, for example: (i) assessment of a DCM's detailed quarterly reports about financial resources; and (ii) rule enforcement review ("RER") examinations that typically focus on audit trail, disciplinary programs, trade practice, and market surveillance. Therefore, beyond being subject to approval and continuing oversight of CME and ICE, a licensed depository is indirectly supervised as an incident of the DMO's oversight of DCMs.
C. State Banking Re~lations and Commissioner Oversight
As a limited purpose trust company, Delaware Depository is subject to the State of Delaware banking regulations and supervised by the Delaware Bank Commissioner. Prior to approving an _ application for a Certificate of Public Convenience and Advantage with respect to forming a limited purpose h·ust company, the Conunissioner considers the following factors:
i. the financial and managerial resources of the applicant, and whether the applicant
will have sufficient capital to support its business operations;
11. the fuhue prospects of the limited purpose trust company;
iii. the financial history of affiliates, if any, of the applicant;
iv. whether approval may result in undue concentration of resources or substantial
lessening of competition in Delaware; and
v. the converuence and needs of the public and the State of Delaware.29
Delaware Depository's application to form a limited purpose trust company was approved on October 30, 2009. As a Delaware limited purpose trust company, Delaware Depository is subject to ongoing financial requirements. Delaware Depository's net capital must, at all times, meet or exceed the statutory mirumum net capital requirement of $500,000.30 On a quarterly basis, Delaware Depository is required to submit financial reports to the Commissioner.31 The financial reports are signed and verified under oath by the President of Delawa1·e Depository, and attested to by at least two (2) directors of Delaware Depository.32 It is a criminal violation, up to and including a penalty of imprisonment, for any director or officer of the Company to make a false entry in a financial report submitted to the Delaware Bank Commissioner.33 Financial information contained in Delaware Depository's quarterly reports is similar in nature to financial data listed in "quarterly call reports" submitted by federal and state banks that are qualified to store assets for investment comparues under Section 17(f) of the 1940 Act.34 Each year, the Commissioner publishes an Annual Report on the State of Delaware web site that contains Delawa re Depository's annual financial statement for the previous calendar year. 29 5 Del. C. § 777(a) 30 5 Del. C. § 777(c) 31 5 Del. C. § 904 32 5 Del. C. § 904 33 5 Del. C. § 123 34 "Quarterly Report of Condition for Trust Companies" (http://'www.banking.del.lware.gov/bnkft/ffi.shtml) 360 I N Mark..:! Street. Wilmington. DE 19802 Page 7of 17 T: 302-765-3889 • F: 302-762-2674 • W\\.delawaredepositor) .COlll
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DEPOsn RY' On a periodic basis35, certain designees of the Delawa re Bank Commissioner visit Delaware Depository's office to examine Delaware Depository's management, operations, internal controls, audits, earnings, and compliance.36 It is a criminal violation, up to and including penalty of imprisonment, for any director or officer of Delaware Depository to make a false statement to an examiner during the course of an annual examination.37 At the conclusion of the examination, the Delaware Bank Commissioner issues a Final Examination Report, details of which are required to remain confidential. Delaware Depository represents that it has not been subject to remedial action or disciplinary measures since the Company was approved as a state-chartered limited purpose trust company in 2009. 38 D. Customer Demand and Insurer Requirements As noted above, federal and state banks have considerable flexibility and discretion in their selection of security devices, and implementation of internal controls over the function and integrity of such security devices. In the Precious Metals custody industry in which banks and nonbanks compete, customer demand and loss insurer requirements establish evolving standards for the design and implementation of security devices and underlying internal controls. In its own operations, Delaware Depository adheres to a "defense in depth" philosophy that is described in detail below. "Defense in depth" is an aggregation of risk controls that were implemented in response to specific demands of Delaware Depository's customers and prospective customers (including periodic and ongoing physical security audits conducted by auditors of its customers and insurers), the requirements of its loss insurers, and the collective skills and experience of the Company's managerial and vault staff. The amount of precious metals storage and transit insurance coverage purchased by Delaware Depository is also driven by market requirements. For instance, in 2010, CME required a minimum requirement of $200 million in all-risk precious metals insurance. Now, just six (6) years later, Delaware Depository and banks that serve as Precious Metals custodians maintain policies that provide primary and excess coverage in the aggregate amount of $1 billion, due almost exclusively to factors unrelated to Precious Metals price values, such as customer demand and loss insurer capacity to meet such customer demand. Furthermore, in deciding whether to issue such coverage, the insurer's auditors must assess the risk of loss attendant to the Precious Metals custodian's operations. With regard to Delaware Depository, prior to issuing a precious metals storage insurance and transit coverage in the amount of $1 billion to Delaware Depository, the underwriters at Lloyd's of London must be comfortable that the Company's security and internal controls are robust and effective enough to prevent an incident involving a loss of a mere fraction of the $1 billion in
coverage. Put simply, the willingness of Lloyd's underwriters to issue a policy that affords this significant amount of coverage is a strong indication that Delaware Depository maintains security devices and internal controls that are effective and robust enough to protect insured assets from being damaged or stolen. Moreover, the underwriters' requirements for issuing this amou nt of coverage to Delaware Depository are logically similar (or even more stringent) than the requirements that the insurer would impose upon a Precious Metals custodian that qualifies as a "bank" under the 1940 Act. 35 Historically, Delaware Depository has been examined approximately once every 12-15 months. 36 5 Del. C. § 122 37 5 Del. C. § 123 38 5 Del. C. § 143 360 I N Market Street. Wilmington. DE 19802 T: 302-765-3889 • F: 302-762-2674 • ''"" .deJa,,aredepository.com
DELAWARE I DEPOSl'I P R\ ..
II. SAFEGUARDS AGAINST MISAPPROPRIATION OF FUND ASSETS
Delaware Depository's "defense in depth" philosophy is designed to protect its customers' assets. Defense in depth is a multi-layered methodology utilizing successive levels of protections, such that a single point of failure will not thwart the Company's objective of protecting and safeguardi ng customer assets. Some of the key components of the defense-in-depth approach are:
(a) physical security and surveillance; (b) access controls and electronic security; (c) internal controls procedures; (d) selection and retention of competent and honest personnel; and (e) insurance. Taken together, the components of the defense in depth approach, as implemented by the Company, provide investor protections consistent with the letter and spirit of Section 17(£)(1) of the 1940 Act.
DELAWARE
D EPOSITOR"' secure area, to that employee's personalized metal content profile which is scanned and saved in the software program. If the employee's metal content does not match his/her personalized metal content profile, then the employee is not permitted to exit the secure area until security officials rule out attempted internal theft. Each employee exit is digitally saved for subsequent viewing and quality assurance purposes. Taken together, the metal detectors and the software program are designed to prevent collusion and human error from impairing the effectiveness of the metal detection system.
3. Internal Control Procedures
Delaware Depository maintains segregation of duties procedures that restrict office and operations staff from gaining access to secure areas or handling Precious Metals, and, conversely, vault personnel are restricted from accepting customer insh·uctions or entering instructions into the Company's account management system. An independent internal audit team, working independent of the office/operations and vault staff, reconciles inventory to the list of account holdings represented in Company's business records. Dual control procedures require the vault staff to conduct their internal activities in rotating teams of two employees who work independent of each other. All in-shipments and out-shipments are handled and processed under CCTV surveillance that is digitally recorded and backed up on access-restricted hard drives. Delaware Depository offers its customers the convenience of internally transferring Precious Metals coins and bars from their own account to another customer's account. Internal transfers offer custome rs the benefit of transferring record ownership of specific precious metals bullion coins or bars without incurring shipping costs or risks of loss attendant to Delaware Depository's delivery of Precious Metals into the independent custody of a postal carrier, or an armored carrier for high value shipments.41 Each and every Precious Metals coin and bar that Delaware Depository stores is fully allocated to a specific customer's depository account(~ no single product is held as an undivided fractional interest of two or more owners), and the ownership of such bullion coins and bars is reflected as such in Delaware Depository's business records and in daily reports delivered to its respective accountholders. 42 To ensure accurate accounting of customer assets, the Company's internal audit team conducts cycle counting of specific groups of bullion products that are randomly chosen on a periodic basis by a manager who works separate and apart from members of the internal audit team. Recently, McGladrey LLC (now known as RSM US, LLP) conducted an independent third-party audit to evaluate the design, suitability, and implementation of Delaware Depository's 41 Delaware Depository does not own or opera te an armored carrier service due to its assessment of the costs and risks associated with the provision of such service. Distribution services that are offered by Delaware Depository for the delivery of Precious Metals, including gold and silver bullion from its vaults, include, for example, advanced shipment preparation, customs clearing arrangements, and delivery to an armored, postal, or other customer-approved carrier. 42 For example, each and every one-tenth ounce Gold American Eagle bullion coin held in Delaware Depository's custody is fully allocated to and owned by a single accountholder on a fungible basis, as reflected in the Company's books and records. Consequently, Precious Metals stored by the Company would not, among other
things, become property of the Company's bankruptcy esta te or be subject to liens or attachment by the Company's p rospective creditors, and such bullion is excluded from being listed as an asset on the Company's balance sheet. 360 I N Market Street. Wilmi ngton. DE 19802 Page 10 of 17 T: 302-765-3889 • F: 302-762-26 74 • www.delawaredepository.com
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D EPOSITOR"' internal controls over its Precious Metals custody operation. Information secu rity, physical security, account administration, processing of Precious Metals, reconciliation of inventory to records, and client reporting were all within the scope of McGladrey's audit engagement. Upon completion of its audit of Company's internal controls, McGladrey issued a Service Organization Control (SOC) 1 Report in accordance with the American Institute for Certified Public Accountants' (AICPA) Statement on Standards for Attestation Engagements No. 16 (SSAE 16). 43 Delaware Depository maintains layers of electronic security controls that were audited and included in the scope of McGladrey's SOC 1 engagement. Network firewalls, IP address blocking, and intrusion detection and prevention systems, among other things, protect the Company's infrastruch1re from new and existing cybersecurity threats. The Company follows industry standard best practices for users and permissions authorization. Also, the Company maintains an Incident Response Plan that identifies roles of individuals and procedures to be followed in the event of a data breach or data security incident. As an additional layer of protection against evolving threats of cybercrime, the Company maintains a Cyber Liability insurance policy issued by the Beazley Group44 that provides an aggregate coverage limit of $2 million. The policy provides coverage for theft of personally identifiable information (PII), including investigatory costs, legal fees, compensatory payments, regulatory penalties and/or crisis management/public relations costs, and indemnification against malicious alteration or other damage to Company's data assets, operating systems, or hardware. The Company believes that the Cyber Liability Insuran ce policy goes beyond the protections that other Precious Metals custodians, including bank custodians, utilize to protect their operations and customers against risks of cybercrimes. On an annual basis, Delaware Depository's Board of Managers reviews and approves a Business Continuity and Disaster Recovery Plan that is designed to enable Delaware Depository to seamlessly continue to provide its Precious Metals custody services in the event of a natural disaster or other business interrupting event. One of the secure warehouses serves as a disaster recovery location. This building is strategically located outside the power grid of the operations center, and it is fully equipped and available to be used to continue operations in the event that the operations center is rendered inaccessible due to a natural disaster or other business interrupting event. The Company has invested in a dedicated fiber optic cable route from its operations center to its disaster recovery site that tran sports data to off-site serve rs, thereby allowing such data to be available to staff working in the disaster recovery site when the operations center and its servers become inaccessible and/or
non-functioning.
4. Selection and Retention of Competent and Honest Personnel
The physical security, access controls and electronic security, and internal controls of a Precious Metals custodian are only as effective as the staff that designs and incorporate these measures into the custodian's operation. 43 Upon information and belief, Delaware Depository is the only Precious Meta ls custodian to have completed a SOC-1 audit of its Precious Metals custodian operations. The SOC-1, Type I audit report evaluates the suitability of the design of internal controls as of a specified date. The scope of the most recent SOC 1, Type I audit report issued in April 2015, as defined by the Company and its auditor, tested the Company's internal controls over physica l security, information security, account administration, transaction processing and reconciliation, client reporting, and layers of electronic security controls. 44 Beazley is a trade name for Lloyds of London's United States underwriting of specialty policies. 360 l N Market Street. Wilmington. DE 19802 Page 11 of17 T: 302-765-3889 • F: 302-762-2674 • www.delawaredepository.com
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DerosrroR\·• All new employees are subject to a pre-employment verifica tion process, background check, and drug testing performed by a SAMHSA-accredited independent laboratory. Existing employees, including members of management, are subject to random drug testing performed by a SAMHSAaccredited independent laboratory. The Board annually reviews and approves an Ethics Policy that is binding on new and existing employees, including senior members of management. A violation of the Ethics Policy subjects an employee to a verbal warning, written wa rning, suspension with or without pay, and/or discharge, without any guarantee that any fo rm of action will necessarily precede another, i.e., the gravity of the violation dictates the type of discipline imposed. The vault and operations staff of Delaware Depository, and members of management, have numerous years of experience providing Precious Metals safekeeping and distribution services. Several Delawa re Depository's senior managers and staff members worked for the Precious Metals Division of Wilmington Trust Company since the late 1980s, when Wilmington Trust Com pany was a COMEX and NYMEX approved Licensed Depository. Employee tu rnover remains consistently low, year over year. On an annual basis, the Board reviews and approves a Managemen t Succession Plan designed to provide for the orderly transition of management in the event of the death or prolonged disability of a senior manager.
5. Insurance
The Company maintains all-risk precious metals storage and transit coverage in the amount of $1 billion. Thfa amount of insurance coverage is available for each and every claim, which means that previous claims do not reduce the amount of insurance coverage available for fuhire claims., The insurance coverage covers mysterious disappearnn ces, unexplained loss or shortage, and employee infidelity, w ithout an exclusion for theft or fraud by officers or senior managers. Also, the Company maintains insurance coverage in the amount of $3 million for and on behalf of each customer with respect to out-shipments delivered by annored carrier (this is in addition to and supplements the armored carrier's own insurance coverage). In sum, the Company believes that it would offer Funds the following benefits if the requested relief is granted:
DELAWARE
0 EPOSIT(lRY•
III. THE COMPANY'S UNDERTAKJNGS TO INCREASE ITS FINANCIAL TRANSPARENCY
AND FINANCIAL SECURITY FOR THE BENEFIT OF FUND CUSTOMERS Delaware Depository is not a public reporting company under the 1934 Act. If it were such a reporting company, it would be considered a "smaller reporting company" unde r the SarbanesOxley Act of 2002 ("SOX").46 Accordingly, Delaware Depository agrees to the following undertakings as a condition of acting as a Precious Metals custodian for any Fund:
DELAWARE
D EP0$1T RY' 3. ICFR Certification Undertaking A. On an annual basis, and at the sam e time that the audited financial statements are delivered to the manager or advisor of any Fund for which it acts as custodian of Precious Metals audited financial statements, Company shall submit to such principal(s) an ICFR Certification in the format provided for unde r Section 302 of the Sarbanes Oxley Act of 2002, and that Certification s hall be completed and signed by the Company's President and Treasure r, respectively.48
4. SOX Section 406 and 407 Requirements
A. Consistent with the requirements of SOX Sections 406 and 407, the Company: (i) has and will maintain a code of ethics that applies to its principal executive officer and senior financial officers (or persons performing similar fw1ctions); and (ii) will disclose to the Company's Fund custody customers the composition of its audit committee, including whether it has at least one "audit committee financial expert" serving on its audit committee. 49
5. Material Event Reports Reporting Undertaking
A. The manager or advisor of any Fund for which it acts as custodian of Precious Metals will be provided with immediate notification,~ within four (4) or less business days, regarding any event that has a material impact on the commercial custody business of Delaware Depository (references to analogous items of 1934 Act Form 8-K), including any of the following material events impacting the commercial custody business of Delaware Depository:
a) Entry into a Material Definitive Agreement not in the ordinary course - Item 1.01 b) Termination of Material Definitive Agreement n ot in the ordinary course for ca ncellation or alteration of insurance coverages - Item 1.02 c) Bankruptcy, Receivership, or Notice of Dissolution of Delaware Depository or Fi deli.Trade- Item 1.03; d) Reduction of tangible net worth of 20% or more 48 See 15 U.S.C. § 7241 (corpora te responsibility for financial reports). Such certification requirements and other protective measures implemented by SOX apply to not only operating companies, but also to Funds. See, e.g., Certification of Management Investment Company Shareholder Reports and Designation of Certified Shareholder Reports as Exchange Act Periodic Reporting Forms; Disclosure Required by Sections 406 and 407 of the Sarban es-Oxley Act of 2002, Investment Company Act Release No. 25914 Oan. 27, 2003) (extending such Exchange Act certification requirements to Fund Form N-CSR), available athttp://www.sec.gov/rules/final/34-47262.htm. 49 See, Disclosure Required by Sections 406 and 407 of the Sarbanes-Oxley Act of 2002, SEC Release Nos. 33-8177; 34-47235 (Jan. 24, 2003) [17 CFR 228, 229, 249]; See, https://www.sec.gov/rules/fi nal/33-8177.htm 360 I N Mnrkct Street. Wilmington. DE 19802 Page 14of17 T: 302-765-3889 • F: 302-762-267.J • 11ww.dclawarcdcposi1or) .com
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D EPOSIT RY' e) Creation of a Direct Financial Obligation or Obligation under an OffBalance Sheet Arrangement - Item 2.03 f) Triggering Events that Accelerate any of the foregoing Obligations - Item 2.04 g) Change in Accountant - Item 4.01 h) Non-Reliance on Financial Statements or Related Audit Report - Item 4.02 i) Changes in Control of Delaware Depository- Item 5.0l(a)(l), (2), (3) and (6) j) Change in Fiscal Year - Item 5.03(b); k) A waiver of the Code of Ethics for a senior financial officer; and l) Material regulatory or disciplinary events or other events having a material negative impact on Delaware Depository's custody operations or financia l security.
6. Undertaking to Provide Support for Fund Due Diligence and Quality Assurances
A. Fund advisers and managers will receive timely, accurate and complete info1mation concerning Delaware Depository in discharging such advisers' and managers' fiduciary duties when determining that retention of Delaware Depository as the Fund's Precious Metals custodian is in the best interests of the Fund and its shareholders. B. With respect to potential Fund customers of Delaware Depository, Delaware Depository will provide management of each potential Fund customer:
a) Annual audited financial statements of Delaware Depository for the most recently completed fiscal year and the two prior fiscal years; b) Quarterly unaudited financial statements issued since the most recent fiscal year end ("FYE"); and c) Any report of material events affecting Delaware Depository issued since the most recent FYE.
C. The Company shall provide written notification to the manager or advisor of
any Fund for which it acts as custodian of Precious Metals Bullion if Company makes a material change to the internal controls that are audited and reported in the SOC I Report. D. The Company shall undergo a SOC I audit once every three (3) years, commencing on the date of issuance of the most recent SOC 1 Report; except that, if the Company makes a material change to any internal control audited and reported in the SOC 1 Report, then it shall, within sixty (60) days of the Board decision to make a material change to an internal control, engage a PCAOB-registered auditor to conduct a SOC 1 audit and report on its findings. 360 I N Mnrkct Street. Wilmington. DE 19802 Page 15 of 17 T: 302-765-3889 • F: 302-762-2674 • www.delawaredepository.com
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0EPOSll}'lRY' E. The Company shall provide a copy of the Service Organization Control (SOC) Auditor's Attestation in accordance with the American Institute for Certified Public Accountants' (AICPA) Statement on Standards for Attestation Engagements No. 16 (SSAE 16) to the manager or advisor of any Fund for which it acts as custodian of Precious Metals Bullion.
7. Undertaking to Provide Company Code of Ethics
A. The Company sha ll provide to the manager or advisor of any Fund customer a copy of Company's Ethics Policy (applying to new and existing employees, including members of management), which has been reviewed and approved by the Company's Board. B. The Company shall provide to any Fund customer any amendments of the Company's Code of Ethics.
8. Undertaking to Adequately Ma intain Tangible Net Worth
Delaware Depository shall maintain a tangible net worth that shall not be reduced by more than 20% or more at any time that it serves as Precious Metals custodian for any Fund.
9. Undertaking to Enter into Contractual Obligations
All contracts between the Compan y and any Fund for which it acts as custodian of Precious Metals Bullion shall contain representations and covenants that shall permit Fund's to enforce the undertakings contained in Sections III of this letter request.
IV. REPRESENT A TIO NS
Delaware Depository respectfully requests that the Staff agree not to recommend that the Commission take enforcement action under Section 17(f)(l) of the 1940 Act against any Fund, based on the fact that the Fund places and maintains custody of its Precious Metals in a vault or other secure facility operated by Delaware Depository in the United States, provided that:
DELA'llt'ARE
DEPOsi·roRY' Delaware Depository recognizes that a Fund's board may lack expertise to assess Precious Metals custodial risks and to make Precious Metals custodial arrangements. Therefore, Delaware Depository expects that Fund managers and advisers wiJI be responsible to make such assessments and arrangements. Consequently, before utilizing the Company as a Precious Metals custodian, a majority of a Fund's board, including a majority of its independent trustees, determines that the use of Delaware Depository's custody services is in the best interests of the Fund and its shareholders. Fund board or its delegate also should consider whether Precious Metals will be subject to reasonable care and whether Delaware Depository can provide services at least equal in nature and quality to the services that could be provided by a bank in the same market after consideration of relevant factors.
V. CONCLUSION
Based on the facts and representations discussed herein, we respectfully request that you advise us that the Staff will not recommend enforcement action against any Fund under Section 17(f)(l) of the 1940 Act due to the fact that the Ftmd maintains custody of its gold and silver bullion in a Delaware Depository vault or other secure facility operated by Delaware Depository in the United States. Please contact the tmdersigned at (302) 483-4656 if you have any questions or concerns regarding this request. Respectfully submitted, -----Scott B. Schwartz, Esq. General Counsel, Depository Trust Company of Delaware, LLC. 360 I Market Street. Wilmington. DE 19802 Page 17of 17 T: 302-765-3889 • F: 302-762-2674 • ww\ .delawaredepository.com
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“Delaware Depository is not a public reporting company under the 1934 Act. If it were such a reporting company, it would be considered a "smaller reporting company" under the Sarbanes-Oxley Act of 2002 ("SOX").”
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